030ADV24Q0006 - Object Mount Maker.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

See SCHEDULE

030ADV24Q0006 10-05-2023

Adejuwon, Mojisola (202) 707-0400 10-30-2023

12:00 PM EST

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Section F for delivery instructions.

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

Submit Invoices through https://www.ipp.gov Washington DC 20540

See CONTINUATION Page

0.00 See CONTINUATION Page

X X

X 1

Adejuwon, Mojisola

030ADV24Q0006

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

B.2 LC52.216-3 CONTRACT TYPE (JUN 2016)

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN 2021)

D.3 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

F.2 SCHEDULE OF EVENTS/DELIVERABLES

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.2 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (DEC 2014)

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

G.4 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

H.5 LC52.204-3 INFORMATION SYSTEMS SECURITY (SEP 2018)

H.6 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (AUG 2023)

H.7 LC52.204-27 HANDLING OF FEDERAL RECORDS (JUL 2021)

H.8 LC52.237-2 CONDUCT OF WORK (MAY 2015)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

030ADV24Q0006

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 LC52.227-1 ASSIGNMENT OF COPYRIGHT TO THE LIBRARY OF CONGRESS (DEC 2001)

I.3 LC52.228-70 INSURANCE REQUIREMENTS - WORK ON LIBRARY PREMISES (DEC 2014)

I.4 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023)

I.5 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.6 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.7 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.8 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

SECTION M - EVALUATION FACTORS FOR AWARD

030ADV24Q0006 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 LOT _______________

Fabrication of Museum Quality Mounts and Installation of Said Mounts Contract Period: Base POP Begin: 01-02-2024 POP End: 06-10-2024 COMMODITY NAME: Fabrication and Installation

GRAND TOTAL _______________

B.2 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a Firm-Fixed-Price contract.

(End of Clause)

030ADV24Q0006 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Statement of Work

C.1. OVERVIEW/BACKGROUND

In June 2024, the Library of Congress (Library) will open the Treasures exhibition in the NW Curtain Gallery of the Library’s Thomas Jefferson Building, to give annual onsite visitors (1.9 million in 2019) a better sense of what the Library is, what it collects, and what it preserves, as the largest physical collection of human knowledge in the world.

The Library of Congress (LOC) Exhibits Office (EO) seeks a highly experienced museum exhibition artifact and object Mount Maker to provide mounts and brackets for artifacts, prepare and fit the mounts to the artifacts, and install the custom mounts for the artifacts related to a large-scale exhibition.

C.2. SCOPE

The Contractor shall provide detailed drawings, fabricate, deliver and install conservation grade, custom mounts for the display of artifacts related to a large-scale exhibition.

C.3. REQUIREMENTS

C.3.1 GENERAL SUMMARY

The Contractor shall fabricate, deliver, and install up to thirty (30) conservation grade artifact mounts for Library objects.

The Contractor shall visit the LOC to review, measure, and design each mount for custom fit and display. Object mounts shall not damage, alter, or harm any object to be displayed. All mounts and mount blanks shall be fabricated in the Contractor’s facilities, and brought to the LOC for custom fitting prior to installation. The Contractor shall return to the LOC to install all finished mounts, in coordination with LOC staff. All visits to the Library must be coordinated with the

COR.

C.3.2 SITE VISITS AND ON-SITE PARTICIPATION

The Contractor shall attend meetings both onsite at the LOC and via Zoom or other video-conferencing platforms, as scheduled by the COR.

a. Introductory Kick Off meeting – The Contractor shall participate in an introductory kick off meeting where the project will be formally launched. During this meeting, the Contractor will be introduced to the LOC staff, discuss the contract scope, and the project schedule.

b. Site Visits – The Contractor shall attend subsequent on-site meetings to review exhibit artifacts in need of mounts and to take the necessary field dimensions for creating mounts. The typical Treasures case for all mount components shall be reviewed in the gallery by the Contractor, the COR, Library Conservation and EO staff. The Contractor shall coordinate visits with the COR.

c. Bi-weekly Meetings - The Contractor shall attend bi-weekly meetings via Zoom or other video-conferencing platforms throughout the duration of the project. During these meetings, the Contractor shall review any issues or items relevant to services that are being provided under this contract. The meetings are intended to accomplish general project management.

d. The Contractor’s project manager or mount maker shall be on site during delivery and installation phases. Two weeks of on-site time is expected of the Contractor for the installation of mounts.

C.3.3 DETAIL DRAWINGS AND SCHEDULING.

C.3.3.1 The Contractor shall review the Exhibition Drawing package and all support documents attached at Section J.

Contract documents include the Treasures Design drawings (Attachment J-1 – Treasures Design Part1; Attachment J-2 – Treasures Design Part2) and the Treasures Mounts/Pictures document (Attachment J-3 - Case Mounts (002)a) to get a thorough understanding of the placement and position of the artifacts in the display cases; this is to better inform the Contractor of the kind of mount needed for each artifact.

C.3.3.2 Detail drawings: The Contractor shall deliver detailed drawings describing the intent and direction of each mount to the COR. Drawings shall include all proposed materials, surface finishes, and padding or materials where the mount comes into contact with the object. Drawings shall include notes on how the mount will anchor into the exhibit component where the object will be displayed. Drawings shall be electronically delivered via email, Dropbox, or Box in the form of PDF files to the COR. The drawings shall provide recommendations for display case interface, case interior display structures and methodology of interface with exhibit case structure.

Drawings will be reviewed, redlined, and approved by the LOC within five (5) business days of receipt of drawings. The Contractor shall make corrections to the drawings and resubmit updated drawings to the COR within three (3) business days.

C.3.3.3 Scheduling: All aspects of the design and production must conform to the exhibition production schedule and will be reviewed by the LOC staff and Contractor at the kickoff meeting after contract award. The Contractor shall produce a schedule indicating the following to be reviewed and approved by LOC:

a) Delivery of mount drawings;

b) Oddy testing period;

c) Fabrication of all new object mount elements;

d) Deliver and fit all new mounts to corresponding objects; and

e) Installation of designated new mounts in accordance with project schedule.

C.3.4 MATERIAL SAMPLES, PROTOTYPES and MOCKUPS The Contractor shall provide material samples of designated exhibit components for aesthetic and conservation review and approval. All materials suggested by the Contractor shall adhere to current Museum and Conservation quality standards including Oddy tested materials. Materials shall not give off gas or harm objects. Proof of Oddy tested materials approved by other museum institutions are acceptable.

C.3.4.1 Material Samples: The Contractor shall provide two (2) copies each of material samples of designated exhibit components for aesthetic and conservation review. Material samples shall measure 12 x 12” for flat stock materials, metal samples, etc., as specified in the drawing package, and be labeled on the back with information including name of exhibit element, and date of submission for Library approval. All material sample submissions shall include related Sample Data Sheet (SDS) material data sheets, where applicable. All approvals or responses will be provided to the Contractor by the COR. Approval of materials by LOC will take five (5) days.

C.3.4.2 Prototypes and Mockups – Bigger objects may need foam core mock up to determine pitch and angle of the artifact inside the display case. The Contractor shall fabricate and demonstrate the mockup prior to the start of fabrication. The Contractor shall provide as many as five (5) mock ups of specific mounts or details of exhibit mount components where material or functionality are best reviewed with real material and function.

C.3.5 ARTIFACT MOUNTS

Noted in this section below are mount descriptions. See Attachment J-3 - Case Mounts (002)a. However, during the object review meetings, the contractor can suggest a mount direction that would best suit the safety and preservation of these rare artifacts. Changes in direction will be considered by the LOC staff, but must be approved by the COR

C.3.5.1 Object 84.00: Marshall Islands Wood Stick Chart

Location: Case 1.1 Mount Description: The Contractor shall provide mount hardware to attach the artifact to a fabric covered panel provided by LOC. The artifact shall be mounted to the panel with "L" shaped brass hooks with felt barrier.

C.3.5.2 Object 86.00: Hornbook with abacus Location: Case 1.2 Mount Description: The Contractor shall provide mount hardware to attach the artifact to an angled fabric covered wedge provided by LOC. The wedge angle shall be 10 degrees off vertical and attached to the case back wall by LOC staff. The Contractor shall provide a bracket type mount to support and attach the hornbook to the wedge. The Contractor shall also provide small conservation grade material to serve as pillow support for artifact beads as part of the mount.

C.3.5.3 Object 82.00: Tibetan hand-painted scroll Location: Case 1.3 Mount Description: The object is on existing backboard but needs additional support. The Contractor shall provide mount hardware to attach the artifact to a fabric covered large panel provided by LOC. The angle of the panel is to be determined. The panel shall have a lip (provided by the Contractor) at the bottom of the panel to keep the object from sliding out of place. The Contractor shall work with textile Conservator, provided by the Library, to determine how to attach artifact to panel and panel to back wall of display case.

C.3.5.4 Object 96.00 Lincoln’s Wallet:

Location: Case1.4 Mount Description: LOC Conservation will supply the Vivak support for the wallet. The Contractor shall make a lip to keep the Vivak support from sliding off the shelf.

C.3.5.5 Object 96.00.01 Lincoln’s Handkerchief:

Location: Case 1.4 Mount Description: LOC Conservation will supply a Vivak support for the handkerchief. The Contractor shall make a lip to keep the Vivak support from sliding off the shelf.

C.3.5.6 Object 96.00.02 Lincoln’s Pocket knife:

Location: Case 1.4 Mount Description: The Contractor shall provide a brass mount anchored into shelf provided by LOC.

C.3.5.7 Object 96.00.03 Lincoln’s Folding glasses w string:

Location: Case 1.4 Mount Description: The Contractor shall provide a brass bracket mount anchored into shelf provided by LOC.

C.3.5.8 Object 96.00.04 Lincoln’s Leather glasses case:

Location: Case 1.4 Mount Description: The Contractor shall provide a brass bracket mount anchored into shelf provided by LOC.

C.3.5.9 Object 96.00.05 Lincoln’s Watch fob:

Location: Case 1.4 Mount Description: The Contractor shall provide a brass bracket mount anchored into shelf provided by LOC.

C.3.5.10 Object 96.00.06 Confederate bill:

Location: Case 1.4 Mount Description: LOC Conservation will supply a Vivak support for the Confederate bill. The Contractor shall make a lip to keep the Vivak support from sliding off the shelf.

C.3.5.11 Object 96.00.07 Lens cleaner:

Location: Case 1.4 Mount Description: The Contractor shall provide a spider mount anchored into shelf provided by LOC.

C.3.5.12 Object 96.00.08 Sleeve button:

Location: Case 1.4 Mount Description: The Contractor shall provide a spider mount anchored into shelf provided by LOC.

C.3.5.13 Object 63.00 Terra cotta bust Location: Case 2.3 Mount Description: The Contractor shall provide pins to hold the bust in place.

C.3.5.14 Object 40.00.01 Record album:

Location: Case 2.5 Mount Description: The record album will be displayed on an angled shelf provide by LOC. The Contractor shall provide a circle of flat acrylic the size of the record album. A layer of mylar will be provided by the LOC to place between the record and the acrylic. In the center of the circle, required, is an acrylic “dowel” to hold the album in place. Supporting the circle of acrylic, brass “L” brackets, shall be fastened to the bottom of the circular shelf. The L brackets shall be fabricated by the Contractor.

C.3.5.15 Object 44.00 Gold record album:

Location: Case 2.5 Mount Description: The gold record album will be displayed on an angled circular shelf provide by LOC. The Contractor shall provide a circle of flat acrylic the size of the gold record album. A layer of mylar will be provided by the LOC to place between the record and the acrylic. In the center of the circle, required, is an acrylic “dowel” to hold the album in place. Supporting the circle of acrylic, brass “L” brackets with shrink tube, shall be fastened to the bottom of the circular shelf. The L brackets shall be fabricated by the Contractor.

C.3.5.16 Object 72.01 Rubber disc:

Location: Case 2.5 Mount Description: The disc shall be mounted to a circular riser provided by LOC with small supports needed for warped disc. The Contractor shall provide the supports. The mount shall include pins to keep the disc from migrating.

C.3.5.17 Object 33.00 Paper scroll:

Location: Case 2.6 Mount Description: The scroll will be displayed on a flat shelf provided by the LOC. The object lay flat on the deck, with mylar (provided by LOC) underneath. The Contractor shall supply acrylic supports to fit inside each end of the scroll. The mount shall include pins to keep the scroll end tubes stationary.

C.3.5.18 Object 108.00 Crystal flute Location: Case 3.3 Mount Description: The Contractor shall provide brass bracket mounts with shrink tube to support the flute. Mounts are anchored to the floor of the small flute case.

C.3.5.19 Object 99.00 Painted canvas:

Location: Case 3.5 Mount Description: The Contractor shall provide a rod with which to hang the painted canvas. The rod hardware, provided by the Contractor, shall be fastened to the case wall provided by LOC.

C.3.5.20 Object 59.00.00/.01 Two metal pins:

Location: Case 3.6 Mount Description: The Contractor shall provide two separate spider mounts anchored into shelf provided by LOC.

C.3.5.21 Object 60.00.01 Glass bottle:

Location: Case 3.6 Mount Description: The Contractor shall provide a brass bracket mount anchored into shelf provided by LOC.

C.3.5.22 Object 16.00 Hooked rug:

Location: Case 4.3 Mount Description: The object is to be mounted by the Contractor on a fabric covered panel provided by LOC. The panel will be attached to a flat plinth base provided by LOC. The Contractor shall work with Conservation to provide Velcro attach points on the panel for Velcro attach points sewn on the rug by LOC staff. The Contractor shall anchor panel to the wall at an angle to be determined.

C.3.5.23 Object 25.00 Black lace dress:

Location: Case 4.6 Mount Description: The custom mannequin for the dress to be provided by LOC. The Contractor shall provide a fabric covered panel to be placed on the case deck. The base of the dress form will be placed on this panel.

C.3.6 DELIVERY AND INSTALLATION –The Contractor shall safely deliver and install all mount components described in this Statement of Work (SOW) to the LOC, in coordination with the COR. The Contractor shall follow all Library delivery protocols, when delivering final product. The Contractor shall provide all tools, equipment, and materials necessary to complete a successful installation.

C.3.6.1 Delivery: The Contractor shall work closely with the COR to schedule and coordinate parking and loading in of materials at least one week prior to proposed delivery date. All deliveries must made as described in LC52.211-2 (Deliveries to the Library of Congress), prior to arriving to the Thomas Jefferson Building. Offsite inspection may be necessary for large products as described in LC52.211-2 (Deliveries to the Library of Congress, Capitol Hill Campus) in section F and is coordinated by the COR

The Contractor shall be financially responsible for all repairs needed as a direct result of any damage incurred during the delivery of new exhibit components and related material. See LC52.211-2 for further delivery instructions.

The Contractor shall measure Library elevators to determine maximum section dimensions prior to delivery. The Contractor may hand-carry casework up the Jefferson Building stairs, if display components exceed elevator capacity. It is the responsibility of the Contractor to physically deliver all components into the gallery space or designated staging areas for object storage. Delivery must be coordinated with the COR prior to arrival.

C.3.6.2 Installation: The Contractor shall install all new exhibit mounts in accordance with the final exhibit plan.

C.3.7 PUNCH LIST

At the completion of delivery and installation of all items described in this contract, the Contractor and Library staff will generate an official list of delivery items that need to be amended, adjusted, corrected, repaired, or replaced within 10 business days of the generation of the approved list.

C.4. DESIGN FEATURES, MATERIAL SPECIFICATIONS AND TESTING

C.4.1 MOUNT MATERIALS PURCHASE AND HANDLING: The Contractor shall be responsible for the procurement of all materials and related labor and tools to fabricate the new mounts.

C.4.2 CONSERVATION MATERIALS: Each mount shall be fabricated from conservation-grade materials such as brass, acrylic, linen, or other conservation grade materials. Where mounts come in contact with the object, the surface shall be padded with conservation grade muslin, moleskin or conservation grade shrink tube, and approved membrane materials

C.4.3 PAINT AND FINISHES: Painted surfaces must be completed 30 days prior to installation of artifacts, to allow for proper off-gassing. If the display mounts are to be painted, it shall be done with at least one coat primer, and two coats with an Oddy tested approved latex paint. The following paint colors have passed Oddy tests conducted by the Library’s Conservation department and have been approved [Sherwin-Williams Super Paint water-based series paint]. Color and finish to be provided at kick off meeting.

C.4.4 DISPLAY CASE FURNITURE – LIFTS, WEDGES, RISERS, PEDESTALS

All display furniture (lifts, wedges, risers, and pedestals) shall be fabricated from stiff foamed polyurethane board with density that is 500kg/m3. All furniture shall either be fabric wrapped or have a painted finish per the drawing package. If display furniture is to be fabric wrapped, the Contractor shall do so with Oddy tested approved fabric. Fabric shall be mechanically secured – no adhesives shall be allowed. Contractor shall provide and install all fabric needed for fabric-wrapping tasks. Fabric color to be provided at kick off meeting. Fabric samples shall be provided by the Contractor to the COR during the Material, Prototype and Mockup phase for Library’s conservation testing. If the display furniture is to be painted, it shall be done with at least one coat primer, two coats with an Oddy tested approved latex paint. The following paint colors have passed Oddy tests conducted by the Library’s Conservation department and have been approved [Sherwin-Williams Super Paint water-based series paint] Color and finish to be provided at kick off meeting.

All edges shall be clean and without burs, dents or blemishes.

C.4.4.1 Display Case Lifts –Lift wall material shall be no thinner than ½” to provide adequate structural support. Lifts shall be either fabric wrapped or painted per the design documents attached Treasures Design drawings (Attachment J-1 – Treasures Design Part1; Attachment J-2 – Treasures Design Part2).

C.4.4.2 Display Case Wedges –Top surface of Wedge will typically be slanted to a 30-degree pitch. Wedge wall material shall be no thinner than ½” to provide adequate structural support.

C.4.4.3 Display Case Risers –Riser wall material shall be no thinner than ½” to provide adequate structural support.

Risers may require blocking or rib system within the structure to allow the structure to safely support objects or pedestals without bowing or sagging.

C.4.4.4 Display Case Pedestals –Pedestal wall material shall be no thinner than ½” to provide adequate structural support.

C.4.4.5 Display Panels: Case interiors panels shall be constructed from stiff foamed polyurethane board with density that is 500kg/m3. Panel thickness shall be ¾” with reinforcement ribs as needed. All panels shall be fabric wrapped or painted with a water-based paint per the design documents attached Treasures Design drawings (Attachment J-1- Treasures Design Part1; Attachment J-2 – Treasures Design Part2).

C.4.5 MATERIAL SPECIFICATIONS AND TESTING

The Contractor shall submit product specifications and safety data sheets where applicable for all mount components including panels, glazing, paints, coatings, caulks, adhesives including tapes, gaskets, and fabrics with proof of Oddy tested results prior to the start of fabrication. A good source of information on products previously tested can be found at http://www.conservation wiki.com/wiki/Oddy_Tests:_Materials_Databases. The results do not provide an endorsement of specific products but may be a time efficient method of screening products.

C.4.6 BARRIERS AND SEALANTS

Construction materials used in any location that shares circulation with the artifact chamber must favor inert products such as an approved PVC foam over any sort any sheet goods containing wood. If wood or composite board products must be used anywhere in the interior of the case, film or sheet barriers made from inert material must segregate all surfaces of the board. Barriers must be mechanically attached or heat welded. Any adhesive used must be tested to ensure collection safety.

Prohibited barrier and sealant ingredients include but are not limited to oils, polyurethane, polyvinyl chloride, and polyvinyl acetate. Acrylic or latex paints may not be used as barrier coating as they are too porous to create an adequate seal.

C.4.7 TEXTILES

All fabrics must be approved by the COR, prior to use and tested as stated in general conditions above unless recent test results are available. Fabrics must be stretched and stapled or sewn. Adhesive attachment is not permitted. Examples of fabric categories most likely to pass testing include undyed and unbleached cotton, undyed and unbleached linen, 100% Polyester or cotton-polyester blends, acrylic felt. The following categories of fabrics are unacceptable: wool, silk, and jute. Additives including but not limited to fire retardants, sulfur-based dyes, wrinkle inhibitors, phosphates, and surface finishes are prohibited.

C.4.8 CAULKS AND PUTTIES

Two-part Silicone (RTV 2) or acrylic caulks are generally acceptable for use but must be provided with Oddy test results.

All caulks must be neutral curing, and ammonia-free.

Unacceptable materials: One-part silicones (RTV 1), butyl rubber, linseed oil-based putties, latex caulking that contains volatile fungicides (used in kitchen and bathroom applications), and polyurethane spray foams and polyurethane caulks.

C.4.9 PROHIBITED CONSTRUCTION MATERIALS

Prohibited construction materials include but are not limited to the following:

1. Oil-based paints or varnishes, modified alkyd paints.

2. Any material that emits formaldehyde including, but not limited to, plywood, particleboard, hardboard, and plastic laminates.

3. Acid-curing silicones, sealants and adhesives.

4. Vinyl products, including, but not limited to, unstable chlorine-containing polymers (i.e., polyvinyl chloride, and Saran).

5. Polyurethane-based products, including, but not limited to, paints, varnishes, and foams.

6. Asbestos, sulfur, and lead-containing materials.

7. Cellulose nitrate containing materials (i.e., lacquers and adhesives).

8. Cellulose acetate-containing fabrics and films.

C.4.10 OFF-GASING PRIOR TO INSTALLATION

All mount fabrication shall be scheduled to ensure that all components have at least 30 days to off gas any volatile chemicals before installation at the Library of Congress.

C.5. OTHER REQUIREMENTS

C.5.1 KEY PERSONNEL. The following positions are considered key personnel

a. PRINCIPAL. The Contractor shall provide a Museum Fabrication Principal with seven (7) years of experience leading a firm and a demonstrated track record of successfully producing museum quality, conservation-grade, high-value mounts for historical exhibitions for cultural institutions of comparable size and importance as the

Library of Congress. The Principal shall attend project kick off meetings, site visits, and quality control inspection tasks. The Principal may also attend progress meetings, but attending all progress meetings is not mandatory.

b. CHIEF MOUNT MAKER. The Contractor shall provide a Museum quality Fabrication Chief Mount Maker who shall be responsible for the performance of the firm’s work and have five (5) years of experience successfully managing the production, delivery and installation of museum quality, conservation-grade, high-value mounts for objects in historical exhibitions. The Chief Mount Maker shall have experience in fabricating and installing mounts for artifacts of cultural institutions of comparable size and importance as the Library of Congress. The designated mount-maker that will be creating and installing the mounts for the designated artifacts. The Chief Mount Maker shall demonstrate experience with a variety of materials for mounts including acrylic, brass, steel, and museum board similar to the artifacts and objects listed in the section C.3.5 above. The Chief Mount Maker shall attend project kick off meetings, site visits, progress meetings and quality control inspection activities. The Chief Mount Maker shall be on site during deliveries, throughout the installation phase, and during quality control inspection tasks.

C.6. ADDITIONAL INFORMATION

C.6.1 GOVERNMENT FURNISHED PROPERTY. The LOC will provide the following:

a) CAD drawings (hard copy or electronic where available) of existing and new exhibit design. Case detail drawings shall be communicated after the award and prior to the Kick off meeting.

b) All exhibit artifacts designated in Section C.3.5. Note, artifact will need to stay on site here at the Library, but, access to these artifacts will be given (here on site) in order to complete the work.

C.6.2 The Jefferson Building passenger elevator interior dimensions are:

a) Jefferson Building interior elevator dimensions (73” Length x 69.5” Width x 92” Height)

b) Elevator door dimensions (70” Length x 42” Width x 81” Height) However, Contractor is responsible for confirming all measurements for the purpose of providing services under this contract.

C.6. TRAVEL: All travel undertaken under this contract is non-reimbursable.

030ADV24Q0006 Section D

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

All deliveries submitted to the CO or the COR or other Library personnel designated to receive deliverables shall clearly indicate the following information:

a. Agency/Requiring Library Service Unit and MAIL STOP/Room Number

b. Description of information/data being submitted

c. Contract Number

d. Contractor Name and Address

(End of Clause)

D.2 LC52.211-2 DELIVERIES TO THE LIBRARY OF CONGRESS, CAPITOL HILL CAMPUS (JUN

2021)

(a) SAFETY. Trucks making deliveries to the Library of Congress must meet the following minimum clearances: 13 ft high, 9 ft wide and 20 ft long. Contractor vehicles exceeding that limitation shall not be permitted access to the Loading Dock area. The Contractor shall ensure that ceiling; doors or walls are not disturbed or damaged. The Contractor shall be held responsible for all costs of repairs to ceiling, doors, etc. and any secondary damage resulting from that damage. The maximum ceiling height inside the loading dock is 14′-8″.

(b) SECURITY. The contractor must adhere to all Library of Congress and U.S. Capitol Police physical security protocols and offsite screening procedures. These requirements may change during the course of the contract and it is the responsibility of the contractor to stay in compliance with current regulations. The most current procedures for accessing only the Madison Loading Dock are as follows:

(c) SCREENING PROCESS FOR ALL VEHICLES COMING TO LIBRARY OF CONGRESS LOADING DOCKS & JEFFERSON EAST

PARKING LOT FREIGHT ELEVATOR

Process includes all trucks, cars and vans coming to the LC Capitol Hill campus. All contractors are now required to notify the Off-Site Delivery Center (OSDC) no later than 24 HOURS PRIOR TO ARRIVAL (48-72 hours if possible)

Contractors are required to have a letter on file with the U.S. Capitol Police. The letter must be on company letterhead accompanied by signature of the owner, president or manager and sent directly to the OSDC email:

OSDCAdmin@USCP.GOV and the COR. The letter shall be protected with a password, and the password shall be sent separately. Requests for access must be renewed every year and should contain the following information:

1. Company Name,

2. Drivers/Employee Names requiring access,

3. Social Security Number for each Driver/Employee,

4. Date of Birth for each Drive Employee,

5. Driver License Number,

6. Vehicle make, model, tag number,

7. Building(s) to be accessed,

8. COR’s name and phone number, 030ADV24Q0006 Section D

9. Contract number

All deliveries must include a Bill of Lading and designate a Library Point of Contact (POC) name and telephone number for deliveries. If making more than one delivery on the Hill, make the Library of Congress your last stop. If you do not, you will have to go through the screening process again after leaving the Library.

Vehicles leaving the Library are not resealed.

(d) DELIVERIES BEFORE 3:00 P.M. – OFF-SITE DELIVERY CENTER (OSDC)

The OSDC is open Mon-Fri. 4:30 a.m. to 3:00 p.m. at 4700 Shepherd Parkway S.W. for screening by the U.S. Capitol Police. Once cleared, proceed to D Street and Delaware Avenue S.W. (open Mon-Fri.4:45 am – 3:00 pm) to gain access to Capitol Hill. The OSDC phone number is (202)224-0202.

When a vehicle enters the OSDC:

1. Drivers information is checked.

2. Truck unloaded and material X-rayed and screened.

3. Material is replaced and the vehicle is sealed.

4. Vehicle proceeds to Delaware Avenue, seal is verified, and truck is cleared to first destination.

5. If multiple deliveries on the Hill the vehicle will be resealed upon departure from each delivery location – except the Library of Congress.

6. Vehicle arrives at the Library of Congress. The seal is verified and removed by the police.

(e) DELIVERIE S AFTER 3:00 P.M. Weekdays or Saturday – ALL DELIVERIES / WITH COORDINATION WITH USCP LIBRARY DIVISION (Exception basis for same day delivery only)

Provide all information as above and copy the Library Division at police_support@loc.gov (underscore between police and support) and a fax to (202) 707-1030 and include the estimated arrival time. The inspection location is the 600 block of New Jersey Ave. S.E., and C St NW near the power plant. Call the Library Division at (202) 707-1000 who will arrange for the vehicle to be swept. The vehicle will then be escorted to the Library. All containers have a designated placement location and the Contractor shall not leave any container in any area except those identified in this contract. This expressly designates Independence Avenue, C Street, 1st, 2nd, 3rd Streets and East Capitol Street, SE as areas off limits for staging of containers. All delivery vehicles shall have clearly identified company signage. Driver and all onsite staff shall wear distinguishable company uniform and/or company ID. The Contractor shall not travel beyond the dock area of the Madison Loading Dock. The Contractor shall comply with the Library security procedures. Contractor will be briefed by the COR on Library’s security procedures currently in effect. The security procedures vary periodically.

(End of Clause)

D.3 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

All postage and fees related to submission of information, including forms, and reports, etc., to the Contracting Officer or Contracting Officer’s Representative (COR) or other persons designated to receive, shall be paid by the Contractor.

030ADV24Q0006 Section F

SECTION F - DELIVERIES OR PERFORMANCE

F.1 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

Place of Performance: All Fabrication shall be performed off-site at the Contractor’s facilities.

The overall period of performance shall be as stated in section B.

The contractor is responsible for determining its hours of operation in fulfilling the requirements of this contract. The Library’s standard operating hours are from 8:30 AM through 5:30 PM, Monday through Friday, excluding Federal holidays. The contractor shall coordinate with the COR for any work to be conducted at Library facilities.

(End of Clause)

FAR Number Title Date

52.242-15 STOP-WORK ORDER AUG 1989

52.247-34 F.O.B. DESTINATION NOV 1991

F.2 SCHEDULE OF EVENTS/DELIVERABLES

The dates on the schedule below are no later than dates and maybe earlier if the contract is awarded earlier. The final due dates will be included in the contract.

Requirements Paragraph Reference

Description of Event/Deliverable

Due Date Price

C.3.2 Kick Off meeting Jan 2 2024 NSP (Not Separately Priced)

C.3.2 Artifact Review: a complete review of all artifacts where the mount for all objects shall be determined. A written report summarizing the direction of mounts for all objects shall be submitted to the COR.

Jan 15, 2024

C.3.3 Detail drawings: sketches of each mount to be presented to the Library.

Feb 1, 2024

C.3.5 Fabrication of all mounts Feb 1, 2024- May 1, 2024

C.3.6 Delivery and Installation: includes final fitting of mounts and artifact installation on site in the Display cases

May 1-15, 2024

C.3.7 Punchlist: remedy any mount which does not properly fit the artifact or display case.

May 15-Jun 10, 030ADV24Q0006 Section F

030ADV24Q0006 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Mojisola Adejuwon Address: Contracts & Grants Directorate, The Library of Congress 101 Independence Ave. SE Washington, D.C. 20540 Phone: (202) 707-0400 Email: moad@loc.gov

Library Contract Specialist: Olexiy Levchuk Address: Contracts & Grants Directorate, The Library of Congress 101 Independence Ave. SE Washington, D.C. 20540 Phone: (202) 707-1462 Email: olevchuk@loc.gov

Library Contracting Officer Representative: To be provided at the time of award Address: To be provided at the time of award Phone: To be provided at the time of award Email: To be provided at the time of award.

Contractor Contract Administrator: To be provided at the time of award Address: To be provided at the time of award Phone: To be provided at the time of award Email: To be provided at the time of award

G.2 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (DEC 2014)

(a) The Contractor shall schedule with the COR time for contractor staff to be available to receive Library-issued photo identification badges prior to starting work.

(b) The Contractor shall provide instruction and ensure that each employee performing work under this contract displays their photo-identification badges at all times they are present on-duty in the building. Refusal or repeated neglect to display the photo-identification may result in an unsuitability determination.

(c) Upon termination, resignation or other event leading to a contract employee leaving duty under this contract, the Contractor is responsible for returning all Government identification, building passes, keys, and other Government property issued to that employee. Failure on the part of the Contractor may result in the Contractor’s liability for all costs associated with correcting the resultant breach in building security.

(d) The requirements of this clause are applicable to and shall be observed by all subcontractors who perform work at all Library of Congress facilities.

030ADV24Q0006 Section G

(e) The Contractor shall ensure that all employees, both directly employed and subcontracted, contractor’s and sub-contractors, obtain Library ID badges. Badges shall be visibly displayed at all times while in Library premises. The Library will issue badges without charge. Contractor shall accurately maintain a list of employee badge number on the Employee Roster and provide updates to the COR upon request. An employee’s badge shall be returned within 5 days from the termination of that employee’s employment. All badges shall be returned at the completion/termination of the contract.

(End of Clause)

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

The Contractor must prepare and submit invoices electronically to: https://www.ipp.gov. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing. Assistance is available via the IPP Help Desk via email at: ippcustomersupport@fiscal.treasury.gov or by commercial telephone at (866) 973-3131. Invoices shall contain the information required in FAR 52.212-4, paragraph (g).

(End of Clause)

G.4 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

The contractor must submit invoices for payment upon delivery of the items or successful performance of the events identified above in Section F Deliverables Schedule pursuant to the standards and acceptance criteria defined in this contract.

030ADV24Q0006 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND

AUTHORITY (JAN 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of this contract;

(3) Causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.

If, in the opinion of the contractor, any direction of the COR or the designated representative falls within the limitations of (b) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the “Disputes” clause of this contract.

(End of Clause)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

(1) The Library is a public institution responsible for making its resources (collections and staff) available to the Congress and the American people. To achieve a balance between access and security, the Library requires everyone (staff, visitors, interns, contractors, etc.), to always use due diligence and protect its assets during use.

(2) Physical access to Library collections is limited to staff and/or determined by the host office. In addition, established requesting processes in the various readings rooms must be followed.

(3) Loan Privileges. Contractor employees may obtain loans of Library property for internal use and Library work-related purposes.

i. Loan of Library Property. All loans of Library property must be approved and documented by the host Library Services office. Contractor staff shall obtain a Library “General Pass” (Form LW 12/54 (rev2/88)) for each loan.

ii. Liability – Loss or Damage of Library Property. Use or loan of all Library property and signature on this contract means that the contractor acknowledges and agrees to:

(a) ensure the return all Library property issued in the same condition as borrowed;

(b) accept responsibility and liability for the negligent loss or damage of issued or borrowed Library property; and

(c) ensure that the loaned property is used for Library purposes and not loaned to any other person.

(End of Clause)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

1. Access to Library buildings and grounds is governed by 36 C.F.R. part 702 - Conduct on Library Premises. Contractor staff must comply with these requirements and restrictions and related Library of Congress Regulations and Directives.

2. The Library is committed to preventing and addressing all forms of discriminatory harassment and to ensuring that Equal Employment Opportunity (EEO) principles are fundamental to Library culture. Everyone — employees, interns, volunteers, contractors, researchers, and visitors — is expected to help make the Library a respectful environment free from offensive behavior.

a. Library of Congress employees, contractors, interns, volunteers, researchers, patrons, and other visitors have a right to Library facilities that are free from discrimination based on their race, color, national origin, religion, sex, sexual orientation, gender identity, age (40 and over), disability, genetic information, union affiliation, political affiliation, or marital status.

b. The Library does not tolerate discrimination – including sexual harassment, other forms of harassment, or a hostile work environment – based on these factors. The Library does not tolerate retaliation against anyone who engages in any form of protected EEO activity.

c. Contractor (including subcontractor) staff alleged to have engaged in discrimination or retaliation in the performance of this contract may be prohibited from entering Library facilities to perform work under their contracts.

Contractors are required to promptly respond to all Library inquiries into allegations of discrimination, and must, in good faith, cooperate with Library investigations. Good faith cooperation includes, but is not limited to, making contractor staff available for:

1. Formal and informal interviews by Library agents investigating allegations of discrimination;

2. Reviewing and signing appropriate affidavits or declarations summarizing statements provided by such contractor staff during the course of an investigation;

3. Producing documents requested by the Library agents conducting the investigation; and

4. Preparing for and providing testimony in depositions or in administrative hearings.

(End of Clause)

H.5 LC52.204-3 INFORMATION SYSTEMS SECURITY (SEP 2018)

(1) Computer Security Policy. The Library requires anyone using or accessing its digital assets (including networks, servers, workstations, systems, data, web pages, and email) to protect them and use them only for official business, and only in accordance with Library regulations and applicable Library bargaining agreements. Unauthorized or inappropriate use may be grounds for termination or other contractual remedy.

(2) Privacy Policy. No one has the right to privacy while using any Library computer system, including internet or email services. Usage may be monitored.

(3) Level of Access. The Host Office will determine the level of access to the Library’s IT equipment, staff and software needed to successfully perform under this Contract. Access may include, for example, email, word processing, internet, and intranet.

(4) Mandatory IT Security Training. Contractor personnel must successfully complete mandatory information systems security training prior to use of or access to any of the Library’s digital assets. The required training is available online at http://www.loc.gov/extranet/cld/. Contractor staff with access to Library digital assets shall complete the information systems security training annually. The training is available on the Library intranet at: http://www.loc.gov/staff/cld/.

(End of Clause)

H.6 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (AUG 2023)

“Contractor employee fitness” means fitness based on character and conduct for work for or on behalf of the Government as a contractor employee.

Work under this contract is unclassified.