030ADV22R0034 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

RQLGD20220059

See SCHEDULE

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

Contracts & Grants Directorate Library of Congress

101 Independence Av SE Washington DC 20540-9411

To all Offerors/Bidders

030ADV22R0034

03-31-2022

X

X X

See CONTINUATION Page

The purpose of this amendment is to:

1. Provide responses to questions. See Attachment J3 to this amendment.

2. Delete Alternate Project Manager from Clause H.7.

3. Revise the first line of Clause L.1.4 (c) to read "Volume 1.Technical Proposal – (shall not exceed 30 pages in length, not including the cover page, table of contents, or resumes. Resumes limited to no more than two (2) pages each.)"

The due date for proposals remains the same.

Lucas, Tiffany Contracting Officer

030ADV22R0034 0001

Table of Contents

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.237-1 KEY PERSONNEL (AUG 2014)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 LC52.215-1 PROPOSAL SUBMISSION INSTRUCTIONS – BEST VALUE TRADE-OFF (JUL 2016)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

030ADV22R0034 0001 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.237-1 KEY PERSONNEL (AUG 2014)

The personnel designated as key personnel in this contract are considered to be essential to the work being performed hereunder. At least 30 days prior to diverting any of the specified individuals to other programs or contracts or as soon as possible if an individual must be replaced, for example, as a result of leaving the employ of the contractor, the contractor shall notify the contracting officer and identify proposed substitutions. No diversion or substitution shall be made by the contractor without written consent of the contracting officer.

The following personnel have been identified as Key Personnel in the performance of this contract:

Position/Labor Category Name

Project Manager

(End of Clause)

030ADV22R0034 0001 Section L

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 LC52.215-1 PROPOSAL SUBMISSION INSTRUCTIONS – BEST VALUE TRADE-OFF (JUL

2016) L.1.1 Award Type

The Library anticipates the award of a single award firm fixed price contract.

L.1.2 General Instructions to Offerors This section discusses general submission instructions, offer requirements, and information regarding the formatting of offers. This is a FAR Part 13 competition.

L.1.3 Clarifications and Questions To be considered, all questions pertaining to this solicitation must be submitted in writing to the Contract Specialist Monica Montague at momo@loc.gov with a cc: to the Contracting Officer Tiffany Lucas at tluc@loc.gov no later than 12:00pm Eastern Daylight Time (EDT), Friday, April 8, 2022. Questions received after this time may not be answered. Answers to questions will be posted to sam.gov.

L.1.4 Email Submission Instructions

(a) All proposals shall be submitted electronically via email to the Contract Specialist Monica Montague at momo@loc.gov with a cc:

to the Contracting Officer Tiffany Lucas at tluc@loc.gov no later than the response date specified in the solicitation. Offerors must comply with the submission instructions specified in this solicitation. The Library has the right at its discretion, to determine an offer is ineligible for award if an Offeror does not comply materially with the submission instructions. Offerors submitted through sam.gov or any means other than email will NOT be accepted.

Email File Size:

The email must include the solicitation number in the subject line. The maximum size file allowed through the Library's email system is 20MB. If needed, the Offeror may send multiple emails, but must ensure they are clearly identified. Offerors must NOT submit zipped or locked files.

(b) Offer Format: Offers must be submitted in either Microsoft Office or Adobe formats. Each page must be numbered and labeled with the name of the offeror and solicitation number. The format for all documents must be 8.5 x 11 inch pages, single-spaced 1-inch margins, 12-point font in text (not including graphs or charts, however they must be legible).

Offerors must submit an offer package that includes three separate volumes. Each volume must include the solicitation number and the offeror's name, mailing address, telephone number, and DUNS number.

Volume 1 - Technical Proposal Volume 2 – Past Performance Proposal Volume 3 - Price Proposal

(c) Content of Offers:

Volume 1. Technical Proposal – (shall not exceed 30 pages in length, not including the cover page, table of contents, or resumes.

Resumes limited to no more than two (2) pages each.)

A. Technical Factor – Project Plan / Quality Assurance Plan.

mailto:momo@loc.gov mailto:tluc@loc.gov mailto:momo@loc.gov mailto:tluc@loc.gov

A.1 Project Plan. Offerors shall submit a project plan that describes how the offeror will fulfill the requirements of this solicitation.

The project plan shall include a description of the offeror’s unique approach, goals, objectives, resources, delivery schedule, milestones, performance measures, reporting process, and roles and responsibilities.

In addition, offerors shall submit a narrative that describes their ability to provide LC RDA Core Records in MARC 21 Format based on standard cataloging practices for creating metadata. The narrative shall also demonstrate expert knowledge of RDA, the RDA Tool Kit, LCSH and related manuals, LCC and related manuals, Classification Web, Sears Subject Headings, and LC/NACO name authority work is required. Offerors shall also describe their familiarity with the use of the Cataloger’s Desktop.

The offeror shall provide sufficient information regarding the proposed good and services to demonstrate conformity with all solicitation specifications and requirements. Responses shall not be a restatement of the requirement but shall be comprehensive, well-conceived, and include detailed approaches to accomplishing the task and providing the deliverables. An offeror's proposal may be determined ineligible for award if the offeror simply restates Section C of the solicitation.

A.2. Draft Quality Assurance Plan. Offerors shall provide a draft quality assurance plan that outlines the Library’s requirements and expectations identified in Section C of the solicitation.

The quality plan shall address, at a minimum, the following.

(1) Sampling and measuring of the work performed or delivered under this contract and how the offeror will ensure the attainment of the Acceptable Performance Level in Section C of the solicitation. The offeror must use one of the following methods: (a) 100% inspection, (b) Random Monitoring, or (c) Periodic Sampling. The plan must detail the procedures to be utilized to ensure appropriate quality and quantity deliverables are met.

(2) Where and by whom daily contractor process controls and inspections will be performed. Contractor shall state the number of people that shall be permanently assigned to this project and their assignments. This shall include the individual responsible for quality control, investigating, and ascertaining the causes of deficiencies.

(3) How and when daily inspection and tests or reviews will be held to check for: 1- errors and 2- timeliness.

(4) Verification process to ensure that all orders have been processed in full.

(5) Safeguarding and protection of privacy information.

B. Technical Factor - Corporate Capabilities / Key Personnel and Proposed Staff.

B.1. Corporate Capabilities. Offerors shall provide a narrative describing their ability, experience, expertise, qualifications, and capabilities to perform the services described in Section C of the solicitation. The narrative shall include information demonstrating the offerors experience recruiting and retaining personnel to meet the requirements in Sections C. In addition, offerors shall provide an organizational chart which describes how the offeror will provide staff and manage the contract. The organizational chart shall include all personnel responsible for each component of the work described in Section C.

Furthermore, offerors shall submit descriptions of three (3) complete and/or ongoing projects performed for commercial, academic, and/or government clients in the past three (3) years (Projects performed for the Library of Congress may be used). Projects shall be similar in size, scope, and complexity to the services required by the Statement of Work. Offerors must provide three (3) experiences as the Prime Contractor. The following information must be provided for each.

(1) Customer name, address, e-mail address and telephone number;

(2) Contract number, period of performance, and total dollar amount;

(3) A description of the scope of work or effort and clearly indicate if you were the prime contractor or sub-contractor on the contract.

(4) A description of how the project demonstrates offeror's expertise in delivering the services required in this solicitation.

(5) Offeror's overall management of any subcontractor(s) for the project and how the relationship provided quality service to the customer.

(6) How the offeror provided solutions to resolve any problems encountered during the performance of services for the contract.

B.2. Key Personnel and Proposed Staff

Offerors shall provide resumes that clearly demonstrate the relevant experience, qualifications, training and capabilities of all key personnel and proposed staff.

Resumes must show experience with using RDA, Library of Congress Subject Headings (LCSH), Library of Congress Classification (LCC), and Machine-Readable Cataloging (MARC) 21 and Sears Subject Headings.

Resumes of proposed staff must demonstrate their ability to create bibliographic records per the solicitation.

Volume 2. Past Performance Proposal (no items are to be included in proposal for this volume.)

C. Past Performance. Offerors shall send the Past Performance Questionnaire identified in Section J (Attachment J2) to its commercial, academic, and/or government clients for projects of similar size and scope that have been performed within the past four

(4) years from the solicitation release date and are relevant to the work described in Section C of the solicitation.

Offerors shall ensure that the Library receives at least three (3) completed questionnaires that illustrate the ability of the offeror to provide cataloging services. Forms submitted directly to the Library by the offeror will not satisfy the requirement for past performance reference and will not be evaluated. Questionnaires shall be returned directly to the Contract Specialist Monica Montague at momo@loc.gov with a cc: to the Contracting Officer Tiffany Lucas at tluc@loc.gov by the solicitation closing date and time.

Volume 3. Price Proposal (no page limit)

D. Price. i) Offerors shall provide a firm-fixed price for the base and each option year identified in Section B. Pricing shall include all services required by the Statement of Work and be inclusive of all offeror’s direct cost, other direct cost (ODC’s), indirect cost, and profit. In addition, offerors shall complete a separate document that details the complete labor mix (list of labor categories, hours, and fully loaded rates) used to support the work identified in this solicitation and the firm fixed prices proposed in Section B. The labor mix will be used to understand the level of effort for the firm fixed prices proposed in Section B.

Offerors must quote prices for all years (base and option years) in order to be considered for an award. Partial pricing by an Offeror shall render the proposal unacceptable to the Library's requirement and the proposal shall not be considered for award.

ii) SF1449: Offerors must provide a signed copy of the SF1449.

iii) Submission of Amendments to the solicitation: Offeror shall acknowledge Amendments to the solicitation to confirm Offeror has read and agrees to comply with the terms and conditions of the solicitation. Amendments to the solicitation must be signed, dated and submitted as part of the price proposal.

(End of clause)

030ADV22R0034 0001 Section J

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

Identifier Title Date Number of Pages

Attachment J3 - Solicitation .030ADV22R0034 - Questions and Responses 04/13/2022 1

See attached document: Attachment J3 - Solicitation .030ADV22R0034 - Questions and Responses.

End of Document