030ADV21Q0502 FINAL FOR POSTING.docx

030ADV21Q0502 Section M

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1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

RQISS20210126

See SCHEDULE

030ADV21Q0502

05-19-2021 Schuman, Michael

(202) 707-1088 06-17-2021 4:00pm

EDT

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

Days:%

N/A

Library of Congress/Madison Receiving Library of Congress

101 Independence Ave. SE Washington DC 20540

030ADV

Contracts & Grants Directorate Library of Congress

101 Independence Ave SE LA 325

Submit Invoices through https://www.ipp.gov

Washington DC 20540

See CONTINUATION Page

See CONTINUATION Page

Schuman, Michael

Table of Contents

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a Firm-Fixed-Price contract.

(End of Clause)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Design Consulting and Graphic Services for Jefferson Events, Performing and Studio Re-Envisioning as required by Performance Work Statement (base work).

This work is required to be completed within 110 days of award.

Contract Period: Base POP Begin:

POP End:

Additional Color Renderings (See Section 3.5) of Performance Work Statement.

This is an optional CLIN. The Library may require the delivery at the price stated. The Contracting Officer may exercise the option by written notice to the Contractor within 55 days of contract award. The required completion date will be the same as the required completion date for line item 0001.

Contract Period: Option 1

Digital Fly-over (See Section 3.6) of Performance Work Statement.

This is an optional CLIN. The Library may require the delivery at the price stated. The Contracting Officer may exercise the option by written notice to the Contractor within 55 days of contract award. The required completion date will be the same as the required completion date for line item 0001.

Contract Period: Option 2

030ADV21Q0502 Section B

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

030ADV21Q0502 Section C

Performance Work Statement

1. OVERVIEW / BACKGROUND.

Dr. Carla Hayden, the fourteenth Librarian of Congress, has a vision to increase access to the Library onsite and online, enhance the Library’s Thomas Jefferson Building as a cultural destination, and help future researchers and scholars actively use the Library’s collections and services. A newly completed Visitor Experience Master Plan includes an orientation area that introduces visitors to the origins and major functions of the Library, an exhibition hall focused on treasures from the Library’s collections, and a new learning lab.

To continue this mission, the Library seeks an imaginative user experience design firm to provide consulting services and lead a process that re-envisions and expands the use of the Thomas Jefferson Building’s key program and performance spaces, and supporting facilities. This process will involve research and the involvement of both internal and external stakeholders to identify how the spaces tie into the Library strategic mission, explore emerging needs and opportunities, and to develop a new feasible concept for the spaces that will address these items and preserve the historic and acoustical integrity of the spaces.

The Library’s Capitol Hill Campus includes the James Madison Memorial building (2,034,443 SF), the John Adams building (1,265,0651 SF), and the Thomas Jefferson building (1,961,872 SF).

The Library buildings are all operational, and the Contractor shall assume that all work under this contract will take place in occupied buildings with controlled access.

The Thomas Jefferson Building (1,961,872 SF).

Congress authorized funding for the first separate Library of Congress Building, the Jefferson Building, in 1886. The design is exemplary of the Beaux Arts Style and was based on the Paris Opera House. The building is architecturally significant as one of the most beautiful, educational, and decorative buildings in US history. The grandeur of the building in its size, scale, use of materials and fire-proof construction, level of craftsmanship and detail, series of murals, and sculpture is considered one of America’s greatest achievements.

The period of significance dates from the building’s completion date of 1897 through the completion of the last major modification to the building, the addition of the Whittall Pavilion, in 1939.

Four preservation zone classifications have been overlaid on the interior spaces of the Thomas Jefferson Building to identify, document, and clarify preservation priorities of the historically and architecturally significant extant features and spaces of the building. The four preservation zone classifications are: 1) Restoration Zone; 2) Rehabilitation Zone 1; 3) Rehabilitation Zone 2; and 4) Renovation Zone.

The Coolidge Auditorium (4,063 SF, Restoration Zone) On January 23, 1925, a joint resolution of Congress accepted a “gift from Mrs. Frederic Shurtleff Coolidge of an auditorium for chamber music.” [Report of the Librarian of Congress, p 1, 1925]. With this gift, the Elizabeth Sprague Coolidge Foundation was established in the Library for the promotion and advancement of chamber music through commissions, public concerts, and festivals. Designed according to her preference for "severe and chaste beauty" rather than "ornate display," the Coolidge Auditorium was completed just in time for the first Coolidge Festival, which successfully inaugurated the new hall on October 28, 1925. This structure has become world famous for its magnificent acoustical properties, for the caliber of the artists and ensembles who have played there, for newly commissioned works premiered, and for the individually scheduled concerts interspersed among concert series, retrospectives, and festivals. Today, the Coolidge Auditorium is the Library’s largest and most prominent event venue which hosts an array of events including musical performances, film screening, lectures, and symposia. A 1991 study on the Coolidge Auditorium explained, “It is generally appreciated that this facility is a superior recital and chamber music hall.… [T]he acoustical measurements are considered as scientific confirmation of the hall’s sterling reputation among musicians and music lovers.” [George C. Izenour Associates, Inc. Report on the Coolidge Auditorium and Related Spaces—Jefferson Building, Library of Congress for the Office of the Architect of the Capitol. October 11, 1991, p.2 (A).

The auditorium was inserted into the Northwest Courtyard and once held 511 and now holds 483 seats. The main entrance is through a vestibule that leads to the Ground Floor Northwest Corridor through two sets of double doors. Parts of the seating and stage are original to the theater, as are the walls, including a curved rear wall created to enhance reverberation for stringed instruments. The unusual cork floor also plays an important acoustical role. Access to backstage of the Coolidge Auditorium is located in the North Cellar Corridor

The Whittall Pavilion (1,562 SF, Restoration Zone) In February 1936, the Gertrude Clarke Whittall Foundation was established at the Library to maintain the Stradivari instruments and to support their use in concerts. In 1938 Mrs. Whittall provided funds for the construction of the Whittall Pavilion, a drawing room intended as a "beautiful sanctuary of the precious Stradivari," adjoining the foyer of the Coolidge Auditorium.

The Whittall Pavilion was added to the Jefferson Building in 1939. The Pavilion connects to the Coolidge Auditorium to the north through a passageway and a vestibule to the south. Windows and doors on the east wall look over the Northwest Courtyard.

Jefferson Studio Facility LJ-G32, LJ-G33, LJ-G34 (1,998 SF, Rehabilitation Zone 1) The origins of the Jefferson studio go back to the early 1940’s when the Archive of Folksong was conducting remote recordings but needed a place to make duplicates of these recordings to sell in the Library’s gift shop. Many famous musicians, poets and authors recorded in the studio, including folk musician Pete Seeger, bluesman Mississippi John Hurt and poets Langston Hughes and Pablo Neruda. At the same time, the Music division saw an opportunity to record their concerts in house for radio broadcast. From the inception, the Coolidge Auditorium was equipped to broadcast radio, because of Mrs. Coolidge’s prescient conviction of the educational potential of radio as a tool of audience education. The studio supported national radio broadcasts, Concerts from the Library of Congress, the longest-running weekly classical series in the United States.

The Jefferson studio contains wired analog audio and video connections to the Coolidge Auditorium. Both the audio and video signals are transferred back to the studio via a network that runs through conduits in the ceiling of the cellar level of the building. The purpose of these connections is to allow for audio and video recording and monitoring of concerts, rehearsals and even non-Music programs that take place in the auditorium.

Northwest Courtyard (4,385 SF, Rehabilitation Zone 1-Façade) The Jefferson Building was originally designed with a courtyard in each quadrant as defined by the central octagon and the east/west axis of the East and West Main Pavilions and the north/south axis of the original stacks. The northwest courtyard was modified in 1925 to accommodate the Coolidge Auditorium and in 1939 for the Whittall Pavilion.

The Coolidge Auditorium was completed in 1925 and projects into the Northwest Courtyard. The original elevation is obscured by a modern entrance addition and the Whittall Pavilion. When the Whittall Pavilion was opened in the northwest courtyard in 1939, the existing pool, constructed with the Coolidge Auditorium in 1925, was shortened to accommodate the new structure.

Library Collections & Services Group Library Collections & Services Group is the service unit responsible for the national collections held by the Library. The responsibilities include not only acquiring, describing, and preserving, collections, but also sharing the collections and new works with the public through concerts, lectures, other live events, and recorded events (such as oral histories, scholar presentations, etc.). Within LCSG are divisions that rely upon the facilities under consideration in this SOW including Music, the American Folklife Center, the Veterans History Project, the Kluge Center, and others. Several LCSG staff will serve as Subject Matter Experts for audio and video needs of the service unit. For example, the Music Division has two audiovisual production specialists and a production manager who are responsible for recording concerts, lectures and other related events in the Coolidge Auditorium and other locations within the Library. They also perform editing for broadcast, podcast and web production, provide audio amplification, projection of visual media, audio playback, lighting, etc. LCSG Collections Management Division staff may also need to serve as SMEs for needs associated with the Jefferson loading dock area, as it is a primary egress point for collections.

CLLE

The Center for Learning, Literacy and Engagement (CLLE) was established by the Librarian of Congress in 2018 to activate and animate the Library’s collections through educational and cultural programming, visitor engagement, and partnerships—transforming visitors into engaged users of Library services and contributors to the Library’s mission. The Center includes six offices focused on engaging both general public and specialized audiences - these offices include Signature Programs, Library Events, Professional Learning and Outreach Initiatives, Informal Learning, Literary Initiatives and Visitor Engagement. The Center acts as a catalyst to strengthen the user experience through ongoing audience research and evaluation in an effort to create data-driven, impactful programming and to develop lifelong users of the Library. The Library Events Office is responsible for all public events at the Library of Congress, including all aspects of event planning, logistics, guest relations, protocol, vendor oversight, production, and accounting.

Development Office While Congress has invested generously in the Library over its history since 1800, private philanthropy has played an important role in the development of the Library, helping to provide special acquisitions, programs, activities, and events bringing the Library collections and services to the public. The Library’s Development Office leads and coordinates all fundraising efforts on behalf of the Librarian of Congress, partnering with individuals, foundations, and corporations.

Multimedia Group The Multimedia Group provides broadcast quality media services to all departments within the Library of Congress. The Multimedia Group consists of audio & video production personnel, video editors, producers, and media processing personnel. For sponsored/hosted events, its services offered include event recording and editing for online distribution, event livestreaming, and audio amplification. Additionally, the group produces promotional content and scripted information videos, and facilitates media appearances by Library staff. The Multimedia Group will serve as Subject Matter Experts for audio, video, and production lighting needs.

Space Utilization, Planning and Design Office Space Utilization, Planning and Design (SUPD) office provides space planning, interior design procurement and construction management services (in conjunction with the Architect of the Capitol (AOC) for all Library facilities. SUPD also monitors, plans, designs space requirements, and maintains an efficient and cohesive facility aesthetic for all Library buildings.

Architect of the Capitol The Architect of the Capitol (AOC) and the Librarian of Congress by statute share responsibility for the historic treasures represented by the buildings and grounds of the Library of Congress. The AOC has charge of all work at the Library affecting the structural integrity of the buildings, building systems; architectural features of the buildings; compliance with building and fire codes; care and maintenance of the grounds, and purchase of equipment necessary to fulfill these responsibilities. The Librarian has charge of all other work pertaining to the Library’s buildings and grounds.

2. SCOPE

The Contractor shall provide research, consulting, artistic and design services to lead the Library in the development of a strategically aligned concept for the refurbishment and re-envisioning of the Coolidge Auditorium, Whittall Pavilion, North West Courtyard, Jefferson Studio Facility, and adjacent support spaces.

The contractor will support the Library in defining, shaping, clarifying, and describing the overall concept and engagement approaches. The final overall concept should be broad enough in scope that it allows for application in future user engagement strategies across the Library as well as pinpoint opportunities for donor support and recognition.

The Contractor will also produce conceptual plans, visual renderings, rough orders of magnitude (ROMs), and language to assist in the communication and marketing of the final concept.

3. REQUIREMENTS

The Contractor will be required to conduct research, investigate needs and opportunities, analyze data, perform visioning sessions, develop conceptual approaches and layouts, and create visual graphics and marketing language to be used as development and fund raising tools.

The final conceptual design for the re-envisioning of the Jefferson performance spaces must:

· Demonstrate how Library’s strategic mission can be strengthened through the potential re-imagining of the spaces

· Preserve the historic integrity and obligations of existing gift agreements of the spaces

· Preserve the acoustic integrity of the Coolidge Auditorium for stringed instruments but improve sound quality for other uses Remedy known deficiencies and modernize and update the facilities and technology

· Enhance visitor experience and better connect and engage with all Library user groups

· Increase functionality and programming suitability of the spaces

· Meet all code and accessibility guidelines

· Tie to visual identity and established mission set by the Visitor Experience Master Plan

· Perform their functions without impairing the other functions of the building

· Identify potential areas to connect with donors and attract private donation through opportunities to recognize support

· Create new accessible access points to the NW Courtyard that connects the courtyard to an existing Library corridor on the ground or first floor and doesn’t require access through another space.

3.1 Project Management Services

The Contractor shall provide project management services for the contract. Contractor shall identify in the Key Personnel section of this contract an individual that will serve as Contractor’s Project Manager (PM). The Contractor’s PM shall coordinate all services, delivery, perform quality assurance, oversee Contractor staff and all subcontractors, and participate in meetings. The Contractor’s PM shall have the qualifications required for the Contractor’s PM in the Staff Qualifications and Requirements section of this contract.

At the request of the COR the Contractor’s PM will meet with the COR for a kick-off meeting for this contract to review the objectives, roles and responsibilities, and the anticipated projects schedule, conforming to the timelines laid out in Section 4.1.

The Contractor’s PM shall maintain a record of pertinent communications, current schedules, and ensure that the COR is fully informed of the project’s status. The Contractor’s PM provide a program milestone chart and project schedule for the review and approval of the COR no later than five business days after the award of the order or the kick-off meeting, whichever is latest. The project schedule shall be created and maintained in Microsoft Project format.

The project schedule shall include:

· Specification clarification/approval deadlines

· Site Visit Dates

· Presentation Dates

· Final deliverable submission deadlines The Contractor’s PM shall coordinate all site VISITS with the COR.

3.2 Investigate and analyze existing spaces, mission, and current and emerging needs:

The contractor shall analyze the restrictions, deficiencies, security requirements, and assess impact of historic preservation guidelines of the physical spaces The Contractor shall collect and review the latest existing documentation on the spaces, including sources such as record drawings, preservation guidelines, equipment lists, endowments documentation, previous space studies, etc. The contractor shall perform site inspections and analyze at minimum the following spaces to inform their study:

· Potential new access points from the ground or first floor to the NW Courtyard

· Coolidge Auditorium & Foyer

· Coolidge Support Space

· Dressing Rooms

· Technical Booth

· Old Coolidge Film Projection Booth

· Coolidge acoustic projection well

· Whittall Pavilion

· Jefferson Studio Facility LJ-G32, LJ-G33, LJ-G34

· Northwest Courtyard

· Jefferson Loading Dock & Sidewalk Lift

· Existing entry to exit pathways including, visitor path, performer Path, producer path, and contractor load-in path The Contractor shall conduct interviews with internal & external stakeholders to identify current deficiencies and emerging needs and desires. These interviews should focus on three user groups:

1. Internal Library Staff, Leadership, and Advisors (up to 15 group interviews)

2. Library Visitors, Volunteers, and/or Donors with Past History of Supporting or Attending Library Performance Events (a minimum of 50 interviews)

3. Performers and Vendors with Past History of Working in the space (up to 20 interviews) The Library will provide some contact information for the user groups.

The interviews shall gather data on:

· What type of experience(s) the current spaces deliver

· What type of experience(s) they want the future spaces to deliver

· Expectations on accessibility and accommodations in performance and special events spaces In addition the interviews with the Library Staff, Performers, and Vendors shall gather data on:

· How they currently use the space

· What deficiencies they see in the space

· What emerging needs they see coming

· What current costs resource needs are associated with running the spaces In addition the interviews with visitors and potential donors shall gather data on:

· Interest and history in supporting potential or like projects either at the Library or elsewhere The contractor shall also perform research on best practices in the field and emerging technologies and approaches.

3.3 Perform visioning sessions and provide consulting services:

After completing their research phase, the contractor shall provide expert consulting services to lead the Library in a visioning session to explore the strategic alignment of the current and potential uses of the spaces, and to develop the key goals and values of the final design concept.

The visioning session will need options to be conducted both virtually and/or on-site at the Library’s Capitol Hill facility. The visioning session will include between 20-25 Library participants.

Using the data from the interview and research activities, the contractor shall lead a discussion that brainstorms and explores the current activities the spaces are used for, the potential new activities the spaces can be used for, and what values are most important to the visitor experience in these spaces (how the Library connects to its users). These factors and activities should be ranked by the group based on their preference and perceived importance.

During the visioning session the contractor will be required to present their findings from their research phase. Their presentation must include:

· Report on statistics and findings from interviews

· Report on best practices/innovations of similar spaces (outside the Library)

· Opportunities for how future and emerging needs of these spaces can align with the strategic mission The contractor shall lead a discussion based on their presentation and then engage the group in additional brainstorming of activities and values. A final ranking of these factors shall be conducted based on the new knowledge presented.

3.4 Develop conceptual approaches and layouts:

Using the ranked factors developed in the visioning session combined with their research on the deficiencies, restrictions, and opportunities discovered in the research phase, the contractor shall develop three (3) feasible reconfiguration/renovation concepts of varying complexity.

The contractor shall also develop a rough order of magnitude for the design and construction budget and schedule for each proposed concept, and demonstrate a cost benefit analysis on how the options will impact the current costs and resource needed to run the spaces.

Each solution must at minimum provide adequate space and technology to support:

· A recording studio or studios that allows:

· Audio and video recordings of interviews

· Audio and video recordings of collection items

· Virtual (live, recorded, and online) video engagement

· Oral history recording

· Podcast production

· Audio voice overs

· Program Audio recording and performance editing of concerts

· Audio and video monitoring of concert and other Coolidge events

- Performance space(s) that supports:

Musical performance

· Unamplified chamber music

· The performing arts (dance/theatrical)

· Film screenings (proposed options for both analog & digital)

· Lectures

· Panel discussions

· Interviews

· Collections demonstrations and presentations

· Projected presentations

· Meetings and conferences

· Events hosted by the Library of Congress, Members of Congress, and outside organizations

· Ability to do multiple things in one program, e.g. musical performance with lecture, or conversation with music/film demonstration;

· Ability to produce, record, and stream events without interrupting the audience experience;

· A technical control area in the Coolidge Auditorium;

· Integrated AV systems and lighting (led & digital control);

· Integrated systems for broadcasting and conducting live meetings/presentations;

· Ability to show collections featured onstage so that the audience can see the detail, e.g. like with cooking demonstrations

· Ability to show behind-the-scenes, e.g. tour a reading room/collections facility/preservation lab/exhibit and simultaneously show in the theater;

· Allow for audience participation, e.g. Q&A, conversations

· Seating that accommodates children, and adults of varying proportions

· Options for permanent or situational working box office

· Solutions for crowd control, guest registration/ticket scanning, and entry and exit pathways

· Modernized green rooms and dressing rooms to house multiple performers and connect them virtually to the performance spaces

· Storage space for furniture, musical instruments (including grand piano), music stands, carpet, props, and other equipment

· Upgraded technician and ADA access to projection booth and AV controls

· Upgraded Assistive Listening system and other ADA upgrades to enhance audience experience

· Upgraded wireless technical communication to all technical and backstage areas

· Integrated systems for broadcasting and conducting live meetings/presentations

· A Technical control area in the Coolidge Auditorium

· Secure display of collection items

· Sufficient wireless and cellular service for visitors and program requirements

· Live feed to and from the Whittall Pavilion and Northwest Courtyard

· Special event and reception space both inside and outside in the Northwest Courtyard that supports:

· Receptions

· Dinners

· Outdoor musical performance;

· Outdoor performing arts (dance/theater)

· Outdoor film screenings;

· Events hosted by the Library of Congress, Members of Congress, and outside organizations

· Catering kitchen to service Whittall Pavilion, Northwest Courtyard, and dressing rooms In addition, the three concepts shall:

· Provide accessible pathways and features to maximize inclusion, provide safe and equal access to all areas independent of mobility, and accommodate all ability types to deliver a full and seamless experience for visitors, performers, and speakers.

· Address audience/visitor comfort and needs.

· Investigate options available for optimal acoustic performance and audio visual equipment.

· Allow security minded solutions for VIP performers and guests including entry and exit pathways, seating, and holding rooms.

· Create a modern, streamlined facility that allows for multiple simultaneous deliveries.

The contractor will present and discuss these three concepts with an internal Library team. The presentation will need options to be conducted both virtually and/or on-site at the Library’s Capitol Hill facility. The presentation and discussion will include between 20-25 Library participants.

At minimum the presentations must include the following for each option:

· Blocking or bubble diagrams that locate the proposed activities and spaces on a floorplan

· Vision boards and/or images that communicate the approach and overall aesthetic

· Visuals or language that communicates a technology approach to produce the developed goals During the presentation, the contractor shall lead a discussion that engages feedback on the approaches, identifies pros and cons, and welcomes additional brainstorming and concept development.

The contractor will also be required to present their rough orders of magnitude and cost benefit analysis to a smaller audience of 10-15 Library participants. During the presentation the contractor shall identify key areas to highlight in the final renderings & visual graphics and discuss and answer questions on the ROMS. The Library will provide additional feedback on feasibility, concept, and visual graphic preference based on the presentation.

3.5 Create Visual Graphics and Marketing Language

The contractor will incorporate the feedback from their presentations and develop a single final concept for a strategically aligned refurbishment and re-envisioning of the Coolidge Auditorium, Whittall Pavilion, North West Courtyard, Jefferson Studio Facility, and adjacent support spaces.

The contractor shall produce and deliver:

· A final ROM for the design and construction budget and schedule for the final concept

· A visual floorplan that illustrates their approach. The floorplan will:

· Identify key components based on the programmatic and conceptual priorities

· Identify locations for donors/supporters recognition

· Draft language that defines the concept, strategic alignment, and opportunities to potential donors and illustrates the general scope of the proposed design and manner in which design addresses key project components

· Visual color renderings for each key space (no less than three) that visualizes the final concept and clearly identifies potential areas and features to donors/recognize supporters The deliverables shall be delivered to the Library in an editable electronic format for use and incorporation by the Library’s in-house Development and Graphics teams. All rights to the final deliverables shall be turned over to the Library and not be limited.

During the development of the final deliverables, the Library shall be given no less than two (2) two week review periods, one at 50% completion and one at 95% completion. The contractor shall review and incorporate the Library’s revisions into their final product.

3.6 Optional Clin 1: Additional Color Renderings

The contractor shall provide a price to produce additional visual color renderings that further visualizes the final concept and identifies or provides further details on potential areas to donors/recognize supporters.

3.7 Optional Clin 2: Digital Fly-over

Vendor shall create a presentation-ready animated digital fly-over view of the space identifying the recommended changes, conceptual approach, and benefits to key stakeholders (audience, performers, producers/Library)

The period of performance shall be 15 Weeks from post award conference. The Library will provide comments on acceptable draft deliverables within 14 calendar days of receipt. The post award conference shall be held within 5 days of award. All days specified are calendar days.

Draft reports shall be delivered by e-mail to Library individuals to be identified or via a secure digital file download site provided by the contractor.

Final deliverables shall be furnished in hard copy (4 copies) and digitally via CD (2 copies) or secure digital file download to the Library CO. Each Report shall be 8-l/2 x 11”, 12 pitch, single spacing, and hard copies shall be double-sided. Digital format should include .pdf copies and copies in the software format the documents were originally created. Plan drawings must be delivered in both .pdf and .dwg format.

General Requirements: The Contractor shall identify full-time employees and/or teaming partners with qualifications in relevant disciplines. The expertise, level of participation and performance of all key personnel on projects similar to Library requirements (as outlined in section 3) should be clearly demonstrated.

The Contractor will provide resumes, professional credentials and certification of all key personnel assigned to the contract. Provide resumes including the education and experience of each individual along with evidence of certifications and licenses. After contract award, no substitution of personnel shall be allowed without the advance notice of the CO. The proposed substitute must possess equal or better qualifications and experience than the originally submitted professional or the substitute may be rejected. All substitutions or replacements shall be at no additional cost to the Library.

The CO will have the right to effect removal of any Contractor employee at any time throughout the duration of the contract if that employee is deemed to perform below the level of competence or ability required under the contract, or if said employee is for any other reason found to be unsuitable for the work. In such cases, the Contractor shall promptly submit the name and qualifications of the re- placement. Failure or excessive delay by the Contractor to provide qualified personnel that meet the contract requirements, and/or failure to provide personnel qualified to perform the required services, will be deemed sufficient reason by the CO to terminate the contract.

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m. Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

At minimum, the contractor shall employ:

· Project Manager The Contractor’s PM must have a minimum of 8 years’ experience managing architectural and conceptual design projects and have the following:

· The ability to communicate effectively orally and in writing

· Experience in preparing written reports, correspondence, and briefing clients and management personnel

· Ability to read, develop and manage the creation of architectural design packages and graphics

· Ability to perform and lead group presentations and discussions

· Mature judgment and excellent problem solving skills.

· Lead Architect A lead architect with no less than 5 years specializing in performance space and historic space design and possess a bachelor’s degree in architecture or interior design and is licensed to practice architecture or interior design in Washington, DC.

· Lead AV Specialist A lead CTS certified Audio Visual Specialist with no less than 10 years specializing in performance and broadcast recording studio audio visual systems.

· Acoustic Specialist An Acoustical Engineer with no less than 10 years specializing in acoustic design, and environmental noise or vibration control and possess a bachelor’s degree or higher qualification in acoustics, physics or another discipline.

· Architectural Illustrator A professional illustrator with no less than 3 years specializing in color renderings of conceptual architectural spaces.

The Contractor will be required to travel to the Library of Congress Capitol Hill Campus during the performance of the contract to attend meetings and site visits. Travel expenses must be included in the negotiated price of the contract.

6.2 DATA RIGHTS

Contractor will be required to assign copyright to the Library for the creation of potentially copyrightable material.

SECTION D - PACKAGING AND MARKING

[For this RFQ, there are NO clauses in this Section] 030ADV21Q0502 Section D

SECTION E - INSPECTION AND ACCEPTANCE

[For this RFQ, there are NO clauses in this Section] 030ADV21Q0502 Section E

SECTION F - DELIVERIES OR PERFORMANCE

F.1 DELIVERY SCHEDULE

1.00

1.00

1.00

030ADV21Q0502 Section F

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Schuman, Michael Address: Contracts & Grants Directorate Library of Congress

Phone: (202) 707-1088 Email: mschuman@loc.gov

Library Contract Specialist: Schuman, Michael Address: Contracts & Grants Directorate Library of Congress

Phone: (202) 707-1088 Email: mschuman@loc.gov

Library Contracting Officer Representative: Brockway, Rebekah Address:

Phone: (202) 707-3050 Email: rbroc@loc.gov

Contractor Contract Administrator: Provided at time of award Address: Provided at time of award Provided at time of award Provided at time of award Provided at time of award

Phone:

Email:

G.2 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

The contractor must submit invoices for payment upon delivery of the items or successful performance of the contract. The contractor will only be paid after work under the invoiced for line item is completed. There will be no payments made under this contract prior to completion of the line item.

(End of Clause)

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (OCT 2016)

The Contractor must prepare and submit invoices electronically to: https://www.ipp.gov. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing. Assistance is available via the IPP Help Desk via email at: ippgroup@bos.frb.org or by commercial telephone at (866) 973-3131. Invoices shall contain the information required in FAR 52.212-4, paragraph (g).

030ADV21Q0502 Section G (End of Clause)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

(End of Clause)

H.2 LC52.237-1 KEY PERSONNEL (AUG 2014)

The personnel designated as key personnel in this contract are considered to be essential to the work being performed hereunder. At least 30 days prior to diverting any of the specified individuals to other programs or contracts or as soon as possible if an individual must be replaced, for example, as a result of leaving the employ of the contractor, the contractor shall notify the contracting officer and identify proposed substitutions. No diversion or substitution shall be made by the contractor without written consent of the contracting officer.

The following personnel have been identified as Key Personnel in the performance of this contract:

Project Manager

Lead Architect

Lead AV Specialist

Acoustic Specialist

Architectural Illustrator

030ADV21Q0502 Section H (End of Clause)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.acquisition.gov

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2021)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (JUN 2020) (41 U.S.C. 3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (5) [Reserved] [] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020) (31 U.S.C. 6101 note).

[] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

[] (10) [Reserved] [] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (MAR 2020) (15 U.S.C. 657a).

[] (ii) Alternate I (MAR 2020) of 52.219-3.

[] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (MAR 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (ii) Alternate I (MAR 2020) of 52.219-4.

[] (13) [Reserved] [] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-6.

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-7.

[] (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

[] (17)(i) 52.219–9, Small Business Subcontracting Plan (JUN 2020) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of…