03 STATEMENT OF WORK NCNT2000-21-00644_Rev1.pdf

National Oceanic and Atmospheric Administration

NOAA/NOS/CO-OPS

STATEMENT OF WORK

FOR

OPERATIONAL SUPPORT AND MAINTENANCE

OF THE

LAKE CHARLES PORTS STATIONS

NOAA NOS/CO-OPS Page 2 of 22

Table of Contents

1 INTRODUCTION 4

2 MAINTENANCE DEFINITIONS and PERFORMANCE MANAGEMENT 4

3 ENVIRONMENTAL COMPLIANCE BEST MANAGEMENT PRACTICES (EC-BMP) 5

4 OBSERVING SYSTEM COMPONENTS 6

4.1 Land-Based Current Measurement System 6

4.2 Offshore iAton Current Measurement System 6

4.3 AquaTrak Liquid Level Measuring System Model 41XX 6

4.4 WaterLOG H3611i Microwave Radar Water Level 7

4.5 Meteorological and Physical Oceanographic Sensors 7

4.6 Air Gap System 7

5 OBSERVING SYSTEM MANAGEMENT, OPERATION, and MAINTENANCE 7

5.1 Management and Operation Requirements 7

5.2 Sub Task 1 - Semi-Annual Vessel Support 8

5.3 Sub Task 2 - Unscheduled Repair of Water Level/Met, Air Gap, or Current Measurement Stations 9

6 DELIVERABLES 11

6.1 Monthly Report 11

6.2 Station Documentation 11

6.2.1 Final Documentation for Semi-Annual Vessel Support 11

6.2.2 Unscheduled Repair Documentation 12

6.3 Task Order Schedule of Deliverables 12

7 REFERENCES 13

7.1 Data Collection Platform (DCP) References 13

7.2 Sensor References 14

7.3 Maintenance Specifications and References 14

7.4 Safety References 155

8 COMMUNICATION 15

8.1 Contact Information Per CAR 1352.201-72 Contracting Officer’s Representative (COR) 15

8.2 Responsibilities and Limitations of the COR 16

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9 SECURITY REQUIREMENTS 17

9.1 Physical Security 17

9.2 IT Security 17

10 CAR 1352.245-70 GOVERNMENT FURNISHED PROPERTY (APR 2010) 17

10.1 Contractor Furnished Equipment and Installation Standards 179

APPENDIX A. Lake Charles PORTS Network Description 21

APPENDIX B. CO-OPS Environmental Compliance Best Management Practices (BMPs) 22

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1 INTRODUCTION

The National Oceanic and Atmospheric Administration (NOAA), National Ocean Service (NOS), Center for Operational Oceanographic Products and Services (CO-OPS), operates water level stations in Lake Charles, LA, and its connecting channels as part of the Physical Oceanographic Real Times System (PORTS®) and National Water Level Observation Network (NWLON). The CO-OPS Field Operations Division (FOD) operates and maintains these stations, which provide data for water resource management and safe navigation. The data are used by federal, state, and local entities, private engineers and surveyors for hydrographic surveys, regulation, forecasting, construction and maintenance activities, as well as many other environmental applications.

This SOW describes the operation and maintenance (O&M) activities for the 8 stations listed in Appendix A.

The Contractor that is selected to conduct maintenance on the Lake Charles PORTS stations listed in Appendix A must have expertise in the technology implemented, including acoustic and microwave radar water level sensors, pressure sensors, current measurement sensors, meteorological sensors, water temperature sensors, satellite data telemetry systems, and data acquisition and dissemination systems.

The Contractor must also have experience with electronic test equipment, troubleshooting at the component level, use of personal computers and relevant software. The Contractor must be able to respond to station outages within 24 hours once emergency repair is authorized and equipment is received.

2 MAINTENANCE DEFINITIONS and PERFORMANCE MANAGEMENT

Two types of station maintenance visits are covered by this SOW:

● Semi-Annual Vessel Support – Activities performed on a semi-annual basis at offshore current measurement stations to maintain system integrity. These are specified in Section 5.2 Sub Task 1 Semi-Annual Vessel Support

● Unscheduled Repair – Activities undertaken as needed to restore operational status of station components. These activities are described in Section 5.3 Sub Task 2 Unscheduled Repair of Water Level/Met, Air Gap, or Current Measurement Stations.

The Contractor shall comply with all applicable state and Federal safety and health standards and regulations applicable to this work, including, but not limited to, the Occupational Safety and Health Act, 29 U.S.C § 651 et seq. When the Contractor relies on subcontractors in executing this work, the Contractor has sole responsibility for ensuring the subcontractors are qualified, appropriately trained and outfitted, and that the subcontractors comply with all applicable safety and health standards and regulations.

The Contractor shall adhere to the delivery schedule for Semi-Annual Vessel Support and Unscheduled Repair deliverables specified in this SOW, and as confirmed during the Contract Kick-Off Meeting. The

NOAA NOS/CO-OPS Page 5 of 22 time frame for Unscheduled Repair is agreed upon when a resource estimate for the specific activity is accepted by the Government. Any changes or modifications to the schedule for any type of maintenance visit or deliverable must be reviewed and agreed to in advance by the Government. Late deliverables are a reflection on performance and may serve as the basis of non-award for future tasks based on past performance.

If a station experiences an equipment failure within three (3) calendar days immediately following any type of Contractor maintenance visit, and this failure is attributed to the Contractor’s performance, the Contractor shall be responsible for returning to the station and remedying the issue at the Contractor’s expense.

3 ENVIRONMENTAL COMPLIANCE BEST MANAGEMENT PRACTICES (EC-BMP)

In order to minimize potential environmental impacts under this Contract/Task Order, the Contractor shall implement the following CO-OPS Environmental Compliance Best Management Practices (BMPs) for all fieldwork:

● If the work requires use of a vessel, the Contractor shall use a designated lookout to spot marine mammals and endangered species and maintain safe distances from them while the vessel is underway to avoid harassing or harming the species. The Contractor shall:

○ Stop the vessel if a marine mammal or endangered species is within 100 meters, and resume once it has departed;

○ All in-water work shall be postponed or halted when marine mammals or endangered species are within 45 meters of the proposed work area, and shall only resume after the animals have voluntarily departed the area. If marine mammals or endangered species are noticed within 45 meters of the proposed work area after work has already begun, that work may continue only if the activity does not adversely affect the animal(s). For example, divers performing surveys or underwater work would likely be permissible, whereas operation of heavy equipment is likely not.

○ If the work is going to be delayed by more than 1 hour due to marine mammal or endangered species presence within 100 m of the work area, the contractor should contact the COR and request additional time.

● If the work requires diving, the Contractor shall ensure that divers are certified under the OSHA safety standards and requirements to minimize any potential damage to the diver and surrounding environment.

● In order to prevent the spread of invasive species (for example zebra mussels in the Great Lakes region, Harmful Algal Blooms and pathogens in the water), the Contractor shall:

○ Sterilize gear and tools appropriate to the specific location and situation (for example, only a freshwater rinse is needed if working within the same geographic/watershed boundaries. If traveling to environmentally sensitive areas, sterilize appropriate gear with a mild bleach solution); and

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○ Use recommended sterilization solvent for sensitive materials (for example, Enviroguard 64 Broad Spectrum Disinfectant.)

● When using spray, sealant, degreaser, SimpleGreen®, or similar substances, the Contractor shall place paper towels or other disposable absorbent material under the work area when using these substances close to the marine environment to prevent spills.

● The Contractor shall safely remove and dispose of potential toxic substances, including, but not limited to, the following:

a) desiccant from DCP box

b) batteries

c) old plastic zip ties

d) hazardous waste

● The Contractor shall complete and submit the CO-OPS Environmental Compliance Best Management Practices (BMPs) Table as listed in Appendix B along with all other required station documentation.

4 OBSERVING SYSTEM COMPONENTS

The following sensors are components of NOS standard observing systems in Lake Charles PORTS.

Appendix A provides information about the sensors installed at each of the Lake Charles PORTS stations covered by this SOW. CO-OPS’ mention and use of particular systems does not constitute an endorsement of these systems or their manufacturers, nor does it indicate disapproval of other manufacturers’ systems. Mention of any system or product hereafter is indicative of equipment that has been thoroughly tested and used operationally by CO-OPS, and is for informational purposes only.

Instrumentation to be used on site must be a CO-OPS approved instrument as referenced in the CO-OPS Sensor Specifications document. The information provided below is meant to aid in the development of quotes for this SOW.

4.1 Land-Based Current Measurement System

A Sontek sidelooking current meter is installed along an I-beam on a sled for deployment and recovery below the surface of the water to a depth which is site specific. Data is collected with a Sutron 9210b DCP and transmitted via GOES and IP modem.

4.2 Offshore iAton Current Measurement System

A Nortek Aquadopp current meter is mounted to USCG ATON buoys using a CO-OPS designed "clamparatus" that houses the DCP, IP and Iridium modem. Data is transmitted via Iridium.

4.3 AquaTrak Liquid Level Measuring System Model 41XX

The AquaTrak consists of a controller, transducer, calibration tube and sounding tube which is installed in a protective well. The data is acquired, averaged and transmitted using a Sutron Xpert DCP. The AquaTrak system is most often used as the primary water level measurement sensor for NOS systems in tidal regions.

https://tidesandcurrents.noaa.gov/publications/CO-OPS_Measurement_Spec.pdf https://tidesandcurrents.noaa.gov/publications/CO-OPS_Measurement_Spec.pdf

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4.4 WaterLOG H3611i Microwave Radar Water Level

The WaterLOG Microwave Radar Water Level Sensor installed on a leveling collar attached to an extension stand. The data is acquired, averaged and transmitted using a Sutron DCP. The MWWL system can be used as a primary or backup water level measurement sensor for NOS systems in tidal regions.

4.5 Meteorological and Physical Oceanographic Sensors

The meteorological and physical oceanographic sensors, where installed, are attached to the Sutron Xpert DCP. The anemometer is generally the R.M. Young Model 05103 Wind Monitor as the primary wind sensor, and the barometer is generally a Sutron Accubar® Barometric Pressure Sensor. The air temperature is measured with a Yellow Springs Instrument (YSI) thermistor probe housed in a multi-plate radiation shield. The water temperature sensor is a sealed YSI thermistor probe.

4.6 Air Gap System

The air gap system consists of an air gap sensor, a Sutron DCP, and data communications hardware to transmit data to the CO-OPS server in Silver Spring, Maryland. This system uses both the WaterLOG H- 3612 Microwave Radar Water Level Sensor, as well as the Laser Technology Incorporated Universal Laser Sensor (ULS), to determine accurate distances between the water surface and the low steel of a bridge.

5 OBSERVING SYSTEM MANAGEMENT, OPERATION, and MAINTENANCE

The activities and requirements for successfully executing Semi-Annual Vessel Support and Unscheduled Repair on any stations listed in Appendix A, are described below.

5.1 Management and Operation Requirements

In order to successfully execute this SOW the Contractor shall:

● Arrange for secure and appropriate storage of all spare components, to serve as a staging area for field operations. This location will require telephone and power utilities.

● Furnish all vehicles, vessels, equipment, tools, materials, and supplies necessary to perform the tasks specified in this SOW.

● Conduct all work in accordance with standard CO-OPS practices (see Section 7 References), unless otherwise specified.

● Maintain a suitable quantity of Contractor provided maintenance consumable parts and supplies, as described in Section 10.1 Contractor Furnished Equipment and Installation Standards. The Contractor shall maintain this inventory as necessary to ensure the availability of these items at all times throughout the period of performance.

● Use CO-OPS standard forms to request Government Furnished Equipment (GFE), to return GFE to CO-OPS, and to provide the status of GFE inventory held by the Contractor. These forms will be provided to the Contractor at the time the contract is awarded.

● Return all removed GFE to CO-OPS or its designated depot or repair facility within a specified

NOAA NOS/CO-OPS Page 8 of 22 timeframe agreed upon by the Contracting Officer’s Representative (COR) and Contractor.

● Bench and throughput test all systems/sensors in conjunction with CIL and COET for at least 24 hours for WL/Met stations and 48 hours for currents stations prior to use in the field.

● Maintain a physical property inventory report of the spare components and other GFE.

● Staff each field team with the appropriate number of qualified personnel to accomplish the tasks specified in this SOW. This includes all professional, technical, and support personnel, along with their travel and transportation expenses to and from the place of performance.

● Designate an operator (or operators) to perform the following local duties:

o Provide quick initial and follow-up response support as required to rapidly diagnose problems and thus minimize system downtime;

o Schedule maintenance activities and ensure that they are conducted according to CO-OPS specifications to minimize downtime;

o To the extent the Contractor relies on subcontractors in executing this work, the

Contractor shall have sole responsibility for ensuring the subcontractors are qualified, appropriately trained and outfitted, and that the subcontractors comply with all applicable contract terms and conditions to include but not limited to safety and health standards and regulations.

● Interact, in a professional manner, with NOAA; U.S. Coast Guard; U.S. Army Corp. of Engineers; local Port Authorities; other federal agencies; ship pilots and masters; ferry, tug and tow operators; companies engaged in maritime commerce; environmental agencies; the general public; and others as required. Contractors act on NOAA‘s behalf as per contract requirements only and do not represent NOAA or CO-OPS on programmatic issues nor policy or science agendas. Contractors should be cautious of creating the impression that they represent NOAA or CO-OPS during required interactions with the aforementioned entities.

5.2 Sub Task 1 - Semi-Annual Vessel Support

This section describes the tasks required to perform Semi-Annual Vessel Support for the maintenance of current measurement stations in the Lake Charles PORTS Network by CO-OPS/FOD’s Gulf Coast Team (GCT).

The Contractor shall provide vessel support at current meter stations every six months. The specific dates shall be coordinated with the COR and Technical Representative (TR).

The Contractor shall request, and participate in, a Pre-Trip Meeting with the COR and TR at least seven

(7) prior to the beginning of the field trip for each visit. The Contractor must also be flexible due to weather events in the area, and prior to any site visits, the Contractor shall notify the COR and TR 24 hours days in advance of all Semi-Annual Vessel Support, to ensure availability of transit the following day.

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During each Semi-Annual Vessel Support trip, the Contractor shall:

• Provide vessel support for site access to offshore components of the Lake Charles PORTS

Network, roughly 4nm off shore at 29° 41.610' N, 93° 19.872' W (LB36) and 29° 41.578' N, 93°

20.051 W (LB35). Each buoy may be on a different 6-month schedule, and will be treated separately.

• Vessel must be USCG certified and the vessel crew and captain must be USCG Licensed. Local experience operating in Lake Charles and Calcasieu waterways is preferred, with the ability of safely operating in fog conditions and the 2-3 foot sea state common at these sites.

• Vessel must be able to ferry a new iAton system which is 13 feet long, 3’x2’ at widest point, and roughly 300 pounds in weight. There must be ample deck space to safely remove the existing system from the buoy, thereby at one point having both systems on board the vessel. (Note that this only applies to one buoy-mounted current meter swap).

• Vessel must have (at least) 1 captain, 2 deck hands, and be able to carry up to 3 additional member(s) from GCT during the transit.

• After completing maintenance, vessel must be able to spin the buoy 3 times to calibrate the compass of the system.

• The Contractor must supply a pressure washer for GCT crew to clean marine fouling from the removed iAton system, either on the vessel or back at the dock.

Following each Semi-Annual Vessel Support station visit, the Contractor shall:

● Submit a trip report to COR and TR within seven (7) days of Vessel Support. The trip report should include (but not be limited to) photos and trip details such as crew, recovery/deployment times, and weather conditions.

5.3 Sub Task 2 - Unscheduled Repair of Water Level/Met, Air Gap, or Current Measurement

Stations

The Contractor shall conduct emergency or unscheduled maintenance to systems/sensors to correct problems or to repair failures as directed by CO-OPS, and as agreed upon by approval of estimate. CO- OPS will provide the GFE to replace the inoperative components. The Contractor shall provide all necessary vehicles, vessels, tools, labor, safety gear, and non-GFE materials for the repair. All work shall be conducted in accordance with standard CO-OPS practices, unless otherwise specified.

The Contractor may be required to perform unscheduled servicing to replace batteries, solar panels, sensors, or any station component as directed; install software/firmware updates, or utilities as required.

Diver services may be required to inspect/repair/clean underwater components of land-based current measurement systems or Aquatrak wells, including I-beams, sleds, clamps, brackets, and other support structures such as timber beams and pilings. All diving activities shall meet OSHA regulations.

Unscheduled servicing will be conducted only after obtaining emergency/unscheduled maintenance authorization and instructions from the COR.

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The process for initiating and executing unscheduled repair is as follows:

● The COR or TR will relay any issue or failed system component to the Contractor via e-mail or phone.

● The COR will determine the course of action. If the COR or TR requests a resource estimate for the Contractor to perform an unscheduled repair visit, the contractor shall provide the resource estimate within 24 hours of request.

● The Contractor shall submit a request for GFE to Chesapeake Instrument Lab (CIL) with a copy to the COR and TR, if needed, and indicate the unscheduled repair nature of the site visit.

● It is the Contractor’s responsibility to bench and throughput test all systems/sensors prior to use in the field.

● The Contractor shall complete the unscheduled repair within 24 hours of the approval of the quote and the receipt of any requested GFE. Components requiring diving services or vessel support for access and repair shall be serviced within five (5) days of notification of approval of the repair.

● If after hours lab support is required during the site visit the Contractor shall submit a request to CIL with a copy to the COR and TR at least two (2) business days prior to the site visit. This request should include the date that the support is required and an estimated start and end time of the site visit.

● The Contractor shall contact and inform CORMS immediately prior to beginning any maintenance action.

● If, upon arrival at the site, the Contractor observes any issue, failure, damage, or situation that could be beyond the scope of the task, the Contractor shall immediately notify the COR and TR.

The COR, TR and the Contractor will jointly discuss potential solutions. The COR will determine the course of action. Depending on the circumstances, the COR or TR may request a resource estimate for the Contractor to perform additional work. The COR will issue any final decision regarding the plan to proceed.

● Prior to concluding the site visit, the Contractor shall contact CIL to perform any system checks as instructed by the COR and TR.

● Notify CORMS (and the COR and TR) immediately after completion of an unscheduled repair action.

Following each unscheduled repair visit, the Contractor shall:

● For WL/Met, Air Gap stations: complete and submit a One Day eSite Report within one (1) calendar day of the station visit. A final eSite Report shall be completed and submitted with supporting photos to CO-OPS describing the maintenance and repair action performed within thirty (30) calendar days of completion.

● For current measurement stations: submit the “Maintenance Checklist for Buoy Mounted Current Meters” (6.3.2.2.2) or the “Maintenance Checklist for Horizontally Mounted Current Meters” (6.3.2.2.4) within one (1) calendar day of the station visit. Complete and submit the Real-Time Current Meter Station Report (outlined in section 6.2.2) within five (5) business days of completion.

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● Communicate any issues that may need major maintenance promptly to the COR, TR and COET.

● Include photos and drawings as needed.

● Return, within two (2) weeks of replacement, all removed or failed equipment to CIL at the following address:

NOAA/NOS/CO-OPS/CIL

672 Independence Parkway Chesapeake, VA 23320-5177

6 DELIVERABLES

6.1 Monthly Report

The Contractor shall prepare a monthly report. Monthly reports shall be provided to CO-OPS via Task Order Management and Information System (TOMIS) (NOS’ electronic deliverables submission, acceptance, and tracking system) by the 10th of the month following the month for which the report was prepared (e.g., the May report is due June 10).

The format and scope of this monthly report shall be negotiated between CO-OPS and the Contractor and shall include elements such as the following:

● Executive summaries of site visits

● Maintenance and repair actions taken

● Summaries of interactions with users

● Schedule of upcoming events

● GFE inventory with serial numbers and bar code numbers

● Identification of potential problems or long-term issues relating to the operations, maintenance, use, and development of the system

● Other information as appropriate

6.2 Station Documentation

All station documentation files shall be submitted in digital format via TOMIS. If the file size of the combined package of station maintenance documentation is greater than the allowed file size in TOMIS, the contractor shall arrange an alternate means of submitting the documentation package with the COR and submit a PDF report to TOMIS describing how CO-OPS personnel shall retrieve the package.

Acceptable means of submission include secure FTP transfer, mail delivery of a CD, etc. File transmission must comply with applicable DOC IT Security Program Policy as described in Section 9.2 IT Security. Paper documentation that cannot be translated into a digital version shall be scanned and submitted to CO-OPS via TOMIS. CO-OPS will evaluate the final documentation within twenty (20) business days and then inform the Contractor via TOMIS of any corrective actions. The Contractor shall retain a copy of all completed reports, which will be made available to CO-OPS upon request.

6.2.1 Final Documentation for Semi-Annual Vessel Support

The Contractor is required to submit a trip report to the COR and TR within seven (7) calendar days of

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Vessel Support. The trip report should include (but not be limited to) photos and trip details such as crew, recovery/deployment times, and weather conditions.

6.2.2 Unscheduled Repair Documentation

For current measurement stations, the contractor is required to complete and submit the following documentation

1) Complete and submit the “Maintenance Checklist for Buoy Mounted Current Meters” (6.3.2.2.2) or the “Maintenance Checklist for Horizontally Mounted Current Meters” (6.3.2.2.4) within one (1) calendar day of the station visit.

2) Complete and submit a Real Time Current Meter Station Report to CO-OPS describing the maintenance and repair action performed within five (5) business days of completion.

3) The Real Time Current Meter Station Report (in PDF Format) includes:

a. Real-Time Currents Maintenance Checklist (5.4.3.1.A) – one copy is required for each applicable action: sensor recovery, sensor deployment, maintenance.

b. Maintenance Checklist for Buoy Mounted Current Meters (6.3.2.2.2) – for offshore systems.

c. Maintenance Checklist for Horizontally Mounted Current Meters (6.3.2.2.4) – for land-based systems.

d. Other information as appropriate, or as specified in the contract (PDF format)

e. Photos taken as specified in the Standing Project Instructions.

For all other stations (water level, air gap, meteorological), the contractor is required to complete and submit a One Day eSite Report within one (1) calendar day of the station visit. A final eSite Report shall be completed and submitted to CO-OPS describing the maintenance and repair action performed within thirty (30) calendar days of completion.

For any repairs, the Contractor shall photograph physical damage to station components or supporting infrastructure, due to vandalism, environmental damage, etc., prior to performing repairs. The Contractor shall also photograph completed repairs performed at the station, and shall submit all photographs with the site report.

6.3 Task Order Schedule of Deliverables

Table 1 Schedule of Deliverables

# Item Description Qty. Due Date Deliver to Ref.

1 Monthly Report

Per CAR 1352.237-74 Reports: The Contractor shall submit, to the Government, a progress report monthly after the effective date of the contract, and monthly thereafter during the period of performance. The Contractor shall prepare a progress report

1 per month - 1 EA Electronic Copy via

TOMIS

Monthly COR, TR

CAR

1352.237-74 and SOW Section 6.1

NOAA NOS/CO-OPS Page 13 of 22 advising of the work completed during the performance period, the work forecast for the following period, and the names and titles, including officials of the Contractor.

The report shall also include any additional information--including findings and recommendations --that may assist the Government in evaluating progress under this contract. The first report shall include a detailed work outline of the project and the Contractor’s planned phasing of work by reporting period.

2 Semi Annual Vessel Support Trip Report

Provide a trip report following each Semi- Annual Vessel Support trip to each offshore current meter.

1 EA Electronic Copy via eSite

Within 7 Calendar days of transit

COR, TR SOW 6.2.1

One Day eSite Report OR Maintenance Checklist for current meters

Provide critical information in regards to the site and maintenance performed.

1 EA Electronic Copy via eSite

Within 24 hours of completing site visit

COR, TR

and

COET

SOW 6.2.2

Final Documentation for Unscheduled Repair

Provide before and after digital photos or video during repair, and all other applicable documentation required in the eSite Report such as:

● The date and time,

● Activities performed,

● Serial numbers of swapped equipment.

1 EA Electronic Copy via

TOMIS

Within 5 business days of station maintenance for current meter stations or within 30 calendar days of station for all other stations

COR, TR

and

COET,

SOW 6.2.2

7 REFERENCES

In addition to references mentioned in the body of this SOW, please refer to the following documents for information regarding the installation, operation and maintenance of CO-OPS observation stations.

These references and others are publicly accessible in the CO-OPS Field Library. Contractors can request access to CIL’s troubleshooting page that has references to all sensor manuals, wiring diagrams, troubleshooting tips, etc. The link to request access is https://sites.google.com/a/noaa.gov/co-ops-cil/troubleshooting-issues-and-solutions

7.1 Data Collection Platform (DCP) References

● Next Generation Water Level Measurement System (NGWLMS) Site Design, Preparation, and Installation Manual

● Sutron Xpert Data Logger Operations and Maintenance Manual

● Sutron Xpert2 Data Logger Operations and Maintenance Manual

● Sutron 9210 XLite Operations and Maintenance Manual

● Sutron 9210B XLite Operations and Maintenance Manual

● Sutron Satlink 2 Logger & Transmitter Operations and Maintenance Manual https://tidesandcurrents.noaa.gov/fieldlibrary/Welcome https://tidesandcurrents.noaa.gov/fieldlibrary/Welcome

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● Xpert and Xpert Dark Internal Battery Replacement

● Procedures for Requesting a Platform ID

● NGWLMS GOES Message Formatting for Hourly Transmissions

● Attachment of Conduits to Enclosures

● EB 10-002 Standardize Battery Type for CO-OPS Water Level and Meteorological Stations with

Photovoltaic Charging Systems

● Xpert Log Size

● Correct GOES Flag for Backup Battery Voltage

● Satlink Upgrade Procedure

● Sutron Xpert Upgrade

7.2 Sensor References

● SonTek ADP Principles of Operation

● Sutron Accubar Barometric Pressure Multiple Interface Sensor Operations & Maintenance Manual

● Sutron Barometer Calibration Procedure

● Field Installation Procedures for Design Analysis WaterLog H36 l l i

Microwave Radar Water Level

● RM Young Model 05103 Wind Monitor User Manual

● Wind Sensor Alignment Procedures for the R.M. Young Wind Monitor

● On-site Verification of Water Temperature Readings

● Maintenance Procedure for Visibility Sensor Cleaning and

Calibration Check

● Field Installation Guide for the Deployment of Atmospheric

Visibility Measurement Systems: Siting Requirements and Installation/Maintenance Procedures

● Air Gap Field Installation Guide

7.3 Maintenance Specifications and References

● Standing Project Instructions for Coast and Great Lakes Water Level Stations.

● Review Protocol for Contractor Submitted Deliverables from the Installation and Maintenance of

CO-OPS Water Level and PORTS® Stations

● Upgrading an Existing Station or Installing a New Water Level Station

● CO-OPS Evaluation Criteria for Water Level Station Documentation

● Annual Inspection Pre-trip Coordination Meeting.

● Aton Assembly Checklist

● Equipment and Tools for Installation of Real-Time Currents

● Procedure to Establish a Meteorological Sensor Reference Mark and to Measure Meteorological

Sensor Heights

● Guide for Declaring Newly Installed Meteorological and Physical Oceanographic Sensors and

Stations Operational

● CO-OPS Water Level and Meteorological Site Reconnaissance Procedures

● CO-OPS Meteorological Reconnaissance Form

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● Requirements and Guidelines for Equipment Shipping

● CO-OPS eSite User’s Guide

● CO-OPS Equipment Return Form

● CO-OPS Equipment Request Form

7.4 Safety References

● NOAA Occupational Safety and Health Manual

● NOAA Safety Policy, NAO 209-1

● NAO xxx-xxx NOAA Charter Vessel Safety (rev.1)

● Survey Safety Handbook, Florida Department of Transportation

● OSHA Diving Safety Regulations

8 COMMUNICATION

CO-OPS has designated a specific Contracting Officer’s Representative, as stated below. The Contractor shall only accept technical instructions from the COR. When communicating to CO-OPS, the Contractor shall convey all deliverables to the COR.

The Contracting Officer (CO) is the only person who can authorize changes in scope. Schedule changes that do not change scope or deliverables may be authorized by the COR. The COR has the authority to provide technical direction for unscheduled and unplanned actions.

8.1 Contact Information Per CAR 1352.201-72 Contracting Officer’s Representative (COR)

a) John Stepnowski is hereby designated as the Contracting Officer’s Representative (COR). The COR may be changed at any time by the Government without prior notice to the Contractor by a unilateral modification to the contract. The COR is located at:

Contracting Officer’s Representative (COR) John Stepnowski

NOAA / CO-OPS

672 Independence Parkway Chesapeake, VA 23320 Office: 757-842-4438 Mobile: 757-630-1598 Email: John.Stepnowski@noaa.gov

b) Sean Toungate is hereby designated as the Technical Representative (TR). The TR may be changed at any time by the Government without prior notice to the Contractor by a unilateral modification to the contract. The TR is located at:

https://tidesandcurrents.noaa.gov/fieldlibrary/ViewDoc?d=45 https://tidesandcurrents.noaa.gov/fieldlibrary/ViewDoc?d=45 https://www.noaa.gov/sites/default/files/atoms/files/Safety_Manual_complete_and_signed.pdf https://www.noaa.gov/sites/default/files/atoms/files/Safety_Manual_complete_and_signed.pdf https://www.noaa.gov/sites/default/files/atoms/files/Safety_Manual_complete_and_signed.pdf https://tidesandcurrents.noaa.gov/publications/NAOforCharterVesselSafety_1RegulationsDraft.pdf https://tidesandcurrents.noaa.gov/publications/NAOforCharterVesselSafety_1RegulationsDraft.pdf https://tidesandcurrents.noaa.gov/publications/NAOforCharterVesselSafety_1RegulationsDraft.pdf https://www.fdot.gov/docs/default-source/geospatial/documentsandpubs/surveysafetyhandbook.pdf https://www.fdot.gov/docs/default-source/geospatial/documentsandpubs/surveysafetyhandbook.pdf https://www.osha.gov/SLTC/commercialdiving/

NOAA NOS/CO-OPS Page 16 of 22

Technical Representative (TR) Sean Toungate

NOAA / CO-OPS

1 Sabine Island Drive Gulf Breeze, FL 32561 Office: (850) 932- 8962 Mobile: 757-508-5440 Email: Sean.Toungate@noaa.gov

c) Grace Gray is hereby designated as the Technical Representative Backup (TRB). The TRB may be changed at any time by the Government without prior notice to the Contractor by a unilateral modification to the contract. The Alternate TR is located at:

Technical Representative Backup (TRB) Grace Gray

NOAA / CO-OPS

1 Sabine Island Drive Gulf Breeze, FL 32561 Mobile: 757-359-8412 Email: Grace.Gray@noaa.gov

Continuous Operational Real-Time Monitoring System (CORMS) corms@noaa.gov Telephone: 301-713-2540

8.2 Responsibilities and Limitations of the COR

a) The COR is responsible for the technical aspects of the contract and serves as technical liaison with the Contractor. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

b) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contracting Officer. The Contracting Officer may designate an assistant or alternate COR(s) to act for the COR by naming such assistant/alternate(s) in writing and transmitting a copy of such designation to the Contractor.

SPECIAL INVOICE PREPARATION & SUBMISSION INSTRUCTIONS

For routine, unscheduled and emergency maintenance, invoices may be submitted upon acceptance of all station maintenance documentation by CO-OPS, or thirty (30) calendar days after submission of final

NOAA NOS/CO-OPS Page 17 of 22 station documentation, whichever is first.

All invoices shall be sent to the CO and the COR via email. Upon receipt, the invoices will be date stamped.

9 SECURITY REQUIREMENTS

9.1 Physical Security

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

9.2 IT Security

The contractor is required to meet the DOC IT Security Program Policy.

The Certification and Accreditation or Assessment and Authentication requirements of Clause 48 CFR 1352.239-72 do not apply, and a Security Accreditation Package is not required. The contractor must consider IT Security controls throughout the lifecycle of this contract as outlined in NIST Special Publication 800-64. The contractor shall guarantee strict confidentiality of the information/data that it is provided by the Government during the performance of the SOW. The Government has determined that the information/data that the contractor will be provided during the performance of the task order is of a sensitive nature. Disclosure of the information/data, in whole or in part, by the contractor can only be made after the contractor receives prior written approval from the Contracting Officer. Whenever the contractor is uncertain with regard to the proper handling of information/data under the contract, the contractor shall obtain a written determination from the Contracting Officer.

10 CAR 1352.245-70 GOVERNMENT FURNISHED PROPERTY (APR 2010)

The Government will provide the following item(s) of Government property to the Contractor. The Contractor shall be accountable for, and have stewardship of, the property in the performance of this contract. This property shall be used and maintained by the contractor in accordance with provisions of the ‘‘Government Property’’ clause included in this contract.

Table 2 Government Furnished Property

Item Number

Description Quantity Delivery Date

Property/Tag No.

(if applicable)

Water level sensors (Primary and Backup) and associated cabling and components As

Needed As Needed

To be Determined http://home.commerce.gov/CIO/ITSITnew/IT_Security_Program_Documentation.html http://csrc.nist.gov/publications/nistpubs/800-64-Rev2/SP800-64-Revision2.pdf http://csrc.nist.gov/publications/nistpubs/800-64-Rev2/SP800-64-Revision2.pdf

NOAA NOS/CO-OPS Page 18 of 22

Bridge clearance sensors (Primary and Verification) and associated cabling and components As

Needed As Needed

To be Determined

Waterway current measurement sensors (Horizontal, Bottom Mount and Buoy Mount), associated cabling, battery packs, and components

As Needed

As Needed

To be Determined

Meteorological sensors and associated cabling and components

As Needed

As Needed

To be Determined

Conductivity and Temperature Sensors and associated cabling and components

As Needed

As Needed

To be Determined

Data collection and support systems As

Needed As Needed

To be Determined

Remote communications systems (Satellite, cellular, radio, and phone). To include the associated antennas, mounting brackets, and cabling.

As Needed

As Needed

To be Determined

Equipment enclosures, and stands

As Needed

As Needed

To be Determined

40 watt solar panels, mounts, and associated cabling

As Needed

As Needed

To be Determined

Wind sensor mast/tower with T-bar and weather head As

Needed As Needed

To be Determined

20’ lengths of white 6” or 4" schedule 80 PVC pipe

As Needed

As Needed

To be Determined

Complete well assembly from top hat to parallel plates including copper insert As

Needed As Needed

To be Determined

MWWL Mount Assembly* (Leveling Collar, Protective Cap, Catwalk, etc.) As

Needed As Needed

To be Determined

Clamparatus for buoy mounted waterway current measurement systems As

Needed As Needed

To be Determined

(End of clause)

NOAA NOS/CO-OPS Page 19 of 22

10.1 Contractor Furnished Equipment and Installation Standards The Contractor shall furnish all vehicles, vessels, equipment, tools, materials, and supplies necessary to perform the required work, other than the GFE specified in this task. This may include, but is not limited to; trucks, trailers, boats, diving equipment, climbing equipment, earth digging machinery, cutting and welding equipment, bench mark installation equipment, GPS and digital surveying equipment, and safety equipment.

Other equipment includes, but is not limited to the following:

● All test and diagnostic equipment, barometer calibration, compasses, and handheld GPS necessary to perform the required work. The handheld barometers shall be calibrated to National Institute of Standards and Technology (NIST) standards.

● Conduits (rigid and flexible types), junction boxes, and stainless steel clamps.

● The necessary stainless steel hardware for mounting clamps, brackets, masts, and conduit required to install an acoustic sensor protective well, DCP, solar panels, and antenna.

● Consumables which include, but are not limited to: cleaning materials and supplies, lubricants, glues, sealants, adhesives, caulks, contact cleaners, wire ties, wire connectors, fuses, light bulbs, electrical wire, miscellaneous screws and fasteners, etc.

● The batteries shall be checked and replaced as necessary as per the requirements stated in Section 2.7 of the Standing Project Instructions for CO-OPS Observing Systems and Engineering Bulletin 10-002: Standardize Battery Type for CO-OPS Water Level and Meteorological Stations with Photovoltaic Charging Systems.

● All material necessary to perform routine maintenance repairs to the instrument shelters, sensors, and their support structures as needed to ensure the quality of the data, to maintain the structural integrity of the station, and to assure the safety of personnel at the station. These materials shall adhere to CO-OPS standards and practices, and shall be comparable to those used in the original design and installation.

o All replacement fasteners, brackets, and clamps shall be 316L stainless steel.

o Only marine quality lumber and fasteners (stainless steel or hot-dipped galvanized) may be used in the marine environment (e.g., pilings, stringers, cross braces). Ground contact treated lumber may be used above the water line (e.g., pier stringers, decking, handrails, shelter platforms, stairs, etc.).

o All replacement wiring and sensor cabling shall be encased in either ¾ in. or 1½ in. PVC or metallic conduit with appropriately spaced pull-boxes and access covers.

o Any deviation from these requirements must be previously approved by the CO-OPS

COR.

At a minimum, all materials and installation practices shall conform to the following standards:

● All applicable State and Local building codes

● American Association of State Highway and Transportation Officials (AASHTO) “Standard

NOAA NOS/CO-OPS Page 20 of 22

Specification for Highway Bridges”

● American Concrete Institute ACI 31/-05 “Building Code Requirements for Structural Concrete and Commentary”

● American National Standards Institute/American Institute of Steel Construction 350-05

“Specification for Structural Steel Buildings”

● American National Standards Institute/American Forest & Paper Association (ANSI/AF&PA)

National Design Specification (NDS) for Wood Construction

● American Welding Society:

o AWS-D1.1/D1.1M: 2010 “Structural Welding Code – Steel 22nd Edition” o AWS-D1.4/D1.4M: 2005 “Structural Welding Code – Reinforcing Steel – 6th Edition” o AWS-D1.5/D1.5M: 2002 “Bridge Welding Code” o AWS-D1.6/D1.6M: 2007 “Structural Welding Code – Stainless Steel 2nd Edition”

● US Army Corps of Engineers Engineering Manual (EM):

o EM 1101-2-1100 “Coastal Engineering Manual (CEM)” o EM 1101-2-1612 “Engineering and Design – Ice Engineering”, 2002

● American Society of Civil Engineers (ASCE):

o ASCE 7-05 “Minimum Design Loads for Buildings and Other Structures” o Manuals and Reports on Engineering Practice No. 50 “Planning and Design Guidelines for Small Craft Harbors” 2000 Revised Edition

● The Aluminum Association “Aluminum Design Manual”

● American Wood Protection Association (AWPA) Use Category System Standards U1 and T1

NOAA NOS/CO-OPS Page 21 of 22

APPENDIX A. Lake Charles PORTS Network Description

Station Locations:

Station ID Station Name Latitude Longitude

8767816 Lake Charles, LA 30°13'25"N 93°13'18"W

8767931 I-210 Bridge Air Gap, LA 30°12'6"N 93°16'50"W

8767961 Bulk Terminal, LA 30°11'25"N 93°18'3"W

8768094 Calcasieu Pass, LA 29°46'5"N 93°20'34"W

Ic0101 Calcasieu Channel LB 36, LA 29°41.61 N 93° 19.87 W lc0102 Calcasieu Channel LB 35, LA 29° 41.58 N 93° 20.05 W

Ic0201 Cameron Fishing Pier, LA 29°45.8 N 93° 20.6 W

Ic0301 Lake Charles City Docks, LA 30° 13.1 N 93° 15.0 W

Measurement Systems at Each Station:

Station ID Station Name Aqua Trak Druck MWWL Winds Air

Temp Water Temp Currents Baro Air

Gap

8767816 Lake Charles, LA X X X X X

8767931 I-210 Bridge Air Gap, LA X

8767961 Bulk Terminal, LA X X X X

8768094 Calcasieu Pass, LA X X X X X X X

Ic0101 Calcasieu Channel

LB 36, LA X

lc0102 Calcasieu Channel

LB 35, LA X

Ic0201 Cameron Fishing Pier, LA X

Ic0301 Lake Charles City Docks, LA X

NOAA NOS/CO-OPS Page 22 of 22

APPENDIX B. CO-OPS Environmental Compliance Best Management Practices (BMPs)

6.3 Task Order Schedule of Deliverables