03-Section L (v2).pdf

SSP Attachment 03 Section L - Instructions, Conditions, and Notices to Offerors

L-1 GENERAL INSTRUCTIONS

L-1.1 This is an all-electronic solicitation release. Hard copies are not available. The Government will post all information pertaining to the solicitation and award of this requirement to the Electronic Posting System, also known as SAM Contracting opportunities (www.sam.gov). It is the responsibility of each offeror to review the web page for postings of amendments, updates or changes to current information.

L-1.2 This solicitation is a 100% Small business set-aside. Offerors are required to meet all solicitation requirements, such as terms and conditions, active SAM registration, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

L-1.3 Communications: Exchanges of source selection information between Government and offerors will be controlled by the Contracting Officer. Prospective offerors are advised that the pre-proposal conference will be held solely for the purpose of explaining the seed project and terms and conditions of the solicitation. Questions received, in writing, and subsequent answers will be posted to SAM Contracting Opportunities. Offerors are encouraged to submit in writing all questions and requests for clarifications no less than ten (10) days prior to the RFP closing date. The decision whether to respond to questions and requests for clarification made less than ten (10) days prior to the RFP closing shall be at the sole discretion of the contracting officer.

Failure of a prospective offeror to submit any questions or attend the conference will be construed to mean that the prospective offeror fully understands all requirements of the solicitation.

L-1.4 Joint Venture Offerors: If the offeror is a joint venture, the offeror shall provide all required solicitation information for all parties including a copy of the joint venture agreement with proposal. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the joint venture. Either party to the joint venture may submit performance information on behalf of the joint venture. Joint venture performance will be evaluated and rated based on either party’s performance. The Small Business Administration (SBA) must receive Joint Venture Agreements prior to proposal due date and approved before award of a resulting contract. If a joint venture is contemplated, then the assigned SBA Business Opportunity Specialist (BOS) must be advised as soon as possible. Ensure the agreement is submitted to the BOS in sufficient time to permit a regulatory compliance review. Any corrections and/or changes requested must allow for review time by the BOS before the proposal due date. No corrections and/or changes are permitted after the time for submission of offers.

L-1.5 Teaming/Partnering Offerors: If the offer is based on a teaming/partnering relationship, the offeror shall provide all required solicitation information for all parties including a copy of the teaming/partnership agreement. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering relationship.

L-1.6 Multiple Companies: If a company has multiple business ventures, only one of their business ventures will be allowed to submit a proposal. The intent of the MAPC program is to receive multiple offers with independently prepared proposals that foster competition.

L-1.7 Mentor/Protégé Program: For information regarding the Small Business Administration’s (SBA) Mentor-Protégé Program see: http://www.sba.gov/.

L-1.8 Incurred Expenses: The Government is not responsible for any costs incurred or associated with preparation and submission of a proposal in response to this solicitation.

L-1.9 In compliance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful proposals and will destroy all extra copies. No destruction certificate will be provided.

L-1.10 All proposals must be complete and respond directly to the requirements of this solicitation. Any commitments made in the proposal shall become a part of the resultant contract. Failure to comply with these instructions may result in the Government summarily rejecting the offeror’s proposal.

L-1.11 The seed project, price proposal, contract forms, performance references and offeror information shall include the documentation listed below. The price proposal must be based on the offeror's proposal for the seed project as set forth in the http://www.sba.gov/ task order solicitation documents (see Section J, Attachments 06 through 08). The government will evaluate the proposal in accordance with Section M.

L-2 PROPOSAL PREPARATION INSTRUCTIONS

L-2.1 Volume Organization: Proposals shall be submitted to the Government in three (3) separate volumes as set forth below:

Volume

Description Sanitized Copies

Unsanitized Copies

Reference Paragraph

I Contract Documents 0 1 L-2.2.1 II Past Performance 1 1 L-2.2.2 III Price 0 1 L-2.2.3

L-2.1.1 Page Requirements: Page sizes should be 8.5-inch by 11-inch excluding any drawings, diagrams, and/or supporting illustrations, spreadsheets, etc. Charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets shall not be limited in size. Margins shall be no smaller than 1-inch and each page within a volume shall be numbered consecutively. The font shall be Times New Roman, black, and the size shall be no smaller than 12 point. Each page containing proprietary information should be so marked. Elaborate formats or color presentations are not desired or required. There are no limitations on the number of pages.

L-2.1.2 Sanitized Copies: Offerors shall provide one sanitized copy of each volume as required by the table above. All references to the prime contractor and subcontractor(s) shall be removed.

L-2.1.2.1 Headers: The only information permitted in the headers of sanitized pages is the solicitation number.

L-2.1.2.2 Footers: The only information permitted in the footers of sanitized pages is the number of pages and “SOURCE SELECTION INFORMATION – SEE FAR 2.101 and 3.104” and “FOR OFFICIAL USE ONLY.”

L-2.1.3 Unsanitized Copies: Offerors shall provide one unsanitized copy of each volume. There are no restrictions on the content of headers and footers.

L-2.1.4 Cover Pages: A cover sheet containing the solicitation number, volume and title, copy type (sanitized or unsanitized), and offeror name shall be included for each volume.

L-2.2 Volume Content

L-2.2.1 Volume I – Contract Documents

L-2.2.1.1 SF1442 and Solicitation: Complete Blocks 14 – 16 and 19 – 20 (A – C) of SF1442 and all fill-in clauses in solicitation Sections G and I – K.

L-2.2.1.2 SF30, Amendment Form: Complete Blocks 8 and 15 (A – C) for each amendment issued under this solicitation.

L-2.2.1.3 Clauses and Provisions: Offerors shall complete all areas contained in Administrative Data of Section G, FAR Provision 52.219-28 in Section I, FAR Provisions 52.204-8 and 52.209-7 in Section K, and all other clauses and provisions, including exceptions or deviations, within Sections I, K, and L, as applicable to the offeror.

L-2.2.1.4 Proposal Guarantee (Bid Bond): Bonds shall be submitted electronically with proposals in the amount of 20% of the proposed seed project price in accordance with FAR Clause 52.228-1 found in section I of this solicitation.

Offerors shall ensure all seals and signatures are plainly visible in electronically-submitted bonds.

L-2.2.1.5 Financial Resources: Offerors shall submit a financial capability letter from their financial institution and a letter from the bonding company confirming bonding capability. Offerors shall submit income statement and balance sheet for the previous five (5) fiscal years. The letter from the bonding company must indicate the offeror’s bonding capacity. This letter will be used in the Contracting Officer’s determination of responsibility.

L-2.2.1.6 Section 8(a) Status: Provide a copy of the Small Business Administration (SBA) letter for companies certifying they are an 8(a) business.

L-2.2.1.7 Joint Ventures and Teaming / Partnering Agreements: Joint ventures and teaming or partnering agreements must be disclosed and comply with Section K and Section L, paragraphs L-1.4 or L-1.5, as applicable, of the solicitation.

L-2.2.2 Volume II – Past Performance

L-2.2.2.1 Past Performance Information Sheets: Submit four (4) completed copies of Attachment 05, Past Performance Information (PPI) Sheet, for project references completed by the offeror or each joint venture member, as applicable, for contracts or orders performed for Federal agencies and commercial customers within the past five (5) years from the solicitation date (SF1442 Block 3). Submission shall include Paving project references similar in nature to the scope of work outlined in the MAPC SOW and magnitude of projects between $100K and $2M. Provide at least one (1) information sheet from a design-build project. If no prior design-build experience is available, provide the name of the engineer of recorded (proposed subcontractor) with paving project design experience. Offerors are responsible for ensuring accuracy of all information, to include current contract information on references provided.

L-2.2.2.2 Past Performance Surveys: Offerors shall forward the Past Performance Questionnaire (Attachment 5a) to each reference with instructions to email directly to regina.brand@us.af.mil and jody.noram.1@us.af.mil.

PAST PERFORMANCE QUESTIONNAIRES RECEIVED DIRECTLY FROM THE OFFEROR WILL NOT BE

CONSIDERED. Offerors may identify awards they have received from their commercial customers and professional/trade organizations as evidence of past performance for public and private organizations. The evaluation of performance information will take into account information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the sample project when such information is relevant to the acquisition.

Completed Past Performance Questionnaires may be submitted prior to the RFP closing date.

L-2.2.3 Volume III – Price: Submit a completed copy of Solicitation Attachment 07, Construction Cost Estimate breakdown seed project REPAIR, Full Depth Roadway Patching Along Scott Drive, 375 CES; F7400.

L-2.2.3.1 Funds are NOT currently available for the seed project. No award of a task order will be made until funds are available. In the event the seed project is funded, Performance and Payment bonds are required no later than 10 calendar days after award of a task order. Offerors providing less than 180 calendar days for Government acceptance after the date offers are due may not be considered and may be rejected.