03-EO_2019-12D.pdf

This is an Executive Order document related to a procurement solicitation issued by the Ohio Department of Rehabilitation and Correction (ODRC) for a commercial overhead door installation project at the OPI Glove Factory located within Madison Correctional Institution in London, Ohio. The project requires the installation of a single commercial overhead door measuring approximately 6 feet by 7 feet 3 inches, including all associated materials, hardware, design, and permitting services. Work scope includes cutting out a block wall for the door opening, installing a concrete lintel header and channel caps, mounting a wood header and sided legs, patching and repairing concrete flooring, and installing a door opener. A mandatory site visit is scheduled for December 2, 2025, at 1:00 p.m., with interested bidders required to contact John Lyon by 12:00 p.m. on November 28, 2025, to coordinate gate passes. The bid submission deadline is December 10, 2025, at 4:00 p.m. Columbus time, with the project completion date set for January 15, 2026. The contract will be awarded to the lowest responsive and responsible bidder, with the initial contract term extending from the award date through project completion and potential renewal by mutual agreement not to exceed four years total.

The contract is structured as a flat-rate agreement covering both materials and labor, with payment terms set at Net 30 through electronic funds transfer. No specific budget range is provided in the solicitation. Evaluation criteria include the bidder's experience with similar commercial door installations, ability to obtain necessary licenses and permits, compliance with State of Ohio contract terms, and insurance coverage requirements. Insurance requirements include workers' compensation and commercial general liability insurance with minimum limits of $1,000,000 annual aggregate and $500,000 per occurrence. The solicitation emphasizes compliance with domestic preference provisions, including the Buy American Act and Ohio products preference regulations. Contractors must certify their ability to perform all work within the United States and undergo background checks for personnel accessing the correctional facility. No specific set-aside designations for disadvantaged enterprises are explicitly indicated. Funding is contingent upon satisfactory performance and appropriation by the Ohio General Assembly.