03.PA2315 Specifications-Scope of Work.pdf

SPECIFICATIONS / SCOPE OF WORK

1 PURPOSE

1.1 To establish a Contract for the annual supply of both delivered pre-mixed and volumetric concrete

(Products) in support of the operation and maintenance of the Dallas Fort Worth International

Airport (Airport).

2 CONTRACTOR REQUIREMENTS

2.1 Contractor must be the primary supplier of Products and not a Subcontractor, and it shall be an authorized manufacturer of products offered.

2.2 Reporting: Contractor shall provide reports on the Airport’s purchase history on a quarterly basis, or as requested by the Airport. Contractor shall collect data and report on information including, but not limited to:

2.2.1 Manufacturer / Part Numbers

2.2.2 Part Description

2.2.3 Order Date

2.2.4 Delivery Date

2.2.5 Order Quantity

2.2.6 Quantity Delivered

2.2.7 Price

2.3 Customer Service: Contractor shall appoint a representative to the Airport account that shall assist the Airport with emerging needs and partner with the Airport on strategic initiatives, such as online ordering, just in time delivery, or other items to be included, at no additional charge.

3 PRODUCTS

3.1 All conveyance of products from the concrete facility to the Airport shall be the Contractor’s responsibility.

3.2 All conveyance costs shall be included in the Contractor’s Unit Price.

3.3 All concrete supplied under this contract and used outside of the airfield shall comply with the Texas

Department of Transportation Standard Specifications for Construction and Maintenance of

Highways, Street, and Bridges Item 360 Concrete Pavement.

3.4 All concrete supplied under this contract and used on the airfield shall comply with the FAA Advisory

Circular No. 150/5370-10H Part 7 – Ridge Pavement Item P-501 Cement Concrete Pavement.

3.5 Concrete ordered under this contract shall be able to be supplied in either a pre-mixed truck or volumetric truck as determined by the Airport ETAM Technical Representative. The types of products needed under this contract will include:

3.5.1 Concrete, Class A, 3000 PSI in 28 days, 5 sacks

3.5.2 Concrete, Class C, 4000 PSI in 28 days, 6 sacks

3.5.3 Concrete, Class C, 5000 PSI in 28 days, 7 sacks

3.5.4 Concrete, Class K, 3000 PSI in 6 hours, 7 sacks

3.5.5 Concrete, Class HES, 3000 PSI in 6 hours, 7 sacks

3.5.6 Concrete, Class HES, 3000 PSI in 6 hours, 7 sacks, cold temperature

3.5.7 Concrete, Class 0, 300 – 400 PSI in 28 days, 3 sacks

3.6 The Airport reserves the right to adjust volumes to meet the Airport actual requirements.

3.7 The Airport’s decision on whether a product is equivalent shall be final and not subject to appeal.

3.8 Pre-mixed concrete or concrete delivered in a volumetric truck shall be supplied and paid for based on actual quantities delivered of each individual order.

3.9 Except as otherwise agreed, all pre-mixed concrete or concrete delivered in volumetric trucks shall be available for delivery 24 hours a day, 7 days a week.

3.10 The concrete ordered shall be used principally for pavement repairs authorized by The Airport

Energy, Transportation, and Asset Management (ETAM) Technical Representative.

3.11 The Airport estimates that orders shall be smaller and deliveries more frequent than for large construction projects.

3.12 Once an order is placed, the delivery shall occur within 24 hours unless otherwise agreed to by

The Airport ETAM Technical Representative.

3.13 Proposed delivery time greater than the agreed shall not be acceptable.

3.14 The products (pre-mixed concrete or concrete delivered in a volumetric truck) that will be available for the Airport to purchase shall include the items specifically listed on the Pricing Form (Contract

Item).

3.15 All products delivered under this Contract shall be subject to inspection and material testing by The

Airport representative. If the product(s) is found to be defective, either in material or manufacture, the Airport Board reserves the right to reject the product(s). The defective product shall be replaced at no additional cost to the Airport.

3.16 The Contractor shall furnish upon request the exact product stated on the pricing form, Attachment

A under the column titled “Product Description”.

3.17 If a manufacturer discontinues a Contract Item, the Contractor shall immediately notify the Airport

Contract Administrator to request The Airport approval of a substitute item. Contractor shall not substitute a product without The Airport prior approval.

4 PRICING

4.1 The Contractor shall sell the Contract Items to the Airport at the unit price offered on the Pricing

Form (base price).

4.1.1 Unit prices represent the total cost to the Airport for that item, inclusive of all costs such as transportation, fuel surcharges, freight charges, supervision, employee salaries and benefits, overhead and profit, and tariffs.

4.1.2 The Contractor cannot increase pricing during the first year of the Contract. See Special Provisions for Pricing in Contract renewal periods.

4.1.3 The Contractor shall invoice the Airport for product ordered and delivered in US dollars.

5 ORDERS

5.1 Frequency: The Airport shall place orders as needed to meet its operational requirements throughout the Contract period.

5.2 Method: The Airport shall order products under this Contract either by purchase order issued by the Procurement office, through online ordering (if available and approved), by e-mail issued by the

Airport ETAM Representative or directly by telephone or in person by authorized Airport Staff.

5.3 Unit of Measure (UOM): The items on the Pricing Form with an assigned DFW ID number represent items stocked in the DFW Airport Central Warehouse. The Airport shall place orders for warehouse stock items at the DFW UOM, and purchase orders shall reflect pricing in accordance with that unit of measure.

5.4 Estimated Quantities: The estimated annual quantity stated on the Pricing Form represents annual order estimates based on historical use and projections; however, the Airport may purchase more or less than projected and makes no guarantee and assumes no liability if actual quantities ordered are less than estimated.

6 DELIVERY

6.1 Contractor shall ship all products and materials to Dallas Fort Worth International Airport, F.O.B.

Destination, Freight Prepaid and Allowed.

6.2 Contractor shall deliver orders within the number of calendar days stated on the Pricing Form. Any orders delivered later than the number of days stated on the Pricing Form constitutes noncompliance with Contract terms and conditions.

6.3 The Contractor shall deliver orders to the Airport location specified at the time of order.

6.4 Acceptable delivery methods include local delivery trucks.

6.5 The Airport shall accept partial deliveries unless otherwise noted at the time of order.

6.6 Contractor shall immediately contact the person that placed the order if they cannot deliver an order as promised.

7 BILLING

7.1 Contractor shall include the Contract Number and the Purchase Order Number (if applicable) on invoices.

7.2 Contractor shall include the Contract Line Number as listed on the Pricing Form, on any invoice for

Contract Items.

8 WARRANTY

8.1 The concrete when mixed according to manufacturer’s instructions shall be warranted against defects in manufacture for the full period customarily extended to governmental organizations or for a period of twelve (12) months beyond date of delivery and acceptance, whichever is greater.

8.2 Products furnished under this Contract shall be fully warranted against defects in material and workmanship.

8.3 Contractor shall support manufacturer warranties and promptly replace Concrete that fail during the warranty period.

END OF SPECIFICATIONS / SCOPE OF WORK

CONTRACT PRICING

# Product Description Unit of

Measure

(UOM)

Delivery ARO (in Hours)

Unit Price per

CY ($/CY)

PRODUCTS

#1-1 Concrete, Class A, 3000 PSI in 28 Days, 5 Sacks CY. 24

#1-1v Concrete, Class A, 3000 PSI in 28 Days, 5 Sacks (volumetric) CY. 24

#1-2 Concrete, Class C, 4000 PSI in 28 Day, 6 Sacks CY. 24

#1-2v Concrete, Class C, 4000 PSI in 28 Day, 6 Sacks (volumetric) CY. 24

#1-3 Concrete, Class C, 5000 PSI in 28 Day, 7 Sacks CY. 24

#1-3v Concrete, Class C, 5000 PSI in 28 Day, 7 Sacks (volumetric) CY. 24

#1-4 Concrete, Class K, 3000 PSI in 6 HRS, 7 Sacks CY. 24

#1-4v Concrete, Class K, 3000 PSI in 6 HRS, 7 Sacks (volumetric) CY. 24

#1-5 Concrete, Class HES, 3000 PSI in 6 HRS, 7 Sacks CY. 24

#1-5v Concrete, Class HES, 3000 PSI in 6 HRS, 7 Sacks (volumetric) CY. 24

#1-6 Concrete, Class HES, 3000 PSI in 6 HRS, 7 Sacks, Cold Temperature

CY. 24

#1-6v Concrete, Class HES, 3000 PSI in 6 HRS, 7 Sacks, Cold Temperature (volumetric)

CY. 24

#1-7 Concrete, Class 0, 300-400 PSI in 28 days, 3 Sacks CY. 24

#1-7v Concrete, Class 0, 300-400 PSI in 28 days, 3 Sacks (volumetric) CY. 24

#1-8 Concrete, Class P-501 CY. 24

#1-8v Concrete, Class P-501 (volumetric) CY. 24

MISCELLANEOUS - FEES

#2-1 Delivery Fee per Load under 4 CY (short load) Each 0

#2-2 Delivery Fee per Load 4 CY or larger Each 0

#2-3 Standing time greater than 30 mins/CY Min. 0

#2-4 Evening weekend callouts / 3 Hrs. min.Pre Hr. 0

#2-5 Cancellation charge Fee Each 0

#2-6 Show-Up Fee: Arrive but can't pour Each 0

*v=volumetric

END OF CONTRACT PRICING