03. PA2230 - Runway Deicing Material - Scope of Work.pdf

SPECIFICATIONS / SCOPE OF WORK____________________________________________

1 PURPOSE: To establish an annual supply of runway deicing material in support of the operation and maintenance of the Dallas Fort Worth International Airport (Airport). All products and services provided under this Contract shall comply with applicable FAA Advisory Circulars on snow and ice control, including FAA AC 150/5200-30, and relevant SAE material specifications.

2 CONTRACTOR REQUIREMENTS

2.1 Reporting: Contractor shall provide reports on the Airport’s purchase history on a quarterly basis, or as requested by the Airport. Contractor shall collect data and report on information including, but not limited to:

Manufacturer/Part Numbers Part Description Order Date Delivery Date Order Quantity Quantity Delivered Price

2.2 Customer Service: Contractor shall appoint a representative to the Airport account that will assist the Airport with emerging needs and partner with the Airport on strategic initiatives, such as online ordering, JIT delivery, and other tasks as assigned by the Airport.

3 PRODUCTS

3.1 The products that will be available for the Airport to purchase shall include the items specifically listed on the Pricing Form (Contract Item) and products of a similar nature if requested and approved by DFW ETAM Representative. The products shall include:

3.1.1 Product A: Potassium Acetate Runway Deicing Fluid

3.1.1.1 Brand Name: Cryotech E36 #6850-01-341-9856 (Bulk) or equivalent

3.1.1.2 Composition: 50% aqueous, potassium acetate solution, by weight, plus corrosion inhibitors

3.1.1.3 Appearance: Clear, dyed blue, mobile liquid, free from matter in suspension

3.1.1.4 Density: At 20°C (68°F) = 10.7Ibs/gallon (1.28 g/cm3)

3.1.1.5 Viscosity: At 20°C (68°F) = 10 cp maximum, at O°C (32°F) = 20 cp maximum

3.1.1.6 Flashpoint: Nonflammable

3.1.1.7 Freeze Point: -60°C (-76°F)

3.1.1.8 Miscibility with Water: Complete

3.1.1.9 Typical pH: 11.0 + or -0.5

3.1.1.10 Specific Gravity: At 20°C = 1.25 - 1.30

3.1.1.11 Performance Characteristics:

• Shall possess fast anti-icing and deicing properties

• Shall possess anti-icing and deicing properties at extremely low temperatures (less than -

20°F)

• Shall possess anti-icing and deicing properties for prolonged periods, to minimize reapplication of the liquid chemical

• Shall provide anti-slippery surface conditions on pavements

• Authorized for use at airports by FAA Advisory Circular 150/5200-30C

• Meets material compatibility requirement of SAE AMS 1435 – D

3.1.2 Product B: Sodium Acetate Sodium Formate Blended Runway Deicing Solid

3.1.2.1 Brand Name: Cryotech QS50, or equivalent

3.1.2.2 Composition: 50% Anhydrous Sodium Acetate with less than 50% Sodium Formate with white granular solid

3.1.2.3 Appearance: White to gray spherical pellet

3.1.2.4 Bulk Density: 51-55 pounds per cubic foot 0.80 to 0.90 grams per cubic centimeter

3.1.2.5 Typical pH: 11 to 11.9 in a 15% solution

3.2 The products that will be available for the Airport to purchase shall include the items specifically listed on the Pricing Form (Contract Item) and products of a similar nature.

3.3 All items delivered under this contract shall be new and without defect. Any item delivered that is not new or is defective shall be returned to the Contractor for a full refund. The Airport will notify the Contractor of defective or used parts received within 5 working days.

3.4 The Contractor shall furnish upon request the exact product stated on the Pricing Form under the Response columns titled “Manufacturer” and “Part Number”. If there is no information in these columns, the Contractor shall furnish the product stated on the Pricing Form under the Airport Product Detail column titled “Manufacturer/Part Number”.

3.5 If a manufacturer discontinues a Contract Item, the Contractor shall immediately notify the Airport Contract Administrator to request approval of a substitute item. Contractor shall not substitute a product without prior approval.

3.6 The Airport reserves the right to order other items of a similar nature to those specifically listed herein, based on the Contractor’s discount from manufacturer’s list price and under the same terms and conditions of this Contract.

4 PRICING

4.1 The Contractor shall sell the Contract Items to the Airport at the unit price offered on the Pricing Form (base price). See exception in Section 4.2, below.

4.1.1 Unit prices represent the total cost to the Airport for that item, inclusive of all costs such as transportation, fuel surcharges, freight charges, supervision, employee salaries and benefits, overhead and profit.

4.1.2 No price escalation, unless otherwise provided for in the Pricing Sheet, will be allowed. No price adjustments will be made, unless specifically provided for by an additional provision included in this contract.

4.1.3 The Contractor shall invoice the Airport for product ordered and delivered in US dollars.

4.2 The Contractor shall sell similar products not specifically listed on the Pricing Form to the Airport at list price, less discount as stated on the Pricing Form for the product category.

5 ORDERS

5.1 Frequency: The Airport will place orders as needed to meet its operational requirements throughout the Contract period.

5.2 Method: The Airport shall order products under this Contract either by purchase order issued by the Procurement office, through online ordering (if available and approved), or directly by telephone or in person by authorized Airport Staff.

5.3 Estimated Quantities: Estimated quantities are for planning purposes only and are not guaranteed.

6 PACKAGING

6.1 Contractor must deliver parts ordered in packaging that will protect the product from damage.

6.2 Contractor must clearly label individual product packaging with the manufacturer and part number.

6.3 Contractor must deliver Potassium Acetate Runway Deicing Fluid in tanker trucks.

6.3.1 Contractor shall clearly label the outer shipping package with the purchase order number or the name of the person that placed the order.

6.3.2 Contractor must clearly label individual part packaging with the manufacturer and part number.

7 DELIVERY

7.1 Contractor shall ship all products and materials to the Dallas Fort Worth International Airport, F.O.B.

Destination, Freight Prepaid and Allowed.

7.2 Contractor shall deliver orders within the number of calendar days stated on the Pricing Form. Any orders delivered later than the number of days stated on the Pricing Form constitutes non-compliance with Contract terms and conditions.

7.3 The Contractor shall deliver orders to the Airport location specified at the time of order.

7.4 Acceptable delivery methods include drop shipment and local delivery trucks.

7.5 The Airport will accept partial deliveries unless otherwise noted at the time of order.

7.6 Contractor shall immediately contact the person that placed the order if they cannot deliver an order as promised.

8 RETURNS

8.1 Contractor shall accept returns from the Airport on unused parts ordered under this Contract.

8.2 Contractor shall issue the Airport a full purchase price credit for all returns under this Contract, without charging a restocking fee.

9 BILLING

9.1 Contractor shall include the Contract Number and the Purchase Order Number (if applicable) on invoices.

9.2 Contractor shall include the Contract Line Number as listed on the Pricing Form, on any invoice for Contract Items.

10 WARRANTY

10.1 Products furnished under this Contract shall be fully warranted against defects in material and workmanship.

END OF SPECIFICATIONS / SCOPE OF WORK