03.31.25_36C25625R0057_1_FINAL.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 82

36C25625R0057

X

03-31-2025

TBD 586-25-3-1509-0002

586-25-100

Department of Veterans Affairs Central AR Veterans Healthcare System Network Contracting Office 16 2200 Fort Roots Drive N. Little Rock AR 72114

Department of Veterans Affairs Central AR Veterans Healthcare System Network Contracting Office 16 2200 Fort Roots Drive N. Little Rock AR 72114

Julius Jones (501) 918-1200 Ext. 31200

NOTE: Any reference contained herein concerning "bid" or "bidder" means "offer" or "offeror."

This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under Public Law (PL) 109-461. Offerors must be verified as a SDVOSB in the Small Business Administration’s (SBA) website at https://www.veterans.certify.sba.gov. Offers received from contractors who are not SDVOSB verified through the SBA website will not be considered for award.

Federal Acquisition Regulations require that federal contractors register in the System For Award Management (SAM) database at https://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting a proposal.

Project: 586-25-100 Aboveground Storage Fuel Tank Installation This is a TWO-PHASE DESIGN-BUILD ACQUISITION - All qualified SDVOSB offerors may submit for Phase I. After Phase I evaluation, selected PHASE II offerors will be notified with instructions to submit PHASE II proposals for Aboveground Storage Fuel Tank Installation. The contractor shall include all labor, materials, tools, equipment, professional fees, administration, supervision, and transportation as necessary to perform all work in accordance with the selected design concept. Work must be performed without affecting medical center’s operations. Work will be performed at the G. V. (Sonny) Montgomery VA Medical Center located in Jackson, MS 39216. See enclosed (and attached) documents for further instructions.

SITE VISIT: A site visit will be held for this project during Phase II. Only the most highly qualified offerors from Phase I evaluations will be invited to attend the site visit which will be scheduled after Phase I evaluations.

MAGNITUDE OF CONSTRUCTION PROJECT: In accordance with FAR 36.204 and VAAR 836.204 DISCLOSURE OF THE MAGNITUDE OF CONSTRUCTION PROJECTS, the above described project falls between the following price range:

Between $100,000 and $250,000

NAICS CODE: 236220 SMALL BUSINESS SIZE STANDARD: $45.0M

GEOGRAPHICAL AREA WHERE WORK IS TO BE PERFORMED: Jackson, MS

JOINT VENTURES: Joint Ventures must be verified SDVOSBs as an entity and also registered in the System For Award Management (SAM). If submitting a proposal as a Joint Venture, please provide a copy of the Joint Venture Agreement with your proposal.

Award is subject to the availability of funds.

10 180

X X 52.211-10

X 10

1 emailed 4PM CDT

04-30-2025

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

586-3650162-1509-854200-2548 23NRNRA53

Department of Veterans Affairs Veterans Healthcare System of the Ozarks Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically 1-877-489-6135

Julius Jones

VA-VHA-RPOC-2024-0101

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

SCHEDULE OF OFFER ITEMS

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

A1. Scope of Contract A2. Definitions A3. Pre-Proposal Site Visit A5. Permit Requirements A6. Selection Criteria (This section will be removed after award.)

B1. VA Team B2. Use of Advisors B3. Design-Build Team:

PHASE I

C2. PHASE I Proposal Format C3. PHASE I Proposal Evaluation Factors

2. Factor 2: Technical Qualifications:

C4. PHASE I Evaluation of Offers

PHASE II

D1. General D2. PHASE II Proposal Format D3. PHASE II – Proposal Evaluation Factors

3. Factor 3, Volume III, Proposed Technical Solutions:

B. Factor 4, Price Proposal Requirements (Volume IV) D5. Final Proposal Revisions (FAR 52.215-1)

E. PART IV – POST AWARD REQUIREMENTS

E1. Construction Document Preparation:

E2. Construction Period Submittals E3. Project Close-Out E4. Site Visits and Inspections

ADDITIONAL INFORMATION: HOLIDAYS:

SITE VISIT:

SYSTEM FOR AWARD MANAGEMENT (SAM):

VETS-4212:

QUESTIONS:

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.2 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.3 52.223-20 AEROSOLS (MAY 2024)

2.4 52.223-21 FOAMS (MAY 2024)

2.5 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.6 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS UNDER TRADE AGREEMENTS (MAY 2014)

2.7 52.228-1 BID GUARANTEE (SEP 1996)

2.8 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.9 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.10 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

2.11 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

2.12 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

3.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025)

3.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.4 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

3.5 52.216-1 TYPE OF CONTRACT (APR 1984)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (NOV 2021)

4.3 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB COVERED

ENTITIES (DEC 2023)

4.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.5 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(JAN 2025)

4.6 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.7 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.8 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.10 VAAR 852.209-70 ORGANIZATIONAL CONFLICTS OF INTEREST (OCT 2020) 68

4.11 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.13 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

4.14 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

4.15 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.16 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

ALTERNATE I (APR 2019)

4.17 VAAR 852.236-90 RESTRICTION ON SUBMISSION AND USE OF EQUAL

PRODUCTS (APR 2019)

4.18 VAAR 852.236-92 NOTICE TO BIDDERS—ADDITIVE OR DEDUCTIVE BID LINE

ITEMS (APR 2019)

4.19 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES

INCORPORATED BY REFERENCE (JAN 2008)

4.20 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.21 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..78

4.22 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

DESIGN BUILD SPECIFICATIONS

4.23 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.24 OWNERSHIP OF ORIGINAL DOCUMENTS

4.25 RETENTION OF REVIEW DOCUMENTS

4.26 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

4.27 COORDINATION WITH MEDICAL CENTER

4.28 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

4.29 ADDITIONAL ATTACHMENTS

SCHEDULE OF OFFER ITEMS

*TO BE COMPLETED FOR PHASE II ONLY*

Description: The Base Offer for CLIN 0001 to Design & Build Aboveground Storage Fuel Tank Installation project includes all labor, materials, tools, equipment, professional fees, administration, supervision, and transportation as necessary to perform all work in accordance with the selected design concept. This final cost shall provide a complete and fully functional fuel storage tank for project at the G.V. (Sonny) Montgomery VA Medical Center located at 1500 East Woodrow Wilson Avenue, Jackson, MS.

The government intends to make a single award on the Base Bid, CLIN 0001 without discussions. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost/price, capability, past performance, and schedule standpoint. The Government reserves the right to cancel this action is in its entirety or to reject any or all offers if such action is in the Government’s best interest.

PERIOD OF PERFORMANCE – 180 CALENDAR DAYS AFTER RECEIPT OF NOTICE

TO PROCEED.

0001 BASE OFFER ITEM – Design & Build Aboveground Storage Fuel Tank Installation The contractor shall include all labor, materials, tools, equipment, professional fees, administration, supervision, and transportation as necessary to perform all work in accordance with the selected design concept. This final cost shall provide a complete and fully functional fuel storage tank for project at the G.V. (Sonny) Montgomery VA Medical Center located at 1500 East Woodrow Wilson Avenue, Jackson, MS.

TOTAL COST ___________________

** Offeror shall complete a price breakdown by Specification Divisions as shown below for CLIN 0001

*TO BE COMPLETED FOR PHASE II ONLY*

CONTINUATION OF SF 1442 BLOCK # 17 CONTINUED

Project: Aboveground Storage Fuel Tank Installation in Jackson, MS

Date:

MATERIAL LABOR EQUIPME

TOTAL

DIVISION 01: GENERAL REQUIREMENTS

DIVISION 02: EXISTING CONDITIONS

DIVISION 03: CONCRETE

DIVISION 04: MASONRY

DIVISION 05: METALS

DIVISION 06: WOOD, PLASTICS & COMPOSITES

DIVISION 07: THERMAL & MOISTURE PROTECTION

DIVISION 08: OPENINGS

DIVISION 09: FINISHES

DIVISION 10: SPECIALTIES

DIVISION 11: EQUIPMENT

DIVISION 12: FURNISHINGS

DIVISION 13: SPECIAL CONSTRUCTION

DIVISION 14: CONVEYING EQUIPMENT

DIVISION 21: FIRE SUPPRESSION

DIVISION 22: PLUMBING

DIVISION 23: HVAC

DIVISION 25: INTEGRATED AUTOMATION

DIVISION 26: ELECTRICAL

DIVISION 27: COMMUNICATIONS

DIVISION 28: ELECTRONIC SAFETY AND SECURITY

DIVISION 31: EARTHWORK

DIVISION 32: EXTERIOR IMPROVEMENTS

DIVISION 33: UTILITIES

SUBTOTAL COST:

GENERAL LIABILITY / INSURANCE:

OVERHEAD & PROFIT:

BOND:

PROJECT TOTAL COST:

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

(a) All offer materials will be posted on https://www.sam.gov/ (System for Award Management). No hard copies will be available.

(b) An offer Bid guarantee is required in an amount not less than 20 percent of the offer price but shall not exceed $3,000,000. Failure to furnish the required offer guarantee in the proper form and amount, by the time set for opening of offers, will require rejection of the offer in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The offeror to whom award is made will be required to furnish two bonds, a Performance Bond, SF 25, and a Payment Bond, SF 25A, each in the penal sum of 100% of the award amount.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

REQUEST FOR PROPOSAL TO DESIGN BUILD

Aboveground Storage Fuel Tank Installation

(PROJECT NO.586-25-100)

G.V. SONNY MONTGOMERY VA MEDICAL CENTER

JACKSON, MS

A. PART I – General A1. Scope of Contract

A. This Request for Proposal (RFP) is issued as Two-Phase Design-Build procurement (Reference FAR 36.3). Proposals will be evaluated in Phase I to determine which offerors will submit proposals for Phase II. A maximum number of four (4) offerors will proceed to Phase II unless the contracting officer determines that a number greater than four (4) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project. Phase II RFP will be issued only to those successful offerors determined to be most highly qualified from Phase I. One contract will be awarded using competitive negotiation.

B. Provide all labor, materials, tools, equipment, professional fees, administration, supervision, transportation, and design-build services necessary for design and construction of a project described here in other specific tasks as further defined by this request for proposal (RFP).

A. Project Number: 586-25-100 B. Project Title: Aboveground Storage Fuel Tank Installation C. Project Location: G.V. Sonny Montgomery VAMC D. Scope of Work: Attached to Solicitation E. General Drawing Submission Requirements: Shop Drawing

Submission Requirements are available on the internet at the following address: http://www.cfm.va.gov/. As-built drawings for the Medical Center are available. (Note: these drawings are not completely accurate. A-E shall verify existing conditions.) All drawings will be prepared with the VA

Standard Title Block and Border. All drawings shall be provided in the 2017 version of AutoCAD and in PDF format. Each individual file on a DVD shall be named by numbers corresponding to the construction documents (i.e. the specs shall be named 00 11 22, 33 44 55, etc. and the drawings shall be E1, E2, etc.) and the final AutoCAD/ specifications files shall be exactly as submitted in the final submission.

F. Incorporated References: The following Department of Veterans Affairs, Office of Construction and Facilities Management, information is incorporated within the Scope of Work by reference and can be found on the

VA web site at http://www.cfm.va.gov/ Master Specifications; Design Guides;

Design Manuals; Standard Details; Design Alerts; and Quality Alerts.

A2. Definitions A. Design-Build (D-B) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm or Joint

Venture (JV) for both design and construction services for a specific project.

1. Contracting Officer (C0): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. “Administrative contracting officer (ACO)” refers to a contracting officer who is administering contracts. “Termination contracting officer (TCO)” refers http://www.cfm.va.gov/ http://www.cfm.va.gov/ to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas.

2. Contracting Officer’s Representative (COR): The Contracting Officer’s written designation of a representative responsible for administering contracts under the immediate direction of the Contracting Officer. For the purposes of this contract the term “COR” will be used herein.

3. Project Manager: The Contracting Officer’s representative (COR) responsible for administering contracts under the immediate direction of the Contracting

Officer. This person is the Contracting Officer’s authorized representative at the construction site. The Project Manager / COR is responsible for protecting the Government’s interest in the execution of the construction contract work.

His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc. The Resident Engineer may issue change orders to the Contractor within the limitations set forth in his delegation of authority from the Contracting

Officer.

4. Design-Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

5. Contractor: This term, as used herein, refers to the contractor under this contract or the D-B team. The contractor or D-B team is solely responsible for the management (planning, supervision, and contract coordination), design, and (professional) services and installation (including all labor, equipment, materials, tools, and inspections) to meet the requirements of this contract.

6. Architect-Engineer (A-E): This term, as used herein, refers to the A-E firm(s) that is a part of the D-B team, also referred to as D-B A-E.

B. Source Selection Procedures

1. Source Selection Overview: In accordance with FAR 15.302, the objective of source selection is to select the proposal that represents the best value. A contracting officer is designated as the source selection authority (SSA) unless the agency head appoints another individual. The SSA establishes an evaluation team that includes appropriate contracting, legal, and technical expertise to ensure a comprehensive evaluation of offers. The award decision is based on evaluation factors and significant sub-factors that are tailored to the acquisition.

The factors represent the key areas of importance and emphasis to be considered in the source selection decision; and support meaningful comparison and discrimination between and among competing proposals.

2. Evaluation: The proposal evaluation is an assessment of the proposal and the offeror’s ability to perform the prospective contract successfully. The technical, price, and source selection boards will evaluate competitive proposals and then assess their qualities solely on the factors and subfactors specified in the solicitation. The relative strengths, deficiencies, significant weaknesses, and risks supporting proposal evaluation shall be documented in the contract file.

3. Past Performance: Past performance information is one indicator of an offeror’s ability to perform the contract successfully.

The currency and relevance (within the past five years/NAICS 236220) of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. This comparative assessment of past performance information is separate from the responsibility determination required under FAR Subpart 9.1.

4. Tradeoff Source Selection: Solicitation will be evaluated as a tradeoff (FAR

15.101-1), enabling the evaluation board to consider other than the lowest priced offeror, or other than the highest technically rated offeror.

5. SSA’s Final Decision: The SSA’s decision shall be based on a comparative assessment of proposals against all source selection criteria in the solicitation.

While the SSA may use reports and analyses prepared by others, the source selection decision shall represent the SSA’s independent judgment. The source selection decision shall be documented, and the documentation shall include the rationale for any business judgments and tradeoffs made or relied on by the

SSA, including benefits associated with additional costs. Although the rationale for the selection decision must be documented, that documentation need not quantify the tradeoffs that led to the decision.

6. Source Selection for this Procurement:

a. Phase I of this procurement will result in a narrowing of offerors to a maximum of four (4) firms (unless the contracting officer determines that a number greater than four (4) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project.) Each Evaluation Factor in

Phase I and II below is to be specifically addressed not only through the submission of the SF330s but also in Narrative Format to clearly show how each

Evaluation Factor is formally addressed. In Phase I, the following factors are listed in descending order of importance:

Phase I:

(1) Technical Approach

(2) Technical Qualifications (Subfactors 2a, 2b, and 2c are of equal importance) (2a.) Key Design Personnel & Experience

(2b.) Key Construction Personnel & Experience

(2c.) Capability to Perform

(3) Past Performance

b. The Phase I successful offerors will receive a Phase II Request for Proposal

(RFP). The Phase II RFP will be issued via amendment to the solicitation and issued to the four (4) most highly qualified offerors unless the contracting officer determines that a number greater than four (4) is in the Government’s best interest and is consistent with the purposes and objectives of this Two-

Phase Design Build Project. The Phase I factors are not to be resubmitted in

Phase II; however, the cumulative rating from the Phase I factors carries through to Phase II and is equal in importance to Factor 6 Design Concepts. Phase II

Factors 4 – 6 are listed below in descending order of importance. Factor 7

(Price) will be evaluated separately by the Contracting Officer.

Phase II (Non-Price) technical evaluation factors (listed in descending order of importance), when combined, are approximately equal to price.

Phase II:

(4) Design Concept (Non-Price)

(5) Management Approach/Draft Schedule Narrative (Non-Price)

(6) Proposed Technical Solutions (Non-Price)

(7) Price (Evaluated Separately by the Contracting Officer)

c. The Government reserves the right to reject any or all proposals at any time prior to award; to negotiate with any or all offerors; to award the contract to other than the offeror submitting the lowest total price; and to award to the offeror submitting the highest technically rated or the lowest total price proposal; and to award to the offeror submitting the proposal determined to be the most advantageous best value to the Government. Offerors are advised an award may be made in Phase II without discussion or any contact concerning the proposals received. Offerors should not assume that they would be contacted or afforded an opportunity to qualify, discuss, or revise their proposals. However, the Government reserves the right to clarify certain aspects of proposals or conduct discussions providing an opportunity for the offeror to revise its proposal.

A3. Pre-Proposal Site Visit A pre-proposal site visit will be conducted in Phase II. The most highly qualified firms selected to proceed to Phase II will be invited to attend the pre-proposal site visit. The Contracting

Officer will establish the date and time and notify the Phase II offerors in writing. See Federal

Acquisition Regulation (FAR) Clause 52.236-27 SITE VISIT (CONSTRUCTION) ALTERNATE

I, of this solicitation.

Location: G.V. Sonny Montgomery VA Medical Center 1500 E Woodard Wilson Dr, Jackson, MS 39216

All Offerors, consultants, subcontractors, manufacturers, and suppliers are invited to attend. The following agenda is furnished for this meeting:

1. Open meeting & Introductions.

2. Review of project and Design-Build method for construction contracting.

3. Specifications; Network analysis system and project phasing.

4. General requirements, Solicitation Documents and Offer Submission

Procedure.

5. Questions and answers.

6. Close; and

7. Site walk through – attendance is optional.

*Please note that attendance for the pre-proposal conference and / or the site walkthrough is voluntary.

A5. Permit Requirements A. The D-B Contractor is responsible for obtaining all permits and approvals necessary to complete the project, prior to starting Construction.

A6. Selection Criteria (This section will be removed after award.)

A. In accordance with FAR part 15 The Government intends to award a contract resulting from this solicitation to the responsible Offeror on a best value basis after evaluation in accordance with the factors in the Two-Phase Design-Build solicitation. A responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

B. Evaluations: All Phase I and Phase II proposals shall be subject to evaluation by a team of

Government personnel. In Phase I of the Two-Phase Design-Build process, Offerors will submit a Phase I proposal in accordance with the three (3) evaluation factors listed in C3. Upon receipt of the Phase I proposals, the VA team will evaluate and determine the highest qualified

Offerors based on their Phase I proposal submissions. The Phase I proposals will only be evaluated on the three (3) evaluation factors listed in section C3. The Offerors not selected to provide Phase II proposals will be notified that they are no longer being considered for this project. The Phase II proposals will consist of both technical and price factors, which are listed in D4. The Government intends to award without discussions; however, the Government reserves the right to conduct discussions if determined necessary based on the initial evaluation of the Phase II proposals.

B. PART II – RESPONSIBILITIES

B1. VA Team

A. The VA team consists of the following members: Contracting Officer, Project

Manager/COR, Maintenance and Operations Staff, Infection Control Staff, Safety staff and any other VA staff impacted by this project.

B2. Use of Advisors A. Contractors are advised that VA contractor personnel may assist the Government during the Government’s evaluation of Proposals. The persons shall be authorized access to only those portions of the proposal and discussions that are necessary to enable them to provide technical advice on specialized matters or on specific problems. These individuals will be required to protect the confidentiality of any specifically identified trade secrets and/or privileged or confidential commercial or financial information obtained because of their participation in this evaluation. They shall be expressly prohibited from scoring, ranking, or recommending the selection of a vendor.

B3. Design-Build Team:

A. The D-B team includes all J/V partners, consultants, and sub-contractors to the one firm. The D-B team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project. D-B Team prime contractor or controlling partner shall be a Service-Disabled Veteran-Owned Small business.

B. If the D-B Team and A-E contractor are a J/V (not one and the same firm), engineering and other technical consultants shall be subcontractors of the J/V

Architect – not the Design-Build construction contractor or sub-contractors. If the D-B Team A-E and contractor are one and the same firm (not a J/V) those consultants shall be subcontractors of the D-B firm, not the construction subcontractors.

C. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the contractor’s responsibility to visit the site or ascertain the conditions at each site. In addition, the Contractor acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, the existing conditions, certain required items, and design parameters to be included in the project. It is the D-B Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required period of performance.

C. PART III – PROPOSAL REQUIREMENTS (This section will be removed after award.)

C1. General

PHASE I

A. Phase I proposals shall be based on the solicitation documents issued for RFP

Solicitation. Phase I proposals will be in the format stipulated elsewhere in

Section C2. Phase I Proposal Format.

B. Phase I proposals shall be received on or before the date listed in Block 13a of the SF 1442. There will be no public opening of the proposals.

C. Submit Phase I proposals and required for Bonds via email only to:

Julius.Jones@va.gov

C2. PHASE I Proposal Format mailto:Julius.Jones@va.gov

A. The Offeror shall submit the Phase I proposal in three (3) PDF documents. The proposal shall be labeled with the Offeror’s organization, business address and

VA solicitation number. The Offeror shall not include any price or price related material in the Phase I proposal.

B. The Offeror shall submit the Phase I proposal via email only to:

Julius.Jones@va.gov. Include page numbers and the company name in the header or footer of each page. Hard copy proposals will not be accepted.

C. The Offer, including title page, detailed table of contents, preface, for the

Phase I proposal shall not exceed a total of 30 (thirty) pages in

Microsoft Arial, or similar, size 12 font. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

D. Excess pages will not be evaluated. Text lines will be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye.

C3. PHASE I Proposal Evaluation Factors

Offerors will be required to submit their Phase I proposal in response to the solicitation in accordance with the evaluation criteria set forth in the solicitation for Phase I. The SSEB will evaluate the Phase I proposals utilizing the criteria provided in the solicitation. After completion of the Phase I evaluations, the Contracting Officer shall select no more than four (4) of the most highly qualified offerors providing the best value. The Contracting Officer reserves the right to select more than four (4) offerors to proceed to Phase II evaluations if they deem it necessary.

1. Factor 1: Technical Approach Provide a brief narrative (page limitation: three (3) pages, not including cover page or table of contents) on the offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation. If the page limits are exceeded, the pages exceeding the limit will not be read or considered. The following shall be included in the narrative:

• Design Approach: Describe the techniques, processes, and methods to be used specific to the subject project.

• Construction Approach: Describe the techniques and methods for this construction project to include coordination with the design packages, projected timelines and phases, and coordination of work.

mailto:Julius.Jones@va.gov.

• Quality Control: Describe quality control processes during design and construction phases that will lead to an effective and successful project that completes on-time within budget.

2. Factor 2: Technical Qualifications:

Subfactor A: Key Design Personnel & Experience: The Offeror shall provide a resume (page limitation, two (2) pages per requested resume) for each of the following A/E personnel:

a. Lead Civil Engineer

b. Lead Mechanical, Electrical, and Plumbing (MEP) Engineer(s)

c. Lead Architect

NOTE: These are intended to be the Architect and Engineers that will affix their seal to the appropriate construction drawings. If proposed personnel are substituted/replaced after award, then the new personnel must meet the minimum solicitation requirements.

Subfactor B: Key Construction Personnel & Experience: The Offeror shall also provide a resume (page limitation, two (2) pages per requested resume) for each of the following key construction or contract personnel:

a. Project Manager

b. Project Engineer

c. Site Superintendent

d. Site Safety and Health Officer (SSHO)

e. Quality Control manager

NOTE: For each resume, include company name; name of individual; listing relevant experience; qualifications such as specialized training, education experience, etc. For any subcontractors identified, provide a resume of the lead person who will be directly involved in the work subcontracted for that company, identify any key personnel that will be assigned to the contract resulting from this solicitation, and the relevant experience of both the company and any key personnel that were identified. Please delineate the approximate percentage of work the prime contractor will perform and the approximate percentage of work the subcontractors (collectively) will perform. The VA will use the information provided to evaluate, among other things, specialized experience, and technical competence.

Subfactor C: Capability to Perform: The Offeror shall provide a letter from their Surety demonstrating: (1) the Offeror’s total bonding capacity, and (2) the Offeror’s current available bonding capacity. Total bonding capacity and current available bonding must be outlined in a letter dated no earlier than the solicitation release date.

3. Factor 3: Past Performance

• Provide a minimum of one (1) and a maximum of five (5) projects completed within the last five (5) years similar in size, complexity, and scope to this project using Exhibit A Performance Relevancy Survey.

• Projects must demonstrate an offeror’s experience as a prime contractor managing multiple subcontractors to include A/E firms if applicable. If the contractor does not possess Design-Build (D-B) experience, provide a minimum of one (1) and a maximum of five (5) projects completed by the A-E firm similar in size, complexity, and scope to this project in addition to the one

(1) to five (5) projects submitted for the prime contractor.

• Project(s) shall have a minimum value of $100,000 and be 100% completed for Design-Bid-Build (D-B-B) or D-B.

• Projects shall have a minimum value of $100,000 and be 100% completed for designs completed by the A/E firm in support of D-B or D-B-B.

• For multiple award and indefinite delivery/indefinite quantity type contracts, the whole contract shall not be submitted as a project; rather Offerors shall submit the work performed under a single task order as a project.

• If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity.

• The Offeror’s submission should include at a minimum:

o Project Title o Project Location (Physical Address) o Contract Type (Example: Design-Build, Design-Bid-Build, Design) o Project Owner’s Name & Current Contact Information o Brief Description of the Scope of Work (highlight relevant factors) o Identify Project Prime Contractor, Design Firm and Major Subcontractors o Project Start & Completion Date o Project Original Contract Award Amount & Final Award Amount o Project Original Period of Performance at Award

NOTE: Limit one (1) project per page

• Separately provide any completed Past Performance Evaluations, if available, for any of the projects on subsequent sheets.

• Performance Relevancy Survey (Exhibit A): Utilizing Performance Relevancy Survey (Exhibit A). The offeror shall demonstrate completed/or ongoing (>75% complete) recent and relevant projects at a hospital/ medical center (VA or Non-VA) project of this same size, scope, and complexity (or greater). Any Subcontractor Past Performance submitted for this factor must be clearly indicated as such and be accompanied by Subcontractor’s letter of Consent to the Offeror to utilize and release their Past Performance information for evaluation purposes.

• Past Performance Questionnaire (PPQ-Exhibit B): Offerors shall prepare and forward to prior client(s) for submission to the Contracting Office EXHIBIT B PAST AND PRESENT PERFORMANCE QUESTIONNAIRE for all the projects listed by contractor and submitted using EXHIBIT A PERFORMANCE RELEVANCY SURVEY. This includes correspondence explaining the requirement to obtain an independent evaluation of prior contract performance and the Past and Present Performance Questionnaire for use in evaluating Past Performance. It is preferred that these are the same projects for ease of evaluation and comparison.

• Past Performance is one indicator of an offeror’s ability to perform the contract successfully and determine responsibility. The Prime Contractor shall coordinate with previous customers to submit to Julius.Jones@va.gov no more than five PPQ’s for recent and relevant projects completed as the general contractor (See Exhibit B of solicitation 36C25625R0057). The Government shall consider the offeror’s past performance based on submitted projects.

Recent - is defined as a design and/or construction project completed within the last 5 years. Relevant - is defined as a design and/or construction project for a similar type of project in size, scope, complexity, and value ($100,000.00 to $250,000.00). The contractor may identify contracts that include Federal, State, and local government and private for efforts like the government requirement.

The Government may evaluate Past Performance information using Exhibit B “Past and Present Performance Questionnaire (PPQ)” completed by the offeror's references; use data independently obtained from other Government or commercial sources, including, but not limited to, Government databases;

and/or rely upon personal business experience with the offeror. All PPQ’s must be received prior to the due date or with their proposal submission to the CO.

To be a completed past performance questionnaire, the “PPQ” shall include correct phone number, correct email address and all requested information on the Questionnaire Form. In some circumstances Past Performance may receive a neutral rating. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.

(See FAR 15.305 (a)(2)(iv)). The government can use other methods to determine past performance.

Offerors shall submit Attachment C Subcontractor Information and Consent form with their proposal.

Past Performance information on contracts not listed by the offeror, or that of planned subcontractors, may also be evaluated. The Government may contact references and contact parties other than those identified by the offeror and information received may be used in the evaluation of the offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing current accurate and complete Past Performance information rests with the offeror. The Government reserves the right to obtain and evaluate Past Performance information from any source it deems appropriate.

In accordance with FAR 15.306(a)(2), if award will be made without conducting discussions, an offeror may be given the opportunity to clarify certain aspects of their proposal (i.e. the relevance of an offeror's past performance information) as related to this acquisition, address adverse past performance information to which the offeror has not previously had an opportunity to respond or to resolve minor clerical errors.

Performance Currency, Trends, and Relevancy: The Government will consider the currency, trends and relevancy of the performance information while conducting its performance evaluation. For the purpose of this solicitation, performance currency is performance occurring within the last five (5) years from the proposal issuance date. Within this period, performance occurring later in the period may have greater significance than work occurring earlier in the period. For example, performance information for work occurring during March 2021 may have greater importance than performance information for work occurring during March 2018. Performance Trends may, depending upon the circumstances, have greater significance than sporadic incidents of "Exceptional" or "Unsatisfactory" performance. For the purpose of this solicitation, Performance Relevancy is defined as contracts (ongoing or completed) which are similar in scope, magnitude, and complexity to the current requirement. Higher relevancy will be assessed for contracts that are similar to the effort, or portion of effort, for which that contractor is being proposed, and may contribute to an overall higher relevancy score for the offeror. Based on the evaluation of offers, the Government will assign a performance confidence rating for each proposal at the factor level. The evaluation will consider the sub-factors as described herein. Following assignment of the performance confidence rating for each proposal, each offeror will receive a final risk rating for performance based on the cumulative rating of performance currency, trends, and relevancy.

C4. PHASE I Evaluation of Offers

The Phase I evaluations will be conducted in accordance with the Two-Phase Design- Build

Evaluation process and the methodologies provided below:

A. Factor 1, Technical Approach: The VA will evaluate Technical

Approach, and use as an aid, to help determine that the Offeror understands the complexity and risks of performing all the required elements. The Technical Approach will be evaluated for inclusion of the technical areas listed in the criteria. The Offeror’s narrative should provide enough detail to demonstrate that the scope and complexity of the project requirements are understood and will be successfully completed.

B. Factor 2, Technical Qualifications: The VA will evaluate Technical

Qualifications, and use as an aid, to help determine that the Offerors personnel understands the complexity and risks of performing all the required elements per trade listed above. Key personnel and experience will be evaluated for inclusion of the technical areas listed in the criteria.

C. Factor 3, Past Performance: Will be evaluated on recent and relevant experience as well as the quality rendered of the projects provided. If D-B experience is not applicable, the construction contractor and the A-E firm will be evaluated on relevant and recent projects to the applicable portion of the project, construction, or design respectively. Past performance will be evaluated on the quality of the Offeror’s past performance with respect to the projects provided. When evaluating quality aspects that may be considered are timeliness of contract completion, adherence to contract schedules and timely submission of data deliverables, the contractor’s ability to comply with the terms and conditions of the contract, the overall quality of the work performed on the contract, the Offeror’s managerial performance, and if the reference would enter into a contract with the contractor again. Contractors without relevant past performance or for whom past performance information is not available, will be rated neither favorably nor unfavorably on past performance. Past Performance evaluations may also be conducted using information obtained from CPS or PPIRS and any other sources deemed appropriate by the CO. Other sources may include, but are not limited to, inquiries of owner representatives, Federal Awardee Performance and Integrity Information

System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

PHASE II

D1. General

A. Phase II proposals shall be based on solicitation documents issued for RFP

Solicitation and the instructions provided by the Contracting Officer in the Phase

II Notice to Offerors. Phase II proposals will be issued to the most highly qualified offerors from Phase I evaluations. Proposals shall be in the format stipulated in Section D2. Phase II Proposal Format.

B. Proposals shall be received on or before the date specified in the Phase II Notice to Offerors.

C. The Offerors shall submit Phase II volumes I, II, and III via email only.

D. Submit the Bid Bond via email only to Julius.Jones@va.gov.

1. Failure to furnish the required bid guarantee in the proper form and amount, by the time specified in Block 13 of the SF 1442, may result in rejection of the Phase II proposal. SEE FAR Provision 52.228-1 Bid Guarantee of this solicitation.

D2. PHASE II Proposal Format

A. Design Concept, Management Approach/Draft Schedule Narrative, Proposed

Technical Solutions and Price sections of the Offerors Phase II proposals will be evaluated independently; therefore, the Offeror shall submit the Phase II proposal in four (4) Volumes (Volume I: Design Concept, Volume II:

Management Approach/Draft Schedule Narrative, Volume III: Proposed

Technical Solutions, and Volume IV: Price). In order to evaluate Volume, I:

Technical Solution, Volume II: Design Concept, and Volume III: Proposed

Technical Solutions strictly on the merit of the material submitted, the contractor shall include NO Price information in Volume I, II, or III. The offeror shall separately bind Volumes I, II, III, and IV. All four (4) volumes must be labeled with the Offeror’s organization, business address, and VA Solicitation

Number.

B. The Offeror shall submit Volumes I, II, III, and IV via email only.

(Julius.Jones@va.gov). No hard copies will be accepted. Include page numbers and the company name in the header or footer of each page.

C. The Offer, including title page, detailed table of contents, and preface, for

Volume I – Design Concept shall not exceed a total of two (2) pages. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal Volume II – Management Approach/Draft Project Schedule shall not exceed a total of three (3) pages (2 for schedule and 1 for narrative) and shall be formatted in a time scaled bar graph format.

Volume III – Proposed Technical Solutions shall not exceed five (5) pages for detailed narrative, not including cover pages or table of contents.

Submission format shall be in Microsoft Arial size 10 font or larger. Volume IV – Price, the SF 1442, Representations and Certifications and acknowledged amendments shall all be part of Volume IV and will not count against the page limitations.