029Y_Walk_in_Coolers_and_Freezers_at_Four_Schools.pdf

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PURCHASING DEPARTMENT

125 North Court Street

Westminster, Maryland 21157 (410)751-3060

BID: 25-029Y DATE OF ISSUE: 4/1/2025

INVITATION to BID

FURNISH and INSTALLATION of WALK-IN COOLER and/or FREEZER

Francis Scott Key High School Winfield Elementary School

Piney Ridge Elementary School Manchester Elementary School

Pre-bid Meeting/Site Visit

Tuesday, April 8, 2025; 8:00 AM Beginning at Francis Scott Key High School proceeding to Winfield, Piney Ridge and Manchester

Elementary Schools

DEADLINE FOR RETURN OF BIDS/BID OPENING:

April 30, 2025; 11:00 AM

Contents:

Section 1 Instructions to Bidders Section 2 Terms & Conditions Section 3 Specifications Section 4 Contractors’ References & Subcontractors Section 5 Bid Form Pricing Sheet Section 6 Bid Form Signature Sheet

Bidders’ Contract Affidavit Section 7 Specifications

Firm Name Submitting Bid

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SECTION 1

INSTRUCTIONS TO BIDDERS

1-1. Intent/Scope It is the intent of this Invitation to Bid to establish a contract to furnish and install a walk-in cooler and freezer combo at Francis Scott Key High School, Winfield Elementary, walk-in freezer and walk-in cooler at Piney Ridge Elementary and a walk-in cooler at Manchester Elementary. Carroll County Public Schools, herein called CCPS, is contracting for all labor, supervision, materials, and equipment, necessary to furnish, deliver, and install free-standing Bally Refrigeration Boxes only, *NO SUBSTITUTIONS*, in accordance with the attached terms, specifications, and general conditions. This project is intended to be “turnkey” as far as installation is concerned, meaning the successful bidder will include all costs for mechanical and electrical permit. Price must include demolition work and removal of debris. All electrical power wiring and control wiring must be included for the new units. All necessary sub floor upgrades for walk-ins in pits, also to be included. Locations as follows:

Francis Scott Key High School 3825 Bark Hill Road, Union Bridge, MD 21791

Winfield Elementary School 4401 Salem Bottom Road, Westminster, MD 21157

Piney Ridge Elementary School 6315 Freedom Ave, Sykesville, MD 21784

Manchester Elementary School 3224 York Street, Manchester, MD 21102

1-2. Carroll County Public Schools / Carroll County Board of Education

While Carroll County Public Schools (CCPS) is the actual entity, and the Board of Education of Carroll County (BOECC) is the contracting authority, for the purpose of this solicitation, Carroll County Public Schools (CCPS) and the Board of Education of Carroll County (BOECC) will be used interchangeably and will mean one and the same thing.

1-3. Time of Performance Installation must be completed between June 16 and August 22, 2025. Scheduling will be coordinated with the contract administrator after award.

Normal working hours are 7:00 AM to 4:30 PM, Monday thru Friday. Weekend and/or overtime work to accommodate the contractor may be authorized by the Contract Administrator (Section 1, 1-5), and any such work shall be at the contractor’s expense.

1-4. Procurement Administrator

The procurement administrator for CCPS will be Jenny Yingling, Buyer, (410)751-3060, jlyingl@carrollk12.org.

1-5. Contract Administrator The contract administrator for CCPS will be Karen Sarno, Supervisor of Food Services; (410) 751- 3041, krsarno@carrollk12.org .

1-6. Bids All prices must remain firm for the duration of the contract and shall include all costs. No bid shall be considered which contains any exclusionary statements or an escalator clause. Prices for this bid must hold firm for a period of not less than 60 days from bid submittal.

mailto:jlyingl@carrollk12.org mailto:krsarno@carrollk12.org

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Bidders shall complete the Bid Form – Section 5, providing all the required information. Bidders are responsible to perform field measurements. The total price bid shall be considered firm and fixed, and not subject to adjustments. CCPS will review and reserves the right to reject a bid(s) that they believe the quoted prices are unreasonably low.

1-7. Bidder Qualifications and Subcontractors

Bidder shall have been a regular provider of requested services for a period of not less than five (5) years from date of issuance of this bid. All work performed shall be of the highest quality workmanship.

Bidders shall indicate three (3) references of similar work performed in the past three (3) years on the enclosed reference form – Section 4.

1-8. Pre-Bid Meeting and Site Visit

A pre-bid meeting / site inspection will be held on Tuesday, April 8, at 8:00 AM. Bidders are encouraged to attend the pre-bid. Bidders shall meet in the main lobby Francis Scott Key High School and will be required to present a valid drivers’ license for a security check. Vendors will proceed to the remaining schools in the order as indicated in section 1.1. Site inspections are a pre-requisite to bidding.

1-9. Compliance

The contractor shall remain in compliance with all bidding requirements, applicable federal, state, and local laws, rules, and regulations governing work of this nature. All work under this contract shall be performed in a neat and workmanlike manner. All work must be completed in accordance with the schedule set forth.

1-10. Compliance with OSHA/MOSHA Regulations/Standards Materials and/or services shall comply in all respects with applicable regulations/standards of Occupational Safety and Health Act (OSHA) and Maryland Occupational Safety and Health Act (MOSHA). The offeror shall be responsible for any citation(s) received for non-compliance with OSHA/MOSHA regulations/standards relating to any failure of performance/non-performance of the on-site technicians and/or employees of the offeror for the project.

1-11. Discrepancies Should the bidder find during examination of contract drawings and specifications, or after visiting the site, any discrepancies, omissions, ambiguities, or conflicts in or among contract documents to be in doubt as to their meaning, the bidder shall bring the questions to the attention of the Purchasing Office via fax (410- 751-3105), or e-mail (jlyingl@carrollk12.org ). The last day for questions will be Monday, April 14, 2025, 3:00 PM. Such questions(s) will be reviewed and where information sought is not clearly indicated or specified, the Purchasing Office will issue clarification via a written addendum which will then become a part of the bid and contract.

1-12. Addenda All changes to the bid specifications will be made through the appropriate addenda. The addenda form shall be completed and returned with the bid proposal response. Failure to recognize the addenda (Section 5) may be reason for rejection of the bid. CCPS Purchasing Department will issue addenda to the bidders who are on record. It is, however, every bidders’ responsibility to acquire all addenda.

1-13. Bid Submittal Bids are to be submitted via e-mail no later than April 30, 2025, at 11:00 AM to Jenny Yingling at jlyingl@carrollk12.org. Bids received after that date and time will not be accepted. A mandatory duplicate hard copy is to be received no later than May 5, 2025, at 2:00 PM. Failure to deliver a hard copy of the price proposal within the allotted time frame may result in the rejection of a bidder’s proposal, even if the original price submittal was received on time.

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1-14. Basis for Award The contract will be awarded to the lowest responsive and responsible bidder meeting the specifications and complying with all the provisions of this solicitation. All replacement units are to be Bally Refrigeration boxes and units – NO substitutions.

The BOECC reserves the right to reject any or all bids and to waive any informalities in bids received whenever such rejections or waivers are in the best interest of CCPS.

The BOECC also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time contracts of a similar nature, or the bid of a bidder which investigation shows is not able to perform the contract.

Bids shall be evaluated to include, but not necessarily limited to; price, item offered, past vendor performance, time of performance and compliance with bid requirements.

Upon award, the successful contractor is to coordinate summer install schedules with Karen Sarno, Supervisor of Food Services; Contract Administrator, as stated in 1-5.

1-15. Contract The BOECC will enter a contract with the successful bidder (s) using the BOECC standard purchase order. The contract shall incorporate all the terms and conditions of the Invitation to Bid including all provisions, attachments, and any addenda that are issued.

1-16. Errors in Bid Documents

Any errors, omissions, incompatibilities noted after bid opening shall be the bidder’s responsibility and shall in no way release him from performing all work in accordance with good practices and in accordance with the true meaning and intent of this specification.

1-17. Contract Registration

Bidders are required under Article 56, §270(r), Annotated Code of Maryland to show evidence of certificate of registration. Bidders shall note their Registered Maryland Contractor Number on the Bid Form Signature Sheet – Section 6.

1-18. Bidder’s Contract / Affidavit Bidders shall complete and submit with this bid the form entitled “Bidder’s Contract Affidavit” - Section 6. Failure to submit this signed contract will result in a bid being rejected.

1-19. Bonds

Bonds are not required for the ITB.

1-20. Insurance Requirements Reference “Terms and Conditions”, Section 2 – 2-2, for specific requirements. Bidders shall submit a certificate of insurance with their bid.

1-21. Asbestos

Should the contractor encounter or suspect any asbestos containing materials, he shall immediately inform the contract administrator and halt work in that area of the suspected asbestos. Upon notification to the contract administrator test samples will be obtained by a CCPS representative for laboratory analysis. Work outside the area of suspected asbestos shall continue without delay. Any asbestos testing/abatement work performed in association with this contract shall be the responsibility of the Owner.

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1-22. Material Safety Data Sheets The successful contractor(s) shall submit current / updated Material Safety Data Sheets for all products and materials to be used in the process of installation to the Contract Administrator prior to start of any work.

1-23. Subcontractors The contractor shall give his personal attention to the performance of this contract and shall keep the same under his own control and shall not assign by power of attorney or otherwise, nor sublet the work, or any part thereof, without the previous written consent of CCPS.

1-24. Job Superintendent The contractor shall always have a superintendent on the job site during the performance of this bid.

This superintendent shall be empowered to act in the contractor's behalf.

1-25. Contractor Responsibilities

The contractor is responsible for furnishing all material, labor, storage, transportation of materials and equipment, and any incidental work required to provide the Owner with a complete and fully operational system. The Contractor is also responsible for the following:

a. Complete all work and repairs in a neat, workmanlike fashion and within the defined project schedule.

b. Coordinate all work daily with the owner’s Contract Administrator.

c. Arrange and provide accommodations for the storage of all materials and equipment on and off site.

Materials must be kept dry and stored protected from the weather elements. Any material damaged by improper storage and handling will be at the contractor's risk.

d. Provide safe working zones for school employees, students, and workers.

e. Responsible for his work until its final acceptance and completion. The contractor shall replace any of the same, which may be damaged, lost or stolen, prior to final acceptance, without additional cost to CCPS.

f. Comply with Consumer Product Safety Commission 16 CFR 1201 and other applicable safety requirements.

1-26. Liability of Contractor:

The contractor will be held responsible for all damage(s) to CCPS property caused by him or his employees, or other personnel engaged in the execution of the contract. He shall be similarly responsible for all injury to persons that occur because of his fault or negligence. He shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others.

The contractor shall also be responsible for all damage to adjacent property incurred in the performance of the contract and shall hold CCPS free of all claims for damages arising from the execution of the contract.

The contractor shall be held responsible for and shall be required to make good at his own expense, all damage done or caused by him or his workmen in the execution of the contract. Drivers of trucks shall cooperate with and adhere to School Regulations.

1-27. Occupational Safety In the performance of this work, the contractor shall conform to all OSHA/MOSHA standards/guidelines.

1-28. Warranty All materials and workmanship will be warranted by the contractor, unconditionally for a period of two

(2) years from the date of acceptance by the Owner. This warranty will cover any defects arising from faulty materials or workmanship. Warranty repair work shall be done promptly for any defective materials or workmanship without charge.

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1-29. Weather Conditions

The work shall be installed only when weather conditions allow for proper installation. All surfaces must be dry and completely free of foreign materials, water, dew, or any other conditions which would interfere with the installation process.

1-30. Safety of School Children

The contractor shall be responsible for coordinating all work with the Contract Administrator and the School Principal. Demolition materials shall be removed from the building and disposed of properly by the contractor at the contractor’s expense.

No trucks/vehicles are to be backed up on school property without a person walking at the rear of the truck/vehicle to watch for school children. The contractor shall endeavor to cause as little interruption or interference as possible to the normal school operation. All trucks and trailers must be properly marked and fenced off using minimum 4' high fencing when left unattended and/or hot, and around any vehicles or equipment left on site during or after work.

During work the Contractor shall close off the work area and secure from vehicular/pedestrian traffic.

Installation of barricades, fencing, cones, caution tape, etc. is the responsibility of the contractor.

The sidewalk in front of the building shall remain open to the main entrance through-out the work.

1-31. Tobacco Free and Alcohol/Drug Free Environment CCPS system maintains a tobacco, alcohol/drug free environment. The sale or use of tobacco, alcohol, or drugs, in any form, or related product, is prohibited in school buildings, always. Persons found violating this policy will be requested to remove the product and themselves from school premises, and where legally required, the appropriate authorities will be contacted.

1-32. ADA Compliance

Carroll County Public Schools (CCPS) does not discriminate based on disability in employment or the provision of services, programs, or activities. Persons needing auxiliary aids and services for communication should contact the Communications Office at 410-751-3020 or publicinfo@carrollk12.org, or write to CCPS, 125 North Court Street, Westminster, Maryland 21157.

Persons who are deaf, hard of hearing, or have a speech disability, may use Relay or 7-1-1. Please contact the school system at least one (1) week in advance of the date the special accommodation is needed.

Information concerning the Americans with Disabilities Act is available from the Director of Facilities Management, (410) 751-3177, or the Communications Officer, (410) 751-3020, 125 North Court Street, Westminster, Maryland 21157.

1-33. Notice of Non-Discrimination The Board of Education of Carroll County does not engage in discrimination that is unlawful or contrary to Maryland State Department of Education guidance on the basis of age, color, genetic information, marital status, mental or physical disability, ancestry or national origin, race, religion, sex, sexual orientation, gender identity, or gender expression.

The Board of Education of Carroll County is firmly committed to creating equal employment and educational opportunities for all persons by providing an environment that supports optimal academic achievement and productive work and is free from any form of unlawful discrimination, including access to school facilities, educational programs, and extracurricular activities.

The following person has been designated to handle inquiries regarding the non-discrimination policies: Director of Human Resources, 125 North Court Street, Westminster, Maryland 21157,

(410) 751-3070.

mailto:publicinfo@carrollk12.org

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** END OF SECTION 1 **

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SECTION 2

TERMS and CONDITIONS

2-1. Governing Law and Venue This contract is subject to and will be construed and interpreted under the laws of the state of Maryland.

All lawsuits arising out of such contracts shall be filed in the Circuit Court of Carroll County, Maryland.

2-2. Insurance The Contractor shall purchase and maintain such insurance as will protect him, and the BOECC from claims which may arise out of or result from the Contractor's operations under the contract, whether such operations be by himself or by any subcontractor, lower tier contractor or by anyone directly or indirectly employed by any of them, or by anyone for whom acts any of them may be liable.

A Certificate of Insurance must be submitted to the BOECC verifying that the Contractor maintains Worker’s Compensation, General Liability and Automobile Liability coverage prior to commencement of work. The Certificate of Insurance must list the CCPS, 125 North Court Street, Westminster, MD 21157 as Certificate Holder and as an additional insured for General Liability and any other applicable coverage.

The Contractor shall notify the BOECC in writing at least thirty (30) days prior to any changes or cancellation of any insurance policies.

Coverage Requirements:

a. Worker's Compensation Statutory requirements

b. Employer’s Liability Statutory Limits $100,000. each accident $100,000. disease each employee $500,000. disease policy limit

c. General Liability

i. Bodily Injury and property damage $1,000,000. each occurrence

$2,000,000. aggregate

ii. Products and Completed Operations $2,000,000. aggregate Products and Completed Operations Insurance shall be maintained for a minimum period of two (2) years after final payment, and the Contractor shall continue to provide a Certificate of Insurance listing the BOECC as Certificate Holder as evidence of such coverage.

iii. Personal and Advertising Injury $1,000,000. each occurrence

d. Automobile

i. Bodily Injury and Property Damage $1,000,000. each accident

e. Umbrella $2,000,000. each occurrence and aggregate

2-3. Non-Assignment

The offeror shall not sell, transfer, or otherwise assign his/her obligations under this Contract or any portion thereof, or its rights, title, or interest herein, without the prior written consent of the Contract Administrator and the BOECC.

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2-4. Non-Conflict of Interest Statement It is unlawful for any officer, employee or agent of the BOECC to participate personally in his/her official capacity through decision, approval, disapproval, recommendation, advice or investigation in any contract or other matter in which he/she, his/her spouse, parent, minor child, brother, or sister, has a financial interest, or to which any firm, corporation, association, or other organization in which he/she has a financial interest, or in which he/she is serving as an officer, director, trustee, partner, or employee, or any person or organization with whom he/she is negotiating, or has any arrangement concerning prospective employment, is a party to, unless such officer, employee, or agent has previously complied with the provisions of Maryland Annotated Code, Article 40A, §1-101 et. seq.

The successful Agency / Provider agrees that during the term of the MOU and for twenty-four (24) months following the exit conference, the successful Agency / Provider, its employees, agents and representatives, shall not, with or without compensation, on behalf of the successful Agency / Provider, or another person, entity, or corporation, take any action in connection or receive any benefit with any specific matter, finding or recommendation associated in any way with this project, except with the express written consent of the BOECC.

2-5. Non-Discrimination in Employment

The BOECC actively subscribes to a policy of equal employment opportunity and will not discriminate against any employee or applicant because of age, color, genetic information, marital status, mental or physical disability, ancestry or national origin, race, religion, sex, or sexual orientation. The offeror shall not discriminate in any manner against any employee or applicant for employment because of age, color, genetic information, marital status, mental or physical disability, ancestry or nation origin, race religion, sex, or sexual orientation.

2-6. Arbitration This contract does not obligate CCPS to arbitration of disputes that result from claims that may occur because of work performed under this contract.

2-7. Conflicts of Interest

No employee of CCPS shall engage in or have financial interest in any contract that conflicts or raises a reasonable question of conflict with their duties and responsibilities. Further, CCPS may by written notice of default to the supplier, terminate in whole or in part the contract if a determination is made that obtaining the contract was influenced by an employee of CCPS having received a gratuity, or promise thereof, in any way or form.

2-8. Indemnification

To the fullest extent permitted by law, the Successful Bidder shall indemnify Carroll County Board of Education and Carroll County Public Schools and its officials, employees, and agents from and against all claims, liens, or demands that result in losses, liabilities, defense costs and expenses (including, but not limited to attorneys’ fees and costs of litigation) arising out of the terms, conditions, and performance of this contract.

2-9. Termination for convenience

The performance of work under this contract may be terminated by CCBOE in accordance with this clause in whole, or from time to time in part, whenever CCBOE shall determine that such termination is in the best interest of CCBOE. Written notice will be given at least ten (10) days in advance.

CCBOE will pay for all labor and material in accordance with Bid Price up to the date of the termination. However, the contractor shall not be reimbursed for any anticipatory profits, which have not been earned up to the date of termination.

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2-10. Termination for Default Carroll County Board of Education, by written notice of default to the contractor, terminates the whole or any part of the contract in any one of the following circumstances:

a. If the contractor fails to make the delivery of supplies or equipment exactly as specified or perform the services within the time and manner specified therein or any extension thereof, or:

b. If the contractor fails to perform any of the provisions of this contract, or fails to make progress as to endanger performance of this contract in accordance with its terms and in either of these two (2) circumstances does not cure such failure within a period of ten (10) calendar days (or such longer period as the Supervisor of Purchasing may authorize in writing) after receipt of written notice from the Supervisor of Purchasing specifying such time failure or:

c. If the contractor willfully attempts to make delivery of items other than the items in the contract or perform the services other than specified as to quality, contents of pack, work processes or otherwise, without specified authorization in the form of a contract amendment, or:

d. If a determination is made by Carroll County Board of Education that the obtaining of the contract was influenced by an employee of the Carroll County Public School system having received a gratuity, or a promise therefor, of any way or form.

In the event BOECC terminates this contract in whole or in part, BOECC may procure such items, and in such a manner as the Supervisor of Purchasing may deem appropriate, supplies and services, like those so terminated, and the contractor shall be liable to BOECC for any excess cost for such similar supplies or services provided that the contractor shall continue the performance of the contract to the extent not terminated.

2-11. Liability of Contractor

The contractor will be held responsible for any, and all damage(s) to CCPS property caused by him or his employees, or other personnel engaged in the execution of the contract. He shall be similarly responsible for all injury to persons that occur because of his fault or negligence. He shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others.

The contractor shall also be responsible for any, and all damage to adjacent property incurred in the performance of the contract and shall hold CCPS free of any, and all claims for damages arising from the execution of the contract. The contractor shall be held responsible for and shall be required to make good at his own expense any, and all damage done or caused by him or his workmen in the execution of the contract. Drivers of trucks shall cooperate with and adhere to School Regulations.

2-12. Laws, Permits and Ordinance, Etc.

The contractor shall comply with all laws and ordinances, local or state, and shall be responsible for any, and all accidents that may occur to all persons in connections with his work. All permits of any kind shall be the responsibility of the contractor including any, and all costs associated with obtaining them.

2-13. Policies of Employment / Contractor Employees

The contractor shall advise CCPS of the intention to use any employees that are hired or obtained from any penal pre-release or work-release programs. In the event such employees are used, notification to CCPS shall include name and violation for each individual. The contractor shall take reasonable precautions when selecting such individuals and provide whatever safeguards are necessary for effective supervision. Contractor's employees are not permitted inside school buildings when the nature of the contract is for outside work.

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Potential contractors/vendors of Carroll County Public Schools are advised that Maryland law now provides the following mandatory restrictions on registered sex offenders performing work or services on school system property:

"A person who enters into a contract with a county board of education or a nonpublic school may not knowingly employ an individual to work at a school if the individual is a registrant.

A person who violates this section is guilty of a misdemeanor and on conviction is subject to imprisonment not exceeding 5 years or a fine not exceeding $5,000 or both."

Persons or entities awarded contracts with BOECC are required to certify that no employee, subcontractor, subcontractor employee, or material supplier that is a registered sex offender will be allowed to enter onto school system property at any time in the performance of the work or services for which the contract is awarded. Such certification is a condition precedent to any contract award, and failure to so certify will be grounds for not awarding a contract. It will be the responsibility of contractors to obtain similar certification from all sub-contractors and material suppliers performing work or services on school system property and to monitor adherence to this requirement. If CCPS determines that a registered sex offender has entered upon school system property in the performance of work for a contractor/vendor, such will be grounds for termination of the contract.

2-14. Collusion Among Offerors

Multiple proposals from an individual, firm, partnership, corporation, or association under the same or different names are subject to rejection unless specifically permitted in the solicitation.

Reasonable grounds for believing that an offeror is interested in more than one (1) proposal for the work contemplated may result in rejection of all proposals in which the offeror is interested. Any or all proposals will be rejected if there is any reason for believing that collusion exists among the offerors. Participants in such collusion may not be considered in future proposals for the same work.

Each offeror, by submitting a proposal certifies that it is not a party to any collusive action. Nothing in this section will preclude a firm acting as a subcontractor to be included as a subcontractor for two

(2) or more prime contractors submitting a proposal for work. However, a subcontractor may not submit a proposal as a subcontractor for another offeror, and as a prime contractor for itself.

** END OF SECTION 2 **

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SECTION 3

SPECIFICATIONS

3-1. Scope

Carroll County Public Schools, herein called CCPS, is contracting for all labor, supervision, materials, and equipment, necessary to construct WALK-IN COOLERS and/or FREEZERS at the four schools listed in Section 1.1, in accordance with the attached terms, specifications, and general conditions.

This project is intended to be “turnkey” as far as installation is concerned. Meaning successful bidder will include all costs for mechanical permit and electrical permit(s) as required. Price must include all demolition and removal of debris. All electrical breakers, power wiring and control wiring must be included for the new walk-in units.

All bidders are encouraged to attend the pre-bid site inspection meeting, as stated in Section 1, 1- 8, Tuesday, April 8, 2025, at 8:00 AM.

3-2. Statement of Work

Francis Scott Key High School Disconnect all electrical power connections to existing walk-in box and refrigeration systems including walk-in. Existing condensing units are outside in a fenced area on a pad near loading dock, remove old condensing units and install new condensing in the same location. Demolish existing walk-in boxes and evaporators. Installation of new dry pendants sprinklers into each chamber must coordinate with Triangle Fire Suppression Company.

Freezer:

Install walk in freezer unit per attached specifications in location of demolished walk-in cooler and freezer combo unit. Any necessary leveling is the responsibility of the awarded bidder (to be included in bid price). Installation of closure panels and trim, caulking and sealing where necessary. Install shelving as specified in drawing provided at pre-bid.

Cooler:

Build Walk-in cooler unit per attached specifications. Successful bidder is responsible for all electrical power wiring and control wiring. Installation of closure panels and trim, caulking and sealing where necessary. Install shelving as specified and as shown on drawing provided at pre-bid.

Winfield Elementary School Disconnect all electrical power connections to existing walk-in box and refrigeration systems including walk-in. Existing condensing units are located on the roof, remove old condensing units and install new condensing in the same location. Demolish existing walk-in boxes and evaporators.

Installation of new dry pendants sprinklers into each chamber must coordinate with Triangle Fire Suppression Company.

Freezer:

Install walk in freezer unit per attached specifications in location of demolished walk-in freezer and freezer combo unit. Any necessary leveling is the responsibility of the awarded bidder (to be included in bid price). Installation of closure panels and trim, caulking and sealing where necessary. Install shelving as specified in drawing provided at pre-bid.

Build Walk-in cooler unit per attached specifications in location of demolished walk-in cooler and freezer combo unit. Successful bidder is responsible for all electrical power wiring and control wiring.

Installation of closure panels and trim, caulking and sealing where necessary. Install shelving as specified and as shown on drawing provided at pre-bid.

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Piney Ridge Elementary School Disconnect all electrical power connections to existing walk-in box and refrigeration systems including walk-in floor which is sitting in a pit. Existing condensing units are outside on the roof, remove old condensing units and install new condensing in the same location. Demolish existing walk-in boxes and evaporators. Removal of existing concrete floor in both walk-ins to provide a 4” pit. If rebuild is needed to achieve 4” pit will require prior approval for change order cost adjustment.

Remove tile on kitchen wall in front of existing walk-in panels to provide for larger door openings on both units - will be identified at pre-bid meeting. Approximate size of each opening is 72” wide x 80” high. Door openings to be trimmed with flashing as identified at pre-bid.

Freezer:

Install walk-in freezer unit per attached specifications in location of demolished walk-in cooler and freezer combo unit. Installation of unit will be in pit. Any necessary leveling or pit modifications is the responsibility of the awarded bidder (to be included in bid price). Installation of closure panels and trim, caulking and sealing where necessary. Install shelving as specified in drawing provided at pre-bid.

Build walk-in cooler unit per attached specifications. Location to be identified at pre-bid. Successful bidder is responsible for all electrical power wiring and control wiring. Installation of closure panels and trim, caulking and sealing where necessary. Install shelving as specified and as shown on drawing provided at pre-bid.

Manchester Elementary School Supply electric to cooler box and condenser. Supply concrete slab beside existing walk-in freezer slab and fence for secure area to house condenser until. Within cooler Installation of new dry pendants sprinklers into each chamber must coordinate with Triangle Fire Suppression Company.

Build walk-in cooler unit per attached specifications. Location to be identified at pre-bid. Successful bidder is responsible for all electrical power wiring and control wiring. Installation of closure panels and trim, caulking and sealing where necessary. Install shelving as specified and as shown on drawing provided at pre-bid.

3-3. Contractor’s Responsibilities

3-3.1 General Conditions

a. Contractor shall furnish, deliver, and install Bally Refrigeration boxes and units - NO SUBSTITUTIONS. Equipment shall be manufactured to meet N.S.F.

Standards and shall be so labeled. All electrical appliances shall be U.L. listed.

INSTALLATION MUST BE COMPLETED in the time frame specified, Section 1, 1-3. NO EXCEPTIONS.

b. Installation shall be performed between the hours of 7:00 am and 4:30 pm, weekdays only.

c. Upon completion of installation and successful testing of equipment, the Contractor shall provide CCPS personnel with one (1) complete set of operating and maintenance manuals.

d. Contractor shall provide a full, on-site two (2) year warranty, including parts and labor, for equipment and installation; five (5) year for the compressor.

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e. School building(s) must be secured and weather tight throughout the installation process.

3-3.2 Installation

a. Should any damage be done to floor during installation, it must be patched and leveled by the contractor at their expense.

b. Install flashing on top from box to wall.

c. Electrical shall be required to meet code. Update any electrical breakers where appropriate. All electrical penetration and conduits (to include lighting) must be sealed and insulated.

d. Evaporator Drain location to be identified at prebid meeting.

e. All refrigeration plumbing will be hard piped copper. No soft copper, insulated.

f. Contractor responsible for coordination of all mechanical, electrical, and plumbing.

g. Contractor responsible to verify all plumbing connections and electrical loads.

h. Install appliances in accordance with manufacturer's published instructions.

i. Place unit in final location as indicated at pre-bid, connect to power to make unit fully operational.

j. Clean unit before final acceptance.

k. Remove and dispose of (off-site) any debris or trash created by the installation.

3-3.3 Schedule

a. Walk-In Units shall be installed meeting above specifications, and be scheduled with Karen Sarno, Supervisor of Food Services.

3.4 F.O.B. Destination

All contract pricing shall include shipping. If shipping costs are not shown separately, the parties agree that shipping costs are included in the total price to CCPS.

** END OF SECTION 3 **

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SECTION 4

CONTRACTORS’ REFERENCES AND SUBCONTRACTORS

Provide references from similar jobs in nature and size within the past three (3) years.

REFERENCE # 1

Owner Name

Contact Person

Contact Phone #

Description

Year Completed

REFERENCE # 2

Description

Year Completed

REFERENCE # 3

Description

Year Completed

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Subcontractors to be used (if any):

1. Subcontractor:

Registered Maryland Contractor No.

Scope of work:

2. Subcontractor:

3. Subcontractor:

4. Subcontractor:

** END OF SECTION 4 **

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SECTION 5

BID FORM PRICING SHEET

This bid price includes all necessary materials, labor, equipment, tools, supervision, insurance services and all applicable sales and/or use taxes required to accomplish the Furnish & Installation of Walk-In COOLER/FREEZER at four (4) school locations, contractor MUST be able to install ALL units within the specified time frame- No Exceptions.:

1) Francis Scott Key High School $ Bid Price - including installation.

2) Winfield Elementary School $ Bid Price - including installation.

3) Piney Ridge Elementary School $ Bid Price - including installation.

4) Manchester Elementary School $

Bid Price - including installation

5) TOTAL PRICE IF AWARDED ALL FOUR (4) SCHOOLS $__________________

Lead time for equipment.

(Quoted prices to Include furnish, delivery, installation – Turnkey)

Checklist:

Certificate of Insurance

Bidders Contract Affidavit

Verification of Receipt of Addendum:

Addendum # 1 _ Dated

Addendum # 2 _ Dated

Addendum # 3 _ Dated

** END OF SECTION 5 **

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SECTION 6

BID FORM SIGNATURE SHEET

* BIDDERS MUST SIGN PROPER SPACE BELOW TO VALIDATE BID *

I/We agree to furnish and deliver, in accordance with the accompanying specifications and conditions, for the prices listed, the items on the attached sheet(s).

Company Authorized Representative (Print)

Address Signature

Address Title

Telephone Number E-Mail Address

Facsimile Number Federal I.D. Number

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BIDDERS CONTRACT AFFIDAVIT

BIDDER MUST SIGN THIS DOCUMENT AND RETURN TO BOARD OF EDUCATION IN THE SAME

SEALED ENVELOPE CONTAINING THE BID FORM AND OTHER PERTINENT BID INFORMATION.

I HEREBY CERTIFY THAT I am (Title) and the duly authorized representative of the firm of whose address is and that I possess the legal authority to make these testimonies on behalf of myself and the firm for which I am acting.

NON-COLLUSION CERTIFICATION

Neither I, nor to the best of my knowledge, information and belief, the above firm nor any of its other representatives I here represent have agreed, conspired, connived, or colluded to produce a deceptive show of competition in the compilation of the bid or offer being submitted herewith; not in any manner, directly, or indirectly, entered into any agreement, participated in any collusion to fix the bid price, or price proposal of the bidder, or offer or herein, or any competitor, or otherwise taken any action in restraint of free competitive bidding in connection with the Contract for which the within bid or offer is submitted.

AFFIRMATION REGARDING BRIBERY AND OTHER CONVICTIONS

Neither I nor to the best of my knowledge, information and belief, the above firm nor any of its other representatives I here represent or any of its who are directly involved in obtaining or performing contracts with the State of Maryland, a unit of the State (as defined in §16-101 of the State Finance and Procurement Article of the Maryland Annotated Code), or a local governmental entity in the State, has:

1. Been convicted of bribery, attempted bribery, or conspiracy to bribe, under the laws of any State or of the Federal Government;

2. Been convicted under a State or Federal law or Statute of any offense enumerated in §16-203 of the State Finance and Procurement Article of the Maryland Annotated Code; or

3. Been found civilly liable under a State or Federal Antitrust Statute as provided in §16-203 of the State

Finance and Procurement Article of the Maryland Annotated Code.

COMMERCIAL NONDISCRIMINATION

I further affirm that I understand and comply in all respects with the State’s Commercial Nondiscrimination Policy as described under the Title 19 of the State of Finance and Procurement Article of the Annotated Code of Maryland.

NON-DEBARMENT ACKNOWLEDGEMENT:

Neither I, nor to the best of my knowledge, the above firm, nor any of its officers, directors, or partners, or any of its employees has pending litigation and/or debarment from doing business with the State of Maryland or any of its subordinate government units and/or federal government within the past five (5) years.

I further affirm that the business is not a successor, assignee, subsidiary, or affiliate of a suspended or debarred business or has entered into a contract with a public body under which a person debarred or suspended under the Title 16 of the State of Finance and Procurement Article of the Annotated Code of Maryland will provide, directly or indirectly, supplies, services, architectural services, construction related services, leases of real property or construction.

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EMPLOYMENT OF SEX OFFENDERS AND OTHER CRIMINAL OFFENDERS

I further affirm that I understand and comply with:

1. Effective July 1, 2015, amendments to §6-113 of the Education Article of the Maryland Code further require that a contractor or subcontractor for a local school system may not knowingly assign an employee to work on school premises with direct, unsupervised, and uncontrolled access to children, if the employee has been convicted of, or pled guilty or nolo contendere to, a crime involving:

a. A sexual offense in the third or fourth degree under §3-307 or §3-308 of the Criminal Law Article of the Maryland Code or an offense under the laws of another state that would constitute an offense under §3-307 or §3-308 of the Criminal Law Article if committed in Maryland.

b. Child sexual abuse under §3-602 of the Criminal Law Article, or an offense under the laws of another state that would constitute child sexual abuse under §3-602 of the Criminal Law Article if committed in Maryland; or;

c. A crime of violence as defined in §14-101 of the Criminal Law Article, or an offense under the laws of another state that would be a violation of §14-101 of the Criminal Law Article if committed Maryland, including: (1) abduction; (2) arson in the first degree; (3) kidnapping; (4) manslaughter, except involuntary manslaughter; (5) mayhem; (6) maiming; (7) murder; (8) rape; (9) robbery;

(10) carjacking; (11) armed carjacking; (12) sexual offense in the first degree; (13) sexual offense in the second degree; (14) use of a handgun in the commission of a felony or other crime of violence; (15) child abuse in the first degree; (16) sexual abuse of a minor; (17) an attempt to commit any of the crimes described in items (1) through (16) of this list; (18) continuing course of conduct with a child under §3-315 of the Criminal Law Article; (19) assault in the first degree; (20) assault with intent to murder; (21) assault with intent to rape; (22) assault with intent to rob; (23) assault with intent to commit a sexual offense in the first degree; and (24) assault with intent to commit a sexual offense in the second degree.

2. Persons or entities awarded contracts with Carroll County Public Schools are required to certify that no employee, subcontractor, subcontractor employee, or material supplier that is a registered sex offender will be allowed to enter onto school system property at any time in the performance of the work or services for which the contract is awarded. Such certification is a condition precedent to any contract award, and failure to so certify will be grounds for not awarding a contract. It will be the responsibility of contractors to obtain similar certification from all sub-contractors and material suppliers performing work or services on school system property and to monitor adherence to this requirement. In the event that Carroll County Public Schools determines that a registered sex offender has entered upon school system property in the performance of work for a contractor/vendor, such will be grounds for termination of the contract for default.

3. Also, effective July 1, 2015, amendments to §6-113 of the Education Article of the Maryland Code mandate that each contractor and subcontractor shall require that any individuals in its workforce must undergo a criminal background check if the individuals have direct unsupervised, and uncontrolled access to children.

As the duly authorized representative of the firm, I hereby certify that the above information is correct and that I will advise Carroll County Public Schools should there be a change in status.

By (signature):

Name and Title:

Date:

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SECTION 7

SPECIFICATIONS

Page 1 of 5 Version 2.8.25

Revisor: Olga Pridorogina Job Name: Francis Scott Key High School

To: All Bidders Date: 3/24/2025 PVD: 1/31/2025

Attn:

From: Olga Pridorogina

Bally Refrigerated Boxes, Inc.

8320 Falls of Neuse Rd.

Raleigh, NC 27615

Phone: Fax: (252)240-0258

Box Shape Indoor Structure NSF APPROVED

Bally Prefabricated Exterior Dimensions:

23'-1"(l) x 18'-3½"(w) x 7'-6"(h)

2 Compartments 1 Tiers

Ceiling: Single Span

With Floor 4" Floor

Panel Thickness:

4 in. Exterior Vertical Used (6'-10") with 4 in. Partition, 4 in. Floor, 4 in. Ceiling

Details on Following Page(s)

Indoor Structure NSF APPROVED

23'-1"(l) x 18'-3½"(w) x 7'-6"(h)

2 Compartments 1 Tiers

Ceiling: Single Span

Panel Thickness:

With Floor 4" Floor

4 in. Exterior Vertical Used (6'-10") with 4 in. Partition, 4 in. Floor, 4 in. Ceiling

Details and specifications for Quote No: 49984-001-R01-OP

Comments:

Base Finish

Vertical and Ceiling Panels: Embossed Galvalume (26 GA)

Special Finishes:

Interior Floor - Aluminum Treadplate .125" Thick

Doors/Openings:

Wall 5 Door 1 (1) 36" x 78" Hinged Door In a 46" Wall 5 Door 1 (2) Bally Standard Pressure Relief Port (< 400 sq/ft) Wall 5 Door 1 (2) Door Window (14 x 14) - 4" Door Wall 5 Door 1 (2) Int.Stainless Steel Ramp (36" Door)

Wall 5 Door 1 (2) Mod 75LC Multi-Monitor Alarm (Options below) Wall 5 Door 1 (2) Mod 75LC Multi-Monitor(Opt)IP1 Push Button(Add) Wall 5 Door 1 (2) Mod 75LC Multi-Monitor(Opt)MC1F Mag.Contact(Add) Wall 5 Door 1 (2) Super Door 36" Wide and Under, 36" High

To include addional Optional Warranties:

(1) 008 HP Compressor Only (5y warr) Scroll MT

(1) 01 HP System (5 yr. Parts , 1 yr. Labor)

(1) 04.5 HP Compressor Only (5y warr) Scroll LT

NATIONAL REFERIGERATION AND

AIR CONDITIONING CANADA CORP.

159 ROY BLVD. PO BOX 2020

BRANTFORD ON

CANADA N3T 5Y6

SYSTEMS LOAD SUMMARY

Prepared By Prepared For

System: General Walk-in Cooler

Application Title Location Interior Temperature Exterior Temperature Internal RH External RH

General Walk-in Cooler Indoor 35 °F 85 °F 84 % 55 %

Wall Load 29% 1,087 BTUH Infiltration Load 26% 970 BTUH Product Load 16% 585 BTUH Miscellaneous Load 29% 1,091 BTUH

Design Load 3,733 BTUH Safety Load 4,107 BTUH Run Time 16 Hours Capacity Required 6,160 BTUH

SYSTEM BALANCE SST 24.6 °F Evaporator TD 9.9 °F System Capacity 8,645 BTUH

System: General Walk-in Freezer

Application Title Location Interior Temperature Exterior Temperature Internal RH External RH

General Walk-in Freezer Indoor -10 °F 85 °F 95 % 55 %

Wall Load 41% 3,361 BTUH Infiltration Load 34% 2,786 BTUH Product Load 4% 336 BTUH Miscellaneous Load 22% 1,781 BTUH

Design Load 8,264 BTUH Safety Load…