0251_2025 RFQP_DP_Final.pdf

Georgia Institute of Technology 0251-2025 GT Zelnak Basketball Headquarters Renovation & Expansion RFQP

On behalf of

GT Facilities, Inc.

Request for Qualifications (Step I) and

Request for Proposals

(Step II)

To Provide

Design Professional Services for

Bid-Contract No. 2011-25 / Project No. 0251-2025

“GT Zelnak Basketball HQ Renovation & Expansion”

Georgia Institute of Technology Atlanta, Georgia

Solicitation Issue Date: December 6, 2024 Qualifications Packages Due: Noon (EST), Tuesday, January 14, 2025

Georgia Institute of Technology 0251-2025 GT Zelnak Basketball Headquarters Renovation & Expansion

RFQP

TABLE OF CONTENTS

STEP I – REQUEST FOR QUALIFICATIONS (RFQ)

1. GENERAL PROJECT INFORMATION

2. DESIGN PROFESSIONAL SERVICE REQUIREMENTS

3. SCOPE OF SERVICES

4. QUALIFICATIONS REVIEW PROCESS

5. SCHEDULE OF EVENTS (STEP I)

6. SUBMITTAL OF QUESTIONS AND REQUESTS FOR QUALIFICATIONS

7. INSTRUCTIONS FOR PREPARING STATEMENTS OF QUALIFICATIONS

8. SUBMITTAL OF STATEMENTS OF QUALIFICATIONS

9. FINALIST NOTIFICATION

STEP II – REQUEST FOR PROPOSALS (RFP) from Pre-Qualified Finalists Only

1. CONTRACT INFORMATION

2. BUILDING PROGRAM

3. SCHEDULE OF EVENTS (STEP II)

4. PRE-PROPOSAL SITE VISIT

5. SELECTION PROCESS

6. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION AND EXTENSIONS

7. INSTRUCTIONS FOR PREPARING DESIGN TEAM PROPOSALS

8. SUBMITTAL OF DESIGN TEAM PROPOSALS

9. PRESENTATION / INTERVIEW INFORMATION

10. SUBMITTAL OF FEE PROPOSALS

11. ADDITIONAL TERMS AND CONDITIONS

EXHIBITS

a. Exhibit A - Certification Form

b. Exhibit B - Certificate of Insurance and Minority Status

c. Exhibit C - Project Team Composition

d. Exhibit D - Design Professional Fee Proposal Form

e. Exhibit E - Contractor Affidavit

f. Exhibit F – Proposer’s Disclosure Statement

g. Exhibit G - Project Schedule

h. Exhibit H - Sample Form of AIA Contract

STEP I

REQUEST FOR QUALIFICATIONS (RFQ)

For Design Professional Services for

“GT Zelnak Basketball Headquarters Renovation & Expansion”

Georgia Institute of Technology, Atlanta, Georgia

The Board of Regents of the University System of Georgia (“BOR”) as (“Owner”), on behalf of Georgia Institute of Technology (“Georgia Tech”), (“User”) is soliciting statements of qualifications from firms interested in providing professional design services for the construction of a project known as “GT Zelnak Basketball Headquarters Renovation & Expansion (Project No. 0251-2025)” at Georgia Institute of Technology, Atlanta, Georgia. This Request for Qualifications (RFQ) seeks to identify potential providers of the above-mentioned services. Some firms that respond to this RFQ, who are determined by the Owner to be especially qualified, may be deemed eligible and may be invited to interview and offer proposals for these services. All respondents to this RFQ are subject to instructions communicated in this document, and are cautioned to completely review the entire RFQ and follow instructions carefully. Georgia Tech reserves the right to reject any or all statements of qualifications or proposals, and to waive technicalities and informalities at their discretion.

1. GENERAL PROJECT INFORMATION

This project aligns with the Georgia Tech athletics’ strategic plan to support student athletes’ wellbeing through the enhancement of student athlete spaces and expansion of the strength and conditioning and sports medicine. This is crucial to accommodate the growing needs of athletes and staff and to promote convenience and efficiency in training. This project also unifies offices for coaches and staff within the same building which minimizes travel between buildings and fosters collaboration.

The project will create offices for the coaching and support staffs for both men and women’s basketball programs in the same building where the majority of the program’s activities take place.

The project will also offer expanded spaces for strength and conditioning, sports medicine, film review, and team lounges while also improving circulation between team spaces and training areas.

Project Description

The renovation and expansion of the Zelnak Practice Facility, Luck building and specific areas of McCamish Pavilion will result in a true home for the Georgia Tech men’s and women’s basketball programs. Currently, the offices for the coaches and support personnel for the Georgia Tech men’s and women’s basketball programs are in the Wardlaw Building on North Ave. This is just under a mile walk from the Zelnak Practice Facility and McCamish Pavilion which house the locker room, team lounges, weight room, and training rooms and where the student-athletes spend the bulk of their time. This project will create offices for the coaching and support staffs for both programs in the same building where the majority of the program’s activities take place, resulting in a dramatic increase in efficiency for coaches, staff and student-athletes. Additionally, the project will offer expanded and upgraded spaces for strength and conditioning, sports medicine, film review, and team lounges to accommodate the needs of a modern basketball facility. Included in these changes are design improvements that will eliminate circulation challenges in the existing footprint and allow the men’s and women’s programs to move freely around the building without disrupting each other’s activities. Finally, the renovation will provide a more attractive and welcoming entryway to the building indicative of the standard of excellence that Georgia Tech basketball strives to uphold.

The project will include renovation of Zelnak, Luck, and the Freshman practice gym. The strategic renovation capitalizes on recent renovations while improving men and women’s team spaces overall and making better use of the current footprint. The renovated Freshman Gym area includes a new, centralized sports medicine and relocated strength and conditioning. The program is housed in a renovated Freshman Gym footprint and an addition on the south end of the gym. Other additions include new circulation corridor plus a new 3- story lobby and offices. The coaches’ offices on level 2 and 3 have the same layout and are intended to have one program (men’s or women’s basketball) housed on each level. The expansion and renovation of the basketball headquarters will align with the architectural style and material palettes of adjacent campus buildings, ensuring consistency in scale, form, and landscaping.

Sustainable Approach

The project will incorporate the requirements of the Energy Efficiency & Sustainable Construction Act of 2008 (O.C.G.A. 50-8-18) as a minimum and it is the desire of the Owner to incorporate for this building to support campus sustainability measures and strategies through its design and construction. The UN’s Sustainable Development Goals influenced guiding principles for this project, which is intended to be a model of sustainability for the campus. More specific goals will be outlined in the planning narrative delivered to the shortlisted design teams. However, focuses will include:

reducing the amount of energy used to construct the facility reducing operating energy with an energy use intensive (EUI) target of 20-25 reducing storm water runoff and maximizing water capture and reuse material diversion from landfill prioritization of specifying materials with sustainable criteria prioritizing healthy material selections that target reduction of embodied carbon maximizing greenspace on the site and designing greenspace in a way that increases biodiversity if feasible, design for future solar (this includes performing a shade analysis to determine whether surrounding buildings casts a shadow on the building site and determine whether solar is feasible on other parts of the site)

Compliance with the 2018 International Green Construction Code, which incorporates

ASHRAE 189.1.

LEED Gold Certifiable Georgia Tech will independently employ a commissioning agent early in the design process. The Commissioning Agent’s scope will include building envelope and enhanced systems commissioning. The commissioning agent should be considered part of the Design team throughout the design and construction process and through the warrantee/measurement and verification period. The commissioning agent will be responsible for the development and maintenance of the Owner's Project Requirement document (OPR) and will work with the Design team to align with their Basis of Design document (BOD).

Project Delivery Method

The delivery method for this Project will be Construction Manager-at-Risk (CM), and, as a minimum, will employ the services of a Commissioning Agent in addition to the services of the Design Professional.

Funding for this project consists of Donor Philanthropy. The contract will be based on an AIA contract B133 with edits, which will be signed with GT Facilities Inc. Selection is subject to GTFI approval.

Project Budget

The preliminary Stated Cost Limitation (SCL) or construction cost is estimated at $17.8M. The final SCL may be revised by the Owner due to final programmatic requirements, funding availability or other circumstances.

Design Professional Fee

The Design Professional Base Fee is anticipated to be approximately $1.5M, which includes Basic Design, Consultants and Construction Administration services. Anticipated Design Professional service requirements include the services as listed in Item 3 below “Scope of Services”. The shortlisted Design Professional firms are required to submit a fee proposal that also includes anticipated fees for any specialty consultants needed and all reimbursable expenses such as printing and travel in the Step II – Request for Proposals (RFP) phase. Design fees should be broken out by phase of design, including the construction documents fee to GMP and the construction documents fee from GMP to 100%. Only the fee proposal for the selected DP will be opened and others will be returned unopened once contract is signed.

Project Schedule

The Design Professional’s services are anticipated to commence by February 2025 with early release construction documents and final construction documents as required to achieve the schedule for completion. A preliminary master project schedule Exhibit G is attached. Ideally, construction would start February 2026 (anticipated phased construction start Feb. 2026. Facility will be offline April 2026 thru Sept. 2026.The goal to open facility by December 2026. The proposed project schedule has been carefully planned to minimize the impact to Georgia Tech Athletic Association operations, particularly during Georgia Tech basketball seasons. (All of the dates above are estimates which are subject to change. The fee structure for design professional services relative to the schedule, and fee amounts will be agreed upon by the Owner and the Design Professional prior to the start of design professional services.)

2. DESIGN PROFESSIONAL SERVICES REQUIREMENTS

The Owner is seeking the services of an architectural/engineering firm (the “Design Professional”) to provide all design services, including the development of plans and specifications. The Design Professional will provide the schematic, design development, and construction documents. The Owner previously engaged a design professional to perform a programming and concept design study, create a building programming and deliver a concept design, which concluded in October 2025. The deliverables of this study will be included in an exhibit which will be issued to the shortlisted design firms. It is the goal of the institution to use these documents as a foundation for the selected design team to build upon; however the Owner is open to changes that may be recommended by the selected Design Professional.

The successful Design Professional will contract with the Owner in a timely manner. The applying firm shall be an individual firm fulfilling all contractual obligations and performing a minimum of 50% of the architectural design services (exclusive of engineering and specialty consultants) in-house.

An associated firm (if desired) may provide up to 50% of the architectural design services, allowing two or more architectural firms to share in the design effort on an equal basis. The Owner will employ other consultants, such as a CX agent, to perform design analysis of the various building systems. The Design Professional is expected to work closely with the Owner’s other consultants.

3. SCOPE OF SERVICES

It has been deemed appropriate to engage a professional services firm to provide comprehensive planning and design services for the proposed project.

Specific guidelines for the project include building designs that are:

attractive and contextual building that meet the design guidelines established in the campus master plan as well as the previous planning/programming effort energy-efficient and sustainable efficient and economical to construct and operate durable, comfortable, secure, and that achieve a high degree of value for the Athletic Association “smart” buildings with the flexibility to respond to rapidly evolving technology in the academic and athletic environment.

The Design Professional should:

Build upon the proposed building concept potential in terms of context, scale and design opportunities Realize and leverage the campus fabric, site constraints/opportunities and program into a rich tapestry of creative place-making, synergistic activities/adjacencies, and operational efficiencies.

Develop further a vision/strategy for a facility that contributes to student athlete recruiting and success.

Fully utilize the programming document that was shaped during the Planning and Programming phase

Work with selective construction manager on the timing for early release packages in order to minimize facility impacts.

The scope of the design professional services at a minimum include, but is not necessarily limited to, the items outlined below:

Coordination of work with other owner consultants including the Environmental Graphics

Professional and Commissioning Agent is required Program Verification Schematic Design Design Development Documents Guaranteed Maximum Price (GMP) Construction Documents Separate, early Construction Documents packages to support a fast-track delivery (Demo, Structure, Civil, etc) Construction Administration Provide a holistic Smart Building Based Design for Mechanical, Electrical, Plumbing, Fire

Protection and Communication/Security Systems Design.

Structural Design Code Review and Compliance Civil Engineering Landscape and Irrigation Design Lighting Design Waterproofing and Roofing Consultant Low Voltage/IT Design Security Elevator Consultant Acoustic Design

Sustainability consulting Interior Design Wayfinding (Room Signage, and Directional Signage). Branding by Environmental Graphics

Consultant, hired separately by Georgia Tech.

Commissioning Support including OPR and M&V development Detailed computer renderings at the completion of each phase to use in marketing and press releases.

All BIM deliverables as described in the GT BIM Standards” and as agreed upon in the GT BIM

Template. A draft of the BIM template is included as an addendum to the RFQ.

Quarterly presentations to Georgia Tech’s Planning & Design Commission throughout design, which should include multiple floorplan graphics and 3D computer renderings Page turns with stakeholders at each deliverable Two (2) “22 x 32” Printed and Framed Renderings Cost Estimates Prior to Conclusion of Each Phase (independent from CM Cost Estimates) Cost Estimate Reconciliations with A/E and CM Estimates Prior to Conclusion of Each Phase Retain a cost estimator to help with the review of CM Change Orders Meeting notes for design meetings and track a design decision list Design within Budget Prior to the conclusion of each phase Energy and Carbon Modeling at each deliverable Assist in application for Georgia Power rebates Regular coordination with the Project Manager and Construction Professional during preconstruction, design and construction phases Quality Assurance/Quality Control (QA/QC)

Other services may include the following.

Other requirements provided by Owner:

o *Surveying - topo, location of structures/site utilities/trees, construction limits o *Environmental – Phase I Environmental Site Assessment, GEPA

Furniture Design and Layout o Basis of design and vision. Work with GT vendors for selection and specifications.

*These services were completed by Owner and will be provided to the Design Professional. Should additional follow-up be needed the Design Professional will be responsible for procuring and contracting for the services of this firm (costs will be reimbursed by the Owner without cost mark-up).

It is anticipated that site permitting will be through the City of Atlanta and that building permitting will be coordinated with the Georgia Tech Fire Safety Office.

The selected design professional must adhere to GT standards include, which include but are not limited to the following:

1. Georgia Tech Campus Landscape Master Plan

(http://www.space.gatech.edu/landscapeplan/assets/LMP_Final_Draft.pdf)

2. Georgia Tech Design and Construction Architecture and Engineering Design Standards for Building Technology “GT Yellow Book”: http://facilities.gatech.edu/files/DC/GT_Spec.pdf

3. Georgia Tech Design and Construction BIM Standards: http://facilities.gatech.edu/standards-forms

4. Additional standards per the Georgia Tech Design & Construction Standards website:

http://facilities.gatech.edu/standards-forms

4. QUALIFICATIONS REVIEW PROCESS

Selection of the DP will be a multi-step process generally following the steps outlined in the State Construction Manual, but managed by Georgia Institute of Technology.

Step I - Qualifications Review, is initiated with this RFQ for the purpose of acquiring Statements of Qualifications from prospective DP firms. A selection of finalist firms will be made by a Selection Committee consisting of representatives of the Georgia Institute of Technology and the BoR. The Selection Committee will receive and review Statements of Qualifications submitted in response to this RFQ and then evaluate the submittals based on the criteria for evaluation listed below:

Criteria for Evaluation of Statements of Qualifications

25% Factor: Stability of the firm, including the firm’s corporate history, growth, resources, form of ownership, litigation history, financial information, and other evidence of stability.

45% Factor: Firm’s relevant project experience and qualifications, including the demonstrated ability of firm in effective design of facilities comparable in complexity, size, and function, for Owners such as the State of Georgia and other similarly-structured organizations. This includes relevant experience and qualifications of the principal Design Professional(s) and lead staff, and evidence of relevant competencies for this project.

30% Factor: Firm’s apparent suitability to provide services for project, including past performance and firm’s apparent fit to the project type and/or needs of the Owner, performance on past work and any special or unique qualifications for the project, current and projected workloads, the proximity of office to project location, and services offered by the firm. The firm’s non-discrimination policies, any affirmative action policies and/or stated efforts for the inclusion of Minority-Owned Business Enterprises and/or Woman-Owned Business Enterprises will be a part of this evaluation.

Experience and proficiency with the design of public buildings with regard to the areas of public safety and health, accessibility for persons with disabilities and special needs, and environmental concerns will be considered.

5. SCHEDULE OF EVENTS (STEP I)

The following Schedule of Events represents the Owner’s best estimate of the schedule that will be followed. All times indicated are prevailing times in Atlanta, Georgia. The Owner reserves the right to adjust the schedule as the Owner deems necessary.

STEP I (RFQ) Estimated Timeline

a. Owner issues public advertisement of RFQ 12/09/2024 ----

b. Deadline for written questions/requests for clarification (see Section 6). 12/30/2024 noon

c. Owner issues Final Addendum / Q&A (If Necessary) No Later

Than 01/06/2025

d. Deadline for submission of Statements of Qualifications 01/14/2025 noon

e. Owner completes evaluation, post results, and issues notification to finalist firms

01/22/2025 -----

6. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

It is the responsibility of each respondent to examine the entire RFQ, seek clarification in writing, and review its submittal for accuracy before submitting the document. Once the submittal deadline has passed, all submissions will be final. The Owner will not request clarification from individual proposer regarding their submission, but reserves the right to ask for additional information from all parties who have submitted qualifications. Questions about any aspect of the RFQ, or the project, shall be submitted in writing (email is preferable) to:

Thomas Schneider Capital Project Manager Georgia Institute of Technology 151 6th Street NW Atlanta, Georgia 30332-0351

Email: tschneider33@gatech.edu

The deadline for submission of questions relating to the RFQ is the time and date shown in the Schedule of Events (Section 5). Please list email subject as “0251-2025 GT Zelnak Basketball Headquarters Renovation & Expansion RFQ Questions.” All relevant questions and requests for clarification received by the Georgia Tech in writing, prior to the deadline will be compiled, and answers will be posted on the Georgia Procurement Registry as an addendum to the original solicitation for services at http://ssl.doas.state.ga.us/PRSapp/.

7. INSTRUCTIONS FOR PREPARING STATEMENTS OF QUALIFICATIONS

Interested firms shall submit/upload one (1) electronic copy in .pdf format of the complete qualifications package to a BOR ftp site. Submittals must be prepared in a manner that fits a standard 8 ½” x 11” paper format when printed. Responses are limited to using a minimum of an 11-point font. The entire response shall not exceed 30 double sided pages or 60 single sided pages, excluding exhibits, affidavits or other enclosure information that may be included in an appendix. Tabs and cover do not count toward limit. All pages count regardless of content.

Submittals that include qualifications of more than one firm shall not exceed page limits. Submittals that exceed the page limit will be deemed non-responsive and will not be considered by the Selection Committee.

STATEMENT OF QUALIFICATIONS

(DELIVERABLES “A”, “B”and “C” FOR ALL FIRMS)

Emphasis should be on completeness, relevance, and clarity to content. The content of all Statement of Qualifications must be categorized and numbered as outlined below, and responsive to all requested information.

A. Description and Resources of Firm A1 Provide basic company information: Company’s legal name, address, name of primary contact, telephone number, fax number, email address, and company website (if available).

If the firm has multiple offices, the qualification statement shall include information about the parent company and branch office separately. Identify office from which project will be managed and this office’s proximity to the project site. If applicable, indicate the year the local office was established and the number of persons staffing that office and their disciplines. Provide form of ownership, including state of residency or incorporation, and number of years in business. Is the offeror a sole proprietorship, partnership, corporation, Limited Liability Corporation (LLC), or other structure?

A2 Briefly describe the history and growth of your firm(s). Provide general information about the firm's personnel resources, including disciplines and numbers of employees and locations and staffing of offices.

A3 Has the firm been involved in any litigation in the past five (5) years? Describe your experience with litigation with Owners and/or Contractors. List any active or pending litigation and explain. List any claims against your firm or against Owners where your firm is named.

A4 Provide the name of the insurance carrier, types of coverage and deductible amounts per claim.

A5 List the firm’s annual revenue for the past 5 years. List the parent office and the local office revenues separately, if applicable.

A6 Supply financial references and main banking references.

A7 Has the firm ever been removed from a design services contract or failed to complete a contract as assigned? If yes, provide an explanation.

A8 Complete and submit the Certification Form (Exhibit “A” provided with RFQ) and provide a scanned notarized copy with response with the firm’s Statement of Qualifications.

A9 Complete and submit a Certificate of Insurance and Minority Status Form (Exhibit “B” provided with RFQ) and provide a scanned notarized copy with response with the firm’s Statement of Qualifications.

A10 Complete and submit the Project Team Composition Form, including subconsultants (Exhibit “C” provided with RFQ). This is to identify composition of the project team only. More detailed information about the consulting team members and relevant project experience will be requested in Step II, Request for Proposals (RFP).

A11 Complete the Contractor Affidavit Form (Exhibit “E” provided with RFQ) and provide a scanned notarized copy with response with the firm’s Statement of Qualifications in compliance with the Georgia Security and Immigration Compliance Act.

A12 Complete the Proposer’s Disclosure Statement (Exhibit “F” provided with RFQ) and include with firm’s Statement of Qualifications.

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT(S)

“Contractor” in the following Affidavits shall mean “Design Professional” for the purpose of compliance with O.C.G.A. § 13-10-91, (b).

For the purpose of completing the attached Affidavits, please insert the following:

“Name of Public Employer” shall mean “Board of Regents of the University System of

Georgia, Owner, for the use and benefit of Georgia Tech Facilities, Inc. (GTFI) and Georgia Institute of Technology.

“Name of Project” shall mean “Project No. 0251-2025 GT Zelnak Basketball Headquarters Renovation & Expansion”

B. Experience and Qualifications B1 Provide professional qualifications and description of experience for principal Architects and

Consultant personnel. (At this stage, firms are asked for information on lead staff only, but may list qualifications and experience on more than one lead individual who is qualified and available for proposed project. If the firm is selected as a finalist, the Owner will request detailed information on the exact proposed expanded team and their relevant experience during the RFP process.) Please note that diversity, equity and inclusion amongst team members as well as sub-consultants is strongly desired. You may be asked to reflect on strategies that your business actively uses to promote, manage and catalogue diversity opportunities.

B2 Provide information on the firm’s experience on projects of similar type, size, function, and complexity. Describe no more than five (5) and no less than three (3) projects, in order of most relevant to least relevant, which demonstrate the firm's capabilities to perform the project at hand. Relevant projects include collegiate or professional sports training facilities/locker rooms and large collegiate buildings. For each project, the following information should be provided:

a. Project name, location and dates during which services were performed.

b. Project delivery method (e.g. construction manager at risk, design-build, or design-bid-build).

c. Brief description and representative photo of project and physical description (square footage, number of stories, site area).

d. Services performed by your firm.

e. If your firm has more than one office, indicate which office was responsible for each of the example projects.

f. Respective Owner’s stated satisfaction in design and service of your firm. Provide any

Owner-written letters of reference/recommendation about the firm’s performance on the project.

g. Owner’s current contact information.

h. Contractor’s current contact information.

i. Include a form similar to the in the GSA SF-330, which requires teams to identify the role of proposed team members on the representative projects included in the Qualification package. Include matrix/chart only. Firms should only include projects that proposed team members have worked on as relevant projects.

C. Statement of Suitability C1 Provide any information that may serve to differentiate the firm from other firms in suitability for the project. Provide evidence of the firm’s fit to the project and/or needs of the Owner, any special or unique qualifications for the project; Provide list of prior and in process green certification projects; Provide current and projected workloads, the proximity of office to project location, and any services offered by the firm that may be particularly suitable for this project.

C2 Provide Minority-Owned Business Enterprise (MBE) / Woman-Owned Business Enterprise (WBE) status and M/WBE participation on this project, as well as any non-discrimination and affirmative action policies of the firm. Provide evidence of experience and proficiency with design of public buildings with regard to the areas of public safety, environmental, accessibility for persons with disabilities and special needs or other related concerns.

C3 Provide information on any special services offered by the firm that may be relevant and available for this project.

8. SUBMITTAL OF STATEMENTS OF QUALIFICATIONS

Submit three (3) hard copies of the complete package and one (1) electronic copy on a USB to:

Georgia Institute of Technology 151 6th Street NW (O’Keefe Building)

3rd Floor (Planning, Design, & Construction)

A box with the project title will be at the reception desk.

Submit one (1) electronic copy of the complete package in .pdf format on the USB drive.

Responses (file names) must reference the Project No. 0251-2025-DP, firm name, and the word “Qualifications”.

(File name Example: Project No. 0251-2025-DP, ABC Company, Qualifications)

The entire submittal should be submitted as one (1) file. Please do not submit individual documents or sections separately.

Statements of Qualifications must be received by the Owner prior to the deadline indicated in the Schedule of Events (Section 5 of the RFQ).

A list of firms submitting responsive Statements of Qualifications will be published on the Georgia Procurement Registry site.

It is the sole responsibility of the Proposer to assure delivery by the specified deadlines; the Owner cannot accept responsibility for incorrect delivery, regardless of reason. No submittals will be accepted after the time stipulated above. Submittals will not be accepted via facsimile or fax.

Proposers are further reminded to include a completed CONTRACTOR AFFIDAVIT UNDER O.C.G.A. §13-10-91 (b)(1) with the Statement of Qualifications (See Exhibit “E”). FAILURE TO

PROVIDE THIS AFFIDAVIT WILL RESULT IN REJECTION OF PROPOSAL.

All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The Owner is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner. Labeling information provided in submittals “proprietary” or “confidential” or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

9. FINALIST NOTIFICATION

Once the Selection Committee has completed the evaluation of the Statements of Qualifications, a list of the finalist firms will be posted on the Georgia Procurement Registry as an notice/announcement to the original RFQ solicitation.

Step II- DP Selection, will be initiated by invitation to finalists to submit Design Team Proposals as instructed in the Owner’s Request for Proposals (RFP). Finalists will be those firms determined by the Selection Committee to be especially qualified to perform as the Design Professional for this Project in accordance with the qualification criteria herein. The Owner will issue a notice to finalists to participate in an oral presentation/interview. The successful DP will be determined from the interviews and proposals received.

STEP II

REQUEST FOR PROPOSALS (RFP)

(From Pre-Qualified Finalists ONLY) For

Design Professional Services for

“GT Zelnak Basketball Headquarters Renovation & Expansion”

Georgia Institute of Technology, Atlanta, Georgia

Note: The information in this Section, Step II (Request for Proposals) is provided for firms who have been issued notification as having been deemed eligible and are shortlisted for the project.

To firms who have been issued notification as having been deemed eligible, the Georgia Institute of Technology/GTFI (“User”), issues this Request for Proposals (RFP), for those firms to offer proposals for design professional services for the scope of this specific project.

1. CONTRACT INFORMATION

The contract for the Architectural and Engineering professional services will be based on the Design Professional Agreement for the Construction Management at-Risk Contract AIA contract B133 w A201 General Conditions. The contract will be signed with GT Facilities Inc. the work. A copy of the GTFI AIA contract can be found in Exhibit H.

You are encouraged to review and become familiar with the terms and conditions of these contracts. GT does not intend to modify any language contained in general terms and conditions of the contract, and any significant exceptions proposed by a firm could lead to a firm being deemed non-responsive.

2. BUILDING PROGRAM

See General Project Information in RFQ (Step I), Section 1.

3. SCHEDULE OF EVENTS (STEP II)

The following Schedule of Events represents the Owner’s best estimate of the schedule that will be followed. All times indicated are prevailing times in Atlanta. The Owner reserves the right to adjust the schedule as the Owner deems necessary.

STEP II (RFP) Estimated Timeline

a. Owner issues notice to finalist firms to propose as instructed in RFP 01/22/2025 ----

b. Owner conducts Mandatory Pre-Proposal Site Visit for finalists 01/29/2025 9 am

c. Deadline for finalist submission of written questions and requests for clarification

02/05/2025 noon

4. PRE-PROPOSAL SITE VISIT

A pre-proposal site visit will be conducted by the Owner, and attendance of finalist firms is mandatory. The site visitors will convene at an exact date, time and location to be determined and communicated in the Notice to Finalists by the Owner. At the pre-proposal site visit, all finalist firms may be given any relevant available information that has previously been developed, such as programs, studies, preliminary plans, maps, etc. The Owner reserves the right to disqualify a proposer from the selection process due to a failure by a proposer to arrive for the site visit by the scheduled time. Failure to attend a mandatory site visit will automatically result in disqualification from the selection process.

5. SELECTION PROCESS

Step II- DP Selection, will be initiated by the invitation to the qualified finalists by the Selection Committee (determined in Step I from evaluation of Statements of Qualifications) to submit Design Team Proposals and Fee Proposals as instructed in this RFP. Finalist interviews will also be conducted by the Owner. The successful DP will be determined from the evaluation of proposals received and interviews.

Criteria for the Evaluation of Project Proposals:

15% Factor: Previous Performance and References of the firm including level of quality of the services of the firm to previous customers, customer’s statements of that quality, the firm’s ability to meet established time requirements, the firm’s response to project needs during design and construction, the firm’s control of design schedule, quality and budget. The Owner will use references from stakeholders of the Owner’s choosing from previous projects of the finalists, among other information as necessary. This information will be collected by the Selection Committee from project references provided in the RFQ (Step I) submittal.

20% Factor: Design Team Qualifications and Experience of the Proposed Project Team.

Experience of the principal, lead designer, and project manager on completed projects of similar size, type, complexity and energy performance and sustainability goals; assigned team’s experience with effective budget and schedule control;

availability of the proposed team for this project. Provide information regarding percentage of the primary team member’s time will be committed to this project.

15% Factor: Quality of Proposed Design Plan: The firm’s design and detailed work plans; Firm’s approach for managing responsibility and accountability for project concerns; Firm’s process for effectively resolving issues and maintaining project commitments.

Criteria for the Evaluation of Finalist Interviews:

25% Factor: Methodology Presented: The firm’s ability to assure success to complete the project within the time and cost budgeted. The firm’s presentation of the proposed design Plan, and the committee’s overall impression of the firm and key team members (lead designer, project manager, project director, project executive, etc.)

d. Owner issues Final Addendum / Q&A (If Necessary) 02/12/2025 ----

e. Deadline for submission of Design Team Proposals 02/19/2025 noon

f. Owner interviews finalist firms and Fee Proposals are due 02/26/2025 TBD

25% Factor: Team Communications/Project Solutions: The effectiveness in communication of the team members during the interview process, and the firm’s ability to effectively answer project questions and provide solutions during the interview.

6. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

It is the responsibility of each respondent to examine the entire RFP, seek clarification in writing, and review its submittal for accuracy before submitting the document. Once the submittal deadline has passed, all submissions will be final. The Owner will not request clarification from individual respondents relative to their submission, but reserves the right to ask for additional information from all parties who have submitted qualifications. Questions about any aspect of the RFP, or the project, shall be submitted in writing (email is preferable) to:

Georgia Institute of Technology 151 6th Street NW

Email: tschneider33@gatech.edu

The deadline for submission of questions relating to the RFP is the time and date shown in the Schedule of Events (Section 3). Please list email subject as “0251-2025 GT Zelnak Basketball Headquarters Renovation & Expansion RFP Questions.” All relevant questions and requests for clarification received by the Institution in writing, prior to the deadline will be compiled, and answers will be posted on the Georgia Procurement Registry as a notice or addendum to the original solicitation for services at http://ssl.doas.state.ga.us/PRSapp/. Any proposer exceptions to the RFP requirements or requests for proposal deadline extensions must include the reason(s) for such a request. The Owner reserves the right to approve or reject such requests as the Owner deems necessary.

7. INSTRUCTIONS FOR PREPARING DESIGN TEAM PROPOSALS

Design Team Proposals must be prepared in a manner that when printed would typically fit on standard (8 ½ x 11”) paper. Proposal responses should not exceed 50 single sided pages or 25 double sided pages and use a minimum 11-point font. Submittals that include qualifications of more than one firm shall not exceed the page limit. Exhibits/affidavits should be included in an appendix and do not count toward page limit. Tabs and cover do not count toward limit. Emphasis should be on completeness, relevance, and clarity of content.

To expedite the review of submittals, it is essential that respondents follow the format and instructions outlined below. The content of all Project Proposals must be categorized and numbered as outlined in the following “DESIGN TEAM PROPOSAL DELIVERABLES”, and must address in a responsible and responsive manner all requested information:

DESIGN TEAM PROPOSAL

(DELIVERABLES “D”, and “E” FOR FINALIST FIRMS ONLY)

Emphasis should be on completeness, relevance, and clarity to content. The content of all Statement of Qualifications must be categorized and numbered as outlined below, and responsive to all requested information.

D. Qualifications and Experience of Proposed Design Team

D1 Describe your firm's proposed organization for the design team. Please designate all specific individuals and their roles on your team by submitting an organizational chart for the project: At a minimum, the project organization chart shall show the names of key designers, consultants and staff; descriptions of responsibilities for all proposed staff. The Owner requests a primary and alternate MEP and IT consultant that can be selected based on qualifications at the time of selection.

D2 Please provide for personnel current resumes listing relevant project experience and percentage of the person’s time to be committed to this project for any team members not listed in the Step I RFQ.

D3 Please identify the individual who, from project start to finish, will be the leader of your team and the principal point of contact between your firm and the Using Agency. Provide detailed information on the qualifications of this individual and the direction, authority, and management tools that will be provided to the individual by the firm. This individual’s competence, his/her leadership, and his/her ability to achieve customer satisfaction will be heavily considered in the selection.

D4 omitted as it is a duplicate of RFQ.

E. Design Plan E1 Provide a statement of your definition of your firm’s proposed overall role in this project, your anticipated level of management responsibility and accountability for project concerns.

Describe your process for efficiently resolving issues and maintaining the project commitments while working collaboratively with the BOR, Using Agency, and others as applicable. Provide detailed procedures for routine solving of complex project issues without compromising your team commitments. Provide your proposed methods and plans of communication.

E2 Provide your proposed timeline covering the scope of design and a detailed work plan for the project. Each milestone must include the detailed steps describing the tasks to be done.

Describe systems and procedures your firm uses to manage the design schedule. Describe alternatives that may be explored to shorten the schedule.

E3 Please explain your process for construction administration.

E4 Provide your detailed plan for applying any services not specifically mentioned herein.

Explain the relevance of these services to this project and how they benefit the project.

E5 List any exceptions to the provided design contracts

8. SUBMITTAL OF DESIGN TEAM PROPOSALS

Submit three (3) hard copies of the complete package and one (1) electronic copy on a USB to:

Georgia Institute of Technology 151 6th Street NW (O’Keefe Building)

3rd Floor (Planning, Design, & Construction)

A box with the project title will be at the reception desk.

Electronic responses (file names) must reference the Project No. 0251-2025-DP, the firm’s name, and the word “Proposals”.

(File name Example: Project No. 0251-2025-DP, ABC Company, Proposals)

The entire submittal should be submitted as one (1) file. Please do not submit individual documents or sections separately.

Proposals must be received by the Owner prior to the deadline indicated in the Schedule of Events (Section 3 of the RFP).

It is the sole responsibility of the Proposer to assure delivery by the specified deadlines; the Owner cannot accept responsibility for incorrect delivery, regardless of reason. No Design Team Proposals will be accepted after the time stipulated above. Submittals will not be accepted via facsimile or fax.

All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The Owner is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner. Labeling information provided in submittals “proprietary” or “confidential” or any other designation of restricted use will not protect the

9. PRESENTATION/ INTERVIEW INFORMATION

Interview Format

Firms selected to make presentations shall be notified by the Invitation to Interview letter issued by the Selection Committee Manager. The Invitation to Interview letter shall designate a place and time for the interview session. The time allotted to each firm to present and be interviewed will be in accordance with the State Construction Manual. The Invitation letter will specify the manner in which the presentations will be conducted.

The interview will last a total of 65 minutes (5 minutes for setup, 35 minutes for the presentation, 20 minutes reserved for questions and answers and the last 5 minutes for knock down). The interview will be in front of the Georgia Tech Planning and Design Commission. The final Selection Committee will consist of representatives of the Institution and the BOR.

Electronic presentations, such as PowerPoint presentations are also allowed.

The institution will typically have a screen and projector available in the interview room, and possibly a laptop computer. Nevertheless, presenters must be prepared with their own projector, flash drive and laptop computer in case unforeseen technical difficulties are encountered.

The presentation may involve flip charts or boards along with the oral presentation.

All members of the Selection Committee will be present during all of the presentations and interviews.

Firms are not allowed to address any questions, prior to the interview, to anyone other than the designated contact.

Interview Requirements

The primary intent of the formal interview process is to provide the Selection Committee with in-depth and clarifying information about the firm. Information provided should assist the Selection Committee in making an informed decision as to the proposer best suited for the work.

Firms should focus their presentations on:

Describing their detailed plan for designing and administrating the construction, schedule, and quality on the project; and

Observations and analysis on the Planning, Programming and Concept design study; high level discussion on how your team would build off of the previous study or recommend alternate ideas. Georgia Tech is curious about site planning and phasing strategies, creative massing or explorations of form, and innovation of programmatic adjacencies and integrated systems.

Unique characteristics or services the firm offers Specific roles of your team members

Please bring a copy of your interview presentation on a thumb-drive to leave with the DP Selection Committee.

Firms are discouraged from reviewing general company history and past experience as submitted in Statements of Qualifications or Project Proposals unless this information is particularly relevant to the presentation. All key personnel should be present at the interview to discuss how the team will successfully complete the project.

10. SUBMITTAL OF FEE PROPOSALS

Fee Proposals will be solicited from the finalists invited to interview. Fee proposals shall be submitted at the conclusion of the interview session in a sealed opaque envelope and shall not include any project proposal information. Firms must use “Design Professional Fee Proposal” form (included as an Exhibit to this RFQ/RFP). No sealed fee proposal will be opened until one firm has been judged to be the top ranked firm. Subsequently, only the fee proposal from that top ranked firm will be opened. Please understand that this proposal constitutes a starting point for negotiation toward an eventual agreement on fees.

Final Selection

Upon completion of the evaluation and interview process by the Selection Committee, the firms will be ranked in descending order of recommendation. Negotiations will then be initiated with the best-qualified firm to finalize the terms and conditions of the contract. In the event a satisfactory fee agreement cannot be reached with the highest ranking firm, the Owner will formally terminate the negotiations in writing and enter into negotiations in turn with the second highest ranking firm and so on until a mutual agreement is established and the Owner awards an architectural services contract. Refer to the BOR website for the most current version of Design Professional Contract Between Design Professional and Owner for Construction Management projects:

https://www.usg.edu/facilities/services/contracts_and_agreements

11. ADDITIONAL TERMS AND CONDITIONS

Deadlines

The deadline for submission of questions relative to the RFP is the time and date shown in the Schedule of Events (Section 3). All relevant and significant questions that have been submitted in writing prior to the deadline will be compiled and answered in writing, and issued directly to all proposers via E-mail. Any proposer exceptions to the RFP requirements or requests for deadline extensions must also be communicated to the Owner by the deadline to be properly considered.

Any requests for proposal deadline extensions must include the reason(s) for such a request. The Owner reserves the right to approve or reject such requests as the Owner deems necessary.

Restriction of Communication From the issue date of this (RFP/RFQ) solicitation until a successful proposer is selected and the selection is announced, proposers are not allowed to communicate about this solicitation or this Project for any reason with any members of the Selection Committee, the Institution, or BOR, except for submission of questions as instructed in the RFQ, or during the proposer's conference (if applicable), or as provided by any existing work agreement(s). For violation of this provision, the Owner reserves the right to reject the proposal of the offending proposer.

Submittal…