0248-K.pdf

RFP 0248-K, Page 1 of 22

BOILERPLATE

REVISED SEPTEMBER 2022

STATE OF WYOMING

DEPARTMENT OF ADMINISTRATION & INFORMATION

GENERAL SERVICES DIVISION, PROCUREMENT SECTION

2323 CAREY AVENUE

CHEYENNE, WY 82002

REQUEST FOR PROPOSAL NUMBER 0248-K

WYOMING DEPARTMENT OF WORKFORCE SERVICES

JANITORIAL SERVICES - CHEYENNE WYOMING

DEPARTMENT OF WORKFORCE SERVICES (DWS)

OFFICE BUILDING

PROPOSAL DUE DATE AND TIME

JUNE 27, 2025– 2:00 P.M. MOUNTAIN TIME

AGENCY REPRESENTATIVE:

ASHLEY MOORE

PROCUREMENT REPRESENTATIVE:

Jordan Tompkins

Jordan.tompkins@wyo.gov

307-777-6799

RFP 0248-K, Page 2 of 22

REVISED SEPTEMBER 2022

Table of Contents

SECTION 1: REQUEST FOR PROPOSAL 3

SECTION 2: GENERAL PROVISIONS 5

SECTION 3: SPECIAL PROVISIONS INFORMATION 7

SECTION 4: KEY DATES 10

SECTION 5: ADMINISTRATIVE BACKGROUND 11

SECTION 6: REQUIREMENTS/SPECIFICATIONS 12

SECTION 7: PROPOSAL SUBMISSION REQUIREMENTS 18

SECTION 8: EVALUATION METHODOLOGY 21

SECTION 9: PROPOSAL PRICE SHEET AND SIGNATURE PAGE 24

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK.

RFP 0248-K, Page 3 of 22

REVISED SEPTEMBER 2022

SECTION 1: REQUEST FOR PROPOSAL

1. SUBMISSION OF PROPOSALS:

The A&I Procurement Office will receive proposals for providing janitorial services at the DWS office building located in Cheyenne, Wyoming at 5221 Yellowstone Road, Cheyenne, Wyoming for the State of

Wyoming, Department of Workforce Services (Agency) through the Public Purchase online bidding system. Proposals are due no later than 2:00:00 P.M. (Mountain Time) on June 27, 2025.

The technical proposal and cost proposal should be uploaded as separate documents and identified as such.

1.1. Proposals should be accompanied by the attached Proposal Price Sheet and signed by the proper official of the firm. All proposals should be uploaded on the Public Purchase online bidding system. Proposals sent by facsimile, email or paper copy may be rejected.

1.2. Proposals should be submitted through the Public Purchase online bidding system on or before the date and time specified. Proposals received after the date and time specified may be rejected.

1.3. The State of Wyoming reserves the right to withdraw this Request for Proposal, without cause, at any time before a contract has been fully signed and submitted to the A&I Procurement Office.

2. MODIFICATIONS OR WITHDRAWAL OF PROPOSALS:

2.1. A proposal may be altered through the Public Purchase online bidding system before the proposal due date and time contained in this document.

2.2. The proposer may withdraw its proposal through the Public Purchase online bidding system up to the proposal due date and time contained in this document. If a proposal is accepted and the proposer fails to furnish the service agreed upon in the proposal, that proposer may be eliminated from future consideration.

3. PREPARATION OF PROPOSALS:

3.1. A proposal may be rejected if it modifies any of the provisions, specifications or minimum requirements of the Request for Proposal.

3.2. In case of error in the extension of prices in the proposal, unit prices will govern.

4. AWARD AND CONTRACT INFORMATION:

4.1. The State of Wyoming will ensure that minority business enterprises will be afforded full opportunity to submit proposals. The State of Wyoming will not discriminate on the grounds of age, race, color, sex, creed, national origin, or disability status.

4.2. The proposer also, agrees that should their firm be awarded a contract, it will not discriminate against any person who performs work there under because of age, race, color, sex, creed, national origin or disability. In addition, the successful proposer shall comply with the Americans with

Disability Act and the Wyoming Fair Employment Practices Act.

4.3. The proposer expressly warrants to the State that it has the ability and expertise to perform the contract if awarded. In doing so, it shall use the highest standards of professional workmanship.

4.4. The State of Wyoming reserves the right to reject any or all proposals, to waive any informality or technical defect in the proposals, or to award the contract in whole or in part, if deemed to be in the best interest of the State to do so. The A&I Procurement Office will award the contract to the firm, determined to have the most responsive and responsible proposal by the Department of

Workforce Services.

RFP 0248-K, Page 4 of 22

REVISED SEPTEMBER 2022

4.5. The successful proposer will be required to agree to and execute a formal contract with the State containing terms required by the Attorney General with reasonable adjustments acceptable to the

State.

4.6. If applicable, the State will negotiate payment terms based upon a schedule to be determined by the proposer and the State. Paying invoices will be based upon the proposer successfully completing the deliverables within the stated deadlines, and upon the Agency’s written acceptance of the deliverables or services.

DATED: May 15, 2025

State of Wyoming

Procurement Section

Buyer: Jordan Tompkins

RFP 0248-K, Page 5 of 22

REVISED SEPTEMBER 2022

SECTION 2: GENERAL PROVISIONS

1. INSURANCE:

1.1. The contract between the successful proposer and the State shall require the successful proposer to carry certain insurance policies. All such insurance policies, except workers’ compensation and unemployment compensation policies, shall contain a waiver of subrogation against the Agency and the State, its agents and employees.

2. LAWS TO BE OBSERVED:

2.1. The proposer shall keep fully informed of, and comply with, all applicable federal and state laws or rules, all local bylaws, regulations and all orders and decrees of bodies or tribunals having any jurisdiction or authority. The proposer shall protect and indemnify the State and its representatives against any claim or liability arising from or based on the violation of any law, bylaw, ordinance, regulation, order or decree whether by himself or its employees.

3. ASSIGNMENT:

3.1. The proposal shall not be assigned by the proposer. Third party participation is authorized only as a joint venture that shall be clearly stated in detail in the original proposal and signed by all parties participating.

3.2. The proposer shall not enter into any subcontracts for any of the work contemplated under this

Request for Proposal without the State’s prior written authorization.

4. EXTENSION AND AMENDMENT:

4.1. The proposer and the State covenant and agree that this proposal or subsequent contract may, with the mutual approval of the proposer and the State, be extended one year at a time, for a total contract period not to exceed five (5) years.

5. AUDIT AND ACCESS TO RECORDS:

5.1. The State or any of its duly authorized representatives shall have access to the proposer’s books, documents, papers, electronic data and records that are directly pertinent to this Request for

Proposal.

6. CONFLICT OF INTEREST:

6.1. The proposer warrants that no kickbacks, gratuities, or contingency fees have been paid in connection with this Request for Proposal and none have been promised. The proposer warrants that no one being paid pursuant to the proposal is engaged in any activity that would constitute a conflict of interest with respect to the purchases of the proposal.

7. NO FINDER’S FEE:

7.1. The proposer warrants that no finder’s fee, employment agency fee, or any such fee related to the proposal shall be paid.

8. SOVEREIGN IMMUNITY:

8.1. Pursuant to Wyoming Statute § 1-39-104(a), the State of Wyoming and the Agency expressly reserve sovereign immunity and specifically retain all immunities and defenses available to them as sovereigns. The proposer acknowledges that the State of Wyoming has sovereign immunity and only the Wyoming Legislature has the power to waive sovereign immunity. Designation of venue, choice of law, enforcement actions, and similar provisions shall not be construed as a

RFP 0248-K, Page 6 of 22

REVISED SEPTEMBER 2022

waiver of sovereign immunity. The parties agree that any ambiguity in this Request for Proposal shall not be strictly construed, either against or for either party, except that any ambiguity as to sovereign immunity shall be construed in favor of sovereign immunity.

9. INDEMNIFICATION:

9.1. The proposer shall release, indemnify, and hold harmless the State, the Agency and its officers, agents, and employees from any and all claims, suits, liabilities, court awards, damages, costs, attorneys’ fees, and expenses arising out of the proposer’s failure to perform any of the proposer’s duties and obligations hereunder or in connection with the negligent performance of proposer’s duties and obligations, including, but not limited to, any claims, suits, liabilities, court awards, damages, costs, attorneys’ fees, and expenses arising out of proposer’s negligence or other tortious conduct.

10. APPLICABLE LAW/VENUE:

10.1. The construction, interpretation, and enforcement of this Request for Proposal shall be governed by the laws of the State of Wyoming, without regard to conflicts of law principles. The terms

“hereof,” “hereunder,” “herein,” and words of similar import, are intended to refer to this Request for Proposal as a whole and not to any particular provision or part.

11. RIGHT OF OWNERSHIP AND MARKETING OF INTELLECTUAL PROPERTY

AND INTELLECTUAL ASSETS SUBMITTED FOR THE RFP (IF APPLICABLE):

11.1. It is acknowledged and agreed that the only party with a right to market, trademark, patent, copyright, or any like right to any intellectual property or intellectual assets submitted in relation to the Request for Proposal shall be and is solely vested in the State. This includes all intellectual property and intellectual assets related to both the written proposal and the oral presentation and any and all documents, pitches, products, media pitches, web screens, layouts, etc. produced for the written proposal and the oral presentation, and any updates, changes, alterations, or modifications to or derivative works.

RFP 0248-K, Page 7 of 22

REVISED SEPTEMBER 2022

SECTION 3: SPECIAL PROVISIONS INFORMATION

PROPOSALS SHOULD BE SUBMITTED THROUGH THE PUBLIC PURCHASE ONLINE BIDDING

SYSTEM BY 2:00 P.M. MOUNTAIN TIME ON JUNE 27, 2025. PROPOSALS RECEIVED AFTER

THE DATE AND TIME SPECIFIED MAY BE REJECTED.

It is the responsibility of the proposer to clearly identify all information that is considered confidential in accordance with the Wyoming Public Records Act, Wyoming Statute §16-4-201 through §16-4-205. Please identify each confidential page with the word “CONFIDENTIAL” in capital, bold letters centered at the bottom of each page. Information not clearly marked may be considered public. If the proposer submits information that it believes is confidential, it should include a statement justifying its basis for that belief.

1. STATE PARTIES:

1.1. This Request for Proposal is issued by the Wyoming Department of Administration and

Information, General Services Division, Procurement Section (Procurement) on behalf of the

Wyoming Department of Workforce Services (Agency).

1.2. Throughout this document and others in connection with this project, various references are made, or will be made to the “State.” Generally, whenever this reference appears, the term “State” incorporates all state agencies working on this project.

1.3. It should be understood that the Director of the Wyoming Department of Workforce Services is empowered to be the signatory on all contracts, agreements, or modifications pertaining to this project. Any contracts, agreements, or modifications not bearing this signature or that of a designee are invalid.

2. CONTENT AND PROCUREMENT POINTS OF CONTACT:

2.1. Procurement is the primary point of contact from the date of release of the Request for Proposal until a proposer is selected and the selection is announced.

2.2. Written questions about the procurement should be submitted through the Public Purchase online bidding system until 2:00:00 P.M. Mountain Time on June, 16, 2025. Any questions received after that deadline may not be accepted or considered. Each question should be submitted individually. It is the proposer’s responsibility to check the Public Purchase online bidding system for answers to questions, addenda, or bid tabulations. Telephone calls, emails or faxes may not be accepted.

2.3. Written responses will be available through the Public Purchase online bidding system. Responses will not identify the firm that submitted the question. Only the written answers issued by the

Agency are the official position on an issue, and these answers shall become part of the Request for Proposal.

3. RESTRICTIONS ON COMMUNICATIONS WITH AGENCY STAFF:

3.1. Until a proposer is selected and the selection is announced, proposers shall not communicate with

Agency staff except via written questions through the Public Purchase online bidding system.

3.2. If a proposer violates this restriction, the State reserves the right to reject the proposal.

4. EFFECTIVE DATES OF PROPOSAL:

4.1. All terms, conditions and costs quoted in the proposer’s response will be binding on the proposer for one-hundred eighty (180) days from the effective date of the proposal.

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REVISED SEPTEMBER 2022

5. ADVERTISING AWARD CONDITIONS:

5.1. A fully executed contract should be completed with the State before the successful proposer may advertise the award of the contract or the services being performed. The proposer should agree not to refer to awards in commercial advertising in such a manner that states or implies that the firm or its services are endorsed or preferred by the State of Wyoming.

6. CONTRACT NEGOTIATIONS:

6.1. The State will notify the most qualified/successful proposer and negotiate a contract in accordance with the Wyoming Attorney General’s contract guidelines. The successful proposer will be required to enter into and sign a formal contract with the Agency.

6.2. In the event the Agency determines contract negotiations are making no forward progress, negotiations will be terminated, and at the State’s sole discretion, negotiations may be initiated with the next most qualified/successful proposer, or the RFP may be withdrawn or reissued. This process will be followed until an agreement is reached, or until the State determines that the RFP will be withdrawn or reissued. The State assumes no obligation to a selected proposer until an agreement is reached and a contract is fully executed. The State will not negotiate concurrently with more than one proposer for the same award.

7. BEGINNING WORK:

7.1. The successful proposer may not perform any work that could be billed until a contract has been executed. The State will not pay for any work by the proposer before a contract is executed.

8. COPYRIGHT INFRINGEMENT:

8.1. The proposer warrants that no materials, products, and services proposed will infringe upon or violate any patent, copyright, trade secret, or other proprietary right of any third party. In the event of a claim by any third party against the State, the State shall promptly notify the proposer, and the proposer shall defend the claim. The defense will be at the proposer’s expense.

9. COST OF PREPARING PROPOSALS:

9.1. All costs incurred for preparing the proposal and for other procurement related activities are solely the proposer’s responsibility. The State of Wyoming will not provide reimbursement of these costs.

10. RISKS AND LIABILITIES:

10.1. By submitting a proposal, a proposer assumes any and all risks and liability associated with information in the proposal and its release.

11. AMENDMENTS:

11.1. The State reserves the right to amend this Request for Proposal before the proposal submission date. Amendments shall be uploaded to the Public Purchase online bidding system.

It is the proposer’s responsibility to check the Public Purchase online bidding system for amendments.

12. PROPERTY DAMAGE AND LIABILITY INSURANCE:

12.1. The proposer may be required to furnish proof of property damage liability insurance in the amount deemed necessary by the Agency for this project, if applicable.

12.2. Questions regarding required insurance coverage and limits for this project should be submitted in writing, in accordance with instructions outlined in the special provisions.

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REVISED SEPTEMBER 2022

13. MISREPRESENTATION OF INFORMATION:

13.1. Misrepresentation of a proposer’s status, experience, or capability in the proposal may result in disqualification of that proposer from the selection process. Discovery of litigation or investigations in a similar area of endeavor may, at the discretion of the Agency and after consultation with Procurement, preclude the proposer from the selection process.

14. DISPOSITION OF PROPOSALS:

14.1. All material submitted becomes property of the State of Wyoming, which is under no obligation to return any of the material submitted.

15. LEGAL CONSIDERATIONS:

15.1. This Request for Proposal is issued under Wyoming Statute §9-2-3204.

16. PROPOSER RELATIONS WITH STATE:

16.1. The proposer and its staff will have an ongoing relationship with the State that is based on trust, confidentiality, objectivity and integrity. The proposer will operate at all times in the State’s best interests and in a straightforward, trustworthy and professional manner. The proposer shall:

16.1.1. Work cooperatively with the State’s staff and business partners whenever required.

16.1.2. Work cooperatively with the staff of other proposers whenever required.

RFP 0248-K, Page 10 of 22

REVISED SEPTEMBER 2022

SECTION 4: KEY DATES

Event Description Date Time (Mountain Time)

RFP Release Date May 16, 2025

MANDATORY Walk Through June 10, 2025 10:00 A.M. MT

Closing Date for Questions June 13, 2025 5:00 P.M.

Response to Questions Returned June 18, 2025 5:00 P.M.

RFP Submission Due Date June 27, 2025 2:00 P.M.

Tentative Award Date July/August 2025 N/A

Tentative Work Begins Date

October 1, 2025, or as soon thereafter that a contract is fully executed

N/A

RFP 0248-K, Page 11 of 22

REVISED SEPTEMBER 2022

SECTION 5: ADMINISTRATIVE BACKGROUND

1. INTRODUCTION AND BACKGROUND:

1.1. The Wyoming Department of Workforce Services, has determined the need for janitorial services for their Cheyenne, Wyoming Office which is located at 5221 Yellowstone Road, Cheyenne, Wyoming 82009 (BUILDING). We have approximately 27,000 sq. ft. of hard surfaces and approximately 48,000 sq. ft. of carpet tiles.

2. PURPOSE AND INTENT:

2.1. The purpose of this Request for Proposal (RFP) is to solicit competitive proposals from proposers who can offer janitorial services to meet the Agency’s needs and expectations, as described within this RFP.

RFP 0248-K, Page 12 of 22

REVISED SEPTEMBER 2022

SECTION 6: REQUIREMENTS/SPECIFICATIONS

1. SCOPE OF PROJECT:

The Wyoming Department of Workforce Services requests janitorial services for their Cheyenne, Wyoming office building located at 5221 Yellowstone Road, Cheyenne, Wyoming 82009.

2. GENERAL REQUIREMENTS:

2.1. The proposer will do and perform in a competent and careful manner the janitorial work and services (as specified in Janitorial Specifications below) that may be required to keep and continuously maintain all interior floors, passageways, and restrooms of BUILDING, and all furniture, fixtures, light covers, window shadings and windows (including the interior and exterior surface of the windows), in a neat, clean and sanitary condition. The proposer will agree to have a representative on call during working office hours of each day for emergencies.

Routine janitorial duties will be performed daily after 5:00 p.m. Provisions should be made to provide adequate time and staff to perform all duties required. If duties are not performed satisfactorily, a minimum time frame will be imposed for the work to be completed.

2.2. The proposer shall furnish at its sole expense, all labor, tools, appliances, equipment, and janitorial materials and supplies (including toilet tissue, towels, and hand soap) necessary, appropriate or expedient for the full and faithful performance of this Contract. The Department of Workforce Services has final approval on all products provided.

2.3. The proposer shall check the building security, heating, and cooling systems during the morning and evening of each holiday or weekend. The proposer is responsible for security of the building after 5:00 p.m.

2.4. The proposer shall disclose any and all ownership interests. This disclosure includes the proposing firm, any responsible member (ie: board member, individual with five percent (5%) or greater ownership, partner, etc.) of the organization or personnel assigned to perform work under this Contract.

2.5. In assessing independence, the proposer must consider not only the attitudes and relationships of their proposed staff, but also whether there is anything that would lead others to question their independence as individuals and as a firm in complying with the requirements of this RFP.

2.6. The proposer shall divulge all such relationships in the response. This listing shall include all current associations and any held within the last three years

2.7. The proposer will provide public liability insurance to the Department of Workforce Services personal injury in the amount of $50,000.00 for injury to one person, $100,000.00 for injury in any one accident; and property damage insurance of $10,000.00 each accident and $50,000.00 aggregate. The proposer will be responsible to pay all required Federal, State, and local taxes or contributions imposed or required under Unemployment Insurance, Social Security, and

Income Tax Laws and Worker’s Compensation Laws with respect to this proposal.

RFP 0248-K, Page 13 of 22

REVISED SEPTEMBER 2022

2.8. The successful proposer will be required to furnish the Department of Workforce Services

Proof of Insurance prior to commencing work under this Contract.

2.9. The proposer is prohibited from unauthorized access or disclosure of information to which it is exposed in the performance of the Contract. Legal action may be taken which would result in a misdemeanor charge having a fine of not more than $750.00, imprisonment not more than sixty (60) days or both. The proposer shall inform its employees of the penalties for unauthorized access or disclosure of this information. Confidentiality of the information is required under Wyoming State 27-3-603.

2.10. The proposer shall submit an invoice on a monthly basis to be paid upon receipt of service.

The Department of Workforce Services expects to award a contract from this RFP for one (1) year with the option to renew the contract for up to two (2) additional years.

2.11. All proposers must attend a mandatory meeting to view the site at 5221 Yellowstone

Road., Cheyenne, Wyoming 82009 prior to submitting a proposal. The meeting is scheduled for 10:00 A.M. Mountain Time on June 10, 2025. Proposers should bring a copy of the RFP to the meeting.

3. JANITORIAL SPECIFICATIONS:

3.1. Provide properly working, foaming soap dispensers in all bathrooms, using an unexpired product.

3.2. All equipment must be of Commercial grade with well maintained three prong cords. Power brooms, hand sweepers, handheld cordless units, etc. do not have the power needed to properly clean the carpets.

3.3. All janitorial closets must remain clean, organized and well stocked.

3.4. All cardboard shall be removed or recycled after emptying supplies. Recycling can be placed in the building’s recycle bin.

3.5. Provide a daily inspection sheet listing date, time, and an itemized checklist of task performed.

Inspection sheets are to be left nightly with the designated state representative.

3.6. The Contractor will meet with the facility personnel on-site once per month to review the checklist and work status.

3.7. The proposer should be able to provide the following janitorial services:

RFP 0248-K, Page 14 of 22

JANITORIAL DUTIES

DAILY

WEEKLY

MONTHLY

ANNUAL

AS REQ’D

A. NIGHT

1. Meet with Designee

X X

2. After 5:00 p.m.

a.. Lock entry and other doors so designated X

3. Clean Building as specified X

4. General Inspection of Building

a. Mechanical functions X

5. Building Security

a. Check all entrances

b. Check all other windows for breakage

c. Do not touch computer systems

d. Do not plug cleaning equipment into computer outlets

X

B. RESTROOMS

1. Clean sinks & counters with disinfectant cleaner. X

2. Clean toilet bowls & urinals with disinfectant cleaner. X

3. Wash toilet seats with disinfectant cleaner X

4. Mop with disinfectant cleaner and hot water X

5. Clean wall and fixtures X

6. Spot clean walls and light switches X

7. Clean toilet and urinal partitions X

8. Clean fittings X

9. Clean and polish mirrors X

10. Check and refill towels and toilet paper and replace batteries X

11. Empty wastebaskets and replace liner X

12. Pour water down floor drains X

C. OFFICES AND CUBICLES

1. Empty wastebaskets X

2. Dust all surfaces, filing cabinets, desks and other horizontal surfaces.

X

3. Dust blinds and window sills X

4. Clean drinking fountains and coolers X

5. Damp wipe telephones with antiseptic cleanser X

6. Wash windows inside X X

7. Wash windows outside X X

8. Wash walls and doors X

9. Clean dirty wastebaskets X

9. Steam Clean upholstered chairs located in public areas. X X

10. Vacuum all open offices daily, especially under the desks

10. Steam Clean upholstered chairs located in offices.

Expect cleanings to average once every two (2) years.

X

D. BREAK AREA AND JANITORIAL CLOSETS

1. Sweep and mop floors under tables & chairs X

2. Clean tables & chairs X

3. Empty wastebaskets and replace liners. X

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4. Wipe out microwaves X

5. Wipe down napkin holders X

6. Clean walls and baseboards X

7. Clean sinks X

E. FLOOR CARE

1. Sweep floors X

2. Move chairs, sweep or vacuum, and replace X

3. Sweep or vacuum under all desks X

4. Clean chair mats under desks

5. Dust mop floor X

6. Wet mop and buff vinyl tile floors X

7. Vacuum carpeting X

8. Shampoo carpeting including removing and replacing furniture as necessary. We will require the use of a certified commercial carpet cleaning service for the annual cleaning.

X

9. Check carpet throughout the building for spills and spot clean as necessary

10. Additional carpet cleaning in high traffic areas will be taken care of using portable or rented carpet cleaning machines on an as-needed basis.

X

11. Empty outside trash containers and sweep entryways.

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REVISED SEPTEMBER 2022

SECTION 7: PROPOSAL SUBMISSION REQUIREMENTS

1. MANDARTOY WALK THROUGH:

1.1. A MANDATORY walk through will be conducted in relation to this RFP.

1.1.1. The MANDATORY walk through will be held at the Wyoming Department of Workforce

Services on Tuesday, June 10, 2025, at 10:00 A.M. MT. This conference is an opportunity for proposers to address any additional questions and/or concerns regarding this RFP. Proposers may call or attend in person. This walk through will be facilitated by the Agency.

1.1.1.1. All costs (including travel expenses) will be the responsibility of the proposers and these costs will not be reimbursed by the State.

1.1.1.2. Proposers are welcome to submit initial questions prior to the walk through via the

Public Purchase online bidding site. These questions should be tied directly to the

RFP by referencing the proposal number to which each question relates. State staff will make every effort to answer questions at the walk through, as long as the questions are received in a timely manner.

1.1.1.3. Written (official) answers will be provided for all questions placed in writing during the walk through. Written questions will be accepted until the date and time specified in Section 4.

2. TECHNICAL PROPOSAL, FORMAT AND CONTENTS:

2.1. Proposals should be submitted in two major sections: the Technical Proposal and the Cost

Proposal. Omission of this section or any item within this section may result in the proposal being eliminated. The proposer should, at a minimum, address the following points:

2.1.1. Proposer’s Background and Experience: The proposer should include a company summary including the company history, location, office location(s), company size, and the statement of expertise as it relates to the General Specification and Janitorial duties listed in Section 6 of this RFP. The proposer should be able to substantiate to the satisfaction of the Agency that the proposer has sufficient resources to complete the services listed in this

RFP.

2.1.2. References: Corporate references are required from at least three (3) prior clients.

Whenever possible, an alternative point of contact for each reference should be listed with a phone number and email address. Each reference should depict relevant experience that can be brought to bear during the term of this RFP. In order to ensure current expertise, all work for client references provided should have been completed no more than three years prior to the release date of this RFP.

2.1.2.1. References may be verified during the proposal evaluation by telephone calls made by members of the Evaluation Committee or through e-mail or the United States

Postal Service.

2.1.2.2. If contact with the referenced contact person or an alternative that has knowledge of the proposer is not made after reasonable attempts during the designated evaluation period, the reference will be classified as unsatisfactory. All attempts to contact a referenced client will be documented, including the date and time of the attempt.

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REVISED SEPTEMBER 2022

2.1.2.3. The Agency reserves the right to contact other State of Wyoming agencies regarding engagements they may have had with the proposer’s company in the past, in addition to the references provided in the proposal.

2.1.3. Single Point of Contact: The proposer should identify a single point of contact for all contract management activities. The proposer’s primary contact information should be submitted with the proposal. The successful proposer should not change the Primary

Contact without written Agency approval.

2.1.4. Proposer’s Daily Checklist: The proposer should submit a sample daily checklist that meets the needs of the RFP and indicates a thorough understanding of the scope of work as outlined in Section 6.

3. COST PROPOSAL FORMAT AND CONTENT:

3.1. Cost Proposal Price Sheets: These pages are required by the A&I Procurement Section and are the State’s official pricing documents. Each applicable proposer should upload the Technical

Proposal and the Cost Proposal Sheet as separate documents, and identify them as such, using the

Public Purchase online bidding system. The price to be entered on this page is the total fixed price.

In case of error in the extension of prices in the proposal, unit prices will govern. Cost breakdowns are not included on this page. The proposer should ensure all signatures and identifying numbers are properly affixed to this page in order for the Cost Proposal to be accepted.

REMAINDER OF THIS PAGE WAS INTENTIONALLY LEFT BLANK.

RFP 0248-K, Page 18 of 22

REVISED SEPTEMBER 2022

SECTION 8: EVALUATION METHODOLOGY

1. OVERVIEW:

1.1. The Agency will conduct a comprehensive, fair, objective and impartial evaluation of proposals received in response to this Request for Proposal. Proposals will be evaluated independently by the evaluation committee members. The evaluation committee shall be made up of members representing the project subject expertise. The evaluation committee will review and score all proposals independently and consolidate the scores in order to determine the award.

2. COMPLIANCE WITH MANDATORY REQUIREMENTS:

2.1. To be considered responsive, a submitted proposal should meet the minimum requirements defined in this RFP. The minimum requirements are intended to ensure that evaluation of the Technical

Proposal can proceed and that the Contractor agrees to perform all responsibilities within the RFP.

3. TECHNICAL SCORING AND RANKING:

3.1. PROPOSER BACKGROUND AND EXPERIENCE: 10 Points. The proposer should include a company summary including the company history, location, office location(s), company size, and the statement of expertise as it relates to the General Specification and Janitorial duties listed in

Section 6 of this RFP. The proposer should be able to substantiate to the satisfaction of the Agency that the proposer has sufficient resources to complete the services listed in this RFP.

3.2. PAST PERFORMANCE AS INDICATED BY REFERENCES: 40 Points. Corporate references are required from at least three (3) prior clients. Whenever possible, an alternative point of contact for each reference should be listed with a phone number and email address. Each reference should depict relevant experience that can be brought to bear during the term of this RFP. In order to ensure current expertise, all work for client references provided should have been completed no more than three years prior to the release date of this RFP.

3.2.1. References may be verified during the proposal evaluation by telephone calls made by members of the Evaluation Committee or through e-mail or the United States Postal Service.

3.2.2. If contact with the referenced contact person or an alternative that has knowledge of the proposer is not made after reasonable attempts during the designated evaluation period, the reference will be classified as unsatisfactory. All attempts to contact a referenced client will be documented, including the date and time of the attempt.

3.2.3. The Agency reserves the right to contact other State of Wyoming agencies regarding engagements they may have had with the proposer’s company in the past, in addition to the references provided in the proposal.

3.3. CHECK LIST SAMPLE: 20 Points. The proposer should submit a sample daily checklist that meets the needs of the RFP and indicates a thorough understanding of the scope of work as outlined in Section 6.

4. COST SCORING AND RANKING:

4.1. COST ANALYSIS: 30 Points. The cost shall be presented as key deliverables in the form of individual cost and a project total (sum of the deliverables). The State of Wyoming reserves the right to conduct a cost analysis of the proposer’s budget proposal. The analysis will include a review of all the associated costs based on the technical content of their submission. The total project cost should include all of the items listed in the scope of work. If any of the scope of work services cannot be provided in the proposal or the requirement cannot be met, this is to be clearly explained as to why and what alternative approach will be and its associated cost. If there are no

RFP 0248-K, Page 19 of 22

REVISED SEPTEMBER 2022

exclusions or exceptions, it will be determined that all of the criteria have been met for the price quotes, inclusive of all personnel, overhead, travel, equipment usage, and other miscellaneous costs for the specified contract period.

5. EVALUATION POINT SUMMARY:

Proposer Background and Experience 10 Points

Past Performance as indicated by references 40 Points

Check List Sample 20 Points

Cost Analysis 30 Points

Total 100 Points

6. FINAL RANKING OF PROPOSALS:

The State of Wyoming will be the sole authority of evaluating proposals. The firm that best meets the conditions of each of the criterion will be awarded the highest (not necessarily maximum) points for that criterion. The balance of the proposals will be rated based on their evaluated points. After each criterion is evaluated, the proposer with the highest number of points will be notified. The State of

Wyoming reserves the right to reject any or all proposals, to waive any informality of technical defect in the proposals, or to award the contract in whole or in part, if deemed in the best interest of the State to do so.

RFP 0248-K, Page 20 of 22

REVISED SEPTEMBER 2022

SECTION 9: PROPOSAL PRICE SHEET AND SIGNATURE PAGE

The undersigned agrees to provide janitorial services to the Wyoming Department of Workforce Services in accordance with the Request for Proposal, General Provisions, Special Provisions and Proposal Price

Sheet for Request for Proposal Number 0248-K.

Total Evaluated all-inclusive price for contract

1. BY SUBMISSION OF A PROPOSAL, THE PROPOSER CERTIFIES:

1.1. Prices in this proposal have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition.

1.2. The Proposer has not and will not attempt to induce any other person or firm to submit a proposal for the purpose of restricting competition.

1.3. The person signing this proposal certifies they are authorized to represent the company and are legally responsible for the price and supporting documentation provided as a result of this advertisement.

1.4. Proposer will comply with all applicable state and federal regulations, policies, guidelines and requirements.

Prices in this proposal have not been knowingly disclosed by the proposer nor will they be disclosed prior to award.

2. GENERAL INFORMATION:

Proposer Name: Phone:

Email Address:

Mailing Address:

City: State: Zip:

Employer Identification Number (EIN):

3. OWNERSHIP AND CONTROL:

Proposer’s Legal Structure

Sole Proprietorship General Partnership Corporation

Limited Partnership Other

The proposer shall provide to the Agency a certificate of good standing from the Wyoming Secretary of

State or other proof that proposer is authorized to conduct business in the State of Wyoming before performing work under this Contract. The proposer shall ensure all annual filing and corporate taxes due and owing to the Wyoming Secretary of State’s office are up-to-date before signing the contract. Proposers may contact the Wyoming Secretary of State’s office, Corporate Division at (307) 777-7311 for assistance.

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REVISED SEPTEMBER 2022

4. VENDOR VERIFICATION

I certify under penalty of perjury, that I am a responsible official (as identified above) for the business entity described above as the proposer, that I have personally examined and am familiar with the information submitted in this disclosure and all attachments, and that the information is true, accurate and complete. I may be charged significant penalties for submitting false information, including criminal sanctions, which can lead to fines and/or imprisonment.

Signature Date

Name Title

RFP 0248-K, Page 22 of 22

REVISED SEPTEMBER 2022

Pricing Schedule 1

Wyoming Department of Workforce Services

Janitorial Services at the Cheyenne Office Building located at 5221 Yellowstone Road, Cheyenne, Wyoming 82009

Provide an all-inclusive price for all activities related to the scope of work. Proposers may suggest a payment schedule which mirrors deliverables in meeting the requirements of this RFP. Payment schedules based on time and materials only will not be acceptable, not will a flat per-hour rate. Payment will be made at the completion and acceptances of the individual deliverables for the development and implementation of the scope of work.

Janitorial Services $

Total All Inclusive Price - Annually $

Signature Date

Name Title

The State will negotiate payment terms based upon a schedule to be determined by the proposer and the

State. Payment of invoices will be based upon the proposer meeting stated deadlines for deliverables and upon the Agency’s written acceptance of the deliverables.