0221-K.docx

STATE OF WYOMING

DEPARTMENT OF ADMINISTRATION & INFORMATION

GENERAL SERVICES DIVISION, PROCUREMENT SECTION

2323 CAREY AVENUE

CHEYENNE, WY 82002

REQUEST FOR PROPOSAL NUMBER 0221-K

Department of Environmental Quality Air Quality Division

Thunder Basin Ambient Air Monitoring Project

PROPOSAL DUE DATE AND TIME

JUNE 20, 2025 – 2:00:00 P.M. MOUNTAIN TIME

AGENCY REPRESENTATIVE:

DEPARTMENT OF ENVIRONMENTAL QUALITY REPRESENTATIVE: Ardyss Thai

PROCUREMENT REPRESENTATIVE: Brenda Crozier EMAIL ADDRESS: Brenda.crozier@wyo.gov

TELEPHONE NUMBER: 307-777-6708

Table of Contents

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SECTION 1: REQUEST FOR PROPOSAL

1. SUBMISSION OF PROPOSALS:

The A&I Procurement Office will receive proposals for providing continued operation of the Thunder Basin Ambient Air Monitoring Station for the State of Wyoming, Department of Environmental Quality – Air Quality Division (DEQ-AQD) through the Public Purchase online bidding system. Proposals are due no later than 2:00:00 P.M. (Mountain Time) on June 20, 2025.

The technical proposal and cost proposal should be uploaded as separate documents and identified as such.

1.1. Proposals should be accompanied by the attached Proposal Price Sheet and signed by the proper official of the firm. All proposals should be uploaded on the Public Purchase online bidding system. Proposals sent by facsimile, email or paper copy may be rejected.

1.2. Proposals should be submitted through the Public Purchase online bidding system on or before the date and time specified. Proposals received after the date and time specified may be rejected.

1.3. The State of Wyoming reserves the right to withdraw this Request for Proposal, without cause, at any time before a contract has been fully signed and submitted to the A&I Procurement Office.

2. MODIFICATIONS OR WITHDRAWAL OF PROPOSALS:

2.1. A proposal may be altered through the Public Purchase online bidding system before the proposal due date and time contained in this document.

2.2. The proposer may withdraw its proposal through the Public Purchase online bidding system up to the proposal due date and time contained in this document. If a proposal is accepted and the proposer fails to furnish the service agreed upon in the proposal, that proposer may be eliminated from future consideration.

3. PREPARATION OF PROPOSALS:

3.1. A proposal may be rejected if it modifies any of the provisions, specifications or minimum requirements of the Request for Proposal.

3.2. In case of error in the extension of prices in the proposal, unit prices will govern.

4. AWARD AND CONTRACT INFORMATION:

4.1. The State of Wyoming will ensure that minority business enterprises will be afforded full opportunity to submit proposals. The State of Wyoming will not discriminate on the grounds of age, race, color, sex, creed, national origin, or disability status.

4.2. The proposer also, agrees that should their firm be awarded a contract, it will not discriminate against any person who performs work there under because of age, race, color, sex, creed, national origin or disability. In addition, the successful proposer shall comply with the Americans with Disability Act and the Wyoming Fair Employment Practices Act.

4.3. The proposer expressly warrants to the State that it has the ability and expertise to perform the contract if awarded. In doing so, it shall use the highest standards of professional workmanship.

4.4. The State of Wyoming reserves the right to reject any or all proposals, to waive any informality or technical defect in the proposals, or to award the contract in whole or in part, if deemed to be in the best interest of the State to do so. The A&I Procurement Office will award the contract to the firm, determined to have the most responsive and responsible proposal by the DEQ-AQD.

4.5. The successful proposer will be required to agree to and execute a formal contract with the State containing terms required by the Attorney General with reasonable adjustments acceptable to the State.

4.6. If applicable, the State will negotiate payment terms based upon a schedule to be determined by the proposer and the State. Paying invoices will be based upon the proposer successfully completing the deliverables within the stated deadlines, and upon the Agency’s written acceptance of the deliverables or services.

DATED: April 18, 2025 State of Wyoming Procurement Section Buyer: Brenda Crozier

SECTION 2: GENERAL PROVISIONS

1. INSURANCE:

1.1. The contract between the successful proposer and the State shall require the successful proposer to carry certain insurance policies. All such insurance policies, except workers’ compensation and unemployment compensation policies, shall contain a waiver of subrogation against the Agency and the State, its agents and employees.

2. LAWS TO BE OBSERVED:

2.1. The proposer shall keep fully informed of, and comply with, all applicable federal and state laws or rules, all local bylaws, regulations and all orders and decrees of bodies or tribunals having any jurisdiction or authority. The proposer shall protect and indemnify the State and its representatives against any claim or liability arising from or based on the violation of any law, bylaw, ordinance, regulation, order or decree whether by himself or its employees.

3. ASSIGNMENT:

3.1. The proposal shall not be assigned by the proposer. Third party participation is authorized only as a joint venture that shall be clearly stated in detail in the original proposal and signed by all parties participating.

3.2. The proposer shall not enter into any subcontracts for any of the work contemplated under this Request for Proposal without the State’s prior written authorization.

4. EXTENSION AND AMENDMENT:

1.1. The proposer and the State covenant and agree that this proposal or subsequent contract may, with the mutual approval of the proposer and the State, be extended two years at a time, for a total contract period not to exceed six (6) years.

5. AUDIT AND ACCESS TO RECORDS:

5.1. The State or any of its duly authorized representatives shall have access to the proposer’s books, documents, papers, electronic data and records that are directly pertinent to this Request for Proposal.

6. CONFLICT OF INTEREST:

6.1. The proposer warrants that no kickbacks, gratuities, or contingency fees have been paid in connection with this Request for Proposal and none have been promised. The proposer warrants that no one being paid pursuant to the proposal is engaged in any activity that would constitute a conflict of interest with respect to the purchases of the proposal.

7. NO FINDER’S FEE:

7.1. The proposer warrants that no finder’s fee, employment agency fee, or any such fee related to the proposal shall be paid.

8. SOVEREIGN IMMUNITY:

8.1. Pursuant to Wyoming Statute § 1-39-104(a), the State of Wyoming and the Agency expressly reserve sovereign immunity and specifically retain all immunities and defenses available to them as sovereigns. The proposer acknowledges that the State of Wyoming has sovereign immunity and only the Wyoming Legislature has the power to waive sovereign immunity. Designation of venue, choice of law, enforcement actions, and similar provisions shall not be construed as a waiver of sovereign immunity. The parties agree that any ambiguity in this Request for Proposal shall not be strictly construed, either against or for either party, except that any ambiguity as to sovereign immunity shall be construed in favor of sovereign immunity.

9. INDEMNIFICATION:

9.1. The proposer shall release, indemnify, and hold harmless the State, the Agency and its officers, agents, and employees from any and all claims, suits, liabilities, court awards, damages, costs, attorneys’ fees, and expenses arising out of the proposer’s failure to perform any of the proposer’s duties and obligations hereunder or in connection with the negligent performance of proposer’s duties and obligations, including, but not limited to, any claims, suits, liabilities, court awards, damages, costs, attorneys’ fees, and expenses arising out of proposer’s negligence or other tortious conduct.

10. APPLICABLE LAW/VENUE:

10.1. The construction, interpretation, and enforcement of this Request for Proposal shall be governed by the laws of the State of Wyoming, without regard to conflicts of law principles. The terms “hereof,” “hereunder,” “herein,” and words of similar import, are intended to refer to this Request for Proposal as a whole and not to any particular provision or part.

11. RIGHT OF OWNERSHIP AND MARKETING OF INTELLECTUAL PROPERTY AND INTELLECTUAL ASSETS SUBMITTED FOR THE RFP (IF APPLICABLE):

11.1. It is acknowledged and agreed that the only party with a right to market, trademark, patent, copyright, or any like right to any intellectual property or intellectual assets submitted in relation to the Request for Proposal shall be and is solely vested in the State. This includes all intellectual property and intellectual assets related to both the written proposal and the oral presentation and any and all documents, pitches, products, media pitches, web screens, layouts, etc. produced for the written proposal and the oral presentation, and any updates, changes, alterations, or modifications to or derivative works.

SECTION 3: SPECIAL PROVISIONS INFORMATION

PROPOSALS SHOULD BE SUBMITTED THROUGH THE PUBLIC PURCHASE ONLINE BIDDING SYSTEM BY 2:00:00 P.M. MOUNTAIN TIME ON JUNE 20, 2025. PROPOSALS RECEIVED AFTER THE DATE AND TIME SPECIFIED MAY BE REJECTED.

It is the responsibility of the proposer to clearly identify all information that is considered confidential in accordance with the Wyoming Public Records Act, Wyoming Statute §16-4-201 through §16-4-205. Please identify each confidential page with the word “CONFIDENTIAL” in capital, bold letters centered at the bottom of each page. Information not clearly marked may be considered public. If the proposer submits information that it believes is confidential, it should include a statement justifying its basis for that belief.

1. STATE PARTIES:

1.1. This Request for Proposal is issued by the Wyoming Department of Administration and Information, General Services Division, Procurement Section (Procurement) on behalf of the DEQ-AQD.

1.2. Throughout this document and others in connection with this project, various references are made, or will be made to the “State.” Generally, whenever this reference appears, the term “State” incorporates all state agencies working on this project.

1.3. It should be understood that the Director of DEQ-AQD is empowered to be the signatory on all contracts, agreements, or modifications pertaining to this project. Any contracts, agreements, or modifications not bearing this signature or that of a designee are invalid.

2. CONTENT AND PROCUREMENT POINTS OF CONTACT:

2.1. Procurement is the primary point of contact from the date of release of the Request for Proposal until a proposer is selected and the selection is announced.

2.2. Written questions about the procurement should be submitted through the Public Purchase online bidding system until 2:00:00 P.M. Mountain Time on May 19, 2025. Any questions received after that deadline may not be accepted or considered. Each question should be submitted individually. It is the proposer’s responsibility to check the Public Purchase online bidding system for answers to questions, addenda, or bid tabulations. Telephone calls, emails or faxes may not be accepted.

2.3. Written responses will be available through the Public Purchase online bidding system. Responses will not identify the firm that submitted the question. Only the written answers issued by the Agency are the official position on an issue, and these answers shall become part of the Request for Proposal.

3. RESTRICTIONS ON COMMUNICATIONS WITH AGENCY STAFF:

3.1. Until a proposer is selected and the selection is announced, proposers shall not communicate with Agency staff except via written questions through the Public Purchase online bidding system.

3.2. If a proposer violates this restriction, the State reserves the right to reject the proposal.

4. EFFECTIVE DATES OF PROPOSAL:

4.1. All terms, conditions and costs quoted in the proposer’s response will be binding on the proposer for one-hundred eighty (180) days from the effective date of the proposal.

5. ADVERTISING AWARD CONDITIONS:

5.1. A fully executed contract should be completed with the State before the successful proposer may advertise the award of the contract or the services being performed. The proposer should agree not to refer to awards in commercial advertising in such a manner that states or implies that the firm or its services are endorsed or preferred by the State of Wyoming.

6. CONTRACT NEGOTIATIONS:

6.1. The State will notify the most qualified/successful proposer and negotiate a contract in accordance with the Wyoming Attorney General’s contract guidelines. The successful proposer will be required to enter into and sign a formal contract with the Agency.

6.2. In the event the Agency determines contract negotiations are making no forward progress, negotiations will be terminated, and at the State’s sole discretion, negotiations may be initiated with the next most qualified/successful proposer, or the RFP may be withdrawn or reissued. This process will be followed until an agreement is reached, or until the State determines that the RFP will be withdrawn or reissued. The State assumes no obligation to a selected proposer until an agreement is reached and a contract is fully executed. The State will not negotiate concurrently with more than one proposer for the same award.

7. BEGINNING WORK:

7.1. The successful proposer may not perform any work that could be billed until a contract has been executed. The State will not pay for any work by the proposer before a contract is executed.

8. COPYRIGHT INFRINGEMENT:

8.1. The proposer warrants that no materials, products, and services proposed will infringe upon or violate any patent, copyright, trade secret, or other proprietary right of any third party. In the event of a claim by any third party against the State, the State shall promptly notify the proposer, and the proposer shall defend the claim. The defense will be at the proposer’s expense.

9. COST OF PREPARING PROPOSALS:

9.1. All costs incurred for preparing the proposal and for other procurement related activities are solely the proposer’s responsibility. The State of Wyoming will not provide reimbursement of these costs.

10. RISKS AND LIABILITIES:

10.1. By submitting a proposal, a proposer assumes any and all risks and liability associated with information in the proposal and its release.

11. AMENDMENTS:

11.1. The State reserves the right to amend this Request for Proposal before the proposal submission date. Amendments shall be uploaded to the Public Purchase online bidding system. It is the proposer’s responsibility to check the Public Purchase online bidding system for amendments.

12. PROPERTY DAMAGE AND LIABILITY INSURANCE:

12.1. The proposer may be required to furnish proof of property damage liability insurance in the amount deemed necessary by the Agency for this project, if applicable.

12.2. Questions regarding required insurance coverage and limits for this project should be submitted in writing, in accordance with instructions outlined in the special provisions.

13. MISREPRESENTATION OF INFORMATION:

13.1. Misrepresentation of a proposer’s status, experience, or capability in the proposal may result in disqualification of that proposer from the selection process. Discovery of litigation or investigations in a similar area of endeavor may, at the discretion of the Agency and after consultation with Procurement, preclude the proposer from the selection process.

14. DISPOSITION OF PROPOSALS:

14.1. All material submitted becomes property of the State of Wyoming, which is under no obligation to return any of the material submitted.

15. LEGAL CONSIDERATIONS:

15.1. This Request for Proposal is issued under Wyoming Statute §9-2-3204.

16. PROPOSER RELATIONS WITH STATE:

16.1. The proposer and its staff will have an ongoing relationship with the State that is based on trust, confidentiality, objectivity and integrity. The proposer will operate at all times in the State’s best interests and in a straightforward, trustworthy and professional manner. The proposer shall:

16.1.1. Work cooperatively with the State’s staff and business partners whenever required.

16.1.2. Work cooperatively with the staff of other proposers whenever required.

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SECTION 4: KEY DATES

SECTION 5: ADMINISTRATIVE BACKGROUND

1. INTRODUCTION AND BACKGROUND:

1.1. The DEQ-AQD is seeking to continue operation of the Thunder Basin Ambient Air Monitoring Station (Thunder Basin). Thunder Basin began operating in May 2001 with the goal of characterizing background pollutant concentrations and visibility in northeast Wyoming.

The DEQ-AQD’s Thunder Basin station continuously monitors for ozone (O3), nitrogen dioxide (NO2), and a full suite of meteorological parameters (wind speed, wind direction, temperature, precipitation, solar radiation, relative humidity, and barometric pressure). A camera at the station captures images every fifteen (15) minutes. The Thunder Basin station provides reporting to the public by supporting both the DEQ-AQD’s WyVisNet and EPA’s AirNow websites. The purpose of this request is to seek proposals from firms or individuals interested in performing the activities associated with the operation of this monitoring station.

2. PURPOSE AND INTENT:

2.1. The purpose of this Request for Proposal (RFP) is to solicit competitive proposals from proposers who can offer two (2) years of routine operations, data reporting, maintenance, the purchase, delivery, and installation of a new monitoring shelter, the purchase and installation of a new PM10 Met One Beta Attenuation Monitor (BAM) 1020, the purchase and installation of a new Campbell Scientific CR1000Xe datalogger device, and the purchase and installation of a new Texas Electronics 8” 525 precipitation gauge at the Thunder Basin ambient air monitoring station to meet the agency’s needs and expectations, as described within this RFP.

3. STAKEHOLDERS:

3.1. Stakeholders for this proposal include the DEQ-AQD, air quality permit applicants, the U.S. Environmental Protection Agency (EPA), federal land managers (FLMs), and the general public.

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SECTION 6: REQUIREMENTS/SPECIFICATIONS

1. SCOPE OF PROJECT:

A) Transition Plan (if necessary)

The selected contractor (if different from the existing contractor) will develop a transition plan to work with the existing contractor to ensure a smooth transition from contractor to contractor with less than five (5) days of data loss. The transition plan, due within ten (10) business days of the notice to proceed, will include but is not limited to:

· Elements such as communication protocol with the existing contractor

· How the selected contractor will assume responsibility for site logistics, utilities, protocol gases, initial inspection, inventory confirmation

· Changes in datalogger programming, start-up procedures, site access, and ensure data flow to the WyVisNet website (https://www.wyvisnet.com/). Data flow consists of submitting hourly-averaged data to the WyVisNet Secure File Transfer Protocol (SFTP), submitting camera images at fifteen (15) minute intervals to the WyVisNet SFTP, and submitting Zero Precision Span (ZPS) gaseous checks to the WyVisNet SFTP as performed.

· The selected contractor will purchase, calibrate, and install the following new equipment:

· A new PM10 Met One BAM monitor and perform any shelter configurations to ensure ambient air can be sampled

· A new Campbell Scientific CR1000Xe datalogger

· A new Texas Electronics 8” 525 precipitation gauge

B) Routine Operations

Routine operations at the Thunder Basin Ambient Air Monitoring Station will include field operations, data management, and reporting for the period of two (2) years.

The contractor will be responsible for performing the following tasks:

· Collecting near real-time ambient air and meteorological data of the following parameters from the station:

· NO, NO2, NOx

· O3

· PM10

· Meteorology including: wind speed, wind direction, peak wind gust, the calculated sigma theta of horizontal wind direction, 2-meter temperature, 10-meter temperature, the calculated delta temperature, shelter temperature, relative humidity, solar radiation, barometric pressure, and precipitation.

· Performing gaseous ZPS checks at the requested frequency of the DEQ-AQD’s parameter specific Quality Assurance Project Plans (QAPPs). The DEQ-AQD can provide the parameter specific QAPPs to any contractor bidding if requested.

· Capturing camera images at fifteen (15) minute intervals at the Thunder Basin station.

· Transmitting hourly-averaged near real-time ambient air data and meteorological data along with camera images collected every fifteen (15) minutes and gaseous ZPS data as performed to the WyVisNet SFTP. The DEQ-AQD will work with the selected contractor for proper naming and data formatting configurations of the data, ZPS checks, and camera images.

· The DEQ-AQD does have a dedicated site operator based in Cheyenne, WY for performing monthly site visits, but the DEQ-AQD requests the contractor include the cost of performing monthly site operator maintenance (analyzer filter checks, PM10 Flow Rate Verifications (FRVs), PM10 BAM tape replacement, PM10 leak checks, shelter and met tower inspections, etc.) and providing training to a DEQ-AQD site operator for the routine maintenance and troubleshooting. The contractor will communicate with the site operator and provide them with required supplies and assistance.

· Quarterly service and calibration of all gaseous (O3 and NO/NO2/NOx) and particulate monitor (PM10)

· Semi-annual service and calibration of each meteorological instrument

· Two (2) additional site visits per year to participate in DEQ-AQD semi-annual station audits.

· Eight (8) hours per year for the contractor’s project manager or their designee to participate in the EPA’s Technical Systems Audit (TSA) which is conducted by DEQ-AQD or EPA personnel

· Contingency plan for two (2) emergency visits per year (four (4) possible emergency visits total)

· Data collection, processing, validation, and quarterly reporting: quarterly PDF reports, spreadsheets of hourly data, and Air Quality System (AQS)-formatted files are to be uploaded to the DEQ-AQD’s Inventory, Monitoring, Permitting, And Compliance Tracking (IMPACT) system

· AQS hourly raw data file of O3, NO/NO2/NOx, PM10, and all meteorological parameters.

· AQS QA-QC file of all 1-point QC (or precision) checks of O3 and NO/NO2/NOx and FRVs of PM10.

· Annual reporting consisting of a PDF report, spreadsheet of hourly data, and AQS-formatted files to be uploaded to the DEQ-AQD’s IMPACT system.

· Payment of monthly utility bills

· Payment of monthly site communication/telemetry bills for the site (~$50)

· Payment of monthly electric bills (~$250)

· Payment of monthly gas cylinder rental fee (~$30)

Rent/leasing fees are not paid by the contractor for this site. The contractor for this station will not be responsible for performing and/or contracting semi-annual station audits at Thunder Basin. This function will be performed by the AQD Quality Assurance Coordinator or the AQD’s independent audit contractor. The Thunder Basin contractor will be expected to work cooperatively with the auditors, attend the semi-annual audits, and implement corrective action when necessary.

Routine operations should result in a minimum data recovery for each monitoring parameter of 90% per calendar quarter. Data management includes data collection and validation. Data management will follow established EPA procedures that meet requirements of the Prevention of Significant Deterioration (PSD) and State or Local Air Monitoring Stations (SLAMS) guidelines. Please note that any of the current contractor’s proprietary data management software will be removed from the station computers.

Under this contract, the DEQ-AQD seeks to upgrade the shelter that houses all the equipment, as well as the current logger and precipitation gauge and the installation of a continuous PM10 monitor. The current shelter hasn’t been upgraded since Thunder Basin’s commencement and is aging. Bidders should provide two (2) separate quotes that include the costs to purchase, deliver, install the new shelter and haul the existing shelter to the DEQ-AQD’s location in Cheyenne, WY and a quote without the addition of a new shelter. Bidders should also provide the costs to purchase, deliver and install a datalogger, precipitation gauge, and Met One BAM 1020 PM10 monitor in their proposals for both quotes.

Routine reporting should include the following:

· Weekly progress reports during the site preparation and transition period detailing station activities leading up to the start of routine operations.

· Weekly site planning and status emails to the DEQ-AQD Project Manager throughout Task B: Routine Operations

· Near real-time hourly-averaged data uploaded to the DEQ-AQD’s WyVisNet SFTP – performed on an hourly basis. Hourly averaged data will need to be formatted to the DEQ-AQD’s specifications.

· Uploading of camera images at fifteen (15) minute intervals to the DEQ-AQD’s WyVisNet SFTP. Camera image naming conventions will need to be formatted to the DEQ-AQD’s specifications.

· ZPS data uploaded to the DEQ-AQD’s WyVisNet SFTP on an as-performed basis. ZPS data will need to be formatted to the DEQ-AQD’s specifications.

· Monthly progress reports during the site preparation period detailing activities during the month. Reports are due within fifteen (15) days after the end of the month of record.

· Quarterly Project Reports that will include a fully quality-assured hourly data spreadsheet file, PDF copy of the formalized report, and quarterly data files formatted for input into the EPA’s AQS data repository. Quarterly project reports shall be uploaded to the DEQ-AQD’s IMPACT System. Reports are due within sixty (60) days of each calendar quarter. The First Quarter data (spreadsheet format) is required to be fully validated and submitted by April 30th of each year.

· Quarterly reporting, in EPA’s AQS format, of all routine quality control checks performed during the quarter.

· Annual Project Reports will include a fully quality assured hourly data spreadsheet file, PDF copy of the formalized annual report, and annual EPA AQS data files. Annual Project Reports shall be uploaded to the DEQ-AQD’s IMPACT System. Reports are due within ninety (90) days following the end of the calendar year.

C) End of Contract Exit Transition Plan (If necessary)

During the final months of operation at Thunder Basin, the selected contractor will participate in the transfer of the station operation to an alternate contractor on or before the contract expiration date. The selected contractor will provide detailed site information and work with the DEQ-AQD’s Project Manager and the new contractor to accommodate the new contractor’s transition plan to the fullest extent possible. This task will include a semi-annual or quarterly calibration site visit to the site occurring during the final month of operations (as weather permits); the semi-annual or quarterly calibration site visit reports and documentation must be submitted to the AQD before the end of the contract; an electronic site inventory spreadsheet including all AQD-owned equipment with serial numbers; and photo documentation of the equipment at the site. One post-operation site visit to retrieve any contractor-rented or contractor-owned equipment will be scheduled with the AQD and the new contractor, if needed.

2. SCHEDULE AND COST:

The contractor will provide a schedule and cost breakdown for the following tasks:

· Task A – Complete task within ten (10) business days of notice to proceed but prior to January 1, 2026.

· Task B – Complete the task twenty-seven (27) months after January 1, 2026 (i.e., completed two (2) years of routine monitoring operations and finishing reporting by March 31, 2028).

· Task C – Complete the task before the expiration date (e.g., December 31, 2028 for routine operations). Renewal options can be extended two (2) years at a time for a total contract period not to exceed six (6) years.

SECTION 7: PROPOSAL SUBMISSION REQUIREMENTS

1. PRE-PROPOSAL CONFERENCE:

2. TECHNICAL PROPOSAL, FORMAT AND CONTENTS:

2.1. Proposals should be submitted in two major sections: the Technical Proposal and the Cost Proposal. Omission of this section or any item within this section may result in the proposal being eliminated. The proposer should, at a minimum, address the following points:

2.1.1. Table of Contents: The table of contents should include all items listed in this section.

2.1.2. Executive Summary: The executive summary will condense and highlight the contents of the technical proposal in such a way as to provide the State with a broad understanding of the proposer’s qualifications and approach to meeting the requirements of the RFP.

2.1.3. Proposer’s Background and Experience: The proposer should include a company summary including the company history, location, office location(s), company size, financial statements (if applicable), and the statement of technical areas of expertise. The proposer should be able to substantiate to the satisfaction of the Agency that the proposer has sufficient resources to complete the project successfully within the time requirements.

2.1.4. Resumes: The proposer should include brief resumes for personnel that will be working on the project, if awarded the contract. The resumes should clearly identify expertise in the functional areas listed in Section 6. Specialized training courses will not be acceptable for demonstration of expertise in the required areas. Proven work experience combined with related education will be the means of substantiating expertise.

2.1.4.1. Resume Format: Each project reference in a resume should include both the customer’s name and the time period the person worked on the project, as well as a brief description of the scope of work for that project. In addition, resumes should explain the role and responsibility of each person participating in the project. The State expects that personnel associated with these resumes will be the personnel working on the project, should the proposer be awarded the contract.

2.1.5. Single Point of Contact: The proposer should identify a single point of contact for all contract management activities. The proposer’s Project Manager’s name and resume should be submitted with the proposal. The successful proposer should not change the Project Manager without written Agency approval.

2.1.6. Project Management Plan: The proposal should contain a comprehensive and practical description of the proposer’s plans for project management and control, including staff organization structure, progress reporting, major decision making, sign-off procedures and internal control procedures. The proposer should also indicate flexibility in meeting changes in program requirements and coping with problems.

2.1.7. Project Delays: Proposer should also describe how project delays will be addressed should they occur. This should include assurances that sufficient resources and knowledgeable, experienced staff are available to meet any project schedule.

2.1.8. Contract Exceptions: Proposers should state agreement with all General Provisions and should furnish any exceptions to these provisions.

2.1.9. Staffing and Project Organization: An organization chart should be included with all proposed personnel, including the supervisor level, functional responsibilities, key personnel, and other staff members who will be involved in the project.

2.1.10. Proposer Checklist: The proposer should submit a checklist in which the proposer should evaluate their existing offering compared with the RFP mandatory/optional requirements.

3. COST PROPOSAL FORMAT AND CONTENT:

1.1. Cost Proposal Price Sheets: These pages are required by the A&I Procurement Section and are the State’s official pricing documents. Each applicable proposer should upload the Technical Proposal and the Cost Proposal Sheets as separate documents, and identify them as such, using the Public Purchase online bidding system. The price to be entered on this page is the total fixed price for time and materials costs. In case of error in the extension of prices in the proposal, unit prices will govern. Cost breakdowns are not included on this page. The proposer should ensure all signatures and identifying numbers are properly affixed to this page in order for the Cost Proposal to be accepted.

SECTION 8: EVALUATION METHODOLOGY

1. OVERVIEW:

1.1. The Agency will conduct a comprehensive, fair, objective and impartial evaluation of proposals received in response to this Request for Proposal. Proposals will be evaluated independently by the evaluation committee members. The evaluation committee shall be made up of members representing the project subject expertise. The evaluation committee will review and score all proposals independently and consolidate the scores in order to determine the award.

2. COMPLIANCE WITH MANDATORY REQUIREMENTS:

2.1. To be considered responsive, a submitted proposal should meet the minimum requirements defined in this RFP. The minimum requirements are intended to ensure that evaluation of the Technical Proposal can proceed and that the Contractor agrees to perform all responsibilities within the RFP.

3. TECHNICAL SCORING AND RANKING:

3.1 Experience of principle firm and key project personnel relevant to the task outlined in the scope of work including; 30 Points

· Qualifications of firm

· Related experience of the firm

· Related experience of the firm

· Past performance of the firm

· Qualifications of key project personnel

· Provide an organization chart with all proposed personnel, including the supervisor level, functional responsibilities, key personnel, and other staff members who will be involved in this project.

· Degree to which the firm has sufficient resources to complete the task

3.2 Experience and understanding of the required work and technical approach outlined in the proposal including; 20 Points

· Addressing all elements of the scope of work and project activities

· Project organization and execution in a logical concise manner Realistic and appropriate schedule for completing tasks

3.3 Development of a quality system; 20 Points

· Documentation of methodology (e.g. standard operating procedures and quality assurance procedures) to ensure quality data is collected from instrumentation, including those methods required to meet EPA guidelines and methods without guidelines.

· Discussion of data handling, validation, and reporting procedures.

3.4 Cost 30 points

· Realistic cost estimate for performing Scope of Work

· Cost-effectiveness and efficiency

4. FINAL RANKING OF PROPOSALS:

6.1 The State of Wyoming will be the sole authority of evaluating proposals. The firm that best meets the conditions of each of the criterion will be awarded the highest (not necessarily maximum) points for that criterion. The balance of the proposals will be rated based on their evaluated points. After each criterion is evaluated, the proposer with the highest number of points will be notified. The State of Wyoming reserves the right to reject any or all proposals, to waive any informality of technical defect in the proposals, or to award the contract in whole or in part, if deemed in the best interest of the State to do so.

SECTION 9: PROPOSAL PRICE SHEET AND SIGNATURE PAGE

The undersigned agrees to provide Thunder Basin Ambient Air Monitoring Project to the Wyoming DEQ-AQD in accordance with the Request for Proposal, General Provisions, Special Provisions and Proposal Price Sheet for Request for Proposal Number 0221-K.

DESCRIPTION LUMP SUM PRICE

(Written in Words and Numbers)

Task A $___________________________

Task B $___________________________

Task C $___________________________

Total of Task A, B, and C $___________________________ RFP 0221-K, Page 1 of 2

BOILERPLATE

REVISED SEPTEMBER 2022

1. BY SUBMISSION OF A PROPOSAL, THE PROPOSER CERTIFIES:

1.1. Prices in this proposal have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition.

1.2. The Proposer has not and will not attempt to induce any other person or firm to submit a proposal for the purpose of restricting competition.

1.3. The person signing this proposal certifies they are authorized to represent the company and are legally responsible for the price and supporting documentation provided as a result of this advertisement.

1.4. Proposer will comply with all applicable state and federal regulations, policies, guidelines and requirements.

Prices in this proposal have not been knowingly disclosed by the proposer nor will they be disclosed prior to award.

2. GENERAL INFORMATION:

Proposer Name: Phone:

Email Address:

Mailing Address:

City: State: Zip:

Employer Identification Number (EIN):

3. OWNERSHIP AND CONTROL:

Proposer’s Legal Structure

The proposer shall provide to the Agency a certificate of good standing from the Wyoming Secretary of State or other proof that proposer is authorized to conduct business in the State of Wyoming before performing work under this Contract. The proposer shall ensure all annual filing and corporate taxes due and owing to the Wyoming Secretary of State’s office are up-to-date before signing the contract. Proposers may contact the Wyoming Secretary of State’s office, Corporate Division at (307) 777-7311 for assistance.

4. VENDOR VERIFICATION

I certify under penalty of perjury, that I am a responsible official (as identified above) for the business entity described above as the proposer, that I have personally examined and am familiar with the information submitted in this disclosure and all attachments, and that the information is true, accurate and complete. I may be charged significant penalties for submitting false information, including criminal sanctions, which can lead to fines and/or imprisonment.

Signature Date

Name Title

Attachment A: Current Equipment List

AC Unit

SF100D-08-PSJ1863806RN

Meteorological Tower

Attachment B: Thunder Basin Monitor Location

The Thunder Basin station location is close to Wyoming State Highway 59. From Gillette WY, go north on Wyoming State Highway 59 approximately thirty (30) miles and look for signs directing to the Thunder Basin National Grasslands/Rocky Point (on the right if driving from Gillette, WY). Proceed straight heading south at the Rocky Point intersection, then the shelter is off to the left going east. Latitude: 44.65220; Longitude: -105.29030 image1.png