021-DW-0125_LAN_Fiber_Optic_Installation_E-Rate_addendum2.pdf

November 15, 2024

To: All Vendors

From: Denise Whitaker

Competitive Solicitations Manager

Subject: 021-DW-0125, LAN Fiber Optic Installation E-Rate, Addendum 2

This addendum may provide clarification, interpretation, or additional information to the solicitation document. The addendum is the official response to questions received by the deadline. The addendum shall be posted to the same website where the solicitation is posted at www.myvendorlink.com.

Q1: Are the footages shown direct from the OTDR or is there a % factor for service loops? If its direct footage should the contractor add 10% to the total cable amount?

A1: All footages are direct from the OTDR and included service loops. The footages are estimated and should not require additional 10%.

Q2: Is the contractor responsible for firestopping underground conduit that do not have firestop.

If so, please specify a firestop that is approved by the District.

A2: Yes, reference ITB section Y.3.

Q3: Is the contractor responsible for demo of the existing fiber cable after cutover?

A3: No.

Q4: There are handholes and underground conduit specified in the material list but no mention of directional boring. Is it assumed that there will be no Directional Boring on this project?

A4: Some locations may require direction bore equipment as pavement or concrete is between the termination locations. See ITB, page 20, bid form, #9.

Q5: Will alternates to the Specified Corning Unicam Connectors be accepted? I.e. Epoxy Primer type connectors?

A5: We will accept item if it is equivalent to the specification.

Q6: Will Hillsborough County and State issued JLA badges be accepted or do all technicians need to obtain Polk County Badges.

A6: Please call 863-534-0781 option 2 or go to the website listed in ITB, page 6, section 36.

Q7: What are the anticipated working hours of the project?

http://www.myvendorlink.com/

A7: Working hours may be specific to each site. Completion of work cannot be disruptive to the learning environment for students.

Q8: Will keys be issued to the awarded contractor to provide access to all MDF/IDF locations, or will contractor have to coordinate with custodial staff for access?

A8: Access to appropriate areas is made available while on campus.

Q9: Confirming that all conduit installed for overhead pathways and for riser transitions from U/G vertically on wall shall be in Galvanized RIGID conduit and that EMT is not acceptable.

A9: See ITB, page 20, bid form, #9.

Q10: Is it anticipated that all work be completed within the 2025 E-Rate Funding year?

A10: Yes.

Q11: Is it anticipated for schools be installed in a consecutive or concurrent manner?

A11: Schedule will discussed at the post award meeting.

Q12: Test Result requirements Should test results be OTDR or OLTS?

A12: See ITB, page 18, section Y.5.

Q13: Confirm that since the pricing is per foot, the invoice amount would be equal to the OTDR or OTLS footage on test results for determination of length to be charged?

A13: Yes.

Q14: Will winning bidder be awarded all 82 locations?

A14: Yes, see ITB, section Q.

Q15: Is there any requirement to provide patch cords of any type?

A15: No.

Q16: Can Unicam Connectors be substituted by Hubbell 2 click connectors?

A16: We will accept item if it is equivalent to the specification.

Q17: How do we quote underground conduit or directional bore if locations are unknown? Per ft only?

A17: Some locations may require direction bore equipment as pavement or concrete is between the termination locations. See ITB, page 20, bid form, #9

Q18: The 021-DW-0125 Equipment List Bid Form final have one column as "E-rate Eligibility %". What the county mean "E-rate Eligibility %"?

A18: The % that the item is eligible for E-Rate funding.

Q19: Is minority status weighted into your decision when choosing a company?

A19: see ITB, section Q.

Q20: Please define Installation cost. Does the installation line calculate the labor price for all schools in this bid?

A20: Equipment List Bid Form, installation line is complete installation of the project.

Q21: During the installation, whose responsibility will it be to remove the replaced fiber? If the responsibility is ours do, we add those costs in the installation or is that a separate from this bid?

A21: Installation may include removal of replaced fiber.

Q22: How do we quote underground conduit or directional bore if locations are unknown? Per ft only?

A22: Some locations may require direction bore equipment as pavement or concrete is between the termination locations. See ITB, page 20, bid form, #9.