0200-K.pdf

Bid Template Revised November 2023

STATE OF WYOMING

DEPARTMENT OF ADMINISTRATION & INFORMATION

PURCHASING SECTION

April 3, 2025 INVITATION FOR BID Buyer: Jordan Tompkins

The Department of Administration and Information, Purchasing Section, will receive bids through the Public Purchase On-Line

Bidding System on this form, until 2:00:00 p.m. on April 23, 2025. TRANSPORTATION CHARGES PREPAID. All in accordance with bidding conditions, specifications and/or special provisions attached.

(For: Department of Family Services/Wyoming Girls School) Bid Number: 0200-K

The Wyoming Girls School is requesting the following UHF two-way radio system to be supplied and installed on campus. New equipment only, no used equipment will be considered. The specified components have been evaluated and approved internally by the owners; thus, no bid substitutions will be accepted. A mandatory onsite pre-bid walk thru will be Monday April 14, 2025 at 1:30pm located at the maintenance shop 3500 Big Horn Ave.

Sheridan, WY 82801. Only bidders who attend the pre-bid walk will be considered. All trip charges and shipping charges must be included in bids.

Scope:

Make a transfer from the existing VHF system to the new UHF system on the same day – no later July 31, 2025

(Depending on equipment lead times)

Decommission existing VHF antenna/repeater system

Return Decommissioned components to owner

Test new infrastructure

Program new portables

Assist in documentation

FCC License coordination for new UHF repeater frequencies

All other necessary processes to transfer from the existing VHF to the new UHF two-way radio system

New UHF Radio System requirements for bid:

Labor, travel & shipping cost for scope

Quantity 1 - FCC license

Quantity 1 – Motorola MOTOTRBO SLR5700 50w UHF repeater

Quantity 1 – UHF mobile duplexer

Quantity 1 – UHF dipole antenna

Quantity 1 – Non-penetrating or Parapet antenna mount

Quantity 4 – Multi unit Charging station with 6 pockets

Quantity 65 – Motorola MOTOTRBO R5 UHF portable two-way radios with no display or keypad. Must include Battery, charger, belt clip and 5-year warranty

Any other documents, components or processes to install, test, program and train owner in relation to the new UHF system.

Trade-in value consideration:

Bid should include any trade-in value of the existing used Motorola VHF portable two-way radios

Motorola CP200 – Quantity 65

Motorola XPR3300e – Quantity 71

_______________________ All Awards contingent upon verification of Resident Certification Number (if applicable)

(Resident Certification #)

Please contact the Department of Workforce Services, Division of Labor Standards at (307) 777 -7261 for assistance in obtaining a Resident Certification Number.

Questions: Shall be submitted through Public Purchase by 10:00 a.m., on April 16, 2025. Questions submitted after the deadline may not be considered.

Bid Template Revised November 2023

(FILL IN THIS FORM COMPLETELY) Date: _______________________________________

In compliance with the above, and subject to all the conditions hereof, the undersigned offers and agrees to furnish all item s upon which prices are quoted, at the price set opposite each item; if this bid is accepted within __________ days from the date of opening.

The undersigned also agrees to make delivery, or render the service, within _________ days after receipt of the order.

The undersigned certifies that no Federal, State, County or Municipal tax is included in the above quoted prices and that no ne will be added.

(Company Name and Address)

(Company E-Mail Address) (Telephone Number)

(Company Representative - typed or printed) (Signature of Company Representative)

Sign bid and upload onto the Public Purchase site

VENDOR VERIFICATION

I certify under penalty of perjury, that I am a responsible official (as identified above) for the business entity described above as the bidder, that I have personally examined and am familiar with the information submitted in this disclosure and all attachments, and that the information is true, accurate and complete. I may be charged significant penalties for submitting false information, including criminal sanctions, which can lead to fines and/or imprisonment.

Signature Date

Name Title

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