02- Statement of Work.pdf

STATEMENT OF WORK

Commonwealth of Pennsylvania Department of Conservation and Natural Resources

Bureau of Forestry Tuscarora State Forest - Forest District 3

FORESTRY MOWING OF COMPETING VEGETATION

CONTRACT 20M-H-D3-1

142 ACRES

Hand Cut Only

I. SCOPE OF WORK:

The Department of Conservation and Natural Resources, Bureau of Forestry, requires the services of a contractor to mechanically cut inhibiting woody vegetation in Forest District 3 (Perry County) on two

(2) block containing 142 acres. This cutting must be done by hand.

Services shall include, but are not limited to, the furnishing of all materials, labor, equipment, tools, superintendence, miscellaneous items, and performing all work necessary to complete the project to the satisfaction of and subject to the approval of the Department.

Any questions concerning the technical aspects of this contract should be directed to Nathan Fite at afite@pa.gov or Andrew Baker at andrebaker@pa.gov, or call 717-536-3191. Questions regarding the bidding or contracting procedures should be directed to Carol Durham at cdurham@pa.gov or 717- 783-3309.

II. LOCATIONS AND SITE INSPECTION

A. LOCATIONS

The following tasks shall be completed in performance of this contract:

Block 1: (Amberson Haul Road, Front) This block consists of 75 acres located on both sides of

Amberson Haul Road in Toboyne Township, Perry County. From the District Office travel west on route 274 approximately 0.5 miles. At 0.5 miles turn left onto Upper Buck Ridge Road and travel 2 miles to the intersection with Union Hollow Road at Fowlers Hollow State Park.

Proceed straight onto Union Hollow Road and travel for 1.0 mile to the intersection with Laurel

Run Road. Continue straight onto Laurel Run Road 0.8 miles. At 0.8 miles turn slight right onto

Second Narrows Road and travel 2.8 miles, Amberson Haul Road will be on the left and gated.

Proceed through the gate and the block will be 0.1 miles beyond the gate on both side of the road and marked with orange bands of paint.

Block Acreage County

1 75 Perry

2 67 Perry

Block 2: (Amberson Haul Road, Back) This block consists of 67 acres in located on the south (uphill) side of Amberson Haul Road in Toboyne Township, Perry County and Fannett Township, Franklin County. From the District Office travel west on route 274 approximately 0.5 miles. At

0.5 miles turn left onto Upper Buck Ridge Road and travel 2 miles to the intersection with Union Hollow Road at Fowlers Hollow State Park. Proceed straight onto Union Hollow Road and travel for 1.0 mile to the intersection with Laurel Run Road. Continue straight onto Laurel Run Road

0.8 miles. At 0.8 miles turn slight right onto Second Narrows Road and travel 2.8 miles, Amberson Haul Road will be on the left and gated. Proceed through the gate and block 2 will be 1.7 miles beyond the gate and marked with orange bands of paint. Part of the block is inside a deer fence.

Refer to attached project map.

B. SITE INSPECTION

An optional site inspection will be held on Wednesday April 7, 2021. Prospective bidders should meet at the gate on the intersection of Amberson Haul Road and Second Narrows Road at 9:00 AM. Bidders may contact the District 3 office for directions. Questions about individual blocks should be directed to Andrew Baker, 717-536-3191.

Local Forest District contact for this project is as follows:

➢ Tuscarora State Forest District 3, Nate Fite, Assistant District Forester, or Andrew Baker, Forester at 717-536-3191

GUIDELINES:

• All Blocks: All red maple, black gum, ironwood, and black birch stems less than or equal to six

(6) inches DBH and taller than three (3) feet must be felled or mowed. All striped maple and witch-hazel stem’s taller than three (3) feet must be felled or mowed. All contractor employees must be able to differentiate between species.

• Woody material felled may not have stumps with, sharp cuts and edges and must be less than twelve (12) inches, except when in the opinion of the Field Contract Coordinator, said height is impractical.

• Woody material felled with clean cuts must have stumps that are parallel to the ground surface and shall not exceed six (6) inches in height measured on the side next to the highest ground or the diameter of the stump, whichever is smaller, except when in the opinion of the Field Contract Coordinator, said height is impractical.

• Cut trees must be removed from trails, roads, tail drains, streams, and utility rights-of-way.

• The Contractor shall exercise care and caution in all operations to prevent damage to all trees left untreated.

• Damage to trails, roads, streams, or utility rights-of-way caused by the Contractor’s equipment must be repaired by the Contractor at their expense.

• Any trash resulting from the Contractor’s operations must be removed from the area and properly disposed.

• The Contractor shall not block any roads or trails in the area during performance of this contract.

The Contractor shall not in any way hinder the progress of any Timber Sale Contracts in these areas.

• All labor, equipment, tools, etc., needed to complete contracted project are to be provided by the contractor.

• Designated fence corridor must be kept free of slash.

• Brush must be removed from existing fences, and any fence damage must be repaired within 24 hours at the contractor’s expense. Deer fence integrity must be maintained by closing gates promptly after entry and exit.

• Timber Damages - When in the opinion of Forester Coordinator, damage to the residual stand becomes excessive, the Contractor shall pay the Department a fair base current value determined by the Forester Coordinator per unit of volume. If this value for damage due to Contractor’s carelessness or negligence is less than $25.00 per tree, then a minimum charge of $25.00 per tree will be made whether the tree is commercial, non-commercial, merchantable, or non-merchantable.

• All contractors involved in the hand cut operations (not inside cab of machine) onsite must wear proper Personal Protective Equipment (PPE) to include at the minimum: hardhat, chainsaw chaps, eye protection, hearing protection.

III. CONTRACTOR QUALIFICATIONS:

This invitation for bid (IFB) is reserved for the Small Business Procurement Initiative as designated in Executive Order 211-09 dated November 21, 2011. Only Self Certified Small Businesses which have been certified by the Department of General Services prior to the bid opening date and time may submit a response to this IFB.

Your self-certification form from the Department of General Services must be submitted along with your IFB response. Failure to produce a valid Self Certified Small Business certificate shall render your submission non-responsive.

For more information on the Department of General Services Small Business Self Certification process please visit: Small Business Program.

VI. PERFORMANCE SECURITY:

The Contractor is required to submit performance security in the amount of $5,000. Performance security must be in the form of a specific performance bond, an irrevocable letter of credit or a certificate of deposit, all in a form acceptable to the Commonwealth, or a certified check or a bank https://www.dgs.pa.gov/Small%20Business%20Contracting%20Program/Pages/default.aspx cashier’s check drawn to the order of the “Commonwealth of Pennsylvania”. All performance security shall be conditioned for faithful performance of the purchase order.

Where the Contractor does not comply with the Contract or a purchase order, the amount of the Commonwealth’s damages shall be liquidated to the amount of the proceeds of the check, performance bond, letter of credit, certificate of deposit, or escrow account or the Commonwealth may, at its option, bring legal action against the Contractor or its surety for the damages it has suffered for any default, in which case security held by the Commonwealth shall be applied as a credit in such suit for damages.

Original performance security should be mailed to the Procurement Contact located at:

FedEX, UPS, DHL, or other carriers:

DCNR

Bureau of Administrative Services Attn: Carol Durham 400 Market Street, 7th Floor Harrisburg, PA 17101

United States Postal Service (USPS):

DCNR

Bureau of Administrative Services Attn: Carol Durham PO Box 8769 Harrisburg, PA 17105-8769

A copy of the Performance security should also be emailed to cdurham@pa.gov.

The purchase order will not be issued until the performance security is furnished.

VI. DCNR STANDARD BOND FORM:

Should the awarded contractor elect to select a Performance Bond as its security, the contractor must utilize the DCNR Standard Bond Form. Only the awarded contractor must submit a performance bond.

The DCNR Procurement Contact will email the DCNR Standard Bond Form to the awarded vendor prior to the execution of the Purchase Order. If a performance bond is submitted on a bond form other than the DCNR Standard Bond Form, the DCNR reserves the right to reject the bond.

VII. INSURANCE REQUIREMENTS:

The Contractor is required to have in place during the term of the Contract and any renewals or extensions thereof, the following types of insurance, issued by companies acceptable to the Commonwealth and authorized to conduct such business under the laws of the Commonwealth of PA:

A. Workmen’s Compensation Insurance for all of the Contractor’s employees and those of any subcontractor, engaged in work at the site of the project as required by law.

B. Public Liability and Property Damage Insurance to protect the Commonwealth, the Contractor, and any and all subcontractors from claims for damages for personal injury (including bodily injury), sickness or disease, accidental death and damage to property including the loss of use resulting from any property damage, which may arise from the activities performed under the Contract, or the failure to perform under the Contract, whether such performance or non-performance be by the Contractor, by any subcontractor, or by anyone directly or indirectly employed by either. The minimum amounts of coverage shall be $250,000 per person and $1,000,000 per occurrence for bodily injury, including death, and $250,000 per person and mailto:cdurham@pa.gov

$1,000,000 per occurrence for property damage. Such policies shall be occurrence rather than claims-made policies and shall not contain any endorsements or any other form designated to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage in regard to work performed for the Commonwealth.

Prior to commencement of the work under the Contract and at each insurance renewal date during the term of the Contract, the Contractor shall provide the Commonwealth with current certificates of insurance. These certificates or policies shall name “The Commonwealth of PA-DCNR” as an additional insured and shall contain a provision that the coverage’s afforded under the policies will not be cancelled or changed until at least thirty (30) days written notice has been given to the Commonwealth. These certificates shall include the location and a brief description of the work to be performed under the contract.

The Commonwealth shall be under no obligation to obtain such certificates from the Contractor(s).

Failure by the Commonwealth to obtain the certificates shall not be deemed a waiver of the Contractor’s obligation to obtain and furnish certificates. The Commonwealth shall have the right to inspect the original insurance policies.

A copy of the insurance certificates can be mailed to the Procurement Contact as directed in Section VI.

Performance Security or they can be emailed to the Procurement Contact at: cdurham@pa.gov.

VIII. BID AWARD:

Bidder must complete and return the following:

1. The electronic Invitation for Bid (IFB) to be found at www.pasupplierportal.state.pa.us

2. A copy of your self-certification form from the Department of General Services and the Small Business Procurement Initiative. Failure to produce a valid Self-Certified Small Business certificate shall render your submission non-responsive.

The unit price shall include all labor, materials, equipment, tools, insurance, and all items necessary for completion of the project.

The bid will be awarded based on the total sum of all blocks as indicated on the IFB.

The contract quantities herein are estimated only and may increase or decrease depending on the needs of the Department. The Contractor shall be paid at the unit price bid for actual work performed.

Please note that the Department will only accept out to two (2) decimal points when entering your pricing.

IX. CONTRACTOR REFERENCES:

After the bid opening and prior to awarding of the contract, the Department has the right to request three (3) references (name, addresses and telephone numbers) for whom similar work has been performed by the Contractor as proof of qualifications to perform the work involved in this contract.

Bidders must supply proof that they have completed similar work as defined by 100 acres of vegetation http://www.pasupplierportal.state.pa.us/ cut with a chainsaw or circular brush saw or 100 acres of broadcast spraying with a backpack mounted sprayer, as determined by the Department, in a single calendar year.

References are an optional tool available to the Department to help determine bidder capabilities. If any of these references are requested and the bidder cannot supply the necessary documentation and proof of compliance, the Department reserves the right to reject the bidder. The decision to both request references or reject bidders based on inadequate reference will be made solely at the discretion of the Department.

X. CONTRACT TERM:

The contract shall commence July 1, 2021 and terminate June 30, 2022.

This contract must be started within one month (1) from the date the purchase order is issued. If the contract is not started within one (1) month after the purchase order is issued, the vendor will forfeit the contract.

If site conditions, as determined by the Department, are unfavorable to proceed, the start may be delayed. Work must then commence within ten (10) days of the onset of favorable conditions, as determined by the Department.

The start date may also be postponed if the contractor is actively working on another Bureau of Forestry Regeneration Contract.

XI. PAYMENT TERMS:

Payment shall be made upon satisfactory completion of the block or authorized partial block. A block will be deemed complete when all items listed in the Guidelines have been met for that block. Invoice must state the number of acres properly treated.

Blocks that are larger than 50 acres, when authorized by the Assistant District Forester, the contractor may invoice for partial payment for completed acreage. Completed acreage for partial payment may not be less than 50 acres.

XII. INVOICES:

Invoice format shall be in accordance with the IFB – Invitation for Bid. All invoices for this contract MUST either be:

A. Emailed to the following for a Paperless Email Invoice Option:

Email a copy of the correctly executed invoice to: 69180@pa.gov.

For information on the Commonwealth’s E-Invoicing Program, visit:

http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx.

B. Or, mailed to the following address:

Commonwealth of PA – PO Invoice mailto:%2069180@pa.gov http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx

P.O. Box 69180 Harrisburg, PA 17106

A copy of the invoice(s) MUST also be mailed to:

Tuscarora State Forest 4455 Big Spring Road Blain, Pa 17006

All invoices MUST have the purchase order number, project number, as well as your SAP Vendor Number on the invoice. The name and address listed on the purchase order must also be listed on each invoice. Failure to provide this information will result in a delay of payment.

Please Note: Vendors are reminded to NOT include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices.

That information is uniquely tied to your SAP Vendor Number and, for security purposes, should not be explicitly stated on an invoice.

XIII. RECEIPT AND OPENING OF BIDS:

Bids must be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us.

Emailed, faxed and mailed bids will not be accepted.

No responsibility will be attached to any employee of the Department for the premature opening of or the failure to open a bid not addressed properly and identified, or for any reason whatsoever.

XIV. BID RESULTS:

Bidder can obtain bid results by accessing www.emarketplace.state.pa.us/bidtabs.aspx. The bid results will be posted as soon as practicable. The results are the apparent bidders and all bids are under review until final award of the purchase order.

Attachment: Project Map http://www.pasupplierportal.state.pa.us/ http://www.emarketplace.state.pa.us/bidtabs.aspx