02- Statement of Work.pdf

STATEMENT of WORK

SUPPLY, DELIVER, PAVER-PLACE and ROLL TRAIL SURFACE AGGREGATE and 2A LIMESTONE

Commonwealth of Pennsylvania

Department of Conservation and Natural Resources Bureau of Forestry - Forest District 16

Tioga County

I. SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Conservation and Natural Resources, Tioga State Forest, Forest District 16, requires a contractor to deliver and dump 400 tons of Trail Surface Aggregate (TSA) and 600 tons of 2A Limestone. The Forest District also requires the contractor to deliver, paver-place, and roll approximately 1,200 tons of 2A Limestone, to Rail Trail Service Road, Shippen Township, Tioga County.

Questions regarding the technical aspects of this bid should be directed to Greg Kisko at 570-724- 2868 or email at gkisko@pa.gov. Questions regarding the bidding or contractual aspects of this bid should be directed to Carol Durham at 717-783-3309 or email at cdurham@pa.gov.

II. CONTRACTOR REQUIREMENT:

A. The Contractor must include with their solicitation response a properly executed Reciprocal Limitations Act form that lists the state of manufacture for any supplies procured with their bid response.

B. Pursuant to Executive Order 2021-06, Worker Protection and Investment (October 21, 2021), the Commonwealth is responsible for ensuring that every Pennsylvania worker has a safe and healthy work environment and the protections afforded them through labor laws. To that end, Contractors and grantees of the Commonwealth must certify that they are in compliance with all applicable Pennsylvania state labor and workforce safety laws. Such certification shall be made through the Worker Protection and Investment Certification Form (BOP-2201) and submitted with the bid, proposal or quote. Failure to submit a completed Worker Protection and Investment Certification Form may render your submission non-responsive.

III. CONTRACTOR TASKS:

The following tasks must be completed in performance of the contract:

Project is to be completed as soon as possible in favorable conditions, as determined by the District Forester, but not to exceed June 30, 2022.

A. Supply of 400 tons of TSA

Deliver and dump 400 tons of TSA as outlined below.

1. TSA Material:

❑ All material must be certified to not degrade the environment nor create health hazards.

❑ Aggregate must originate from a PennDOT qualified quarry source. Quarry source must be approved for the production of C2A, as listed in PennDOT Bulletin 14.

❑ Wearing course material must be structurally durable so that weathering and traffic loads do not result in creation of dust, sediment, or pollution.

❑ All trail surface aggregate is to be derived from natural stone formations.

❑ Stone is defined as rock that has been crushed; rock is defined as consolidated mineral matter.

❑ All components of the aggregate mix are to be derived by crushing parent rock material.

❑ For use in this program, both are restricted to that which has been mined or quarried from existed geologic bedrock formations.

❑ The fines passing the #200 sieve must be rock material. No clay or silt soil may be added. Limestone material passing the #200 sieve may be used to make up a deficit in the distribution of sandstone aggregate rock, and vice versa. All added material passing the #200 sieve must be derived from rock material that conforms to program specifications. Lime kiln dust and cement kiln dust may be added to DSA to account for up to 50% of the fines passing the #200 sieve. The amount of particles passing the #200 sieve will be determined using the washing procedures specified in PTM No. 100. Note: The required amounts and allowed ranges, determined by % weight, for various size particles are shown on page 1 of the certification.

❑ The required amounts and allowed ranges, determined by weight, for various size particles are:

Passive Sieve Lower Percentage High Percentage

1/2 inch 100% --

3/8 inch 96% 100%

#4 75% 90%

#8 55% 75%

#16 35% 50%

#200 12% 20%

❑ LA Abrasion - The acceptable limit as measured by weight loss is “less than 40% loss”. Los Angeles Abrasion test, AASHTO T-96 [ASTM C 131] will be used to determine this property. Existing data obtained from tests made for and approved by PennDOT will be accepted.

❑ Plasticity Index - Material must not exceed Plasticity Index (PI) rating of 6. The laboratory test required for these results is the ASTM D4318 - Standard Test Method for Liquid Limit, Plastic Limit, and Plasticity Index of Soils.

❑ Aggregate must be within the range of pH 6- pH 12.45 as measured by EPA 9045C.

❑ Optimum Moisture - Material is to be delivered and placed at optimum moisture content (+/-1%) as determined for that particular source. The optimum percentage moisture is to be determined using Proctor Test ASTM D698, procedure C, Standard.

Contractor must provide an executed and signed TSA Certification form with the Contractor’s solicitation response. This form must list the quarry source and certifies that the aggregate shipped to this specific job site will meet DCNR Specifications and Requirements as outlined on the form and within this Statement of Work.

2. TSA Delivery:

❑ Upon receipt of a Purchase Order, Contractor must begin delivery upon five days advance verbal notification.

❑ A properly executed TSA Certification Form is to be provided at the time of initial delivery and subsequent certification forms should quarry conditions change.

This Certification Form is to apply to the specific stockpile of TSA material being delivered from the Contractor’s source. The form certifies that the TSA material meets all the specifications and requirements referenced below.

❑ Forest district staff and/or their designated representatives, must perform quality assurance / quality control visits to the quarry to inspect the TSA for the project.

This may include the testing of the TSA by DCNR and/or their designated representatives. The Contractor must provide transportation or escort the staff to the TSA load site over the duration of the project.

❑ Material to be delivered at Route 6 and Route 362 intersection under the route 6 bridge. Access will be at the Marsh Creek Access. (Refer to attached Project Map).

❑ Delivery must be at a rate of 500 tons per day.

❑ No material is to be delivered before 7:00 a.m. or after 4:30 p.m.

❑ Tarps are to be used to cover 100% of the load’s exposed surface from the time of loading until immediately before dumping. This requirement includes standing time waiting to dump.

❑ Delivery will continue on an uninterrupted basis.

B. The Supply and the Deliver, Paver-Place and Rolling combined total of 1,800 tons of 2A Limestone:

Deliver and dump of 600 tons of 2A Limestone and the deliver, paver-place and rolling of approximate 1,200 tons of 2A Limestone as outlined below.

1. All 2A Material:

❑ All material must be certified to not degrade the environment nor create health hazards.

❑ Aggregate must originate from a PennDOT qualified quarry source, as listed in PennDOT Bulletin 14.

❑ Wearing course material must be structurally durable so that weathering and traffic loads do not result in creation of dust, sediment or pollution.

❑ All 2A material is to be derived from natural stone formations.

❑ Stone is defined as rock that has been crushed; rock is defined as consolidated mineral matter.

❑ For use in this program, both are restricted to that which has been mined or quarried from existed geologic bedrock formations.

❑ All components of the 2A material are to be derived by crushing parent rock material.

❑ Table C: Size & Grading Requirement for Coarse Aggregates.

Sieve Size Total % Passing

#16 10-30

8 16-38

#4 24-50

3/8” 36-70

3/4” 52-100

2” 100

❑ Based on Laboratory Sieve Tests, Square Openings

❑ The Plasticity Index (PI) of the 2A stone must be a maximum of 6. The laboratory test required for these results is the ASTM D4318 - Standard Test Method for Liquid Limit, Plastic Limit, and Plasticity Index of Soils.

❑ *Material is to be delivered and placed at a moisture content ranging between 4% to 6%. The laboratory test required for these results is the AASHTO T255- Total Evaporable Moisture Content of Aggregate by Drying.

❑ *Forest district staff, and/or their designated representatives, must perform quality assurance / quality control visits to the quarry to inspect the 2A stone for the project. The Contractor must provide transportation or escort the staff to the 2A load site over the duration of the project.

2. 2A Supply and Dump:

❑ Upon receipt of a Purchase Order, Contractor must begin delivery upon five days advance verbal notification.

❑ Material to be delivered at Route 6 and Route 362 intersection under the route 6 bridge. Access will be at the Marsh Creek Access. (Refer to attached Project Map)

❑ Delivery must be at a rate of 500 tons per day.

❑ No material is to be delivered before 7:00 a.m. or after 4:30 p.m.

❑ Delivery must continue on an uninterrupted basis.

3. 2A Service - Deliver, Paver-Place and Rolling:

❑ Material to be paver placed at Route 6 and Route 362 intersection under the route 6 bridge. Access will be at the Marsh Creek Access. (Refer to attached Project Map)

❑ Delivery must be at a rate of 500 tons per day.

❑ No material is to be delivered before 7:00 a.m. or after 4:30 p.m.

❑ Delivery must continue on an uninterrupted basis.

❑ 2A is to be placed using a track mounted paver capable of spreading stone to a width of 8 to 16 feet in a single pass and creating a 1.5% - 2% outward slope away from the Rail Trail surface not to exceed 2%. Material will be placed in a single 2 - 6-inch loose lift. Depth of 2A material will vary throughout the length of the project not to exceed the height of the Rail Trail after compaction.

❑ After placement, the material is to be compacted by the Contractor, to an average finished depth not to exceed the height of the Rail Trail. Compaction must be completed with a minimum 6-ton static, 12 ton vibratory, double-steel drum roller.

The roller must be equipped with a fully operational water tank and spray nozzles, as well as a properly adjusted drum scraper bar. At all bridge approaches, a 3” paving notch is required for a 4” loose lift of 2A. The transitions to and from the notches will be a minimum of 4 feet in length. At the beginning of each day’s placement, the previous days placement will be rerolled in Static Mode.

❑ A minimum of 4 employees of Contractor must be present during placement.

❑ The Contractor is responsible for compaction.

❑ The surface of the trail is to average twelve (12) feet in width and to be crowned to DCNR's specifications.

C. Use of Roads:

❑ The Department of Conservation and Natural Resources does not guarantee the successful Contractor the use of roads maintained by the Pennsylvania Department of Transportation (PennDOT), townships, or other agencies or owners.

❑ The Contractor must contact the PennDOT posted highway coordinator and officials of other said roads for possible weight or other restrictions that would prevent or restrict use.

❑ The Contractor is responsible for obtaining all necessary Road Use Permits and/or any associated Bonds from the PennDOT, townships, or other agencies or owners.

IV. CONTRACTOR REFERENCES:

After the bid opening and prior to awarding of the contract, the DCNR has the right to request three (3) references (name, addresses, and telephone numbers) for whom similar work has been performed by the Contractor as proof of qualifications to perform the work involved in this contract. Similar work is defined as the paver placement and, when applicable, the rolling of at least 1,200 tons of TSA and/or 2A Limestone.

References are an optional tool available to the DCNR to help determine bidder capabilities. If any of these references are requested and the bidder cannot supply the necessary documentation and proof of compliance, the DCNR reserves the right to reject the bidder. The decision to both request references or reject bidders based on inadequate reference will be made solely at the discretion of the DCNR.

V. LIQUIDATED DAMAGES:

If any item is not delivered or performed within the contract specified time limits, the delay will interfere with the proper implementation of the Commonwealth’s programs and utilizing the item, to the loss and damage of the Commonwealth. From the nature of the case it would be impractical and extremely difficult to fix the actual damage sustained in the event of any such action.

The Commonwealth and the Contractor, therefore, presume that in the event of any such delay the amount of damage which will be sustained from a delay will be $5,000.00 per day per item, and they agree that in the event of any such delay, the Contractor shall pay such amount as liquidated damages and not as a penalty.

The Commonwealth, at its option, for amounts due the Commonwealth as liquidated damages, may deduct such from any money payable to the Contractor or may bill the Contractor as a separate item. The Commonwealth shall notify the Contractor in writing of any claims for liquidated damages pursuant to this paragraph before the date the Commonwealth deducts such sums from money payable to Contractor. Delivery of an item, which is rejected by the Commonwealth, shall not toll the running of the days for purposes of determining the amount of liquidated damages.

VI. PERFORMANCE SECURITY:

The Contractor is required to submit performance security in the amount of $10,000. Performance security must be in the form of a specific performance bond, an irrevocable letter of credit or a certificate of deposit, all in a form acceptable to the Commonwealth, or a certified check or a bank cashier’s check drawn to the order of the “Commonwealth of Pennsylvania”. All performance security shall be conditioned for faithful performance of the purchase order.

Where the Contractor does not comply with the Contract or a purchase order, the amount of the Commonwealth’s damages shall be liquidated to the amount of the proceeds of the check, performance bond, letter of credit, certificate of deposit, or escrow account or the Commonwealth may, at its option, bring legal action against the Contractor or its surety for the damages it has suffered for any default, in which case security held by the Commonwealth shall be applied as a credit in such suit for damages.

Original performance security must be mailed to the Procurement Contact located at:

FedEx, UPS, DHL, or other carriers:

DCNR

Bureau of Administrative Services Attn: Carol Durham 400 Market Street, 7th Floor Harrisburg, PA 17101

United States Postal Service (USPS):

DCNR

Bureau of Administrative Services Attn: Carol Durham PO Box 8769 Harrisburg, PA 17105-8769

A copy of the performance security must also be emailed to cdurham@pa.gov.

The purchase order will not be issued until the performance security is furnished.

VII. DCNR STANDARD BOND FORM:

Should the awarded Contractor elect to select a Performance Bond as its security, the Contractor must utilize the DCNR Standard Bond Form. Only the awarded Contractor must submit a performance bond. The DCNR Procurement Contact will email the DCNR Standard Bond Form to the awarded Contractor prior to the execution of the Purchase Order. If a performance bond is submitted on a bond form other than the DCNR Standard Bond Form, the DCNR will reject the bond.

VIII. INSURANCE:

The Contractor is required to have in place during the term of the Contract and any renewals or extensions thereof, the following types of insurance, issued by companies acceptable to the Commonwealth and authorized to conduct such business under the laws of the Commonwealth of Pennsylvania:

A. Workmen’s Compensation Insurance for all of the Contractor’s employees and those of any subcontractor, engaged in work at the site of the project as required by law.

B. Public Liability and Property Damage Insurance to protect the Commonwealth, the Contractor, and any and all subcontractors from claims for damages for personal injury (including bodily injury), sickness or disease, accidental death and damage to property including the loss of use resulting from any property damage, which may arise from the activities performed under the Contract, or the failure to perform under the Contract, whether such performance or non-performance be by the Contractor, by any subcontractor, or by anyone directly or indirectly employed by either. The minimum amounts of coverage shall be $250,000 per person and $1,000,000 per occurrence for bodily injury, including death, and $250,000 per person and $1,000,000 per occurrence for property damage. Such policies shall be occurrence rather than claims-made policies and shall not contain any endorsements or any other form designated to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage in regard to work performed for the Commonwealth.

Prior to commencement of the work under the Contract and at each insurance renewal date during the term of the Contract, the Contractor shall provide the Commonwealth with current certificates of insurance. These certificates or policies shall name “The Commonwealth of PA-DCNR” as an additional insured and shall contain a provision that the coverage’s afforded under the policies will not be cancelled or changed until at least thirty (30) days written notice has been given to the Commonwealth. These certificates shall include the location and a brief description of the work to be performed under the contract.

The Commonwealth shall be under no obligation to obtain such certificates from the Contractor(s).

Failure by the Commonwealth to obtain the certificates shall not be deemed a waiver of the Contractor’s obligation to obtain and furnish certificates. The Commonwealth shall have the right to inspect the original insurance policies.

A copy of the insurance certificates can be mailed to the Procurement Contact as directed in Section VI: Performance Bond or they can be emailed to the Procurement Contact at cdurham@pa.gov.

IX. CONTRACT TERM:

Contract must commence upon receipt of Purchase Order and terminate June 30, 2022.

X. BID AWARD:

Bidder must complete and attach following to the bid the:

A. Bidder must complete the electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us

B. A properly executed and signed TSA Certification Form stating the surface material TSA meets the required criteria, for award of the bid.

C. A properly executed Reciprocal Limitations Act Form that lists the state of manufacture for any supplies procured.

D. A properly executed Worker Protection and Investment Certification Form.

Bids will be awarded based on lowest total sum.

Quantities are estimated and may increase or decrease depending on the needs of the Department.

Contractor will be paid for actual quantities used.

The Department will only accept out to two (2) decimal points when entering your bid.

XI. PAYMENT TERMS:

Payment will be made upon satisfactory completion of project for actual services performed, which includes meeting the TSA and 2A aggregate specifications.

This contract will be paid by Automated Clearing House (ACH), commonly referred to as direct deposit. Contractor should review V.20 CONTRACT-016.2 Payment - Electronic Funds Transfer of http://www.pasupplierportal.state.pa.us/ the attached Commonwealth’s Terms and Conditions for complete details and Contractor’s responsibilities.

XII. SERVICE SLIPS:

To ensure prompt payment, the Contractor must provide a service slip(s) to the District Office after the completion of the project.

XIII. INVOICES:

Invoice format will be in accordance with the IFB – Invitation for Bid.

All invoices for this contract MUST either be:

A. Emailed to the following for a Paperless Email Invoice Option:

Email a copy of the correctly executed invoice to: 69180@pa.gov.

For information on the Commonwealth’s E-Invoicing Program, visit:

http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx

B. Or mailed to the following address:

Commonwealth of PA – PO Invoice PO Box 69180 Harrisburg PA 17106

All invoices MUST have the Purchase Order Number, as well as your SAP Number, on the invoice.

Failure to provide this could result in a delay of your payment.

Please Note: Contractors are reminded to NOT include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Number and for security purposes, should not be explicitly stated on an invoice.

XIV. RECEIPT AND OPENING OF BIDS:

A. Bids must be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us. Faxed, emailed, or mailed bids will not be accepted.

B. No responsibility will be attached to any employee of the Department for the premature opening of, or the failure to open, a bid not properly addressed and identified, or for any reason whatsoever.

XV. BID RESULTS:

Bidder can obtain bid results by accessing www.emarketplace.state.pa.us. The bids will be posted as soon as practicable. The results are the apparent bidders, and all bids are under review until final award of the purchase order.

Attachments mailto:%2069180@pa.gov http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx http://www.pasupplierportal.state.pa.us/ http://www.emarketplace.state.pa.us/