02. Statement of Work.pdf

STATEMENT OF WORK

KIOSK FRAMES & PARTS

MIRA LLOYD DOCK RESOURCE CONSERVATION CENTER

Potter Township, Centre County

I. SCOPE OF WORK:

The Department of Conservation and Natural Resources, Bureau of Forestry, Mira Lloyd Dock Resource Conservation Center (MLDRCC) requires a vendor to furnish Kiosk Frames and parts to Mira Lloyd Dock Resource Conservation Center, 137 Penn Nursery Road, Spring Mills, PA 16875, Potter Township, Centre County.

Bidders should only complete and return the required documents listed in Section V.

BID AWARD in this Statement Of Work (SOW). Bidders should NOT attach any vendor quotes, Terms and Conditions, or documents other than those requested in Section V.

Bid submissions may be negated if additional attachments are submitted with the bid response. The Commonwealth's Terms and Conditions are the only terms accepted for this procurement.

Questions regarding the technical aspects of this bid should be directed to Mark Wagner, Sign Shop Manager at (814) 364-5150 Ext 202 or wagnm@pa.gov. Questions regarding the bidding or contracting procedures should be addressed to Jenna English at (717) 787-3278 or jenenglish@pa.gov.

II. CONTRACT TASKS:

The awarded Vendor must provide pre-production drawings for approval to Mark Wagner, Mira Lloyd Dock Resource Conservation Center.

Contractor must provide the following specifications:

All Aluminum parts required to have black satin hardened finish.

A. Quantity (5) Five, Single Panel Kiosk (SPRS) (Refer to Attachment A: Project Figure Details, Figure A) Each Bulletin Board Case Single Panel Kiosk Kit must include:

1. QTY (5) Five, 36.5" w x 48.5" h Bulletin Board Cases (Refer to Attachment A: Project Figure Details, Figure A-1) Each bulletin board has two keyed alike locks opposite hinge side and includes QTY

(2) Two, sets of keys for each bulletin case; visual area: 30.5" w x 42.5" h; E40 Neoprene Cork Gasket material. UV rated polycarbonate material.

2. QTY (10) Ten, Leg Anchors with Aluminum Tubes, 22.5" total length (Refer to Attachment A: Project Figure Details, Figure A-2)

3. QTY (20) Twenty, 2" x 4" 90-degree clip angles welded to the sides of the case (Refer to Attachment A: Project Figure Details, Figure A-1)

B. Quantity (1) One, Triangular Panel Kiosk with Roof Kit (TKS) (Refer to Attachment A: Project Figure Details, Figure B) QTY 2 Graphic Carriers and QTY 1 Bulletin Board Case for each TKS with roof kit must include:

1. QTY (1) One, 36.5" w x 48.5" h Bulletin Board Cases (Refer to Attachment A: Project Figure Details, Figure B-1) Bulletin board has two keyed alike locks, opposite hinge side and includes (2) two sets of keys for each bulletin case; Visual area: 30.5" w x 42.5" h; E40 Neoprene Cork Gasket material. UV rated polycarbonate material.

2. QTY (2) Two, 36.5” w x 48.5” h Graphic Carriers, visual area to be 35” w x 47” h Removable extrusion placed on top (Refer to Attachment A Project Figure Attachments, Figure B-2)

3. QTY (1) One, Aluminum Roof Rafter Spider (Refer to Attachment A Project Figure Attachments, Figure B-3)

4. QTY (3) Three, Three Leg Anchors with Aluminum Tubes, 22.5" total length (Refer to Attachment A Project Figure Attachments, Figure B-4)

5. QTY (24) Twenty-Four, 3/8" Drive Rivets

6. QTY (12) Twelve, 1/8” x 1-1/4” x 2" Aluminum Angles (welded to the backs of carriers and cases) (Refer to Attachment A Project Figure Attachments, Figure B-1 & B-2)

C. Quantity (10) Ten, Double Panel V Kiosk with roof (Refer to Attachment A: Project Figure Details, Figure C)

1. QTY (13) Thirteen, 36.5" w x 48.5" h Bulletin Board Cases (Refer to Attachment A: Project Figure Details, Figure C-1) Each bulletin board has two keyed alike locks opposite hinge side and includes QTY

(2) Two, sets of keys for each bulletin case; visual area: 30.5" w x 42.5" h; E40 Neoprene Cork Gasket material. UV rated polycarbonate material.

2. QTY (7) Seven, 36.5” w x 48.5” h Graphic Carrier, visual area to be 35” w x 47” h Removable extrusion placed on top (Refer to Attachment A Project Figure Attachments, Figure B-2)

3. QTY (30) Thirty, Leg Anchors with Aluminum Tubes, 22.5" total length (Refer to Attachment A: Project Figure Details, Figure C-2)

4. QTY (80) Eighty, 2" x 4" 90-degree clip angles welded to the sides of cases (Refer to Attachment A: Project Figure Details, Figure C-1 & B-2)

5. QTY (76) Seventy Six, 2" x 4" 90-degree clip angles, Loose

III. DELIVERY:

The delivery day and time must be between Monday and Friday, 8:00am to 3:00pm. Lift gates are not a requirement as MLDRCC forklifts can be used to unload LTL Freight carrier.

Delivery Address:

Mira Lloyd Dock Resource Conservation Center 137 Penn Nursery Road Spring Mills, PA 16875

All damage occurring during delivery must be repaired to the satisfaction of the Department’s representative and at the vendor’s sole expense.

Shipping to be FOB Destination.

Detailed Packing Slip(s) are required with all shipments.

IV. DELIVERY PERIOD:

Delivery to be made as soon as possible upon execution and receipt of purchase order but no later than June 28, 2027.

V. BID AWARD:

Bidder must complete and include the following with the bid response:

A. The electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us, B. A properly executed Reciprocal Limitations Act form that lists the state of manufacture for any supplies procured.

C. A properly executed Worker Protection and Investment Certification Form. Bids will be awarded based on lowest total sum.

Please note that the Department will only accept bids out to two (2) decimal points when entering your pricing.

It shall be understood and agreed that any quantities listed in the Contract are estimated only and may be increased or decreased in accordance with the actual requirements of the Commonwealth and that the Commonwealth in accepting any bid or portion thereof, contracts only and agrees to purchase only the materials and services in such quantities as represent the actual requirements of the Commonwealth. The Commonwealth reserves the right to purchase materials and services covered under the Contract through a separate competitive procurement procedures, whenever Commonwealth deems it to be in its best interest.

Bid will be awarded based on lowest total sum. In the event of a discrepancy between the unit price and extension of figures, the unit price will prevail.

VI. PAYMENT TERMS:

Payment will be provided upon receipt of approved products and invoices.

This contract will be paid by Automated Clearing House (ACH), commonly referred to as direct deposit. Contractor should review Section V.22 CONTRACT-016.2 Automated Clearing House (ACH) Payments of the Commonwealth’s Terms and Conditions for complete details and contractor’s responsibilities.

VII. RECEIPT AND OPENING OF BIDS:

Bids must be submitted via the PA Supplier Portal, to be found at:

www.pasupplierportal.state.pa.us. Faxed, emailed and mailed bids will not be accepted.

No responsibility will be attached to any employee of the DCNR for the premature opening of, or the failure to open, a bid for any reason whatsoever.

VIII. INVOICES:

Invoice format must be in accordance with the Invitation for IFB – Invitation for Bid.

All invoices for this contract MUST either be:

A. Emailed to the following for a Paperless Email Invoice Option: 69180@pa.gov.

For information the Commonwealth’s E-Invoicing Program, visit:

http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx#.Vnmr06M06Uk

B. Or mailed to the following address:

Commonwealth of PA – PO Invoice P.O. Box 69180 Harrisburg, PA 17106

All invoices must include the purchase order number. The company SAP Vendor Number, name and address listed on the purchase order also must be listed on each invoice. Failure to provide this information may result in a delay in payment.

Please Note: Contractors are reminded to NOT include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Vendor Number and, for security purposes, should not be explicitly stated on an invoice.

IX. BID RESULTS:

Bidder can obtain bid results by accessing www.emarketplace.state.pa.us/.

The bids will be posted as soon as practicable following the bid opening. The results are the apparent bidders, with all bids are under review until final award of the purchase order.

Attachments:

01. Terms and Conditions

02. Statement of Work

03. Attachment A - Project Figure Details

04. Reciprocal Limitations Act Form

05. Worker Protection and Investment Form

06. DCNR Small Business Procurement Initiative