02. Statement of Work.pdf

STATEMENT OF WORK

Commonwealth of Pennsylvania

Department of Conservation and Natural Resources Bureau of State Parks

SUPPLY and INSTALL 3 GARAGE DOORS FOR POLE BUILDING Cowans Gap State Park

Fulton County

I. SCOPE OF WORK:

The Department of Conservation and Natural Resources, Bureau of State Parks, Cowans Gap State Park, Fulton County, requires a vendor to supply and install three (3) Garage Doors for a 3-Bay Pole Building.

Questions regarding the technical aspects of this bid should be directed to Leo Swope at (717) 485-9012 or lswope@pa.gov. Questions regarding the bidding or contracting procedures should be directed to Jenna English at (717)787-3278 or Jenenglish@pa.gov.

II. MANDATORY SITE INSPECTION

A mandatory pre-bid conference will be conducted prior to the bid opening. The pre-bid conference will be held June 30, 2025, at 10:00am. Prospective bidders must meet at the Cowans Gap State Park Office, 6235 Aughwick Road, Fort Loudon, PA 17224 to discuss job specifications and to tour the job site. All prospective bidders must sign-in to acknowledge attendance.

Contractors may not request an alternate date if unable to attend the scheduled pre-bid conference; all interested Contractors must attend on the noted date and time. Failure of interested vendors to attend on the noted date and time could deem their bid submission ineligible.

III. CONTRACT REQUIREMENTS:

A. Contractor will provide and install, as per the manufacturer’s instructions, the following:

1. Quantity of three (3) Brown 11’10” x 14’ Thermaseal Standard Garage Doors must include:

a. Polystyrene (eps) R-9.1

b. 2” angle mount to wood

c. 15” track radius

d. torsion springs

e. tempered double insulated glass installed in the 3rd section

f. 1-strut

2. Quantity of three (3) Liftmasters (or approved equivalent) that must:

a. Be sufficient to control the supplied garage doors (or approved equal)

b. Include 115 volt, 60 hertz, 1 phase, right hand operation

c. pneumatic kits

d. 1” chain tensioner

e. Trolly,14’

f. Monitored Photo Eyes and No Remotes

g. An approved equivalent will be determined by the DCNR

Shipping is Free on Board (FOB) Destination, bid price to include all shipping, transportation, environmental handling, unloading charges, and any other associated charges for delivery.

All work will be subject to inspection by the Park Manager during the term of this contract. Failure by contractor to satisfactorily meet all the requirements of this contract or the refusal to promptly correct all deficiencies may be cause for termination.

IV. CONTRACTOR TASKS:

The contractor will provide all necessary labor, materials, equipment, permits, etc.

to complete the approved installation of three (3) garage doors.

A. The Contractor will organize and schedule the specified work in a manner that does not interfere with the work of others and at their own expense, obtain all necessary permits and licenses.

B. The Contractor will ensure proper security for all work, equipment, tools, materials, and supplies to prevent any damage or loss. Any damage or loss caused by the Contractor, or their employees will be promptly replaced to the satisfaction of the Department's representative, at no additional cost to the Department.

C. The Contractor will, maintain the premises in a clean condition, periodically removing debris resulting from their work. Upon completion of the work, the Contractor will leave the premises in a clean state. All debris related to their work shall be removed from the state park by the Contractor.

V. CONTRACTOR REFERENCES:

After the bid opening, and prior to awarding of the contract, the Department has the right to request references (names, addresses and telephone numbers) of similar work performed in the previous two (2) years as proof of qualifications to perform the work involved in this contract. Similar work is defined as installation of commercial garage doors of similar size with Liftmaster operators.

References are an optional tool available to the DCNR to help determine bidder capabilities. If any of these references are requested and the bidder cannot supply the necessary documentation and proof of compliance, the DCNR reserves the right to reject the bidder. The decision to both request references or reject bidders based on inadequate reference will be made solely at the discretion of the DCNR.

VI. INSURANCE REQUIREMENTS:

The Contractor is required to have in place during the term of the Contract and any renewals or extensions thereof, the following types of insurance, issued by companies acceptable to the Commonwealth and authorized to conduct such business under the laws of the Commonwealth of Pennsylvania:

A. Workmen’s Compensation Insurance for all the Contractor’s employees and those of any subcontractor, engaged in work at the site of the project as required by law.

B. Public Liability and Property Damage Insurance to protect the Commonwealth, the Contractor, and any and all subcontractors from claims for damages for personal injury (including bodily injury), sickness or disease, accidental death and damage to property including the loss of use resulting from any property damage, which may arise from the activities performed under the Contract, or the failure to perform under the Contract, whether such performance or nonperformance be by the Contractor, by any subcontractor, or by anyone directly or indirectly employed by either. The minimum amounts of coverage shall be $250,000 per person and $1,000,000 per occurrence for bodily injury, including death, and $250,000 per person and $1,000,000 per occurrence for property damage. Such policies shall be occurrence rather than claims-made policies and shall not contain any endorsements or any other form designated to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage in regard to work performed for the Commonwealth.

Prior to commencement of the work under the Contract and at each insurance renewal date during the term of the Contract, the Contractor shall provide the Commonwealth with current certificates of insurance. These certificates or policies shall name the Commonwealth as an additional insured and shall contain a provision that the coverage’s afforded under the policies will not be cancelled or changed until at least thirty (30) days written notice has been given to the Commonwealth.

The Commonwealth shall be under no obligation to obtain such certificates from the Contractor(s). Failure by the Commonwealth to obtain the certificates shall not be deemed a waiver of the Contractor’s obligation to obtain and furnish certificates. The Commonwealth shall have the right to inspect the original insurance policies.

A copy of the insurance certificates must be emailed to the Procurement Contact at: Jenenglish@pa.gov.

VII. BID AWARD:

Bidder must complete and include the following with the bid response:

A. The electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us, B. A properly executed Reciprocal Limitations Act form that lists the state of manufacture for any supplies procured.

C. A properly executed Worker Protection and Investment Certification Form.

The unit price must include all labor, materials, equipment, tools, insurance, and all items necessary for completion of the project.

The bid will be awarded based on the lowest total sum on the bid.

Please note that the Department will only accept out to two (2) decimal points when entering your pricing.

VIII. CONTRACT TERM:

The contract will commence upon receipt of Purchase Order and terminate October 31, 2025.

IX. PAYMENT TERMS:

Payment will be processed upon satisfactory completion of the contract. Invoices must be submitted in conjunction with the corresponding line items from the Purchase Order.

This contract will be paid by Automated Clearing House (ACH), commonly Referred to as direct deposit. Contractor should review Section V.21 CONTRACT-

016.2 Automated Clearing House (ACH) Payments of the Commonwealth’s Terms and Conditions for complete details and contractor’s responsibilities.

X. INVOICES:

Invoice format must be in accordance with the IFB – Invitation for Bid.

All invoices for this contract MUST either be:

A. Emailed to the following for a Paperless Email Invoice Option: Email a copy of the correctly executed invoice to: 69180@pa.gov.

For information the Commonwealth’s E-Invoicing Program, visit:

http://www.budget.pa.gov/Programs/Pages/E- Invoicing.aspx#.Vnmr06M06Uk

B. Or mailed to the following address:

Commonwealth of PA – PO Invoice PO Box 69180 Harrisburg PA 17106

All invoices must include the purchase order number. The company name and address listed on the purchase order also must be listed on each invoice. Failure to provide this information may result in a delay of payment.

Please Note: Contractors are reminded to NOT include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Vendor Number and, for security purposes, should not be explicitly stated on an invoice.

XI. RECEIPT AND OPENING OF BIDS:

Bids must be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us. Faxed, emailed, and mailed bids will not be accepted.

No responsibility will be attached to any employee of the DCNR for the premature opening of, or the failure to open, a bid not properly addressed and identified, or for any reason whatsoever.

XII. BID RESULTS:

Bidder can obtain bid results by accessing www.emarketplace.state.pa.us/. The bids will be posted as soon as practicable following the bid opening. The results are the apparent bidders, and all bids are under review until final award of the purchase order.