02.Artwork Maintenance and Conservation Services SOW.pdf

Artwork Maintenance and Conservation Services

GENERAL SPECIFICATIONS AND SCOPE OF WORK

TABLE OF CONTENTS

Part 1. Introduction

1.1. General Information

1.2. Contractor Qualifications

1.3. Pricing

Part 2. Scope of Work

2.1. General Information

Part 3. Work Specifications

3.1. Artwork Classifications

3.2. Artwork Included in the Scope of Work

3.3. Scheduled Maintenance and Conservation

3.4. Repairs

3.5. Paintings and Two-Dimensional Work

3.6. Sculpture and Three Dimensional Work

3.7. Maintenance, Cleaning and Assessment

3.8. Floor Integrated Medallions Work

3.9. Training for Custodial and QA Staff

3.10. Work Hours

3.11. Staffing Requirements

3.12. Contractor’s Personnel

Part 4. Alternate Work

4.1. Management of DFW Airport Circling Sculpture

4.2. Pricing for Alternate Work

Part 5. Work Management

5.1. Communication

5.2. Submittals, Reports and Record Keeping

Part 6. Charge Reimbursable

6.1. General Requirements

Part 7. Materials and Equipment

7.1. Provided by DFW Airport Board

7.2. Contractor Owned Equipment

Part 8. Quality Control

8.1. Governing Codes and Standards

Part 9. Warranty

9.1. General Requirements

Part 10. Safety Provisions

10.1. Regulatory Requirements

10.2. General Safety

Part 11. Security Provisions

11.1. Access

Part 12. Records-Keeping and Reporting

12.1. Reports

12.2. Records

Part 1. Introduction

1.1. General Information

1.1.1. This scope of work is intended to provide an opportunity for Service Providers to perform annual maintenance and conservation for the artworks located at

DFW Airport Terminals and other DFW Airport Board owned facilities utilizing the Code of Ethics and Guidelines for Practice of The American Institute for

Conservation of Historic & Artistic Works.

1.1.2. The Contract shall be for a period of five (5) years.

1.1.3. Contractor should factor into its pricing Terminals critical to the operation of the Airport. As a result, some of the work will be required to be performed at night from 11:00 P.M. to 5:00A.M.

1.1.4. Contractors may review the DFW Airport Website

https://www.dfwairport.com/business/opportunities/procurement/ for information regarding DFW Airport Procurement Process.

1.1.5. The Contractor shall be liable to the DFW Airport Board for all damages suffered by the DFW Airport Board occurring as a result of their work performance.

1.1.6. The Scope of Work shall include, but not limited to, the oversight of all operations, maintenance management and quality control as specified in this scope of work.

1.1.7. Exhibit 2 – Scope of Work Expectations is provided to contractors as additional information only. The frequency may be adjusted during the term of the Contract to meet the Airport’s requirements, at no additional cost to the Airport.

1.1.8. The Contractor's inspections of work performed shall be documented, proactive, professional, and accurate. Communication and correspondence shall be timely and efficient. The quality level shall be maintained as specified in the Contract. DFW Airport reserves the right to perform Quality Assurance

Inspections and/or Surveys. Should these inspections and/or surveys indicate other than an acceptable quality level; the Contractor shall take immediate and appropriate corrective action.

1.1.9. The Contractor and its Subcontractor(s) shall comply with all applicable

Federal, State, and DFW Airport Policies and Procedures.

1.1.10. The Contractor shall be responsible for the collection, removal and disposal of any and all foreign matter and debris, i.e., paper and other waste material from any conservation and cleaning efforts.

1.1.11. The Contractor shall fully cooperate with other Contractors and/or Board personnel and shall not commit any act that shall interfere with the performance of Work by any other Contractor or of Airport Board personnel.

https://www.dfwairport.com/business/opportunities/procurement/

Inasmuch as possible, the Contractor shall not permit the premises or adjacent areas to be unreasonably encumbered with its materials or apparatus.

1.2. Contractor Qualifications

1.2.1. The DFW Airport Board may make such investigations, as it deems necessary to determine the ability and responsibility of any Contractor to perform the Work. All Contractors shall furnish to the DFW Airport Board all such information and data for this purpose, as indicated below. The DFW

Airport Board reserves the right to investigate, substantiate or reject any

Contractors submittal for any reason, at its sole discretion.

1.2.2. Contractor shall demonstrate they have proven experience in providing the specified services in an airport setting.

1.2.3. For the Contractor;

1.2.3.1. Provide a list of five (5) references for which the Contractor has provided services and most recent entities for which Work has been completed. The reference list shall include entities for which Work of similar scope and complexity has been completed by the contractor.

Include the following information;

1.2.3.1.1. Company Name

1.2.3.1.2. Address

1.2.3.1.3. Contact Name

1.2.3.1.4. Phone Number

1.2.3.1.5. Facsimile Number

1.2.3.1.6. E-mail Address

1.2.3.2. List all clients that have in the past two (2) years, terminated its contract with the Contractor prior to the contract's original completion date, as well as decisions by the client not to exercise remaining contract option years. For any contracts listed, give the reason for termination or failure to exercise an option (if known) and the names and telephone numbers of the client official responsible for administering the Contract.

1.2.4. For each Sub-Contractor (if any)

1.2.4.1. Provide a list of at least three (3) different and most recent companies for which Work has been completed by the Proposed Subcontractor.

The reference list should first list public entities for which Work of similar size and complexity has been completed by Proposed Subcontractor.

Include the following information:

1.2.4.1.1. Company Name

1.2.4.1.2. Address

1.2.4.1.3. Contact Names

1.2.4.1.4. Phone Number

1.2.4.1.5. Facsimile Number

1.3. Pricing

1.3.1. Contractor shall submit price for each work listed under Exhibit 3 including pricing for Alternate Work, for each Contract year term.

1.3.1.1. The Scope of Work of this Contract includes the monthly maintenance of the Airport’s Circling Sculpture located at Terminal D. Due to the special maintenance requirements, the Contractor is required to provide pricing for this work as an “Alternate Work”.

1.3.2. Pricing, as submitted by the Contractor under Exhibit 3 - Price Schedule, shall be fixed firm for the term of the Contract for each work listed and shall include but not be limited to; all labor, including Subcontractor(s) if applicable, materials, equipment, and supplies necessary to maintain the facilities, unless otherwise specified.

Part 2. Scope of Work

2.1. General Information

2.1.1. The Contractor shall provide all materials, equipment, supplies, and labor to provide Artwork Maintenance and Conservation Services on an annual basis following the scope of work and specifications of this Contract.

2.1.2. The Contractor shall not interrupt existing utilities serving facilities occupied and used by the Owner or others, except when permitted in writing by the DFW Airport Board Art Program Administrator and then only after acceptable temporary utility services have been provided.

2.1.3. A complete list of all materials used in the maintenance/conservation of the artworks located at Terminal D will be provided to and approved by the DFW

Airport Board Art Program Administrator.

2.1.4. All liquid products shall be pH neutral.

2.1.5. All glass cleaning products shall be non-ammonia, non-abrasive, and non-scented.

2.1.6. If any of the chemicals being used generates hazardous waste, it will be the

Contractor's responsibility to collect and properly dispose of this waste.

2.1.7. The Contractor shall provide to the DFW Airport Board Art Program

Administrator samples of all chemicals to be used in the cleaning process.

2.1.8. All chemicals shall be reviewed and approved by DFW Airport

Environmental Affairs Department prior to using them in the performance of the scope of work.

2.1.9. Prior to commencing work, the Contractor shall be available to meet with the

DFW Airport Board Art Program Administrator to discuss and provide a description of the process to be used, and to provide a listing of chemicals being. It is projected that these meetings will precede and follow when the actual work is performed. Contractor should estimate these meeting to last up to two hours.

2.1.10. Contractor, at its own expense, shall be responsible for determining the most effective and cost efficient methods to minimize response and repair times, and to obtain and manage the supplies, tools, and equipment required for all maintenance treatments. This includes determining the extent to which local stocks of supplies should be maintained versus arranging rapid provision from suppliers, and the extent to which investments in tools or equipment should be made versus acquiring them.

2.1.11. The Contractor shall protect all surrounding surfaces from damage from all causes during the performance of the work.

2.1.12. The Contractor at no expense to the DFW Airport Board, shall repair any work of art that is damaged due to the Contractor's operations, negligence, or chemical applications.

2.1.13. The Contractor, at no expense to the DFW Airport Board, shall promptly replace or repair structures that are damaged due to the Contractor's operations.

2.1.14. The Contractor shall be liable for replacement or restoration charges for any

Airport Board or personal property damaged in pursuance of this Contract through neglect (e.g., water, liquid, or chemical dropping on furniture, floors or carpet, or wall damage from liquid spray).

2.1.15. Contractor shall provide a maintenance schedule that includes projected frequencies and type of work to be performed over the term of this contract.

2.1.16. The Contractor shall maintain the artwork in such a manner as to provide an attractive appearance free of dust buildup, and free of damage to surface area and attachments to the floors and walls.

2.1.17. The scope of work shall include all inspection, documentation maintenance/conservation on a prioritized basis of Classes 1, 2 and 3 art using the following condition codes that describe the level of care associated with each type of artwork.

2.1.17.1. (1) Maintenance treatment required

2.1.17.2. (2) At risk, conservation treatment necessary within 3 years

2.1.17.3. (3) Visual reintegration and cosmetic treatment only.

2.1.18. Sculptures and three-dimensional artworks shall be kept free of scratches, dents, and other defacements.

Part 3. Work Specifications

3.1. Artwork Classifications

3.1.1. The following classifications for the artworks located at Terminal D are based on the artwork's media.

3.1.1.1. Paintings and two dimensional artworks

3.1.1.2. Class 2: Sculptures and three dimensional artworks

3.1.1.3. Class 3: Floor Integrated Medallions, Mosaics and Terrazzo Flooring

3.1.1.4. Terrazzo flooring

3.1.1.5. Silestone Medallions

3.1.1.6. Glass Mosaic

3.2. Artwork Included in the Scope of Work

3.2.1. The following is a list of Artwork included in the Contract. However, the

Airport reserves the right to add additional Artwork to the Scope of Work, under the same terms and Conditions of the Contract:

3.2.1.1. Sol Lewitt, Untitled #1 mural. Located on the north side wall inside of

INS.

3.2.1.2. Sol Lewitt, Untitled #2 mural. Located on the south side wall inside of

INS.

3.2.1.3. Peter Halley, Outside Security painting. Located on the end wall of the Southeast Ticket Hall.

3.2.1.4. Dennis Blagg, Cosmic Big Bend Landscape painting. Located on the end wall of the Northeast Ticket Hall.

3.2.1.5. John Holt Smith, Untitled painting. Located on the wall of the

"Meeter/Greeter Hall”.

3.2.1.6. Stained Glass Artwork located in the chapel in Terminal D 21 by Linda Blackburn

3.2.1.7. Beat Streuli, Untitled photographic positive print on glass. Located on the west glazed wall inside of INS.

3.2.1.8. The following sculptures and three-dimensional works are included in the scope:

3.2.1.8.1. Dennis Oppenheim, Crystal Mountain sculpture. Located in the North Village social area.

3.2.1.8.2. Terry Allen, Wish sculpture. Located at the entrance to the

North Ticket Hall.

3.2.1.8.3. Tom Orr, Untitled #1 sculpture. Located on the south wall adjacent to the west glazed wall inside of INS.

3.2.1.8.4. Tom Orr, Untitled #2 sculpture. Located on the north wall adjacent to the west glazed wall inside of INS.

3.2.1.8.5. Christopher Janney, Circling sculpture. Located at the South

Village social Area.

3.2.1.8.6. Anitra Blayton, Standing Ovation sculpture. Located outside of security at the South Ticket Hall entrance.

3.2.1.9. David Driskell and Jerome Meadows on the Wings of a Dragon sculpture. Suspended from the ceiling of the corridor between the south and center check points.

3.2.1.10. Floor integrated medallions, 20' diameter, artists and locations listed below :

3.2.1.10.1. Richard Zapata, The Highest Power medallion. Located outside of gates D01-02.

3.2.1.10.2. Lane Banks, Untitled medallion. Located outside of gates

D07-08.

3.2.1.10.3. Pamela Nelson, Destination Game medallion. Located outside of gates D11- 12.

3.2.1.10.4. Linda and Ed Blackburn, Louise medallion. Located outside of gates D21- 22.

3.2.1.10.5. Floor integrated Glass Mosaics, 20' diameter, artists and locations are listed below:

3.2.1.10.6. Viola Delgado, Untitled mosaic. Located outside of gates D03-

04.

3.2.1.10.7. Linda Guy, Dance! Don't walk mosaic. Located outside of gates D05-06.

3.2.1.10.8. Beatrice Lebreton, Celebration mosaic. Located outside of gate D-13.

3.2.1.10.9. Ted Kincaid, Untitled mosaic. Located outside of gate D-16.

3.2.1.10.10. Billy Hassell, Early Morning Flight mosaic. Located outside of gates Dl7- 18.

3.2.1.10.11. Athello Beck, Cypress Trees mosaic. Located outside of gates

D23-24.

3.2.1.10.12. Jane Helslander, Untitled mosaic. Located outside of gates

D25-26.

3.2.1.10.13. Judy Smith Hearst, Untitled mosaic. Located outside of gates

D27-28.

3.2.1.11. Terrazzo Flooring, each 30' by 180', artists and locations listed below:

3.2.1.11.1. Nancy Lamb, Get There on Time terrazzo floor. Located at

Skylink station Terminal A North.

3.2.1.11.2. Nancy Lamb, Stamps terrazzo floor. Located at Skylink station Terminal A South.

3.2.1.11.3. Daniel Blagg, Jewel of the Day terrazzo floor. Located at

Skylink Station Terminal B North.

3.2.1.11.4. Daniel Blagg, Spirit Walk terrazzo floor. Located at Skylink

Station Terminal B South.

3.2.1.11.5. Phillip Lamb and Susan Magilow, Flower Power I terrazzo.

Located at Skylink Station Terminal C North inside of security.

3.2.1.11.6. Phillip Lamb and Susan Magilow, Flower Power II

terrazzo. Located at Skylink Station Terminal C South inside of security.

3.2.1.11.7. Benito Huerta, Wings terrazzo. Skylink Stations Terminal D

North and South.

3.2.1.11.8. Brad Goldberg, Over the High Plains of Texas terrazzo.

Located at the Skylink Station Terminal E North and South inside of security.

3.2.1.11.9. Four un-named Medallions located at different locations at

Terminal B, Secure Area.

3.2.1.11.10. Four un-named Medallions located at different locations at

Terminal A – Secure Area.

3.2.1.11.11. Four Un-named Medallions located at different locations at

Terminal E, Secure Area.

3.2.2. Refer to Exhibit 1 – DFW Art Program for photographs of the Artwork.

3.3. Scheduled Maintenance and Conservation

3.3.1. The Contractor shall clean up and remove any debris resulting from the maintenance/conservation treatments.

3.3.2. The Contractor shall provide an Artwork Conservation Tasks schedule which will include the frequency of maintenance/conservation treatments, the schedule for inspection and the submission of all documentation for the term of this contract to the DFW Airport Board Art Program Administrator.

3.3.3. All cleaning and inspection shall be scheduled with DFW Airport Board Art

Program Administrator when application is adjacent to building or public areas. Advance notice may be required in specific areas so air intakes can be closed, and appropriate warning signs can be installed.

3.3.4. The Contractor's lead conservator shall conduct a joint inspection, once per year (or as needed), with the DFW Airport Board Art Program Administrator.

3.4. Repairs

3.4.1. In the event that any restoration/repair work is required to be performed the

Contractor shall:

3.4.1.1. Requested to assess the damage and recommend a course of action for the restoration/repair;

3.4.1.2. Assess and make recommendations to the DFW Airport Board Art

Program Administrator as to whether the artist's studio should be called to perform the restoration/repair.

3.4.1.3. If requested the Contractor shall provide the DFW Airport Board Art with an estimate to perform the restoration/repair;

3.4.1.4. All restoration/repair work requires the DFW Airport Board

Representatives approval prior to beginning any work;

3.4.1.5. The Contractor shall consult with the DFW Airport Board Art Program

Administrator on all repair strategies, prior to contact with the artist;

3.4.1.6. If approved the Contractor shall perform the restoration/repair within two weeks of the approval notice to reduce the risk of additional damage;

3.4.1.7. If the artwork is damaged as a result of the maintenance/conservation process the Contractor shall notify the DFW Airport Board Art Program

Administrator within 24 hours;

3.4.1.8. The Contractor shall file a written incident report within 3 days.

3.4.2. Any materials and supplies which were purchased with DFW Airport funds and remaining after completing the restoration/repair work shall be turned over to the DFW Airport Board Art Program Administrator.

3.4.3. Repair work will be considered as Charge Reimbursable work.

3.4.4. Some artwork has special considerations. In case of damage to the following artwork, repair shall be executed in accordance with the specifications, as follows:

3.4.4.1. Sol LeWitt Mural

3.4.4.1.1. The Contractor might be required to use local services, familiar with LeWitt's work, to repair damage. In case of extensive damage, the Contractor shall determine whether it is necessary to bring a LeWitt assistant from New York to perform the repair. Such repair shall be coordinated with, and approved by, the DFW Airport Board Art Program

Administrator prior to conducting the repair.

3.4.4.2. Beat Streuli

3.4.4.2.1. Certain environmental conditions will cause the photos to fade over time. The photos can be reprinted and replaced by using the digital files.

3.4.4.2.2. At DFW Airport Boards direction the Contractor will be responsible for the removal and replacement of these photographs.

3.5. Paintings and Two-Dimensional Work

3.5.1. The Contractor shall, at the start of the contract, perform an inspection of all paintings and two-dimensional artwork. The inspection shall include, but is not limited to, the following:

3.5.1.1. Surface inspection for cracks, tenting, discoloration, or irregularities.

3.5.1.2. Changes due to environmental conditions such as light and temperature levels.

3.5.1.3. Inspection for stability of stretchers, panels, and wall attachments.

3.5.1.4. Inspection for damage due to interaction with the public.

3.5.1.5. Excess dust accumulation.

3.5.1.6. Changes in the structure of the panel that move the painting out of square and cause surface damage.

3.5.1.7. Damages caused by structural (building) irregularities or settling.

3.5.2. Upon completion of the inspection the Contractor shall deliver a report with pictures documenting their findings to the DFW Airport Board Art Program

Administrator. This report shall be delivered within 15 business days inspection completion.

3.6. Sculpture and Three Dimensional Work

3.6.1. Sculptures and three-dimensional artworks shall be kept free of scratches, dents, and other defacements.

3.6.2. In case of damage, repair should be executed in accordance with the specifications.

3.6.3. Inspection prior to treatments of sculpture and three dimensional artworks shall include:

3.6.3.1. Any change in the structure of the sculpture.

3.6.3.2. Change in the building structure around the sculpture

3.6.3.3. Inspection for damage due to interaction with the public.

3.6.3.4. Recommendations for improvement of the environment.

3.6.4. The Contractor shall not allow dust to accumulate to an extent where the art might be damaged. Any repairs or extensive cleaning required due to

Contractor negligence shall be the Contractor's responsibility.

3.7. Maintenance, Cleaning and Assessment

3.7.1. Annually the Contractor shall meet with the DFW Airport Board Art Program

Administrator to develop that year's schedule for maintenance, cleaning and assessment work.

3.7.2. The Contractor shall perform the following maintenance, cleaning and assessment tasks on an annual basis:

3.7.2.1. Two Dimensional Wall artworks: John Holt Smith, Peter Hally and

Dennis Blagg

3.7.2.1.1. The contractor shall perform a visual inspection every six months, checking for cracks, fading and discoloration or damage.

3.7.2.1.2. If the work is approachable the contractor shall check for physical damage and wear.

3.7.2.1.3. The contractor shall provide routine dusting and if cleaning needs arise, work with the Art Manager to determine the best way to clean.

3.7.2.2. Dennis Oppenheim

3.7.2.2.1. The Contractor shall check fasteners to the surface material yearly to make sure they are tight.

3.7.2.2.2. Replace light bulbs as needed.

3.7.2.2.3. The Contractor shall wipe down the sculpture with denatured alcohol.

3.7.2.2.4. The sculpture shall be dusted by the Contractor using a low-pressure vacuum fitted with a long arm wrapped in a soft cloth and a soft brush to clean out the aluminum shafts.

3.7.2.2.5. An Orvus paste (or similar product) can be used to clean the plexiglass.

3.7.2.3. Terry Allen

3.7.2.3.1. The Contractor shall wax the sculpture once per year, or as needed, with a micro crystalline wax, followed by buffing. Any build-up of fingerprints shall be removed on re-waxing.

3.7.2.3.2. The Contractor shall check the connection point to the floor, for stability upon each site visit.

3.7.2.4. Tom Orr

3.7.2.4.1. There are two pieces of art by Tom Orr, the Contractor will be responsible for maintaining both pieces.

3.7.2.4.2. The conservator shall dust the piece using soft brushes and a low- pressure vacuum and non-abrasive cloths.

3.7.2.4.3. The Contractor shall check the wall attachments at each inspection.

3.7.2.5. Anitra Blayton

3.7.2.5.1. Some of the pieces have been cast with a UV filter and will remain clear. Some pieces have been cast without the UV filter which will intentionally cause the hands to yellow.

3.7.2.5.2. The sculpture shall be dusted by the Contractor using a low-pressure vacuum fitted with a long arm wrapped in a soft cloth and either a soft brush or a non-abrasive cloth.

3.7.2.5.3. The Contractor shall inspect the attachments to the floor and attachments of the individual pieces to the spine of the sculpture.

3.7.2.6. David Driskill and Jerome Meadows

3.7.2.6.1. The Contractor shall clean the sculpture using a low-pressure vacuum and a brush where possible.

3.7.2.6.2. The Contractor shall inspect the spine and all cable attachments to the ceiling.

3.7.2.7. Christopher Janney

3.7.2.7.1. The sculpture shall be dusted by the Contractor using a soft cloth and a soft brush.

3.7.2.7.2. The canisters shall be dusted by the Contractor using a low-pressure vacuum fitted with a long arm wrapped in a soft cloth and a soft brush.

3.8. Floor Integrated Medallions Work

3.8.1. The artwork shall be inspected annually for damage. The inspection shall include:

3.8.1.1. Inspection for dust, dirt, stains, cracks scratches, discoloration, and missing pieces in the mosaic.

3.8.1.2. Inspection for changes in the artwork due to environmental issues such as structural, light, and temperature issues.

3.8.1.3. Damage caused by interaction with the public.

3.8.2. The Contractor shall immediately report any broken mosaic pieces.

3.8.3. The Contractor shall protect the medallion as quickly as possible to reduce the risk of additional breakage.

3.8.4. Contractor shall meet with the DFW Airport Board Art Program

Administrator to develop that year's schedule for maintenance, cleaning and assessment work.

3.9. Training for Custodial and QA Staff

3.9.1. The Contractor shall provide training on artwork maintenance requirements to DFW Airport's custodial service provider staff and DFW Quality Assurance and provide refresher training once per year thereafter.

3.9.2. The training shall include the following subjects:

3.9.2.1. Appropriate cleaning techniques and materials for all areas near the artwork where cleaning materials or equipment could damage the artwork.

3.9.2.2. Limits for motorized floor cleaning equipment.

3.9.3. The Contractor shall provide written maintenance instructions to the DFW

Airport Board Art Program Administrator for review and distribution to DFW

Quality Assurance, DFW Airport's custodial service provider and terminal management.

3.10. Work Hours

3.10.1. Most art conservation work will be required to be performed during evenings, nights or weekends when passenger flow is minimal, and the work can be conducted more efficiently and effectively.

3.10.2. The contractor shall perform the services under this contract when needed.

3.10.3. Performance of the scope of work between the hours of 6 A.M. and 11 P.M.

must be approved by the DFW Airport Board Art Program Administrator.

3.10.4. Certain artwork might only be accessible for scheduled maintenance during late night hours. The accessibility of these locations is at the discretion of the

DFW Airport Board Art Program Administrator. The Contractor shall schedule access with the DFW Airport Board Art Program Administrator.

3.11. Staffing Requirements

3.11.1. Conservator: A professional whose primary occupation is the practice of conservation and who through specialized education, knowledge, training, and experience, formulates and implements all the activities of conservation in accordance with an ethical code such as the AIC Code of Ethics and

Guidelines for Practice.

3.11.2. The lead conservator shall be qualified, knowledgeable, and experienced in the care of contemporary art including murals, sculpture, paintings, photography, mosaics, and electronic arts. The lead conservator or arts professional shall have a minimum of five (5) years of experience in the field of conservation, or fields directly related to the care of fine arts, with a minimum of three (3) years of experience with artwork of the type listed in this specification. Membership in AIC is preferred.

3.12. Contractor’s Personnel

3.12.1. The Contractor's personnel shall conduct themselves in a professional manner at all times, and work within DFW Airport Board guidelines, policies, and procedures.

3.12.2. The Contractor's personnel shall be knowledgeable and qualified to perform the maintenance/conservation tasks specified.

3.12.3. The Contractor's personnel shall be well-versed in the proper operation and safety procedures of maintenance equipment required to perform the specified tasks.

Part 4. Alternate Work

4.1. Management of DFW Airport Circling Sculpture

4.1.1. Circling is an interactive, labyrinth installed at the South Side of Terminal D.

The Sculpture reflects both the notion of planes circling overhead and the action of the passengers themselves as they circle through four concentric rings within the thirty-foot-diameter space. The system was developed by

Artist Chris Janney.

4.1.2. Due to the special maintenance requirements, this work is included in the

Contract as an Alternate Work.

4.1.3. The Circling Sculpture requires special maintenance that can only be provided by an approved maintenance vendor. Artist Chris Janney has a list of such vendors. Mitch Geller with Nudesign is the current approved vendor providing maintenance.

4.1.4. The Contractor shall either become an approved vendor to provide this maintenance services or shall subcontract with a vendor from the list of Artist

Chris Janney approved vendors. Only approved vendors listed on Artist Chris

Janney shall perform this work.

4.1.5. The Scope of Work for maintenance of the Circling Sculpture shall include the following:

4.1.5.1. Mechanical parts

4.1.5.2. Glass walls and fixtures that secure all walls

4.1.5.3. Sensors

4.1.5.4. Canisters

4.1.5.5. Wiring in the floor

4.1.5.6. Computer nucleus

4.1.5.7. Sound system (housed in the terminal communication closet)

4.2. Pricing for Alternate Work

4.2.1. Contractor’s pricing for the maintenance of the Circling Sculpture shall be based on the following:

4.2.2. Monthly maintenance assessment and repairs; approximately three hours.

4.2.3. On-call emergency maintenance repairs; estimated at eight calls per year, with an average length of two hours per event/call.

Part 5. Work Management

5.1. Communication

5.1.1. The Contractor shall submit, in writing, or via email schedules for all work.

The contractor shall work with the DFW Airport Board Art Program

Administrator and Terminal Management in scheduling any major or critical system shut-downs at the Terminals or in other DFW Board facilities. In addition, the Contractor shall notify affected tenants and service providers a minimum of two weeks in advance. Commencement of work shall not start until work is approved by the DFW Airport Board Art Program Administrator.

5.2. Submittals, Reports and Record Keeping

5.2.1. Contractor shall submit a formal report of its maintenance inspections findings for each piece of artwork examined.

5.2.2. The content and format of the formal report is to be determined by DFW

Airport Board Art Program Administrator.

5.2.3. Contractor shall submit its formal report within 10 days of the end of the month in which the maintenance inspection occurred.

5.2.4. Contractor generated reports shall be submitted in both hard-copy and approved electronic formats.

5.2.5. The Contractor shall maintain all records regarding training, maintenance, operations, and repairs to meet regulatory requirements.

5.2.6. The Contractor shall provide reports from all testing organizations to the

DFW Airport Board Art Program Administrator.

5.2.7. Contractor shall maintain a log (maintenance record) of all site maintenance visits that describes all maintenance activities performed and provide an itemized list of costs for all charge/reimbursable work. A copy of the maintenance record shall be submitted at each request for payment.

5.2.8. Contractor shall submit, in writing, or via email schedules for all work. The contractor shall work with the DFW Airport Board Art Program Administrator and Terminal Management in scheduling any major or critical system shut-downs at the Terminals or in other DFW Board facilities. In addition, the

Contractor shall notify affected tenants and service providers a minimum of two weeks in advance. Commencement of work shall not start until work is approved by the DFW Airport Board Art Program Administrator.

Part 6. Charge Reimbursable

6.1. General Requirements

6.1.1. The term "Charge Reimbursable Work" shall mean work specified herein and performed or services rendered by the Contractor or a Subcontractor which are in addition to services described in other parts of the Specifications.

Charge Reimbursable as used in the scope of work applies to parts, supplies and/or labor which DFW Airport will reimburse the Contractor. Examples of

Charge Reimbursable Work are:

6.1.1.1. Work required to repair acts of vandalism, special requested projects, special unscheduled work, and upgrades, as requested and approved in writing by the DFW Airport Board Art Program Administrator.

6.1.1.2. All labor required for scheduled and unscheduled specified services and

Quality Control, regardless of cost, shall be understood to be included in Contract. Since this Contract requires 24/7/365 day on-site coverage, the Contractor will not be reimbursed for labor under the Charge

Reimbursable Work clause unless additional labor beyond the Contract

Requirements as identified in the Mandatory Minimum Staffing Matrix is required for the project and approved in writing by the DFW Airport

Board Art Program Administrator.

6.1.2. Charge Reimbursable Work shall be subject to the following requirements:

6.1.2.1. No Charge Reimbursable Work shall be commenced without the prior written approval of the DFW Airport Board Art Program Administrator.

In emergency situations verbal approval is allowed;

6.1.2.2. Charge Reimbursable work shall be performed at the Straight Time

Rate, as stated on the Price Schedule;

6.1.2.3. Premium Rates only apply if DFW Airport requested a specific person to perform a task, and that request would result in that person having to work beyond his or her normal schedule for the day/week;

6.1.2.4. Unless otherwise approved in advance by the DFW Airport Board Art

Program Administrator, all Charge Reimbursable Work above $3,000 shall be competitively Bid to at least three (3) qualified Service

Providers, Subcontractors or as instructed by the DFW Airport Board

Art Program Administrator. (The term 'Qualified' in this instance pertains to the qualifications of the Service Provider and/or

Subcontractor to perform the Services needed for a specific project.);

6.1.3. All discounts or rebates received by the Contractor or its Subcontractor in connection with the performance of Charge Reimbursable Work shall be credited against the cost charged by the Contractor to DFW Airport Board Art

Program Administrator;

6.1.3.1. The Contractor shall be prepared to provide support for special projects and any additional DFW Airport Board needs, as needed.

6.1.4. Parts and labor costs for approved Work shall be reimbursed to the

Contractor. Charge Reimbursable costs include:

6.1.4.1. Additional labor above that already provided by the Contractor, Upgrade and/or Elective Special Project Work requested by DFW

Airport. Charge Reimbursable Work shall be reimbursed after completion of approved Work;

6.1.4.2. The Contractor's invoice shall include a percentage markup for additional labor (costs incurred beyond the contract requirements as specified in the Mandatory Minimum Staffing Matrix for both the

Contractor and Subcontractors), parts and materials, profit and any other markups for the Subcontractor cost for all Charge Reimbursable

Work. The markups for Charge Reimbursable Work are limited to 15% if the Contractor performs all of the Work. The Contractor is allowed a markup on the Subcontractor's labor, parts and material not to exceed

5%. The Subcontractor is allowed a markup on its labor, parts and material not to exceed 10%. However, the aggregate (total) markup percentages shall not exceed 15% for the combined markup for parts, materials and labor of the Contractor and Subcontractor(s). If the Work is performed by both the Contractor and the Subcontractor the markup is limited to 15% and will be distributed equitably between the

Contractor and Subcontractor(s) based on the percentage of Work performed by each;

6.1.4.3. The Contractor may be asked to manage (coordinate, lead, direct, and perform the given task to its competition) minor repair, alteration, and replacement projects up to $24,999 per repair. Management of projects greater than $25,000 shall be the responsibility of DFW Airport designated departments and shall not be the responsibility of the

Contractor;

6.1.4.4. The Contractor is not entitled to any charge, fee, or markup for management labor costs unless the Contractor actually deploys additional management personnel in connection with the performance of the specified Work identified as Unscheduled or Upgrades. For example, the Contractor is not entitled to any charge, fee or markup in the event existing management personnel are utilized on an overtime status and the project is under $24,999.

6.1.5. Charge Reimbursable Work is NOT guaranteed.

6.1.6. The Contractor shall meet, or make a good faith effort to meet, the MWBE participation percentage requirement for all Charge Reimbursable Work, if applicable.

6.1.7. Since Charge Reimbursable Work is not guaranteed, the contractor shall not rely on Charge Reimbursable Work to meet its SBE participation requirement and/or its projected profit.

6.1.8. Malicious damage, vandalism, substantiated by a Police Report and reported to the DFW Airport Board Art Program Administrator shall be considered for reimbursement under the Charge Reimbursable Work clause. Often what would appear to be abuse or damage intentionally caused by the traveling public, personnel working in and/or utilizing the facilities for normal business activities is considered fair wear and tear and would not qualify for reimbursement. Force Majeure events as described in this specification's

General Terms and Conditions do not apply to the fair wear and tear described in this paragraph. "Third-party" damages are not considered to be a type of damage defined in this Specification.

6.1.9. For charge/reimbursable work and maintenance/conservation of artworks the

Contractor shall provide submittals to the DFW Airport Board Art Program

Administrator prior to commencing work and after completion of work.

Submittals shall include:

6.1.9.1. An Examination Report with Summary of Condition, maintenance recommendations and treatment costs for each artwork that will receive treatment. This report will be provided in writing and on CD to the DFW

Airport Board Art Program Administrator prior to the commencement of any treatments.

6.1.9.2. A Conservation Report with photographic documentation will be provided in writing and on CD to the DFW Airport Board Art Program

Administrator within fifteen working days from completion of treatment.

6.1.10. If specifications require work to be performed in accordance with artists or manufacturer's instructions, the contractor shall obtain and provide a copy to the DFW Airport Board Art Program Administrator.

6.1.11. The contractor shall work with the DFW Airport Board Art Program

Administrator and Terminal Management in scheduling any major or critical system shut-downs at the Terminals or in other DFW Board facilities. In addition, the Contractor shall notify affected tenants and service providers a minimum of two weeks in advance. Commencement of work shall not start until work is approved by the DFW Airport Board Art Program Administrator.

Part 7. Materials and Equipment

7.1. Provided by DFW Airport Board

7.1.1. Water from non-potable or potable water systems (non-pH balanced) and electricity will be available for use. Whenever hoses are connected to outside faucets, anti-siphoning devices (Watts or similar) shall be provided and used by the Contractor.

7.1.2. A reasonable number, as determined by the DFW Airport Board Art Program

Administrator, parking passes will be issued to the Contractor for assigned parking at Terminal D. The assignment of this parking is at DFW Airport's discretion and may be changed, modified or revoked.

7.1.3. Access to Terminal parking, storage of materials and equipment being used for maintenance/conservation treatments shall be coordinated by DFW

Airport Board Art Program Administrator.

7.1.4. The Contractor will be required to work in both the secure and non-secure areas of the Terminals. Contractor should understand that there are certain requirements to be followed when working in secure areas.

7.1.5. The following classifications for the artworks located at Terminal D are based on the artwork's media:

7.1.5.1. Tools and equipment shall be brought into the Terminal through

Ramp access.

7.1.5.2. The Contractor shall secure tools and equipment when not in use.

7.1.5.3. Contractor personnel will need to attend DFW Airport driver's training for operating a vehicle on the Ramp.

7.1.5.4. Contractor's vehicles will need to obtain permits to operate on the

Ramp.

7.1.6. The DFW Airport Board assumes no responsibility for the safeguarding of any of the Contractor's material, equipment, or supplies stored at the worksite and used in the performance of duties.

7.1.7. A complete material list along with Material Safety Data Sheets (MSDS) shall be submitted prior to performing any work. Material lists shall include the manufacturer, model number, and description of all materials and equipment to be used.

7.1.8. The Contractor shall provide a list of all supplies and materials required in the specifications. The Contractor shall furnish the articles, equipment, or processes specified by name in the specifications.

7.1.9. The DFW Airport Board Art Program Administrator shall approve all product changes.

7.1.10. Equipment or materials installed or furnished without prior approval of the

DFW Airport Board Art Program Administrator might be subject to rejection.

In which case the Contractor shall remove the rejected materials in a timely fashion.

7.1.11. The Contractor shall provide pH neutral or distilled water as may be required.

Water from non-potable or potable water systems (non-pH balanced) and electricity will be available for use. Whenever hoses are connected to outside faucets, anti siphoning devices (Watts or similar) shall be provided and used by the Contractor.

7.2. Contractor Owned Equipment

7.2.1. Contractor shall maintain all machines, tools, and equipment in satisfactory operating conditions as required to perform the work under this Contract. The

DFW Airport Board Art Program Administrator shall approve all tools and materials used on DFW Airport property.

7.2.2. All power driven equipment shall be of the industrial type, mechanically sound, safe to operate, and meeting emission control standards and mandates. Equipment shall be inspected on a regular basis. Damaged equipment shall be repaired or replaced as soon as damage is detected.

Electrical type equipment shall be capable of operation at the existing DFW

Airport supplied outlets and voltages.

7.2.3. Machinery requirements listed under this Section are NOT intended to be a restriction of specific manufacturers or models, unless so stated. Specific mention of the manufacturers is intended as a guide to illustrate the final product of the maintenance operations desired.

7.2.4. The Contractor shall use only equipment and tools fitted with all required safety features to assure safe operation. All equipment used shall be maintained in top working condition at all times.

7.2.5. Contractor is responsible for furnishing lifts, scaffolding or other means of reaching high spaces as needed to perform the work described herein.

Part 8. Quality Control

8.1. Governing Codes and Standards

8.1.1. Codes and standards listed throughout these specifications are minimum standards.

8.1.2. Where Specification requirements call for a higher standard, the

Specification will take precedence over all referenced codes and standards.

8.1.3. The Contractor shall comply with all applicable federal, state, DFW

Airport Policies, and local laws, ordinances, rules, and regulations pertaining to the performance of the work specified herein.

8.1.4. The Contractor shall perform art conservation and maintenance work using the ethical and professional standards of the American Institute of

Conservators as interpreted by DFW Airport Board and as further specified herein.

8.1.5. Throughout the duration of the Contract, the Contractor and Subcontractors shall conform to the applicable Federal, State, and local regulations, laws and ordinances pertaining to air pollution.

8.1.6. The following is a list of organizations and their abbreviations where referred to in the specifications as standards of construction:

8.1.6.1. AIC-American Institute of Conservators

8.1.6.2. EPA-Environmental Protection Agency

8.1.6.3. OSHA-Occupational Safety and Health Administration

8.1.7. The Contractor shall provide all labor, supplies, equipment, and materials to perform the maintenance/conservation treatments of the listed artworks.

Part 9. Warranty

9.1. General Requirements

9.1.1. The Contractor shall provide manufacturer's standard warranty for all new materials and equipment installed under their Contract. Contractor shall coordinate with the Airport Board Representative the length and condition of the warranty for each installation.

9.1.2. All work will be performed in a manner that minimizes disruption to DFW

Airport business, employees, and traveling public. Where interruptions or disruptions are inevitable, the Contractor shall utilize methods and procedures coordinated with, and approved by, the DFW Airport Board Art

Program Administrator and Terminal management.

9.1.3. The Contractor shall prepare and submit all paperwork required for warranty expense reimbursement. All expenses reimbursed under the warranty shall be directed to the Airport Board Representative.

9.1.4. The Contractor and DFW Airport Board Art Program Administrator shall jointly enforce the warranty.

9.1.5. Codes and standards listed throughout these specifications are minimum standards.

Part 10. Safety Provisions

10.1. Regulatory Requirements

10.1.1. Safety practices shall include, but are not limited to, the following requirements:

10.1.1.1. All applicable provisions of the Occupational Safety and Health Act.

10.1.1.2. Accident Prevention Manual for Industrial Operations, National

Safety Council.

10.1.1.3. Applicable state and local safety operating procedures.

10.1.1.4. DFW Airport Board's safety practices.

10.1.2. Contractor shall provide manufacturer's standard warranty for all new materials and equipment installed under their Contract. Contractor shall coordinate with the Airport Board Representative the length and condition of the warranty for each installation.

10.2. General Safety

10.2.1. The Contractor shall be wholly responsible for proper safety practices and safeguards for its employees and the general public. The Contractor shall instruct its employees in appropriate safety measures and inform them of their obligation to obey existing regulations. In addition, the Contractor shall not permit use of equipment in roadways, traffic lanes, and vehicle parking areas or other locations in a manner to create safety hazards.

10.2.2. The Contractor shall provide appropriate warnings for all slippery areas resulting from his work.

10.2.3. Contractor shall adjust his work schedule to respond to weather conditions, to protect the safety of personnel or public, equipment and environment.

10.2.4. The Contractor shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury or loss to all employees on the work site and others persons including, but not limited to, general public who may be affected.

10.2.5. The Contractor shall report promptly to the DFW Airport Board Art Program

Administrator all accidents in connection with the performance of the work which results in death, any injury requiring medical treatment other than first aid administered at the jobsite, or property damage, giving full details and statements of witnesses. A written report addressed to the DFW Airport

Board Art Program Administrator shall provide full details and include witness statements. This report shall be submitted to the DFW Airport Board Art

Program Administrator within 8 hours of the accident or event to ensure proper notification to the proper authorities.

Part 11. Security Provisions

11.1. Access

11.1.1. Gates, secure areas that are padlocked, parking areas, rooms or closets might require special keys. The Contractor may be assigned these keys to get access to these areas. It is the Contractor's responsibility to lock these areas after tasks are done. Failure to secure these areas may subject the

Contractor to criminal arrest. The Contractor is responsible for any damage done to Airport property due to gates left unlocked and areas left unsecured.

11.1.2. If areas of vehicular traffic, vehicular access, pedestrian traffic or access are to be sectioned off, the Contractor shall submit a schedule of work two weeks prior to the scheduled date. Work shall not commence without the approval of the DFW Airport Board Art Program Administrator. Established schedules may be approved for the duration of the contract, but might need to change if events warrant such a change.

Part 12. Records-Keeping and Reporting

12.1. Reports

12.1.1. Reports shall be submitted in approved electronic formats.

12.2. Records

12.2.1. The Contractor shall maintain all records regarding training, maintenance, operations, and repairs to meet regulatory requirements.

12.2.2. The Contractor shall provide reports from all testing organizations to the

DFW Airport Board Art Program Administrator.

12.2.3. Contractor shall maintain a log (maintenance record) of all site maintenance visits that describes all maintenance activities performed and provide an itemized list of costs for all charge/reimbursable work. A copy of the maintenance record shall be submitted at each request for payment.

END OF GENERAL SPECIFICATIONS AND SCOPE OF WORK