01a Floating Fuel Hoses SOW for Source Sought (15 Oct 20).pdf

Statement of Work for: Procure Two Long Length Floating Hoses and Reels for Facility 990, Thule Air Base, Greenland

STATEMENT OF WORK

FOR

PROCURE TWO LONG LENGTH FLOATING HOSES

AND REELS FOR FACILITY 990,

THULE AIR BASE, GREENLAND

Prepared By:

DLA ENERGY EUROPE & AFRICA

with extracts and input from Thule AB, Greenland 821 SPT/CE

PREPARATION DATE: 15 October 2020

REVISION NUMBER: 1.3

1 SCOPE

This effort shall furnish all materials, equipment, labor and personnel necessary to plan, design, manage, procure deliver and receive two (2) sets of new floating hoses, including all necessary fittings, and with their associated hose reels and accessories identified.

The hoses are required to be compatible with the existing hoses and connections that are at the waterfront offloading facility near the Thule Air Base (AB) pier.

All work is to be accomplished IAW the present code requirements, as stated below. A complete and usable product shall be furnished to Government and delivered per the guidance below.

The hose and reel replacements are at/associated with the following facility/Real Property asset: Facility 990 - Liquid Fuel Off-Shore Unloading Facility

1.1 BACKGROUND

The site uses four (4) tanker offloading hoses to execute the offloading of the annual fuel delivery. The older pair of these hoses (funded for purchase in January 2002) are well beyond their life expectancy and are showing signs of delamination and bulging. Also, the associated hose reels, property that has been in use even prior to the older pair of hoses, no longer have functioning hydraulics and braking, putting the operators in an unsafe situation, and no repair parts are produced for these reels any longer. Two (2) new sets of hoses and reels, with all the necessary fittings, are required to be procured and delivered to Thule AB prior to the next tanker offload in the summer of 2021.

2 REQUIREMENTS

2.1 GENERAL

This effort shall procure and have delivered, to the Port of Fredericia, Denmark, two (2) sets of new floating hoses, including all necessary fittings, with their associated hose reels and accessories. The effort shall provide all materials, labor, equipment, and supervision necessary to deliver, receive and inspect the two (2) new hose and reel assemblies.

Specifications: The hose and reel assemblies will consist of the following items:

1. Quantity of 2 each – Fuel Oil Reeling System containing:

8 inch x 600 foot (8” x 600’) floating Manuli (or equal) H1944 – 8-PLY Textile Long

Length Hose

Reel drum and drive frame as per specifications on drawing P14145-DE-001-01-02

(See Page 7) o Refueling hose drum & support frame capable of accommodating 8-inch x

600’ bunker hose H1944 – 8-PLY Manuli (or equal) Hose o Hydraulic motor drive unit c/w failsafe brake o Electro/hydraulic power unit (7.5 kW - 10 HP) o Direct-on-line electric starter unit (7.5 kW - 10 HP) o Electrical Supply Main 208 volts 3 phase 60 Hz o Hydraulic Piping: 316L Stainless Steel – Metric o Hydraulic Fittings 316L Stainless Steel – Double Ferrule – Metric

208 volt, 3-phase, 60 Hz Hydraulic Power Unit (HPU) should be integrated onto reel with a 10 HP (7.5 kW) capacity electric motor

Standard Documentation Pack, Manufacturing Data Book and Factory Pressure

Testing Certifications

2. Quantity of 4 each – Hydrasearch Co. (or equal) – Pig Catcher

3. Freight costs must be included to Port of Fredericia, Denmark. All materials must be delivered as one shipment NLT 15 MAY 2021.

The hoses must be assembled onto the associated reels prior to shipping from the manufacturer’s facility to the Port of Fredericia, Denmark. Proper coordination and advance communication must be provided with the government representatives to allow for Factory

Acceptance Testing (FAT) and to witness the final assembly/spooling of the hoses onto the reels before they are shipped. Government points of contact will be provided upon contract award. FAT to include as a minimum:

Reel system light run functional test

Hydraulic system, hydraulic pressure tested - 1.5 x Max Working Pressure

Hydraulic system cleaned & flushed to ISO 17/15/12

Hydraulic system sealed/capped after flushing

2.2 PROGRAM PLANNING and MANAGEMENT

2.2.1 Permits - The manufacturer shall obtain all applicable work permits and customs forms necessary to deliver the final hose and reel assemblies to the Port of Fredericia, Denmark. The equipment shall be certified for ocean transportation in accordance with commercial shipping regulations. Ocean transportation points of contact will be provided at contract award.

2.3 DELIVERABLES

2.3.1 Language and Measurements - All literature, measurements, and received measurements shall be in English, and utilize where possible Society of Automotive Engineers (SAE) units of measure. Unit of measure exceptions shall only be accepted for filtering measurements, water chemistry, and equipment literature that was originally written with metric measurements.

2.3.2 Final Records, Warranty and O&M Documentation - No later than 3 weeks after final inspection, deliver final documentation shall be 2 each digital copy in PDF format. These shall be sent to following: 21 CONS/Detachment 1, 821 SPTS/CEP. The manufacturer shall deliver 2 sets of documentation for both hose and reel assemblies to include specification documents and manuals. These shall include as a minimum, but not limited to:

• Hose specifications and technical acceptance documents

• Hose Factory Pressure Testing Certifications

• Hose reel operations and maintenance manuals

• Warranty documents

• O & M manuals:

o O&M manuals shall include:

Major components with manufacturer’s datasheets and information Manufacturers recommended maintenance actions and schedule/cycle Manufacturers anticipated life expectancy of the hoses List of manufacturers recommended spare parts Test Certificates IAW reference documents

DRAWINGS/PHOTOS:

Old Hose and Reel Sets – Hoses Funded for Purchase in 2002, Reels Predate Hoses

Old Hose Delamination and Bulges – July 2019

Old Hose Delamination and Bulges – July 2019