018-25 IFB Patrol Briefing Room Wall Divider.pdf

DOUGLAS COUNTY GOVERNMENT

Finance Department ~ Purchasing Division

100 Third Street, Suite 130

Castle Rock, Colorado 80104

Telephone: 720-673-4135 www.douglas.co.us

INVITATION FOR BID (IFB)

NO. 018-25

PATROL BRIEFING ROOM WALL DIVIDER

YOUR BID RESPONSE MUST BE RECEIVED NO LATER THAN

JUNE 18, 2025 @ 2:00PM

BIDDER'S CERTIFICATION

We offer to furnish to Douglas County the materials, supplies, products and/or services requested in accordance with the specifications and subject to the terms and conditions of the purchase(s) described herein:

BIDDER:

ADDRESS:

CITY: STATE: ZIP:

TELEPHONE NUMBER: FAX NUMBER:

EMAIL:

BY:

(Printed or Typed Name)

(Written Signature)

TAXPAYER I.D. NUMBER:

Signature constitutes acceptance of all terms and conditions listed on this form and all documents attached.

Bids shall be received ELECTRONICALLY ONLY through the Rocky Mountain E-Purchasing/BidNet System website at (www.bidnetdirect.com/colorado/douglas-county-government). All bid responses should consist of one (1)

PDF document with the bidders name as the first word in the document name. It is the sole responsibility of the bidder to see that their bid response is received on time. Bids will not be considered which are received after the time stated.

Douglas County officially distributes solicitation documents through the Rocky Mountain E-Purchasing System only. Copies of solicitations obtained from other sources are not considered official copies and the County cannot attest to their accuracy. All

BidNet website/system questions must be addressed with BidNet Vendor Support at 800-835-4603, option 2.

Douglas County Government reserves the right to reject any or all bids, to waive formalities, informalities, or irregularities contained in a said bid and furthermore, to award a contract for items herein, either in whole or in part, if it is deemed to be in the best interest of the County to do so. Additionally, we reserve the right to negotiate optional items and/or services with the successful bidder.

http://www.douglas.co.us/ http://www.bidnetdirect.com/colorado/douglas-county-government

PROJECT OVERVIEW:

Through this Invitation for Bid (IFB), the Department of Facilities, Fleet & Emergency Support Services (FFESS) of Douglas County Government, hereinafter referred to as the County, respectfully requests bids from responsible and highly-qualified contractors for the provision of one (1) Paired Panel Operable Wall System at the Douglas

County Sheriff’s Office Patrol Briefing Room.

This project includes all planning, design, mobilization, materials, labor, demolition, disposal and construction/installation, and insurance needed for the successful completion of a Patrol Briefing Room Wall

Divider.

The Patrol Briefing Room is located at the Douglas County Sheriff’s Office in the Robert A. Christensen Justice

Center at 4000 Justice Way, Castle Rock, Colorado, 80109.

This project’s targeted completion date is October 31, 2025.

Specifics of this project include:

• Removal and disposal of one (1) existing operable wall and pocket door system.

• Furnishing and installation of one (1) new operable wall and pocket door system. The approximate measurements are: 32' 9" x 10' 0".

• The new Paired Panel Operable Wall System should include:

o Minimum of 52-STC (Sound Transmission Class) o Manually operated paired panels o Welded steel frame construction o Steel faces with acoustical substrate o Continuous contact horizontal top sweep seals o 2" automatic bottom seals o Telescopic closure panel with seal o One (1) ADA-compliant pass-through door.

o One (1) full-height storage pocket door - vinyl finish to match panels in a choice of manufacturer's standard colors.

o New steel track and trolley system.

o Manufacturer's warranty on materials and labor – please specify the warranty on parts and labor.

Respondents to this IFB shall meet all of the following minimum requirements:

1. Experience: at least ten (10) years in sales, installation and service of Paired Panel Operable Wall Systems

2. License/Certification: recognized by the manufacturer of the Paired Panel Operable Wall System as a

Certified Installer.

3. Location: must have a physical office located within 100 miles of Castle Rock, CO.

4. After-Sales Service: must be able to provide complete service for installed product and maintain a complete assortment of necessary spare parts.

TENTATIVE PROJECT CALENDAR:

May 20, 2025 Invitation for Bid (IFB), Posted on the Rocky Mountain E-Purchasing System

June 3, 2025 Deadline for the submission of Vendor Questions

June 10, 2025 Vendor Questions/Answers Posted on the Rocky Mountain E-Purchasing System

June 18, 2025 Invitation for Bid (IFB), Responses due before 2:00 PM

June 2025 Vendor Interviews, if necessary

July 2025 Award of IFB

July 16, 2025 Project Start Date

October 31, 2025 Project Completion Date

GENERAL BID CONDITIONS AND PROVISIONS:

All bids must be submitted on the forms provided and in accordance with all terms, conditions, specifications, and stipulations contained herein. Bidders shall carefully read and be familiar with all terms, conditions, specifications, and stipulations contained in this IFB, which shall become part of the final contract.

All bids must be signed by a duly-authorized official of the company. The completed and signed bid (together with all required attachments) must be upload to the Rocky Mountain E-Purchasing System before the due date and time shown on Page 1.

All participating bidders, by their signature hereunder, shall agree to comply with all of the conditions, requirements and instructions of this IFB as stated or implied herein. Any alteration, erasure or interlineation by the bidder in this

IFB shall constitute cause for rejection by the County. Exceptions or deviations to this IFB must not be added to the

IFB pages and must be on company letterhead and accompany the bid response.

Bids shall be firm quotations subject to acceptance or rejection within ninety (90) days of the bid opening date.

The County will not be responsible for any goods delivered or services performed without its purchase order, signed by an authorized representative of the County’s Purchasing Division.

The successful bidder will be required to provide proof of and the required limits of liability insurance, including

Workers’ Compensation. This proof of insurance must be in the form of a “Certificate of Insurance” and must show coverage in the amounts specified by the Laws of the State of Colorado for the duration of a contract issued as a result of this IFB. Additionally, the County must be notified of any changes occurring in this coverage and the successful bidder must demonstrate to the County that such changes do not in any way affect the minimum liability insurance required for this bid.

All information submitted in response to this IFB may be subject to disclosure under the Open Records Act.

Bidders are discouraged from providing information that they consider confidential and/or privileged as part of a response to this IFB. If any portion of your response is identified as proprietary and/or confidential, a redacted copy must be uploaded to the Rocky Mountain E-Purchasing System with your original response.

The successful bidder may be required, as a provision of this IFB, to submit proof of compliance with governmental health and safety codes, regulations and standards, as appropriate.

The County reserves the right to waive any technical or formal errors or omissions and to reject any and all bids, or to award a contract for the items herein, either in part or in whole, if it deems it to be in the best interest of the

County to do so.

The successful bidder shall be in complete compliance with all of the specifications, terms and conditions of this

IFB as outlined above. The County shall have the right to inspect the facilities and equipment of the successful bidder to ensure such compliance.

No bid shall be accepted from, and no contract will be awarded to, any person, firm or corporation that is in arrears to the County, upon debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the County, or that has failed to attain or demonstrate compliance with any law, ordinance, regulation, or contract term or condition as may be provided for or required in any County contract, or that may be deemed irresponsible or unreliable by the County. Bidders may be required to submit satisfactory evidence that they have a practical knowledge of the particular work bid upon and that they have the necessary financial resources to perform and complete the work outlined in this IFB.

The contractor agrees to abide by all the laws, regulations and administrative rulings of the United States, the State of Colorado and the County of Douglas, securing all necessary licenses and permits in connection with this IFB.

All materials furnished or services performed under the terms of a contractual agreement issued as a result of this

IFB shall comply with the requirements and standards specified in the Williams-Steiger Occupational Safety and

Health Act of 1970 (Public Law 91-596), as well as with other applicable federal, state and local codes.

In the event that this IFB requires a formal contract to be prepared by the County, the successful bidder will properly sign and furnish any bonds, insurance, Workers’ Compensation, etc. as may be required by the County within ten (10) days (unless a longer period is allowed by the County) from the date of receipt of the formal contract forms.

All bidders must take into consideration that only the County’s contract documents will be used in the finalization of any agreement issued as a result of this IFB. Bidders are responsible for reviewing such documents prior to submitting their response.

All bidders must submit written disclosure of any known potential conflicts of interest that may result during the course of performance of the services listed herein.

SPECIAL BID CONDITIONS AND PROVISIONS:

The successful bidder will be responsible for completing all construction related to this project as indicated within the bid documents. In addition, the successful bidder will be responsible for working cooperatively with all of

Facilities, Fleet & Emergency Support Services (FFESS) and Sheriff’s Office staff.

All construction and installation must be completed no later than October 31, 2025. Completion shall be defined as complete to the extent that the area(s) can be used for their intended function without any safety or restrictive use contingencies. It is imperative that the successful bidder works closely with the County staff in the coordination of this project. All punch list work must be completed within thirty (30) days after the final walk-through by the

County and the Contractor.

The Contractor shall be responsible for repairing any damage to work under this contract, including but not limited to any and all theft and vandalism, as well as damage from work by any and all subcontractors.

The Contractor shall arrange a pre-construction walk-through with representatives from the County to mark and document existing damage to any and all site features. The contractor shall be responsible for any and all new damage to the existing site not documented and shall bear the expense of any necessary repairs to the satisfaction of the County.

The Contractor will be responsible for removing any debris generated by its crew during this project, and, furthermore, must ensure the proper cleanup of the work area at the end of each day and at the completion of the project. The contractor shall provide safe and adequate access at all times and provide adequate marking and barricading during the course of construction.

The completed project must meet with the final approval of the County prior to payment. Appearance and safety of the finished work are of primary importance in all phases of this project. Any portion of the work may be rejected due to appearance or structural imperfections that create hazards to users. The successful contractor shall submit, to the County, a detailed construction schedule with the required completion date.

The County does not expect the Lump Sum cost of this IFB to exceed $50,000. In the event that it does exceed

$50,000, it will be necessary for the respondent to submit Bid, Performance, and Payments Bonds on Douglas

County Bond forms.

All bid responses shall include a detailed “final” list of all sub-contractors. The contractor and all sub-contractors must be licensed in Douglas County, Colorado.

Public safety is of primary importance. The contractor shall maintain the work site in a secure and safe manner. All equipment and material stockpiled on the site will be contained within designated staging areas during construction.

As needed, barricades and other suitable methods will be employed. The cost of such security measures shall be borne entirely by the contractor.

All bid responses shall include all of the information requested in this IFB and any additional data that the respondent deems pertinent to the understanding and evaluation of the said bid response. The respondent should not withhold any information from the written response in anticipation of presenting the information orally since oral presentations may not be solicited.

All bid responses submitted shall become the property of the County. At the discretion of the County, respondents may be requested to make presentations as part of the evaluation process. The County will not reimburse the respondents to this IFB for any costs associated with the preparation and submission of said responses or in preparation for and attendance at a presentation.

BADGE ACCESS TO COUNTY FACILITIES:

This contract requires access to facilities within Douglas County, including law enforcement and judicial buildings that may contain Criminal Justice Information (CJI) material. As such, Douglas County will perform prescreening background checks of successful bidders and associated personnel. In addition, successful bidders and associated personnel must pass state and federal fingerprint and background checks prior to the start of work and access to any Douglas County facility. To complete the fingerprinting and background checks, successful bidders and associated personnel must set up vendor accounts with the Colorado Bureau of

Investigations (CBI): https://cbi.colorado.gov/sections/biometric-identification-and-records-unit/new-accounts.

Depending on access requirements, the successful bidders and associated personnel may be required to sign additional CJIS security addendum.

The successful bidder shall supply a complete list of associated personnel to Douglas County with at least two potential alternative workers who will be responsible for performing services under this contract. Only these individuals will be allowed on Douglas County premises to perform services once confirmed to have passed background checks and CJIS Training.

ETHICAL STANDARDS:

It shall be a breach of ethical standards for any person to offer, give, or agree to give any employee or former employee, or for any employee or former employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other capacity in any proceeding of application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or IFB therefore.

It shall be a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

In the event that any gratuities or kickbacks are offered or tendered to any County employee or representative, the bid response shall be disqualified and shall not be reinstated.

ETHICSPOINT/NAVEX GLOBAL:

Douglas County is committed to an environment where open, honest communications are the expectation, not the exception. Douglas County has implemented a phone and Internet-based reporting system called EthicsPoint/Navex

Global. The reporting system allows employees to report issues or concerns that they may have in an anonymous and confidential manner. We consider it a critical component in providing a safe, secure, and ethical workplace.

An option within the system allows for vendors to also report an issue. As a vendor, you are in a position to observe not only questionable or unethical behavior by our employees but also identify areas that you would like to make a suggestion for change. By calling 1-888-337-3094 or logging-in on the Internet to www.ethicspoint.com and entering Douglas County Government, you can file a report, offer a suggestion or voice a concern. Online instructions are available on how to use the system. The EthicsPoint/Navex Global system also offers a follow-up/response mechanism. You can be assured that this is a fast, easy, and confidential system.

https://cbi.colorado.gov/sections/biometric-identification-and-records-unit/new-accounts http://www.ethicspoint.com/

NON-COLLUSIVE BIDDING CERTIFICATION:

By the submission of this bid, the bidder certifies that:

1) The bid has been arrived at by the bidder independently and has been submitted without collusion with any other bidder.

2) The contents of the bid have not been communicated by the bidder; nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith, and will not be communicated to any such person prior to the official opening of this bid.

3) No bidder shall submit more than one bid, to include an alternate bid or bids, for this purchase.

NON-DISCRIMINATION IN EMPLOYMENT:

In connection with the performance of work under a contract issued as a result of this IFB, the successful bidder must agree not to refuse to hire, discharge, promote or demote, or to discriminate in matters of compensation against any person otherwise qualified, solely because of race, color, religion, national origin, gender, age, military status, sexual orientation, marital status, or physical or mental disability. The successful bidder must further agree to insert the foregoing provision in all subcontracts hereunder.

INDEMNIFICATION:

Indemnification by the County. The County cannot and by this agreement does not agree to indemnify, hold harmless, exonerate or assume the defense of the bidder or any other person or entity whatsoever, for any purpose whatsoever.

Indemnification by the Bidder. The bidder shall defend, indemnify and hold harmless the County, its officers, agents and employees from any and all claims, demands, suits, actions or proceedings of any kind or nature whatsoever, including Workers’ Compensation claims, in any way resulting from or arising out of any agreement issued as a result of this IFB; provided, however, that the bidder need not indemnify or save harmless the County, its officers, agents and employees from damages resulting from the negligence of the County’s officers, agents and employees.

INDEPENDENT CONTRACTOR:

The bidder is an independent contractor. Notwithstanding any provision of this Agreement, all personnel assigned by the bidder to perform work under this Agreement shall be and remain at all times, employees of the bidder for all purposes. THE INDEPENDENT CONTRACTOR IS NOT ENTITLED TO WORKERS’ COMPENSATION

BENEFITS THROUGH THE COUNTY AND IS OBLIGATED TO PAY FEDERAL AND STATE INCOME

TAX ON ANY MONIES EARNED PURSUANT TO THE CONTRACT RELATIONSHIP.

ASSIGNMENT OF PURCHASE ORDER OR CONTRACT:

A bidder may not assign or otherwise transfer any of its rights or obligations under any purchase order or contract made and entered into pursuant to the County IFB without the prior written approval of the County Purchasing

Division.

CANCELLATION:

The County reserves the right to cancel the whole or any part of a contract issued as a result of this IFB due to failure of the bidder to carry out any term, promise or condition of the contract. The County will issue a written notice of default to the bidder for failing to act in compliance with the terms and conditions of such contract.

EXAMINATION OF RECORDS:

The bidder agrees that the County shall, until the expiration of three (3) years after the final payment under an agreement issued as a result of this IFB, have access to and the right to examine any directly pertinent books, documents, papers and records of the bidder involving transactions of such agreement.

PRICE, PAYMENT, AND DELIVERY:

1) All prices shall be firm and fixed for the specified time frame.

2) All payment terms shall be “Net 30”; consideration will be given to any discounts offered for payments made earlier than “Net 30”, please explain.

3) In an effort to improve efficiency, Douglas County encourages the use of purchasing cards to make payments.

Under this method, payments are made after the verification of the receipt of the goods and services and following the receipt of a proper invoice. Please confirm if this would be an acceptable payment option.

4) All deliveries will be “F.O.B. ~ Destination”

TAXES:

All price quotations shall reflect all applicable tax exemptions for Douglas County:

1) Federal Registration Number: 84-6000761

2) State Registration Number: 98-04428

COOPERATIVE PURCHASING:

Douglas County encourages cooperative purchasing in an effort to assist other agencies to reduce their cost of bidding and to make better use of taxpayer dollars through volume purchasing. Contractor(s) may, at their discretion, agree to extend the prices and/or terms of the resulting award to other state or local government agencies, school districts, or political subdivisions in the event they would have a need for the same product/service. Usage by any entity shall not have a negative impact on Douglas County in the current term or in any future terms. The

Contractor(s) must deal directly with any governmental agency concerning the placement of purchase orders/agreements, freight/delivery charges, contractual disputes, invoices, and payments. Douglas County shall not be liable for any costs or damages incurred by any other entity.

REFERENCE LISTING:

Bidders shall furnish a list of three (3) current references for projects of similar scope and size. All references must include the project name/description/cost, project manager, address, telephone number, and email address. The inability to contact references may be cause for rejection of your bid response.

QUESTIONS/INQUIRIES/ADDENDUMS:

All questions related to this IFB must be submitted ELECTRONICALLY ONLY through the Rocky Mountain E-

Purchasing System website at (www.bidnetdirect.com/colorado/douglas-county-government). Please enter only one (1) question per line.

Questions will be received until 5:00pm on Tuesday, June 3, 2025. Responses to all questions will be posted on the

Rocky Mountain E-Purchasing System no-later-than Tuesday, June 10, 2025.

If it becomes necessary to revise any part of this IFB or if additional data is necessary to enable an exact interpretation of the provisions of this request, an addendum will be issued. It is the responsibility of the respondent to ensure that they have received all addendums prior to submitting their IFB response.

EXHIBITS:

1) Exhibit “A” ~ Construction Contract (for information only) http://www.bidnetdirect.com/colorado/douglas-county-government

INVITATION FOR BID (IFB) #018-25

DOUGLAS COUNTY GOVERNMENT

PATROL BRIEFING ROOM WALL DIVIDER

BID SCHEDULE

This bid is for the provision of one (1) Paired Panel Operable Wall System. All bids must be submitted on the following bid schedule. The County will select one (1) respondent only in its final decision. Douglas County Government reserves the right to reject any or all bids, or accept any presented, which meet or exceed the specifications which are deemed to be in the best interest of Douglas County. Douglas County will not be bound to accept the low bid. Douglas County reserves the right to waive formalities or informalities contained in said bid and to negotiate any optional items with the successful bidder.

LUMP SUM COST SHALL INCLUDE ALL PLANNING, DESIGN, MOBILIZATION, MATERIALS, LABOR, DEMOLITION, DISPOSAL, CONSTRUCTION/INSTALLATION, AND INSURANCE REQUIRED TO

COMPLETE THIS PROJECT, AS APPROVED BY THE COUNTY.

LUMP SUM COST: $

COMMENTS:

OFFICE ADDRESS (WITHIN 100 MILES OF CASTLE ROCK, COLORADO):

CONFIRMATION OF STATUS AS CERTIFIED INSTALLER:

CONFIRMATION OF 10 YEARS EXPERIENCE:

AFTER-SALES SERVICE INFORMATION:

WARRANTY INFORMATION:

LIST OF SUBCONTRACTORS (IF NONE, PLEASE STATE “NONE”):

REFERENCE #1:

REFERENCE #2:

REFERENCE #3:

(please provide additional reference/information sheet(s), as necessary)