0168-K.pdf

0168-K INVITATION FOR BID

STATE OF WYOMING

DEPARTMENT OF ADMINISTRATION & INFORMATION

PURCHASING SECTION

May 19, 2025 INVITATION FOR BID Buyer: Brenda Crozier

The Department of Administration and Information, Purchasing Section, will receive bids through the Public Purchase On-Line

Bidding System on this form, until 2:00:00 p.m. on June 10, 2025, for furnishing the materials, supplies, equipment and/or services, as shown below and/or attached hereto; delivered and installed in Cheyenne, Wyoming with

TRANSPORTATION CHARGES PREPAID and in accordance with bidding conditions, drawings, specifications and/or special provisions attached.

(For: Wyoming State Construction Department) Bid Number: 0168-K

Hathaway Building Fourth Floor Furniture Purchase $____________________Total Bid

Having read and examined the Invitation for Bid, including Bidding Conditions and Exhibits A.1, A.2, A.3, B.1, B.2, B.3, B.4 and C (C needs to be included with this form) for the above referenced project and all addenda, if any, the undersigned bidder proposes to enter into a purchase order or contract to provide the items and perform all work required by and in accordance with this Invitation for Bid for the sum(s) listed on the Bid Form.

Exhibit C Bid Worksheet includes unit prices for single furniture items and includes complete installation, all design, labor, materials, freight charges, taxes, insurance, equipment, furniture enhancements, project management, and supervision to deliver and install. Bidders shall provide the discount rate off list price for the full line, along with the unit prices, for each item specified. In the event that quantities greater than the total specified are required, the unit price will be used as the basis for adjustment to the contract sum for the actual quantity of items provided. The unit prices shall be valid through August 31, 2025, allowing the Agency to add or deduct specific items.

The proposer must confirm on Exhibit C the name of the specified manufacturer who will provide each item and the manufacturer’s item number. All lines in Exhibit C must be submitted with all blanks filled in. (See specifications in

Exhibits A and B, attached hereto.)

Substitution Requests shall be submitted individually as indicated in Exhibit A.2 by 2:00 p.m. (Mountain Time), on

May 27, 2025.

Questions shall be submitted individually through Public Purchase by 4:00 p.m. (Mountain Time), on June 3, 2025. Questions submitted after the deadline may not be considered.

SUBSTITUTION REQUESTS:

Substitution requests must be emailed to abbie@wintersgriffith.com and scd@wyo.gov with SUBJECT

“Hathaway Substitution Request” by 4:00 p.m. MT, May 27, 2025. All substitutions must be on the required substitution form as provided in the specifications. Any substitutions received after the deadline may not be accepted or considered. Each substitution should be submitted individually. Completed and signed substitution form(s), even if there are not substitutions, shall be submitted with the INVITATION FOR BID form and Exhibit C. Any bids submitted without a completed and signed substitution request form may be considered non-responsive. Bidders shall submit a blank substitution request form with signature even if there are not substitutions.

DESIRED INSTALL DATE: SEPTEMBER 16, 2025

DESIRED PROJECT COMPLETION DATA: SEPTEMBER 30, 2025

mailto:abbie@wintersgriffith.com mailto:scd@wyo.gov

In addition to submitting this bid form and Exhibit C, bidders must provide an overall discount for all furniture items that are part of each proposed furniture line for the State of Wyoming to use if they choose to purchase additional furniture that is not currently being bid with this procurement.

1. FURNITURE LINE DISCOUNT (MFG/LINE) _____%

2. FURNITURE LINE DISCOUNT (MFG/LINE) _____%

3. FURNITURE LINE DISCOUNT (MFG/LINE) _____%

4. FURNITURE LINE DISCOUNT (MFG/LINE) _____%

_______________________ All Awards contingent upon verification of Resident Certification Number (if applicable)

(Resident Certification #)

Please contact the Department of Workforce Services, Division of Labor Standards at (307) 777-7261 for assistance in obtaining a Resident Certification Number. Refer to W.S. §§16-6-102–16-6-107 and §16-6-1001(a)(ii)(C).

(FILL IN THIS FORM COMPLETELY) Date: _______________________________________

In compliance with the above, and subject to all the conditions hereof, the undersigned offers and agrees to furnish all items upon which prices are quoted, at the price set opposite each item; if this bid is accepted within __________ days from the date of opening.

The undersigned also agrees to make delivery, or render the service, within _________ days after receipt of the order.

The undersigned certifies that no Federal, State, County or Municipal tax is included in the above quoted prices and that non e will be added.

(Company Name / Address / Billing Address)

(Company E-Mail Address) (Telephone Number)

(Company Representative - typed or printed) (Signature of Company Representative)

Sign bid and upload onto the Public Purchase site

VENDOR VERIFICATION

I certify under penalty of perjury, that I am a responsible official (as identified above) for the business entity described above as the bidder, that I have personally examined and am familiar with the information submitted in this disclosure and all attachments, and that the information is true, accurate and complete. I may be charged significant penalties for submitting false information, including criminal sanctions, which can lead to fines and/or imprisonment.

Signature Date

Name Title