0120-K.pdf

Bid Template Revised November 2023

STATE OF WYOMING

DEPARTMENT OF ADMINISTRATION & INFORMATION

PURCHASING SECTION

December 23, 2024 INVITATION FOR BID Buyer: Jordan Tompkins

The Department of Administration and Information, Purchasing Section, will receive bids through the Public Purchase On-Line

Bidding System on this form, until 2:00:00 p.m. on February 11, 2025, delivered to Pinedale, Wyoming. TRANSPORTATION

CHARGES PREPAID. All in accordance with bidding conditions, specifications and/or special provisions attached.

(For: Wyoming Game and Fish Department) Bid Number: 0120-K

MANDATORY WALK THROUGH VISIT: There will be a mandatory walk-through at the Agency’s Pinedale Regional Office located at 432 East Mill Street, Pinedale, WY at 10:00 am on Tuesday, January 28, 2025. Any bidder that does not attend this walk-through will be disqualified.

These specifications below establish the requirements and guidelines for commercial janitorial service for Department facilities located at 432 East

Mill Street (Main Office) and 117 S. Sublette Avenue (Shop Building) in Pinedale WY 82941. Cleaning of the Main Office is year round, the cleaning at the Shop Building will begin May 1st and end November 30th.

Project Specifications:

Cleaning Hours: The contractor will be given a code to the outer back door to the main office and a code to the shop building. Janitorial services are to be provided once a week for the duration of the contract. Cleaning may take place after 6:00 pm on weekdays or on weekends as not to conflict with occasional after ours public meetings. Cleaning schedule is to be coordinated with Game and Fish staff upon award of the contract.

Supplies: Cleaning supplies and products will be provided by the Game and Fish Department. The contractor is responsible for notifying the office manager or Habitat and Access Supervisor when supplies are needed.

Expectations: A Wyoming Game and Fish Department representative will review and approve all finished work to ensure project specifications are met routinely. The contractor will be notified if cleaning specifications are not satisfactory.

MAIN OFFICE

WEEKLY

1. Empty all wastebaskets (change trash bags).

2. Dust tops of all desks, tables, furniture, and file cabinets that are free of paperwork.

3. Dust and disinfect front counter and conference room tables.

4. Clean all smudges and hand/fingerprints from glass in all entryways.

5. Clean and disinfect all doors, wall switches and doorknobs.

6. Clean and sanitize all water fountains.

7. Vacuum all carpeting in common areas (offices, library, and conference room) spot clean any soiled or stained carpeting.

8. Sweep or vacuum and damp mop all tile floors (hallways, bathrooms, break room, and entry ways) and desk mats in offices.

9. Spot clean all walls as needed.

10. Remove all cob webs, including on taxidermy.

11. Clean office and old office/shop restrooms (see schedule for old office/shop below) to include:

a) Clean and sanitize toilets and urinals, countertops, sinks, faucets, towel and soap dispensers. Replace urinal deodorizers as necessary.

b) Clean and polish mirrors and faucets.

c) Clean hard water mineral deposits from all fixtures.

d) Refill all paper dispensers, partial tissue rolls may be left on top of dispenser. No paper products of any kind should be left on the backs of toilets or on counter tops.

12. Breakroom to include:

a) Clean and sanitize countertops, tabletop, sink and faucet.

b) Clean table, seating, outside surfaces of appliances.

c) Sweep or vacuum tile floor and mop.

MONTHLY

1. Dust tops of door frames, window frames, window blinds, fronts and sides of desks, bookcases, picture frames and other furnishings.

2. Clean ceiling vents in offices and bathrooms as needed.

3. Move paper shredder in copy/mail room and vacuum area.

4. Remove dust and bugs from light fixtures in offices, conference room, hallways, bathrooms and break room (notify Habitat and Access

Supervisor of burnt out light bulbs for replacement).

5. WGFD staff will be responsible for emptying recycle containers.

OUTSIDE

1. Pick up and dispose of any trash along curbs, walkways, security fencing, and around parking areas.

WINDOW CLEANING - Two times per year (spring and fall):

1. All windows washed inside and outside on schedule coordinated with Game and Fish staff.

CARPET CLEANING – Once per year:

1. All carpeted areas of regional office shall be shampooed and dried on a schedule coordinated with Game and Fish staff. Shampooer and cleaners will be supplied.

WATER BLEED LINES – spring and fall (prevent water lines from freezing)

1. Bleeder lines for municipal water supply shall be turned on in the fall and turned off in the spring when the town of Pinedale recommends their use. Bleeder line for fire system will be monitored by WGF staff.

SHOP BUILDING

WEEKLY

1. Empty all wastebaskets (change trash bags).

2. Sweep and damp mop all tile floors in hallways and bathrooms.

3. Spot clean all walls as needed.

4. Clean and sanitize toilets and urinals, countertops, sinks, faucets, towel and soap dispensers. Replace urinal deodorizers as necessary.

5. Clean and polish mirrors and faucets.

6. Clean hard water mineral deposits from all fixtures.

7. Refill all paper dispensers, partial tissue rolls may be left on top of dispenser. No paper products of any kind should be left on the backs of toilets or on counter tops.

Questions shall be submitted individually through Public Purchase by 2:00 p.m. (Mountain Time), on February 4, 2025. Questions submitted after the deadline may not be considered.

Bid Amount/s

(FILL IN THIS FORM COMPLETELY) Date: _______________________________________

In compliance with the above, and subject to all the conditions hereof, the undersigned offers and agrees to furnish all items upon which prices are quoted, at the price set opposite each item; if this bid is accepted within __________ days from the date of opening.

The undersigned also agrees to make delivery, or render the service, within _________ days after receipt of the order.

The undersigned certifies that no Federal, State, County or Municipal tax is included in the above quoted prices and that non e will be added.

(Company Name and Address)

(Company E-Mail Address) (Telephone Number)

(Company Representative - typed or printed) (Signature of Company Representative)

Sign bid and upload onto the Public Purchase site

VENDOR VERIFICATION

I certify under penalty of perjury, that I am a responsible official (as identified above) for the business entity described above as the bidder, that I have personally examined and am familiar with the information submitted in this disclosure and all attachments, and that the information is true, accurate and complete. I may be charged significant penalties for submitting false information, including criminal sanctions, which can lead to fines and/or imprisonment.

Signature Date

Name Title

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