CJIS Paper RFQ 0109121095.docx

Request For Quote Blanket Purchase Agreement

RFQ #0109121095

CJIS Bulk Paper Order

SECTION A-CONTRACT FORM

SF18, Request for Quotation

SECTION B: SUPPLIES OR SERVICES

B.1 This RFQ is for Bulk Paper Order for CJIS. Contract Period of Performance is for a base year starting from 08/01/2012 through 07/31/2013, with four one-year exercisable option periods (FY13-FY16).

B.2 A single award, firm fixed price, Blanket Purchase Agreement (BPA) for these services will be issued as a result of this RFQ.

B.3 AUTHORITY: The FBI is entering into this agreement under the authority provided by the Federal Acquisition Regulation (FAR), part 6.102.

SECTION C: STATEMENT OF WORK

1.0 BACKGROUND

The Federal Bureau of Investigation’s Criminal Justice Information Services Division (CJIS) has the requirement to purchase copy paper to be utilized by CJIS in Clarksburg, WV. This SOW describes the acceptable standards for the copy paper and delivery schedules.

2.0 GENERAL

a) This Firm Fixed Price, Blanket Purchase Agreement will be awarded for one (1) base year, with four (4) one-year exercisable option periods. The Government reserves the right to exercise option years based on availability of fiscal funds and continuation of need.

b) Throughout this RFQ, the term Contractor will be used to identify the prime Contractor’s personnel and any sub-contractor personnel performing under this SOW.

3.0 Definitions

a) Bulk: Size, mass, or volume, especially when very large

b) Carton: Any of various containers made from cardboard or coated paper

c) Copy Paper: paper used in making copies of various documents with the aid of technical office equipment

d) Packaging: the box or wrapping in which a product is offered for in accordance with commercial practice.

e) Recycled: To extract and reuse (useful substances found in waste).

f) Skid: A plank, log, or timber, usually one of a pair, used as a support or as a track for sliding or rolling heavy objects.

4.0 TECHNICAL REQUIREMENTS

a) The Contractor shall provide at least eight skids with 40 cartons per skid at a time to be delivered on an as needed basis to the FBI CJIS Division in Clarksburg, WV. The paper must be delivered within 10 days of the request.

b) Copy paper must meet the following specifications: 92 brightness, 8.5” x 11”, 20#, and the paper must be at least 30 percent recycled.

c) The following brands of paper are accepted: Great White, Hammermill, or Xerox. If a brand other than the approved brands is proposed, the Government may require testing to see if the brand meets the Government specifications.

d) The Contractor shall deliver items on the next business day, if the scheduled pick-up/drop off cannot be made on the regularly scheduled day(s), or if the scheduled day(s) fall on a holiday.

e) All Contractor personnel entering the CJIS facility shall have a valid driver’s license.

f) All Contractor personnel entering the CJIS facility shall be citizens of the United States.

g) On the fifteenth day of each month, following the contract activity performed, the Contractor shall submit to Ms.Tammy K. King, Supply Technician, an itemized invoice which clearly identifies all associated Delivery Tickets. Ms. King will verify delivery tickets. Any missing or incorrect invoices will be returned to the vendor within seven (7) business days, with the reason for return. The Contractor shall make the necessary corrections to the invoice, and generate and submit a new corrected invoice to replace the original, incorrect document.

h) The invoice document shall contain, at a minimum, the following:

(1) Invoice date and numbers

(2) Purchase order number

(3) Description and quantity of items

(4) Amount of each invoice Note: No sales tax shall be added. Tax exempt documentation will be provided to the awarded contractor on request.

i) Delivery Tickets provided with each delivery shall contain the following information:

(1) Delivery date of items

(2) Description, quantity and price of each item

(3) Total cost for each delivery

5.0 SUBCONTRACTING

Any subcontracting performed under this requirement shall be in conformance with the Federal Acquisition Regulation (FAR) 44.202-2(a) (11).

6.0 SECURITY REQUIREMENTS

a) For security clearance purposes, the Contractor shall provide to the Government a report with the following information, which identifies all personnel who will be performing the drop off of items as required by this SOW: 1) full name; 2) social security number; 3) date of birth; 4) place of birth.

7.0 DELIVERABLES

8.5” x 11”, 20#, and the paper must be at least 30% recycled Within 10 days of the request

8.0 GOVERNMENT POINTS OF CONTACTS

10.3 Authorized buyers/contacts for this contract are:

FBI, Service Center 1000 Custer Hollow Road

9.0 REGISTRATION AND TAX REQUIREMENTS FOR CONTRACTORS AND SUBCONTRACTORS

For any services being conducted within the City limits of Clarksburg, WV, the Contractor shall be responsible for obtaining a City business license, in order to comply with Business and Occupational tax obligations.

For further information regarding registration or tax requirements, contact the following Clarksburg officials:

Director of Finance Clarksburg Tax and License Office 222 West Main Street Clarksburg, WV 26301 Phone: (304) 624-1650

City Manager City of Clarksburg Phone: (304) 624-1677

10.0 CONTRACTOR QUALITY CONTROL

13.1 All deliverables under this SOW shall be provided for CO review and comment. The task requirement will only be fulfilled when the CO has approved the deliverable.

SPECIFICATIONS FOR:

Blanket Purchase Agreement

RFQ #0109121095

CJIS Bulk Paper Order Refer to Section 7.0

Delivery

Items will be delivered to the FBI-CJIS Division main complex West Gate, located on Meadowbrook Road, adjacent to I-79, Exit 121.

SECTION D-PACKING AND MARKING

D.1 The Contractor shall provide shipments of at least 8 skids with 40 cartons per skid at a time to be delivered on an as needed basis.

D.2 The Contractor will deliver the paper within 10 days of the request.

D.3 All shipments must include FBI Contract # on packing slip.

D.3 Preservation, packaging and packing shall be in accordance with standard practices for commercial packaging.

SECTION E-INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Specialist will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses: http://www.aquisition.gov/far/

E.2 FBI inspection and acceptance of services under this contract will be performed by the Contracting Officer’s Technical Representative designated in writing by the Contracting Specialist, in accordance with FAR clause 52.246-4, Inspection of Services-Fixed Price, as appropriate and any other provisions specified in this contract. The Government reserves the right to conduct any inspection and test it deems reasonably necessary to assure that services provided conform in all respects to the specifications. Any services, which upon inspection, are found not to be in conformance with contractual specifications shall be promptly r-ejected and notice of rejection, together with appropriate instructions, will be provided to the Contractor by the COTR.

SECTION F-DELIVERIES

F.1 FOB delivery location is as follows:

F.2 PERIOD OF PERFORMANCE

SECTION G-CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION

a. The Contracting Specialist for this procurement action is:

Ms. Carla D. Auvil, Contracting Specialist FBI, Module E-3 1000 Custer Hollow Road Clarksburg, WV 26306

Office Hours: 8:00 A.M. to 4:00 P.M. Eastern Standard Time, Monday thru Friday (Except Federal Holidays) NOTE: Include FBI Contract Number on all correspondence. This will be provided after award.

G.2 PAYMENT

a) All invoices are to be sent to:

(1) Invoice date and numbers

(2) Purchase order number

(3) Description and quantity of items

(4) Amount of each invoice Note: No sales tax shall be added. Tax exempt documentation will be provided to the awarded contractor on request.

a) Delivery Tickets provided with each delivery shall contain the following information:

(4) Delivery date of items

(5) Description, quantity and price of each item

(6) Total cost for each ticket

SECTION H-SPECIAL CONTRACT REQUIREMENTS

H.1 INFORMATION CONCERNING SAFETY AND ENVIRONMENTAL

All contract work shall be performed in accordance with all applicable federal, state, and local safety and environmental laws and regulations.

SECTION I-CONTRACT CLAUSES

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

· http://www.aquisition.gov/far/

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSES ARE HEREBY INCORPORATED:

Nonconformance with Contract Requirements If any services do not conform to the contract requirements, the Government may require the Contractor to repeat the services, in conformity with the contract requirements, at no additional expense to the Government.

SECTION J-LIST OF ATTACHMENTS

SECTION K-REPRESENTATION, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

“Common parent,” as used in this provision, means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the offeror is a member.

“Taxpayer Identification Number (TIN),” as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a Social Security Number or an Employer Identification Number.

(b) All offeror’s must submit the information required in paragraphs (d) through (f) of this provision to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d), reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M, and implementing regulations issued by the IRS. If the resulting contract is subject to the payment reporting requirements described in Federal Acquisition Regulation (FAR) 4.904, the failure or refusal by the offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

(c) The TIN may be used by the Government to collect and report on any delinquent amounts arising out of the offeror’s relationship with the Government (31 U.S.C. 7701(c)(3). If the resulting contract is subject to the payment reporting requirements described in FAR 4.904, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror’s TIN.

__ Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

__Offeror is an agency or instrumentality of a foreign government __ Offeror is an agency of instrumentality of the Federal Government

(f) Other parent.

__ Offeror is not owned or controlled by a common parent as defined in paragraph (a) of this provision.

__ Name and TIN of common parent:

Name___________________________ TIN__________________________

(a) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” followed by the DUNS number that identifies the offeror’s name and address exactly as stated in the offer. The DUNS number is a nine-digit number assigned by Dun and Bradstreet Information Services.

(b) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A DUNS number will be provided immediately by telephone at no charge to the offeror. For information on obtaining a DUNS number, the offeror, if located within the United States, should call Dunn and Bradstreet at 1-800-333-0505. The offeror should be prepared to provide the following information:

1. Company name.

2. Company address.

3. Company telephone number.

4. Line of business.

5. Chief executive officer/key manager.

6. Date the company was started.

7. Number of people employed by the company.

8. Company affiliation.

9. Offerors located outside the United States may obtain the location and phone number of the local Dun and Bradstreet Information Services office from the Internet Home Page at http://www.dnb.com/. If an offeror is unable to locate a local service center, it may send an e-mail to Dun and Bradstreet at globalinfo@mail.dnb.com.

DUNS Number: _________________________

“Woman-owned small business concern” means a small business concern---

(d) Notice

If this solicitation is for supplies and has been set aside, in whole or in part, for small business concerns, then the clause in this solicitation providing notice of the set-aside contains restrictions on the source of the end items to be furnished.

Under 15 U.S.C. 645(d), any person who misrepresents a firm’s status as a small, HUBZone small, small disadvantaged or women-owned small business concern in order to obtain a contract to be awarded under the preference programs established pursuant to section 8(a), 8(d), 9 or 15 of the Small Business Act or any other provision of the Federal law that specifically references section 8(d) for a definition of program eligibility, shall—

Be punished by imposition of fine, imprisonment, or both;

(ii) Be subject to administrative remedies, including suspension and debarment, and

(iii) Be ineligible for participation in programs conducted under the authority of the Act.

Alternate I (APR 2002)

As prescribed in 19.307(a) (2), add the following paragraph (b) (6) to the basic provision:

(Complete only if offeror represented itself as a small business concern in paragraph (b)(1) of this provision)

It [ ] is, [ ] is not, a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material change in ownership and control, principal office of ownership, or HUB Zone employee percentage has occurred since it was certified by the Small Business Administration, in accordance with 13 CFR part 126; and It [ ] is, [ ] is not, a joint venture that complies with the requirements of 13 CFR part 126, and the representation in paragraph (b)(6)(i) of this provision is accurate for the HUBZone small business concern or concerns that are participating in the joint venture. [The offeror shall enter the name or names of the HUBZone small business concern or concerns that are participating in the joint venture:_______________.] Each HUBZone small business concern participating in the joint venture shall submit a separate signed copy of the HUBZone representation.

K.4 FAR 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)

The offeror represents that:

a. It [ ] has, [ ] has not participated in previous contract or subcontract subject either to the Equal Opportunity clause of this solicitation

b. It [ ] has, [ ] has not, filed all required compliance reports; and

c. Representations indicating submission of required compliance reports, signed by proposed subcontractors, will be obtained before subcontract awards.

SECTION L-INSTRUCTIONS, CONDITIONS AND NOTICE TO OFFERORS

L.1 Attachment B provides an itemized list for CJIS bulk paper order, for base year (FY12-FY13), and four option years (FY13-17). Provide cost for each carton based on quantity of at least eight skids with 40 cartons per skid at a time.

L.2 Attachment C provides an itemized list of technical requirements for CJIS bulk paper services. Provide response as to if the requirement can or cannot be met by checking the appropriate box. Provide additional details as needed.

*Offers received after this date or time will not be considered.

L.7 Any requests for clarifications regarding this RFQ-should be submitted to Ms.Carla Auvil via email to carla.auvil@ic.fbi.gov no later than five (5) days after the release of this RFQ. Any late submissions will not be considered. All responses to requests for clarification will be released on FEDBIZOPPS.

SECTION M-EVALUATION FACTORS FOR AWARD

M.1 This is a Firm Fixed Price, Blanket Purchase Order.

M.2 The following three areas will be evaluated for this award:

Paper Specifications Price Past Performance

M.3 Each offeror is required to submit pricing on Attachment B, for all requested items-see section L for details.

M.4 Each offeror is required to submit pricing for all five (5) possible contract years with anticipated increases in cost built into the price per unit for each year quoted.

M.5 Price will be evaluated on quantity of at least eight skids with 40 cartons per skid at a time for the Period of Performance of the base year plus four (4) option year periods for a COMBINED TOTAL.

M.6 Past Performance will be evaluated on a pass/fail basis. Pass will indicate that the offeror has an acceptable work history of providing services required in the Statement of Work. If the offeror fails in the Past Performance area, the proposal will be considered out of the competitive range or ineligible for award.

M.7 Paper specifications will be evaluated by determining if the offeror meets all technical requirements in 4.0 of this Statement of Work.

M.8 This procurement is a Lowest Price Technically Acceptable (LPTA). LPTA means that the award will be made to the offeror which provides the lowest price, meets the technical requirements (paper requirements and delivery specifications), and receives a Pass on Past Performance.

M.9 Please submit Best and Final Offer on due date as no extensions for submissions are anticipated. The Government reserves the right to award without discussions.

LEGAL EFFECT OF QUOTATIONS

1. A quotation is not an offer and, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of a purchase order in response to a supplier’s quotation does not establish a contract. The purchase order is an offer by the Government to the contractor to purchase services upon specified terms and conditions. A contract is established when the contractor accepts the offer or begins performance.

2. Normally acceptance of the offer is made in writing by the contractor by signing and returning a copy of the purchase order (see section M.2 .)

M.10 AWARD

1. Award may be made without discussion of quotations received. Award will be made on Lowest Price Technically Acceptable.

2. Award shall be made by issuing a properly executed purchase order to the successful awardee.