010 Formal Invitation for Bids.pdf

CITY OF SAN ANTONIO

Issued By: Public Works Department Date Issued: June 29, 2026

ID NO.: 23-04203-01

(010) FORMAL INVITATION FOR BIDS (IFB) to CONTRACT Task Order Contract for the 2027 Street Rehabilitation Package 1

Form 010 Invitation for Bids (IFB) TOC Revision 9/1/2023

Online bidding is utilized via CivCast at https://www.civcastusa.com/bids. Online bid services will open for bidding on Monday, June 29, 2026, and close on Friday, July 31, 2026, at 2:00 P.M. CT. Follow submittal instructions on https://www.civcastusa.com/. Hard Copies will not be accepted for this solicitation. Bids will be opened, and the Bid Results will be posted on CivCast on the day of the bid deadline.

Bid Results will be read aloud utilizing WebEx. You can access WebEx by phone at 1-415-655-0001 or https://sanantonio.webex.com/sanantonio/j.php?MTID=mc7e4d1be209b5a788596e6963fa96dc7 with Access Code: 1770 23 1452, Password: 3HrMPWvWr58.

A non-mandatory Pre-bid meeting will be held through WebEx on Monday, July 13, 2026, at 10:00 A.M. CT. You can access WebEx by phone at 1-415-655-0001 or https://sanantonio.webex.com/sanantonio/j.php?MTID=m9d6fffcd3b011541d6b79ab1f5470da6 with Access Code: 2347 125 0268, Password: daXmwi33tv3. The Deadline for questions is scheduled for July 17, 2026 at 4:00 P.M. CT.

This contract will have a total of 2 terms. The total estimated value of this contract is $10,000,000.00 for both terms. The estimated contract amount is $5,000,000.00 per contract term.

Below is the breakdown of the construction budget:

CoSA: SAWS Water: SAWS Sewer: CPS Gas:

$9,400,000.00 $370,000.00 $220,000.00 $10,000.00

Bidder acknowledges that this is a unit price contract; that unit prices established will remain in effect and valid throughout the duration of the contract; the quantities shown are estimated quantities for budgetary purposes only; the award of this contract does not guarantee contractor the entire work shown in this FORMAL INVITATION FOR BID (IFB); the City of San Antonio (City) may order all, some, or none of the work shown in this IFB.

Required Contract Documents Downloads in CivCast:

010 Invitation for Bids 095 SAWS Special Conditions 020 Contract Signature Page ◘ SBEDA Guidelines Provisions 040 Standard Instructions to Respondent ◘ Subcontractor/Supplier Commitment Form 041 Certificate of Interested Parties (TEC Form 1295) ◘ Local Preference Program Identification Form 060 Supplemental Conditions ◘ VOSB Program Tracking Form 075 Performance Bond (Template) ◘ Wage Decision 076 Payment Bond (Template) ◘ Insurance Requirements 081 General Conditions for Construction Contracts ◘ Heat Illness Prevention Acknowledgement Form

The City of San Antonio point of contact for this solicitation is Procurement Specialist II, Renuka Naidu, renuka.naidu@sanantonio.gov. Questions are to be submitted in writing in the Questions and Answers section on Civcast. Bid documents, addenda, and this solicitation will be posted on Civcast at https://www.civcastusa.com. The Bidder understands and agrees to the responsibility for obtaining any and all addenda and adhering to all requirements in addenda. The City is not responsible for incorrect information obtained through other sources.

The following documents constitute the required information to be submitted as a part of the bid proposal and are required uploads in Civcast:

020 Contract Signature Page ◘ Local Preference Program Identification Form ◘ Bid Bond ◘ VOSB Program Tracking Form ◘ Subcontractor/Supplier Commitment Form ◘ TEC Form 1295 Certification Number & Date

The bidder acknowledges that this is a unit price contract; that unit prices established will remain in effect and valid throughout the duration of the contract; the quantities shown are estimated quantities for budgetary purposes only; the award of this contract does not guarantee contractor the entire work shown in this solicitation; the City of San Antonio (City) may order all, some, or none of the work shown in this solicitation; and projects will be assigned as they become available. This project does not include hazardous environmental work. This project requires 0 project signs.

https://www.civcastusa.com/bids https://www.civcastusa.com/ https://sanantonio.webex.com/sanantonio/j.php?MTID=mc7e4d1be209b5a788596e6963fa96dc7 https://sanantonio.webex.com/sanantonio/j.php?MTID=m9d6fffcd3b011541d6b79ab1f5470da6 mailto:renuka.naidu@sanantonio.gov https://www.civcastusa.com.b/

Form 010 Invitation for Bids (IFB)

Contract Period and Terms: This Task Order Contract (the “Contract”) shall take effect on the date approved by the San Antonio City Council (Effective Date) and continue in full force and effect for 183 calendar days from Effective Date (Initial Term) unless extension or earlier termination shall occur pursuant to any of the provisions hereof.

Upon the earlier of the 183-calendar day anniversary of the Effective Date or the expenditure of the contract sum apportioned to the Initial Term, the Director of the Public Works Department, with no further City Council action, is authorized, in his/her sole discretion, to renew this Contract for one additional 182-calendar day period (Second Term). No later than forty-five (45) days prior to the expiration of the Initial Term or the expenditure of eighty (80%) of the contract sum apportioned to the Initial Term, the City may issue Contractor a written notice informing Contractor of the City’s decision with regard to exercising its option for the Second Term. The Initial Term and the Second Term of the Contract shall be considered separate, and a specific contract sum shall be apportioned to each such term.

It is understood and agreed that any work issued under each contract term shall be substantially completed on or before the respective 183-calendar day period.

Payment and Performance Bond Requirement: Under the “Special Conditions for Task Order Contracts” section of the City’s General Conditions, section “1.6 Article XI.3 Performance Bonds and Payment Bonds” states “Unless otherwise stipulated by City, Payment and Performance Bonds are required for entire Task Order Contract Sum. City may elect at time of solicitation to stipulate other bonding requirements.” For this solicitation, the City requires the successful Bidder to submit Performance and Payment Bonds for the full contract amount for respective term, estimated to be $5,000,000.00 each as identified in the Construction Estimated Value Section of this solicitation document.

The first Bond amount is due during the initiation of the Contract prior to commencement of work for the Initial Term and the second Bond amount is due prior to commencement of work for the Second Term by supplementing the bond or providing a new one, as may be required.

The successful bidder may also elect to submit Bonds for the full contract amount estimated to be $10,000,000.00.

Small Business Economic Development Advocacy (SBEDA) Program – Respondents shall meet the subcontracting requirements as stated on SBEDA Guidelines Provisions and on the Subcontractor/Supplier Commitment Form posted with this solicitation on the City’s website. The Subcontractor/Supplier Commitment Form will be determined off the base bid amount.

San Antonio E-Procurement System (SAePS) – Bidder must register with SAePS using the following link:

www.sanantonio.gov/purchasing/saeps.aspx. Once registered, the SAePS portal will state online if your firm is SBEDA eligible or not.

Local Preference Program Ordinance – For more detailed information on the Local Preference Program Ordinance, see solicitation document “040 Standard Instructions to Respondent”, section 5.

Veteran-Owned Small Business Preference Program – For more detailed information on the Veteran-Owned Small Business Preference Program, see Ordinance No. 2013-12-05-0864 and solicitation document “040 Standard Instructions to Respondent”, section 6.

Responsible Bidder Ordinance – For more detailed information on the Responsible Bidder Ordinance, see Ordinance No. 2023-01-26- 0041 and solicitation document “040 Standard Instructions to Respondent”, section 7.

Heat Illness Ordinance – For more detailed information on the Heat Illness Ordinance, see Ordinance No. 2023-08-31-0585 and General Conditions for Construction Contract, Article X.1.5 and Art.X.2.3(a).

Bid Protest Procedures – See solicitation document “040 Standard Instructions to Respondent”, section 11.

Wage Decision – Bidder shall meet the prevailing wage rate requirements established for this contract and shall reference the wage decision posted with this solicitation on the City’s website.

http://www.sanantonio.gov/purchasing/saeps.aspx