01-WaterTAP_Pre-Solicitation_Instructions.pdf

STATE OF CALIFORNIA GAVIN NEWSOM, Governor

CALIFORNIA DEPARTMENT OF TECHNOLOGY Liana Bailey-Crimmins, CIO P.O. Box 1810 Rancho Cordova, CA 95741-1810

(916) 319-9223

To: All Interested Parties Date: May 9, 2025

From: California Department of Technology Office of Statewide Technology Procurement

Subject: State Water Resources Control Board, Water Technical Access Portal Pre-Solicitation

The California Department of Technology (CDT) requests feedback and/or questions on the Pre-Solicitation documents for the State Water Resources Control Board (SWRCB), Water Technical Assistance Portal (WaterTAP).

Pre-Solicitation documents include the following documents:

1. Pre-Solicitation Instructions

2. WaterTAP Pre-Solicitation Feedback/Question Template

3. Pre-Solicitation (25-020-080)

4. Exhibit A: Statement of Work

5. Exhibit B: Functional and Non-functional Requirements

6. Exhibit C: Deliverables and Milestones Table

7. Exhibit D: Cost Workbook

8. Exhibit E: WaterTAP Data Volumes

The documents listed above are in DRAFT form and are subject to change.

INSTRUCTIONS FOR FEEDBACK AND/OR QUESTIONS

All feedback and questions must be submitted using the Feedback/Questions Template transmitted by email to the Procurement Officer listed below no later than May 23, 2025 at noon, Pacific Time.

This pre-solicitation allows interested Vendors to review a draft version of the solicitation prior to its official release. Vendors are encouraged to provide feedback and submit questions on the following areas:

• Identification of requirements that are too restrictive or would prohibit the company from bidding and the suggested modification

• Identify any requirements that will result in unnecessary costs or risks to the State

• Areas of ambiguity or inconsistency within the solicitation

• Assumptions your company will make when preparing a proposal

• Items the state should consider including that are not currently in this version of the solicitation

• Information from potential Bidders about proposed implementation approaches and the rationale behind that approach

All Interest Parties May 9, 2025

• Information from potential Bidders about the key factors and considerations to be successful following implementation

Submission of feedback and/or questions regarding this Pre-Solicitation is not required to participate in the anticipated Solicitation that may follow.

Although providing feedback is important and strongly encouraged, the state makes no commitment to incorporate changes based on the feedback. Additionally, CDT Office of Statewide Technology Procurement (OSTP) and SWRCB are not required to respond to questions submitted with Vendor feedback.

Participants are advised that any written responses to this Pre-Solicitation may be subject to the Public Records Act.

TEMPLATE FOR AND/OR FEEDBACK

SWRCB requires the use of the attached MS Excel workbook when submitting feedback.

Field definitions are below.

• Vendor Name: vendor name

• Contact Name: primary vendor contact to provide clarification

• Contact Telephone: primary vendor contact telephone number (include area code)

• Contact Email: primary vendor contact email address

• Subject Area: the subject area to which the item is related

• Doc Name and Section No. or Requirement No.: the document name (e.g., RFP, SOW, or RQT.) and the section number and name or requirement number (e.g., RFP Section 2.3: Key Action Dates or RQT 15)

• Recommendation or Comment: clearly state the recommendation or comment

• Rationale (if applicable): provide a rationale for the recommendation or comment

Please insert additional rows if necessary.

CONTACTS

Nichole Gutierrez, Procurement Officer California Department of Technology Office of Statewide Technology Procurement Nichole.Gutierrez@state.ca.gov Telephone: (279) 216-0606

Kerry Jones, Procurement Officer (2nd) California Department of Technology Office of Statewide Technology Procurement Kerry.Jones@state.ca.gov Telephone: (916) 460-9803

DISCLAIMER

This Pre-Solicitation is issued for informational and planning purposes only and does not constitute a solicitation. A response to this Pre-Solicitation is not an offer and cannot be accepted by the CDT to form a binding contract. Interested Bidders are solely responsible for all expenses associated with responding to this Pre-Solicitation.

mailto:Nichole.Gutierrez@state.ca.gov mailto:Kerry.Jones@state.ca.gov