01-SOW F20016 Seating 2026SH103_Redacted.pdf

01-SOW Statement of Work -Seating Package

Wright Patterson AFB, OH

Seating Statement of Work

Date: June 29, 2026

Facility 20016

Area B

2275 D Street

Wright-Patterson Air Force Base, OH 45433

F20016 Seating Project 2026SH103

Revision History

Author Name Date Reason For Changes Version

1.0 Scope

This project will be awarded on a competitive basis using total project cost.

ALL PROJECTS:

• The Contractor shall provide ALL supervision, labor, materials, equipment, including transportation to accomplish this project in accordance with this Statement of Work

(SOW).

• The Contractor shall provide 30 days storage, and the requirements contained in the soliciting documents.

• The Contractor shall include an itemized quote that includes FF&E manufacturers’ name, manufactures product name and model number, labor to receive, inspect, deliver to project job site, and install product per approved final design layout.

• The Contractor shall provide 3D Renderings of each typical.

FOR THIS PROJECT:

• The Contractor shall provide removal of existing furniture as stated in detail in Section

7.2 Removal of Existing Furniture.

• Seating layout drawing will be provided upon contract award

For this project we require the following product types: Herman Miller Aeron Task Chair, Mesh Back Mesh Seat.

Typicals CH-1: Mesh Back Mesh Seat Task Chair

Basis of Design Herman Miller Aeron Chair

Model #: AER1C23DW: C size, standard-height, range, tilt limiter & seat angle, fully adjustable

Back Support Option: adjustable lumbar support

Frame Finish: graphite (CP)

Chassis Finish: graphite (CP)

Base Finish: graphite (CP)

Casters: 2 1/2" hard caster, black yoke, carpet only

Arm pad Finish: black

8Z Pellicle: 8Z Pellicle-Pr Cat 1

231_Colors: 8Z Pellicle graphite

Size C Seat Height: 15.8”-22.8”

Size C Seat Depth: 18.9”

Arm Option: Height Adjustable

Maximum user weight: 400lbs

Warranty: 12-year, 3-Shift

Delivery: Fully Assembled

PostureFit SL

Adjustable, individual pads support the sacrum and lumbar region of the spine to mimic a healthful standing position and prompt the posture.

Aeration

The 8Z Pellicle suspension material allows air, body heat, and water vapor to pass through the seat and back to help maintain even and comfortable skin temperature.

Natural Movement

The Harmonic 2 Tilt moves with you naturally, allowing you to shift from forward to reclining postures intuitively and smoothly, and always at an optimal balance point.

Qty: 80

For Government Use Only

Meets Does Not Meet

Additional Comments:

2.0 Description of Work

Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. Contractor will meet with Interior Designer and end user to finalize finishes.

2.1.1 The contractor shall maintain continuity between the support operations at FACILITY 20016, WPAFB, Ohio and all other assigned performance locations and the contractor’s corporate offices. The contractor shall provide the necessary resources to manage and administer the contract.

The contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person to the 88ABW Civil Engineering Directorate, CENM, or thru email at during the same business day.

2.1.2 The contractor shall provide for the management and support of personnel, to include: making necessary arrangements for employees required to travel; supporting personnel co-located at FACILITY 20016, WPAFB, Ohio, and other locations specified with additional resources, expertise, advice; necessary infrastructure to support work to be accomplished off-base; conducting personnel meetings; providing administrative support for employees in a timely fashion; and providing facility and staff security requirements.

2.1.3 All personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.2 Product Markings/Documentation/Tools

2.2.1 Items used after product acceptance are used to identify or modify a particular product.

2.2.2 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the GPM upon completion of the installation.

2.2.3 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the GPM prior to final Government acceptance of products and services.

2.3 Delivery Services

2.3.1 Transportation of all products, loading, unloading, storage, and all necessary movement from factory to final onsite set up.

2.3.2 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries, to include access to and operation of any equipment needed for unloading and movement of materials or product. This includes any products obtained from suppliers other than the holder of the seating contract.

2.3.3 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified to and negotiated with the CO.

2.3.4 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

2.3.5 A maximum of 30 days offsite storage shall be included in the contractor's agreement.

2.3.6 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on-site storage being utilized.

2.3.7 The contractor shall maintain accountability and control of any keys provided and shall return them to the GPM upon completion of work.

Duplication of keys or other means of access is not authorized.

2.3.8 The contractor shall prevent its personnel from entering any area other than the designated work area.

2.3.9 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

2.3.10 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

2.4 Installation and Removal Services

2.4.1 The contractor shall appoint an authorized representative who will be the company's senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the GPM.

2.4.2 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

2.4.3 During installation the contractor shall protect all furniture and building materials, including carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such types of material. The contractor shall not use protective materials that will leave any type of residual print, outline or image on any furniture or building materials. Contractor shall not repair damage to finishes unless directed by CO but will be responsible to pay for damages.

The government will make repairs and back charge the installation contractor.

2.4.4 Services shall include product transportation of existing inventory as required.

2.4.5 The contractor shall uncrate/unpack all items and perform required assembly in accordance with the manufacturer instructions. Services shall include inspection of products for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the GPM and make all arrangements for replacement or repair of the item(s) damaged.

Damaged items are not to be installed unless otherwise directed by the

GPM.

2.4.6 Services shall include assembly of products to conform to final Air Force approved design drawings.

2.4.7 Any furnishings attached to the building shall be attached securely.

2.4.8 Installation of seating must be under the oversight of an onsite manufacturer certified installer.

2.4.9 Services shall include removal of packing materials from the installation and cleaning of products including steam cleaning reused panels and thorough cleaning of all products.

2.4.10 Services shall include removal of all excess products and transport to the GPM approved warehouse or other location as specified.

2.4.11 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled wherever possible.

2.4.12 The contractor shall maintain environmental control when working in any government facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

2.4.13 Light fixtures shall have appropriate lamps and be in working order.

2.4.14 Prior to acceptance, the contractor shall clean all seating only with the manufacturer's recommended cleaning agents/products.

2.4.15 The contractor shall provide all components, completely assembled, installed, and operational.

2.4.16 The contractor shall inspect to ensure the seating is free of surface dirt and defects, the installation is complete, and the seating is ready for use.

2.5 Inspection/Acceptance Checklist

2.5.1 Validation between the contractor and the GPM is that all products have been installed according to manufacturer guidelines and customer specifications.

2.5.2 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and GPM.

2.5.3 All areas requiring correction shall be documented in a punch list by the contractor and provided to the GPM upon completion of a joint walk through by the contractor and the GPM. No payment will be authorized while punch list items remain open.

2.5.4 A final walk through will be performed with the contractor and the GPM and the CO to ensure all punch list items have been addressed to the satisfaction of the government.

3.0 Government Furnished Support

3.1.1 Base support includes Government-controlled working space and utilities.

4.0 Site Conditions

4.1.1 Standard site conditions shall be considered those that include:

4.1.2 Free and clear hard surface access to the receiving and installation location during regular working hours.

4.1.3 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area

4.1.4 Threat condition level of the base requires dealer personnel to get base access to complete the product installation.

4.1.5 A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of materials.

4.1.6 Includes electric power, working lights, heating and air conditioning, and access to a working freight elevator if location is on a floor other than the first floor.

4.1.7 A building ready for the installation of seating (i.e. other tasks such as painting and flooring are complete so as not to cause any delays in performance)

4.1.8 Contractor shall notify the CO of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price based on a condition not available at site visit.

5.0 Voluntary Protection Program (VPP)/Safety

5.1.1 Voluntary Protection Program: The Air Force is part of the AOSHA VPP.

All contractors are required to familiarize themselves with the requirements of the VPP. Information on VPP can be accessed at https://www.osha.gov/vpp

6.0 Base/Installation Specifics

6.1 All commercial trucks must enter through Gate 26A, WPAFB, Ohio, which is located off St. Rt. 235, WPAFB, Fairborn, Ohio, for inspection. In accordance with the Installation 88 ABW/SFS base entry procedures must adhere to delivery vehicle process requirements mandated by the WPAFB AFI 31-101. Once at Gate 16A the driver must have a current pass AF Form 75, Visitor Pass, requested by 88 ABW/PZ, Area A, Building 1, POC assigned from Interior Designer, and be able to show:

• A current Vehicle Registration

• A current Proof of Insurance

• A valid and current REAL Driver's License for the driver

6.2 Gate Procedures:

• Once at Gate 26A be prepared to exit the vehicle and allow for vehicle inspection. At this time, you may ask for directions to your final destination.

• If the final destination requires the driver to leave Gate 26A and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

• Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

• This procedure will occur each time a commercial truck requests access to the base.

6.3 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

6.4 Personnel should have the following items when entering an installation:

• Current Registration for all vehicles

• Current Proof of Insurance for all vehicles

• Valid driver’s license for each driver

• Valid driver’s license or other state identification for each passenger

• Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, Area A, Building 286.

• The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government

POC prior to their arrival so as to coordinate the arrival time accordingly.

Sponsors may request that a pass be applicable for multiple days if needed.

6.5 To sponsor 10 or more people, a typed list of those people must be submitted by the COR in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID Area A, Building 286, no fewer than three days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

6.6 Mission Essential Services: Contractors are not considered mission essential.

6.7 Prohibitions: Firearms may not be brought on base under any circumstances.

Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

7.0 Delivery

7.1 Installation Details:

7.1.1 F20016 2275 D Street Wright Patterson Air Force Base, OH 45433

7.1.2 Floor and/or floors specifics/phasing; this will be a basement level install with access to the loading dock and freight elevator. No step or stairway carry. Provide truck with liftgate. Receiving Dock times Mon-Fri (0800- 1500).

7.2 Removal of Existing Furniture: Remove 80 existing task chairs.

7.3 Period of Performance: to be completed no later than 120 days from contract award. This is inclusive of in person post award site visit, material finish selection, seating lead time and installation.

7.4 Delivery to be coordinated with all applicable seating packages and any additional contracts such as UNICOR and/or SABER/MACC construction project that could be occurring on the project site.

7.5 All corridors and aisles to be kept clear during furniture installation.