01 RFQ Letter (371489) High Pressure Tube Trailer Recertification and Refurbishment.pdf

Request For Quote FNAL 477 High Pressure Tube Trailer Recertification and Refurbishment Services

RFQ No: 371489-BH February 24, 2026

Description of Services Fermi National Accelerator Laboratory (FNAL), operated by Fermi Forward Discovery Group, LLC (FermiForward) under U.S. Department of Energy (DOE) Contract No. 89243024CSC000002, is the nation’s premier laboratory for particle physics and accelerator research laboratory. Located in Batavia, Illinois, Fermilab is dedicated to advancing scientific understanding of matter, energy, space and time.

FermiForward is soliciting quotes from qualified offerors to provide FNAL 477 High Pressure Tube Trailer Recertification and Refurbishment Services in support of Fermilab operations in Batavia, Illinois.

Quotes Offerors shall submit quotes via email no later than February 26, 2026, by 3:00 PM (CT) to the following FermiForward Procurement Department points of contact:

Brittany Hopkins at bhopkins@fnal.gov

Location Fermilab National Accelerator Laboratory (Fermilab) in Batavia, Illinois.

Schedule The Period of Performance (POP) is 30 calendar days after receipt of order.

Subcontract Type FermiForward anticipates awarding a Firm Fixed Price (FFP) subcontract.

Pricing Quotes shall remain valid for not less than 90 calendar days from the quote’s due date and shall remain valid throughout the entire Period of Performance.

Evaluation Factors

FermiForward will perform a Lowest Price Technically Acceptable (LPTA) evaluation. Quotes will be evaluated based on the following factors:

Factor 1: Technical

The Technical factor will be evaluated on an acceptable/unacceptable basis. To be rated acceptable, the quote shall:

Demonstrate a minimum of five (5) years of experience performing high pressure tube trailer recertification and refurbishment services

Provide evidence that qualified personnel or technicians will perform the required work Provide a Project Schedule identifying major tasks, sequencing, and expected duration aligned with the Period of Performance

If any sub-requirement under this factor is not met, the quote will be rated unacceptable and will not be considered for award.

Factor 2: Price

The Price factor will be evaluated for completeness and reasonableness. Offerors shall complete Exhibit 05 – Pricing Schedule / Unit Price Sheet in its entirety. The lowest evaluated price among technically acceptable Offerors will be selected for award.

Factor 3: Responsibility

FermiForward will conduct a responsibility determination to verify that the prospective awardee is responsive and responsible in accordance with applicable procurement standards.

Responsibility considerations may include financial capability, performance history, and relevant certifications.

Award Determination

Award will be made to the lowest priced Offeror whose quote is evaluated as Technically Acceptable, determined to be responsive and responsible, and conforms to all solicitation requirements. FermiForward anticipates making award without discussion; therefore, Offerors are encouraged to submit their most favorable terms in the initial quote. Offerors shall acknowledge all solicitation amendments.

FermiForward/Government Furnished Equipment, Materials and Services No Government-furnished equipment (GFE), Government-furnished property (GFP), or Government-furnished services (GFS) are anticipated under this solicitation.

Deliverables Required deliverables are identified in the Statement of Work.

Quality Control The subcontractor shall implement quality control procedures to ensure compliance with all applicable codes, standards and specifications; U.S. Department of Transportation (DOT) regulations; and American Society of Mechanical Engineers (ASME) B31.3 requirements, as well as the technical requirements defined in the Statement of Work (SOW). Quality control procedures shall include the following:

1. Verification that all equipment, materials, testing procedures, recertifications and refurbishment activities conform to applicable technical requirements, including:

a. DOT cylinder recertification requirements, including any extended recertification periods when permitted

b. Replacement of burst disks and documentation of burst disk certificates

c. ASME B31.3 pressure testing and related certifications

d. Valve cabinet/manifold refurbishment, gauge installation and pressure testing

e. Welding performed in accordance with ASME B31.3 and supported by required documentation (PQR, WPS, WPQ, material certifications)

Documentation of all required inspections, testing, and certification activities, including:

a. Cylinder test results

b. Burst disk certificates

c. ASME B31.3 pressure test certifications

d. Welding procedure and qualification documentation (if applicable)

e. DOT inspections (e.g., 5th wheel plate, pin, wheels, wheel bearings, brakes)

f. Paint, labeling, marking and data plate verification

Nonconformance Management:

a. Identification and immediate notification to FermiForward of any nonconforming conditions, including defective tubes discovered during recertification

b. Submission of corrective action quotes when rework, replacement or rerouting is required

c. No performance of out-of-scope corrective actions without prior written approval from FermiForward Procurement

Final Acceptance and Verification:

a. Coordination with FermiForward for final inspection and acceptance of the recertified and refurbished trailer

b. Verification that all required labeling, marking, reflectors and safety signage meet DOT and Statement of Work requirements

c. Verification that the trailer is sealed with a dry inert gas at a positive pressure less than 25 PSIG prior to shipment

d. Verification that all required records, certificates and test results have been submitted to FermiForward prior to acceptance

Security Access Requirements Offerors who do not currently possess a Fermilab badge must complete the Fermilab Access Request Form no later than four (4) weeks prior to the scheduled installation. U.S. citizenship is preferred. Access approvals are contingent upon citizenship status and the specific location(s) to be visited.

Access Request Form: https://get-connected.fnal.gov/business-visitor-access/ Once access is approved, business visitors will receive an informal invitation letter containing a quick-response (QR) code. Entry to the site will not be permitted without this QR code. All attendees must present the following:

• Informal invitation letter with the QR code

• Valid, REAL ID-compliant identification (e.g., state-issued driver’s license, federal ID, or original passport)

Subcontractors should enter through the Batavia Road, Warrenville Entrance and report to the Fermilab Welcome and Access Center (Aspen East) to obtain a temporary blue business visitor badge prior to proceeding to the meeting location.

Attachments The following documents are attached or referenced hereto and made part of this Request for Quote (RFQ) and shall become a part of any subcontract agreement. Items in BOLD are to be returned to the Procurement Specialist listed above by the quote due date and time indicated.

List of Attachments 01 - Request For Quote Form Att A - Statement of Work Att B - Pricing Schedule Att C - FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025) Att D - FESHM 7020 Exhibit A Att E - SARC Subcontractor Annual RepsCerts Rev 7 Att F - PUR-466 Proposal Certifications

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