Revised February 2026

REQUEST FOR PROPOSALS

for

JANITORIAL SERVICES

PROJECT NO. 26-528A

ISSUED AUGUST 2026

Proposal Submission Deadline:

Friday, September 18, 2026, at 3:00 PM

Port of Corpus Christi Authority

TABLE OF CONTENTS

SECTION 1 NOTICE OF SOLICITATION

SECTION 2 PROJECT OVERVIEW

SECTION 3 PROPOSED TIMELINE FOR CONTRACT AWARD

SECTION 4 INSTRUCTIONS TO PROPOSERS

SECTION 5 REQUIRED PROPOSAL CONTENT, EVALUATION AND AWARD

SECTION 6 SCOPE OF WORK

SECTION 7 INSURANCE REQUIREMENTS

LIST OF EXHIBITS

EXHIBIT A – SAMPLE SERVICE AGREEMENT

EXHIBIT B – FEE PROPOSAL

EXHIBIT C – CONFLICT OF INTEREST QUESTIONAIRE (FORM CIQ)

EXHIBIT D – LOCAL PREFERENCE PROGRAM ACKNOWLEDGEMENT FORM

Request for Proposals for Janitorial Services Section 1 1 | P a g e

SECTION 1

NOTICE OF SOLICITATION

The Port of Corpus Christi Authority (“PCCA”) is requesting proposals from a qualified, experienced and bonded company for nightly janitorial services for the Port of Corpus Christi.

If you are interested in providing janitorial services to the PCCA Administration Building the complete Request for Proposal (RFP) may be obtained at the PCCA’s procurement website (https://pocca.procureware.com). Proposers must register on the PCCA’s procurement website in order to access the RFP.

A pre-proposal meeting is scheduled at 3:00 PM on Thursday, September 10, 2026, at the Ortiz International Center located at 402 Charles Zahn, Jr. Drive, Corpus Christi, Texas 78401. For virtual access to the meeting, login information will be published prior to the meeting date/time.

In order to be considered, Proposals must be received electronically at PCCA’s procurement website (https://pocca.procureware.com), addressed to the Port of Corpus Christi Authority, Attn: Melinda Licon, Manager of Procurement Services, 400 Charles Zahn, Jr. Drive, Corpus Christi, Texas 78401, no later than 3:00 PM on Friday, September 18, 2026 (the “Deadline”).

Proposals received after the deadline will not be considered. Proposals may not be faxed or emailed to PCCA office. PCCA reserves the right to reject any or all Proposals received.

Proposers must not attempt to contact staff members, Commissioners, or agents of PCCA associated with this RFP to discuss or ask questions about the contents of the RFP other than in writing as provided above. Any such contact may result in disqualification of the Proposer.

BY AUTHORITY OF THE PORT COMMISSION

OF THE PORT OF CORPUS CHRISTI AUTHORITY

OF NUECES COUNTY, TEXAS

https://pocca.procureware.com/

Section 2 2 | P a g e

SECTION 2

PROJECT OVERVIEW

The Port of Corpus Christi Authority (“PCCA”), a navigation district and political subdivision of the State of Texas, which is located in San Patricio and Nueces County and exercises jurisdiction over PCCA-owned lands and waterways, is requesting Proposals for Janitorial Services.

The selected Contractor will provide janitorial services at PCCA’s Executive Administration Building, located at 400 Charles Zahn Jr. Drive, Corpus Christi, Texas 78401, and the Security Command Center, located at 222 Power Street, Corpus Christi, Texas 78401. The Executive Administration Building consists of four (4) floors and approximately 68,241 square feet, and the Security Command Center consists of three (3) floors and approximately 20,712 square feet.

The selected Contractor will provide all labor, transportation, equipment, materials, supplies, and supervision necessary to perform the janitorial services detailed in the Scope of Services. PCCA will provide paper products, soaps, and can liners.

The successful response to the RFP must:

• Demonstrate qualifications, relevant experience, and references for providing janitorial services of similar size and scope.

• Demonstrate that adequate and qualified staff are available to perform the work.

• Demonstrate the ability and capacity to perform the required services in accordance with the cleaning standards and frequencies established in the Scope of Services.

• Demonstrate an effective approach to staffing, supervision, and quality control to ensure consistent performance of the required services.

End of Section

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SECTION 3

PROPOSED TIMELINE FOR CONTRACT AWARD

Request for Proposals Issued

Pre-Proposal Meeting

Deadline for Questions

Deadline for Submission of Proposal

Evaluation of Proposals Consultant Interviews (at PCCA discretion)

• Friday, August 28, 2026

• Thursday, September 10, 2026 at 3:00 PM

• Thursday, September 17, 2026

• Friday, September 18, 2026 at 3:00 PM

• Monday, Sept 21 – Friday, Sept 25, 2026

• Tuesday, October 20, 2026 Presentation to Port Commission for Award

Section 4 4 | P a g e

SECTION 4

INSTRUCTIONS TO PROPOSERS

4.01 Examination of RFP Documents

By submitting a proposal, the Proposer represents that this RFP and any applicable Addenda has been examined, that the Proposer has become familiar with the work required, and that the responding Proposer is capable of performing quality work to successfully achieve the objectives of PCCA.

4.02 Questions and/or Inquiries and PCCA Contact Restrictions

Questions and/or inquiries regarding this RFP shall be submitted online to the PCCA procurement website (https://pocca.procureware.com/home) and will be responded to via the same website. PCCA responses to questions and inquiries will be available to all registered Proposers via the PCCA procurement website. Proposers may only rely upon written information provided by PCCA to questions or inquiries on the PCCA procurement website. Proposers may not rely upon, nor is PCCA responsible for, any oral information or instructions provided in reference to the RFP.

Proposers must not attempt to contact staff members, Port Commissioners, or agents of PCCA associated with this RFP to discuss or ask questions about the contents of the RFP, other than in writing as provided above. Any such contact may result in disqualification of the Proposer. To the extent that a Proposer relies upon information obtained from third parties and/or outside of the formal process described above, the Proposer does so at its own risk.

4.03 Addenda

If any inquiries or questions, in the opinion of PCCA, warrant a modification to this RFP, a written Addendum will be prepared and posted, as described below, and may not result in a direct response to an inquiry or question.

In addition, PCCA may make changes, additions, or deletions to the requirements in this RFP prior the submittal date. Any modification will be made by written addendum. Each addendum to this RFP will be posted on the PCCA procurement website (https://pocca.procureware.com/home). PCCA will not be bound to any modifications or deviations from the requirements set forth in this RFP as the result of oral instructions.

Proposers submitting a Proposal shall acknowledge receipt of addenda in their submittal.

Failure to acknowledge receipt of all addenda may cause a Proposal to be deemed non-responsive. Proposers will be solely responsible for ensuring that all addenda have been received, acknowledged, and incorporated into the submitted Proposal.

https://pocca.procureware.com/home

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4.04 Pre-Proposal Meeting

A pre-proposal meeting is scheduled at 3:00 PM on Thursday, September 10, 2026, at the Ortiz International Center located at 402 Charles Zahn, Jr. Drive, Corpus Christi, Texas 78401. For virtual access to the meeting, login information will be published prior to the meeting date/time.

4.05 Submission of Proposals

PCCA intends to select a qualified firm or team to provide services for the project identified in this RFP; however, Port operations and the business environment are subject to change, and PCCA reserves the right to delay or not award a contract for this project should such action be in the best interest of PCCA.

Proposer must provide a clear and concise proposal that meets all outlined criteria as listed in Section 5.02. Each section must be clearly labeled to meet the evaluation criteria. Failure to provide a response to meet all criteria listed in the RFP may result in your submission being deemed non-responsive.

In addition, PCCA may modify, expand, or reduce the scope of work to meet operational or budgetary needs.

A. Date and Time of Submission: Proposal must be received electronically on the procurement website (https://pocca.procureware.com/home) by 3:00 PM on Friday, September 18, 2026. Packages received after the above-specified date and time will be returned to the Proposer unopened.

B. It is the Proposer’s sole responsibility to ensure that the Proposal is delivered in the manner addressed in this RFP by the due date and time. PCCA has the right to reject any Proposals not properly delivered and will not be responsible for any electronic files submitted that do not transmit or experience issues when accessed or downloaded.

C. Acceptance of Proposal:

1. PCCA reserves the right to accept or reject any or all proposals, waive any informalities or irregularities in the Proposal, request additional information or revisions to the Proposal, and to negotiate with any or all Proposers in accordance with Section 5.06 of this RFP.

2. PCCA reserves the right to withdraw this RFP at any time without prior notice, and PCCA makes no representation that a contract will be awarded to any Proposer responding to this RFP.

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3. PCCA reserves the right to issue a new RFP for any or all work listed herein.

4. Proposal submitted are not to be copyrighted.

5. PCCA reserves the right to require confirmation of information furnished by any Proposer and/or request any Proposer to provide additional evidence of qualifications to successfully perform the work.

4.06 Confidential Status and Disclosure of Proposal Contents

As a political subdivision of the State of Texas, PCCA is subject to the Texas Public Information Act (“the Act”), Chapter 552 of the Texas Government Code, and has no authority to enter into a confidentiality agreement in contravention of the Act in response to any public information requests under the Act that are submitted during the RFP process.

PCCA shall deem and argue to the Texas Attorney General that all Proposal submitted in response to the RFP are confidential under the Act; however, once the RFP process has concluded, this exception will no longer apply.

Proposers should be aware that the Texas Attorney General may determine that full or partial disclosure is required for information deemed to be confidential or proprietary by a Proposer. It is the sole obligation of the Proposer to advocate for the confidential or proprietary nature of any information provided in or along with its Proposal. PCCA shall not advocate for the confidentiality of the statement’s material to the Texas Attorney General or to any other person or entity. PCCA shall, pursuant to the Act, make a good faith effort to notify the Proposer, upon receipt of any public information request involving a submitted Proposal after the conclusion of the RFP process.

For any such request, the Proposer will be responsible for submitting written justification to the Texas Attorney General detailing why particular information should be withheld, such as the exception applicable to certain commercial information. In order to protect its ability to claim exemption from the release of information contained in a submitted Proposal, the Proposer should clearly designate within its Proposal and accompanying materials any information that it believes to be exempt from disclosure and provide legal justification for each instance. Confidential information should be easily separable from the remainder of the RFP. Marking the entire Proposal as Confidential is not acceptable.

By submitting a Proposal, the Proposer acknowledges its understanding and agreement that PCCA shall have no liability to the Proposer or any other person or entity for any disclosure of information made in accordance with the Act.

Further, publicity or news releases pertaining to the RFP, responses to this RFP, or discussions of any kind related to the RFP, or response documents may not be released without prior written approval of PCCA.

This section applies regardless of whether a contract is awarded as a result of this RFP.

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4.07 Pre-Contractual Expenses

PCCA shall not, in any event, be liable for any pre-contractual expense incurred by Proposers in the preparation of its Proposal. Pre-contractual expenses are defined as expenses incurred by Proposer in:

A. Preparing its Proposal in response to this RFP.

B. Submitting its Proposal to PCCA.

C. Negotiating with PCCA on any matter related to a submitted Proposal.

D. Any other expenses incurred by Proposer prior to the date of award of an agreement resulting from this RFP.

4.08 Conflict of Interest

The Proposer is required to complete a Conflict of Interest Questionnaire (Form CIQ) attached as Exhibit C and submit it within the Proposal if the Proposer has:

A. Any employment or other business relationship with any employee of PCCA.

B. Given any gifts or services of more than $100 in aggregate value to any employee or relative of an employee of PCCA within the preceding 12-month period.

4.09 Texas Ethics Commission Rules

The successful Proposer will be required to comply with the provisions of Section

2252.908 of the Texas Government Code and Chapter 46 of the Texas Ethics Commission Rules by preparing and submitting Texas Form 1295, “Certificate of Interested Parties” and submitting the signed form to PCCA at the time the contract is executed for any agreement that requires Approval of the Port Commission. The successful Proposer will be required to submit the Texas Form 1295 using PCCA provided project number and description in Box 3 on the form.

Information on Form 1295 and associated code and rules can be found at:

https://www.ethics.state.tx.us

4.10 Agreement

PCCA will enter into an Agreement with the selected Proposer. A sample PCCA Service Agreement is included in Exhibit A.

The entire RFP document, technical specifications, technical drawings, addenda (if any), Proposer proposal and response document(s) and the executed agreement between PCCA https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

Section 4 8 | P a g e and Proposer shall constitute the entire contract and agreement. All work shall be performed in accordance with these documents for the duration of the Contract.

Section 5 9 | P a g e

SECTION 5

PROPOSAL, EVALUATION AND AWARD

5.01 Proposal Content

Proposals should not include any unnecessarily elaborate promotional material. Lengthy narrative is discouraged, and proposals should be brief, clear, and concise. Proposers are encouraged to limit the submittals to less than 20 pages, excluding resumes, cover page, table of contents, letter of transmittal, and subconsultant letters.

A. Letter of Transmittal.

Shall not exceed two pages and at a minimum contain the following information:

1. A brief profile of the Proposer organization, including the types of services offered; the year founded; form of the organization (corporation, partnership, or sole proprietorship); number, size, and location of offices;

total number of employees; and the names of all owners, if the organization is not a public company.

2. Identification of Proposer who will have contractual responsibility with the

Port Authority. Identification shall include legal name of company, corporate address, telephone number and email address of the Proposer’s contact person.

3. Proposed working relationship between Proposer and subconsultants, if applicable.

4. Acknowledgement of receipt of all addenda, if any.

B. Appendices

Appendices, resumes, subconsultant letters, and information considered by the Proposer to be pertinent to this RFP and has not been specifically solicited in any of the foregoing sections may be placed in a separate appendix section. Appendices shall be relevant and brief and may contain the following information:

1. The Proposer should provide resumes only for proposed project managers and key personnel. The Proposer can also include brief biographies of other support personnel where such information may be relevant to the successful completion of the required services. Resume are limited to two pages per each person identified.

Section 5 10 | P a g e

2. If the Proposer will engage subconsultants to assist with specific projects, provide a letter from each subconsultant that includes the company name, address, contact person, telephone number, and project function, a statement authorizing the use of the subconsultant’s name in the Proposal, and description of the service to be provided. These letters are limited to two pages per subconsultant.

3. Additional information. If the Proposer desires to include additional information considered to be material to the RFP, such information may be provided in a brief appendix. The Proposer is advised that lengthy marketing brochures, descriptions, company histories, or similar material will not be evaluated and considered as part of the selection process.

5.02 Technical Proposal

A. Qualifications, Relevant Experience and References. This section of the proposal shall establish the ability of the Proposer to satisfactorily perform the required work by demonstrating experience performing janitorial services of a similar nature, size, and scope; proven competence in the services to be provided;

strength and stability of the firm; staffing capability; current workload; and supportive client references.

The Proposer shall:

1. Provide a brief overview of the Proposer’s qualifications and relevant experience providing janitorial services of similar size and scope.

2. Describe the Proposer’s staffing capability and capacity to perform the required services, including its ability to adequately staff and supervise the work throughout the term of the contract.

3. Provide a minimum of three (3) references for completed work similar in size and scope to the services required by this RFP. Include the client/organization name, contact person, title, telephone number, and a brief description of the services performed.

4. Identify any subcontractors anticipated to perform any portion of the work and describe their proposed roles and responsibilities, if applicable.

Section 5 11 | P a g e

B. Executive Summary. Provide a high-level overview of the plan for providing requested Services. Indicate the ability and capacity to perform the work in relation to other current, ongoing, and future engagements. Indicate timeframe to commence Services if awarded contract. Describe additional specific unique business features and/or options Port Authority should consider.

C. Company Profile. Provide general corporate information including the legal name of the company and location of the principal office, offices in Texas, and North America. Identify the office(s) that would provide the Services (if different from principal office.) Form of company structure (corporation, partnership, etc.) State under which company is organized and exists. If not publicly owned company, the names of all equity owner(s). A brief history of the company, including dates of the Predecessor Company (if any) and establishment of present company. The number of employees and annual revenues.

1. If the Proposer will engage will engage subconsultants to assist with this scope of work, identify any subconsultants anticipated, by company name, address, contact person, telephone number and project function, if applicable. The list should include a summary of the roles and responsibilities of each subconsultant.

2. Provide minimum of three (3) references for completed work similar to that in scope of work contained in this RFP. Furnish the contact name, title, address and telephone number of the person at each client agency/organization about the work performed. The Port Authority, in its sole discretion, reserves the right to request additional references, to contact and verify all references, and to request additional supporting information from the proposer as the Port Authority deems necessary or appropriate

D. Fee Proposal - This section of the Proposer's response to the RFP should provide the Port Authority with the proposed cost.

1 A statement that there will be no price escalation during the initial term of the contract.

E. Fee Evaluation - To rate the proposals on an equitable basis and provide the most value to the Port Authority, the proposals will be evaluated using the Fee Proposal attached as EXHIBIT C. (Proposers must complete the Form.)

F. Appendices - Information considered by Proposer to be pertinent to this RFP and which has not been specifically solicited in any of the foregoing sections may be placed in a separate appendix section. Appendices shall be relevant and brief.

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G. Exceptions and Deviations – State any exceptions or deviations from the requirement of this RFP. Where the Proposer wishes to propose alternative approaches to meeting the Port Authority’s requirements, these shall be thoroughly explained. Where the Proposer wishes to modify the terms and conditions of the Master Services Contract, these shall be thoroughly identified.

5.03 Comparative Evaluation Criteria

The following criteria will be applied to those proposals which have met the minimum requirements:

A. Background & Experience – 30 points

1. Professional background of primary account manager & support personnel, including professional qualifications and relevant experience.

2. Reputation and service levels; other available resources, including staffing capabilities, number and location of offices, equipment, and affiliated companies, financial strength

3. Client references, specific experience with similar type organizations as PCCA.

B. Benefit to Port Authority – 30 points

1. Scope of services offered.

2. Ability to meet current and future need of PCCA

C. Price – 30 points

1. Price; initial 3yr contract guarantee.

D. Local Preference Program – 10 points

This category will be scored on the basis of the Local Preference Program Acknowledgement Form, attached as Exhibit E submitted with this proposal.

1. To be considered for Local Preference points five (5) points to Respondents that are Local Businesses and an additional five (5) points to respondents that are headquartered in the Local Area; and

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2. Joint Venture responses to be considered for Local Preference points, at least one of the entities must be a Local Business; and allocation of points for joint ventures shall be determined by the percentage of ownership by a Local Business(es).

3. Local Area means Nueces and San Patricio Counties

4. Local Business means a business that is either: (1) headquartered in the

Local Area; or (2) has an established place or places of business in the Local Area where members of the entity’s workforce are regularly based.

5. Headquartered means the place where a business entity’s officers are located and from which the officers direct, control and coordinate the entity’s activities.

5.06 Negotiation Process

The committee will determine whether acceptance of the most favorable initial proposal without discussion is appropriate, or whether interviews and/or discussions should be conducted with Proposers that fall within the competitive range.

A. Negotiations

PCCA reserves the right to negotiate directly with the highest ranked Proposer or with each Proposer whose proposal falls within the overall competitive range. Each Proposer remaining within the overall competitive range at the close of negotiations may be allowed to submit a final supplement called a “best and final offer.” PCCA reserves the right to negotiate all elements that comprise the successful Proposer’s response to ensure that the best possible consideration be afforded to all concerned.

B. Best and Final Offer (BAFO)

1. All Proposers that submit best and final offers will be evaluated by the committee, or designated committee members, based upon those best and final offers.

2. PCCA expects to conduct negotiations with Proposer’s representatives authorized to contractually obligate the respondent with an offer.

3. If Respondent is unable to agree to contract terms and conditions, PCCA reserves the right to terminate contract negotiations with that respondent and initiate negotiations with the next Respondent. The contract will be awarded to that responsible offeror(s) whose offer, conforming to the solicitation, offers Best Value to PCCA, price and other factors considered.

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4. After negotiation of terms, staff will present its recommendation to the Port Commission for the most advantageous for recommendation shall be presented to Commissioners’ for consideration and approval of award of the contract. The Port Commission reserve the right to accept a waiver if a Respondent does not meet all competencies, qualifications, and/or experience.

5. No award can be made until approved by Port Commission. Neither

RFP, the Respondent’s presentation, nor an evaluation by the Evaluation Committee obligate PCCA to award a contract for the services. Progress toward this end is solely at the discretion of PCCA and may be terminated at any time prior to execution of an agreement.

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SECTION 6

SCOPE OF SERVICES

The Janitor will perform the following services in accordance with the terms and conditions set forth in this Contract.

6.01 Executive Administration Building

A. Flooring

The following flooring types shall be serviced during the contract:

1. Concrete Flooring – First Floor, East and West Stairwells

2. Carpet Flooring – Conference Rooms, Offices, and Cubicles

3. Laminating Flooring – Galleys

4. Tile Flooring – Restrooms and Locker/Shower Rooms

5. Rubber Flooring – Fitness Rooms

6. Hardwood Flooring – Single Conference Room

B. Cleaning Standards

Janitorial services will be delivered Monday – Friday, from 5:30 PM until no later than 11:30 PM at the Port of Corpus Christi Executive Administration Building located at 400 Charles Zahn, Jr., Dr. Corpus Christi, TX 78401, covering the whole facility, excluding mechanical and electrical equipment rooms. The facility consists of four (4) floors and approximately 68,241 square feet.

Janitor shall provide all labor, transportation, equipment, materials, supplies, and supervision necessary to perform non-personal janitorial services. Port Authority will provide paper products, soaps, and can liners.

The work tasks and frequencies listed herein are intended to provide the framework for cleaning operations in a first-class office building. Additional minor work may be required from time to time and is expected to be absorbed within the cleaning and maintenance operation.

Night Crew’s routine duties will consist of policing all corridors, lobbies, stairwells, elevators, lavatories, building entrances, and any service requests as directed by proper authority/management.

C. Weekly General Cleaning, in addition to daily cleaning

1. Sweep and mop both stairwells, sidewalls, and underneath the stairwells.

2. Clear all cobwebs from underneath the stairs.

3. Wipe down tile walls to remove water streaks and residue.

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4. Restroom partitions and tile walls will be wiped down.

D. Monthly General Cleaning, in addition to daily and weekly cleaning

1. Dust all cabinets, files, chairs, chair rails, paneling, sills, trim, and baseboards

2. Remove high cobwebs from all entry doors.

3. Remove high cobwebs from entry areas in Lobby.

4. Restroom partitions will be washed with non-corrosive disinfectant solution.

E. Quarterly General Cleaning, in addition to daily, weekly, and monthly cleaning

1. Dust shelves and other objects.

2. Mop desk floor/chair mats.

3. Blinds to be dusted or hand vacuumed.

F. Daily General Cleaning for Offices, Cubicles, and Conference Rooms (5 days per week):

1. Empty wastebaskets and recycle receptacles (Liners will be placed only in the wastebaskets).

2. Dust all office furniture (desks, shelves, bookcases, etc.), fixtures, and desk/shelves accessories.

3. Vacuum all carpets and rugs. Spot clean areas that are hand-size or smaller.

4. Sweep/dust hard surface floors and then wet mop all hard surface floors.

5. Spot clean woodwork, doors, light switches, and walls to remove smudges and fingerprints.

6. Spot-clean all glass doors, glass walls and sidelights, partition glass, and glass furniture as needed.

7. Wipe and clean all windowsills in offices and conference rooms.

8. All glass top tables and desks in meeting and conference rooms will be wiped daily to remove all fingerprints and smudges.

G. Daily General Cleaning for Lobby, Galleys, Restrooms, Hallways:

1. Sweep all exterior entrances and vacuum entrance mats.

2. Clean and polish drinking fountains.

3. Mop floors in Main Lobby.

4. Clean and sanitize all restrooms.

5. Refill soap, towel, and tissue containers, and holders.

6. Wipe down toilet partitions, counters, and walls around wash basins.

7. Mop all restroom floors.

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H. Daily General Cleaning for Galleys:

Wipe down the front of coffee makers, ice machines, front of cabinet doors, outside of refrigerators, clean outside and inside of microwaves. Clean sinks (if free of dishes) and wipe down countertops with disinfectants.

I. Daily General Cleaning for First Floor Cafe:

1. Clean and mop floors behind food shelves, under couches, under tables, and chairs.

2. Clean and wipe down with a disinfectant all tables and chairs.

3. Clean microwaves inside and out.

4. Dust around teacup displays (Areas you can reach).

J. Daily General Cleaning for Fitness Room:

2. Clean and mop floors after 9:00 pm when fitness room closes for employee use or earlier if not in use. (Use fresh water every time when mopping gym floors.)

3. Clean and mop shower rooms including shower stalls, and locker area.

Move benches to access floor areas.

K. Daily General Cleaning for Stairwells:

1. Sweep and dust both stairwells.

2. Dust window ledges and all light fixtures on walls.

3. Wipe down tile walls of all dust from sweeping.

L. Daily General Cleaning for Elevators Cleaning

1. Elevator floors will be vacuumed daily.

2. Exterior doors and trim will be dusted, and fingerprint smudges removed daily.

3. Fingerprints and smudges will be removed daily from the interior metal doors and panels.

4. Ceiling will be dusted daily.

5. Elevator thresholds will be brushed clean and polished daily.

6.02 SECURITY COMMAND CENTER

A. Cleaning Standards

Janitorial services will be delivered Monday – Friday, from 6:00 PM until no later than 11:30 PM at the Port of Corpus Christi Security Command Center located at 222 Power St., Corpus Christi, TX 78401, covering the whole facility, excluding

Section 6 18 | P a g e mechanical and electrical equipment rooms. The facility consists of three (3) floors and approximately 20,712 square feet.

Janitor shall provide all labor, transportation, equipment, materials, supplies, and supervision necessary to perform non-personal janitorial services. Port Authority will provide paper products, soaps, and can liners.

B. Flooring

The following flooring types shall be serviced during the contract:

1. Concrete Flooring –1st floor locker room and briefing room, rear stairwell, and stairs.

2. Carpet Flooring – conference rooms, offices, and cubicles.

3. Laminated Flooring – Galleys, 2nd & 3rd floor bathrooms, Director’s bathroom, hallways, and offices.

4. Tile Flooring – 1st Floor Restrooms and Locker/Shower Rooms

The work tasks and frequencies listed herein are intended to provide the framework for cleaning operations in a first-class office building. Additional minor work may be required from time to time and is expected to be absorbed within the cleaning and maintenance operation.

Night Crew’s routine duties will consist of policing all corridors, lobbies, stairwells, elevators, lavatories, building entrances, and service requests as directed by proper authority/management. They are to clean all open/common areas throughout the building, such as hallways, breakroom, spaces outside offices, lobby, bathrooms, briefing room, locker rooms, and training/conference rooms (Even if the doors are closed). Night Crew shall not enter offices with closed doors or the dispatch center.

C. Daily General for Trash Disposal – Daily, (7 days a week) for all three floors

1. Disposal of trash will be done daily and during weekends.

2. On Saturday and Sunday, a member of the cleaning team will come in once a day during the afternoon (between 3:00 pm -5:00 pm), go through all three floors collecting trash and disposing of it at the dumpsters. There will be no cleaning done on these two days.

3. Any trash can that is being emptied will need to be lined with a trash bag.

Do not leave wastebaskets without a bag.

D. Daily General Cleaning for Offices, Cubicles, and Conference Rooms (5 days per week):

1. Empty wastebaskets and recycle receptacles (Liners will be placed only in the wastebaskets).

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2. Dust all office furniture (desks, shelves, bookcases, etc.), fixtures, and desk/shelves accessories.

3. Vacuum all carpets and rugs. Spot clean areas that are hand-size or smaller.

4. Sweep/dust hard surface floors and then wet mop all hard surface floors.

5. Spot clean woodwork, doors, light switches, and walls to remove smudges and fingerprints.

6. Spot-clean all glass doors, glass walls and sidelights, partition glass, and glass furniture as needed.

7. Wipe and clean all windowsills in offices and conference rooms.

8. All glass top tables and desks in meeting and conference rooms will be wiped daily to remove all fingerprints and smudges.

E. Daily General Cleaning for Lobby, Galleys, Restrooms, Hallways, & Stairwells:

1. Sweep all exterior entrances and vacuum entrance mats.

2. Mop floors in Main Lobby.

3. Clean and sanitize all restrooms.

4. Refill soap, towel, and tissue containers, and holders.

5. Wipe down toilet partitions, counters, and walls around wash basins.

6. Mop all restroom floors.

7. Wipe down the front of coffee makers, ice machines, front of cabinet doors, outside of refrigerators, clean outside and inside of microwaves. Clean sinks (if free of dishes) and wipe down countertops with disinfectants.

8. Clean and wipe down with a disinfectant all tables and chairs.

9. Clean microwaves inside and out.

10. Sweep and dust both stairwells.

11. Dust window ledges and all light fixtures on walls.

F. Daily General Cleaning for Elevator:

1. Elevator flooring will be swept and mopped daily.

2. Exterior doors and trim will be dusted, and fingerprint smudges removed daily.

3. Fingerprints and smudges will be removed daily from the interior metal doors and panels.

4. Ceiling will be dusted daily.

5. Elevator thresholds will be brushed clean and polished daily.

G. Weekly General Cleaning, in addition to daily cleaning

1. Sweep and mop both stairwells, sidewalls, and around the stairwells.

2. Dust window ledges and all light fixtures on walls.

3. Restroom partitions will be wiped down.

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H. Monthly General Cleaning, in addition to daily and weekly cleaning

1. Dust all cabinets, files, chairs, chair rails, paneling, sills, trim, and baseboards

2. Remove high cobwebs from all entry doors.

3. Remove high cobwebs from entry areas in lobby and stairwells.

4. Remove cobwebs from around stairwells.

5. Restroom partitions will be washed with non-corrosive disinfectant solution.

I. Quarterly General Cleaning, in addition to daily, weekly, and monthly cleaning

1. Dust shelves and other objects.

2. Mop desk floor/chair mats.

3. Blinds to be dusted or vacuumed.

6.03 PROJECT CLEANING/ SPECIAL WORK

When unscheduled work of major proportion is required and requested of the Janitor, the cost of such will be negotiated to provide a fair and equitable arrangement for both parties.

Any special assignment work will be quoted outside of this contract. This work will be quoted, and Port Authority has the right to obtain quotes from outside contractors.

6.04 SPECIAL RULES AND REGULATIONS

A. No computer should ever be unplugged. If lamps, etc., are unplugged so outlet may be used for vacuuming, all unplugged items should be re-plugged and left as originally found.

B. Vending machines, refrigerators, microwave ovens, etc., may be used by the cleaning crew. Eating is allowed only in galley areas.

C. Telephones may not be used by cleaning crew, except by cleaning supervisor for emergency calls only.

D. Cleaning crew may not use radios or other personal property of Port Authority.

E. Cleaning crew will not be required to clean any office whose door is locked.

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F. Only employees of the Janitor who work in building may be on premises. No friends, family members, including children, are allowed in the building or on the property.

G. Janitor shall perform all work Monday through Friday, except for trash at the Security Command Center, which is seven (7) days a week.

H. Janitor’s employees shall observe the same holidays observed by the Port

Authority. Janitor will work on holidays that the building is open for normal business.

Observed Holidays are:

November 26, 2026 – Thanksgiving Day November 27, 2026 – Day After Thanksgiving December 24, 2026 – Winter Holiday January 1, 2027 – New Year’s Day January 18, 2027 – Martin Luther King Day February 15, 2027 – President’s Day March 26, 2027 – Spring Holiday May 31, 2027 – Memorial Day July 4, 2027 – Fourth of July September 6, 2027 – Labor Day

Applicable dates for future observed holidays accepted.

I. The cleaning supervisor or lead person will check each floor as the cleaning crew completes their work to ensure lights are off and doors to Secure Offices are closed.

J. A Supervisor for Janitor will be on site during night working hours from 5:30 pm CST to no later than 11:30 pm CST.

K. All members of Janitor’s cleaning crew will be properly cleared through the PCCA’s Port Police and Security department standard background check a minimum of 8 hours before reporting. Any changes in the cleaning crew will require the same process 8 hours before reporting and notification to the Project Representative.

L. No entry badges will be issued to cleaning crew. All crew members will need to buzz in and be let in by someone in the building. At that point they will need to check in to ensure they are on the list.

M. Port Authority will make a janitorial closet available at each facility so Janitor may store equipment and supplies owned by Janitor.

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N. Security Badge Access Rooms are not to be cleaned unless left open for cleaning services. If office is closed and locked, Janitor will not clean the secure area.

O. Any special assignment work will be quoted outside of this contract. This work will be quoted, and Port Authority has the right to obtain quotes from outside contractors.

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SECTION 7

INSURANCE REQUIREMENTS

Without limiting the indemnity obligations or liabilities of Consultant or its insurers, Consultant agrees to carry and maintain at its sole expense policies of insurance ("the Policies") of the types and in the minimum amounts as follows:

TYPE OF INSURANCE MINIMUM LIMITS

A. Workers' Compensation Statutory Employer's Liability $1,000,000 Each Accident $1,000,000 Policy Limit for Disease $1,000,000 Each Employee for Disease

B. Commercial General Liability $1,000,000 per Occurrence $2,000,000 Aggregate

The CGL Policy will provide contractual liability coverage at the aforementioned limits.

C. Business Automobile Liability $1,000,000 CSL / Each accident

Automobile liability insurance coverage will include all owned, non-owned, and hired vehicles if vehicles are used in connection with this project.

D. Crime coverage $100,000 per occurrence/aggregate

Each policy must contain an endorsement to the effect that the issuer waives any claim or right of subrogation to recover against the Authority, its Port Commissioners, officers, and employees ("Authority Parties"). Additionally, the Authority Parties shall be designated as additional insureds by either a blanket additional insured endorsement or a specific endorsement on all policies, except Workers’ Compensation and Employer’s Liability.

Each policy, except Workers’ Compensation, must contain an endorsement stating that the policy is primary to any other insurance available to the Additional Insureds with respect to claims arising under this Contract.

Without limiting any of the other obligations or liabilities of Consultant, Consultant shall require each Subcontractor performing work under the Contract, at Subcontractor’s own expense, to maintain during the term of the Contract, the same stipulated minimum insurance as shown herein. As an alternative, Consultant may include its Subcontractors as additional insureds on its own coverage as prescribed under these requirements. Consultant’s certificate of insurance shall note in such event that Subcontractors are included as additional insureds and that Consultant agrees to provide workers’ compensation for Subcontractors and their employees. Consultant shall

Section 7 24 | P a g e obtain and monitor the certificates of insurance from each Subcontractor in order to assure compliance with the insurance requirements. Consultant must retain the certificates of insurance for the duration of the Contract plus five (5) years and shall have the responsibility of enforcing these insurance requirements among its Subcontractors. Authority shall be entitled, upon request and without expense, to receive copies of these certificates

The minimum insurance required may be increased periodically upon request by Authority to commercially reasonable limits. The company writing each of the Policies must possess a current rating with A.M. Best Company of at least “A-, VII”. Consultant’s liability shall not be limited to the specified amounts of insurance required herein.

EXHIBIT A

SAMPLE

Service Agreement Contract 2026

SERVICE AGREEMENT

THIS SERVICE AGREEMENT (the “Contract”) is made and entered into effective as of the day of 20 , (“Effective Date”) by and between the Port of Corpus Christi Authority of Nueces County, Texas (“Authority”), and (“Service Provider”), each a “Party” and collectively as “Parties”.

NOW THEREFORE, in consideration of the promises and mutual covenants contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows:

1. CONTRACT: Authority hereby engages the Service Provider and the Service Provider hereby accepts its engagement for the purpose of providing to Authority the _________ services (“Services”) as are generally described in the “Scope of Services” set forth in Exhibit A to this Contract which is incorporated herein by reference.

2. PERIOD OF SERVICE: The Service Provider shall complete the Services on or before (the “Deadline”), unless the Authority agrees to extend the Deadline for good reason; provided, however, that the Authority may terminate this Contract at any time in accordance with Section 14. Time is of the essence in performance of this Contract. There will be no obligation established between Authority and the Service Provider for performance of the Services until Authority provides the Service Provider execution of this Contract and receipt by the Authority of appropriate Certificates of Insurance and other documentation as may be required herein. The term of this Contract (“Term”) shall begin on the Effective Date and shall end on the first to occur of the following: (1) the Deadline, as the same may have been extended by the Authority, (2) the date on which, in the opinion of Authority, all of the Services have been rendered, (3) the date on which this Contract is terminated by the Authority pursuant to Section 14, or (4) the date on which this Contract is terminated by the Service Provider pursuant to Section 14.

3. COORDINATION OF SERVICES BY AUTHORITY: Authority shall designate a Contract Representative who will, on behalf of Authority, coordinate with the Service Provider and administer this Contract. It shall be the responsibility of the Service Provider to coordinate all assignment-related activities with the Contract Representative.

For the purposes of this Contract, the Representative shall be:

Stevenson Ashley Asset Management Manager Port of Corpus Christi Authority 400 Charles Zahn, Jr. Drive Corpus Christi, Texas 78401 E-mail: stevenson@pocca.com mailto:stevenson@pocca.com

Service Agreement Contract 2026

Authority may change the Contract Representative at any time by giving the Service Provider written notice of such change.

4. NOTICES: Notices, demands, requests or other formal communication related to the Contract shall be deemed to have been given when received, whether delivered personally or mailed. E-mail communications may be considered as formal notification provided the e-mail message states the message is intended as a formal notice and the receiving Party acknowledges receipt of the message as a formal notification. Notices shall be addressed as follows:

If to the Authority: Kent A. Britton Chief Executive Officer Port of Corpus Christi Authority 400 Harbor Drive Corpus Christi, Texas 78401 E-mail: kbritton@pocca.com

If to the Service Provider:

E-mail:

Either Party may change the mailing or E-mail address for notifications by providing written notice of such change to the other Party.

5. CHANGES: This Contract may be changed or modified at the request of either the Service Provider or the Authority, provided both Parties agree to the requested change, and a written amendment or modification of this Contract is prepared and executed by the Parties.

6. SERVICE PROVIDER’S RESPONSIBILITIES: In addition to all other obligations contained herein, the Service Provider agrees, warrants, and represents that:

6.1 The Service Provider will furnish all material, equipment, labor and supplies in such quantities and of the proper quality to professionally and timely perform the Services, except as otherwise mutually agreed by the Parties;

6.2 The Service Provider shall perform the Services with the professional skill and care ordinarily provided by competent Service Providers practicing in the same or similar locality and under the same or similar circumstances and professional license;

6.3 The Service Provider will comply with all federal, state, and local laws, regulations, ordinances, requirements and codes which are applicable to its performance of Services;

mailto:kbritton@pocca.com

Service Agreement Contract 2026

6.4 The Service Provider is not and will not be bound by any agreement and has not assumed nor will assume any obligation which would, in any way, restrict its ability to perform the Services or be inconsistent with the Services;

6.5 In performing the Services, the Service Provider will not use any third party’s confidential or propriety information, or infringe the rights of another party, nor will the Service Provider disclose to the Authority, or bring onto the Authority’s premises, or induce the Authority to use any third party’s confidential or proprietary information;

6.6 The Service Provider does not have the authority to act for the Authority, bind the Authority in any respect, or incur any debts or liabilities in the name of or on behalf of the Authority, except as otherwise expressly authorized in writing by the Authority;

6.7 Service Provider is an independent contractor for the performance of its duties under this Contract. Accordingly, the Service Provider shall be responsible for payment of all taxes including federal, state and local taxes arising out of the Service Provider’s activities in accordance with this Contract. Service Provider is responsible for payment of the compensation, including any withholding, Social Security, or other taxes on such compensation, of any subcontractors retained by Service Provider, or Service Provider's employees performing Services consistent with its status as an independent contractor and in compliance with all applicable laws and regulations;

6.8 Service Provider has and hereby retains full control of any supervision over the Service Provider’s obligations hereunder and over any persons employed or subcontracted by the Service Provider for performing Services hereunder;

6.9 Service Provider will in no way be considered an agent, partner, joint venturer, or employee of Authority at any time during the Term. Service Provider will not undertake to commit Authority to any course of action in relation to a third party unless expressly requested and authorized to do so by the Authority in writing.

6.10 As of the Effective Date and at all times while providing Services hereunder, the Service Provider shall possess and maintain in good standing any and all licenses or other authorizations and approvals necessary to perform the Services.

7. COMPENSATION: The compensation to be paid Service Provider for providing the Services shall be the compensation described in Exhibit B attached hereto, which is incorporated herein by reference; provided, however, the total fees paid to Service Provider for the Services (including reimbursable travel expenses and other direct costs) shall not exceed ________________Dollars ($ ). Service Provider will obtain the written approval of Authority's Contract Representative relative to incurring travel and other direct costs before incurring such expenses.

8. INVOICE PROCEDURE AND PAYMENT: Service Provider shall submit invoices monthly to the Authority for work performed during the preceding calendar month.

Such invoices shall be due and payable by Authority on or before thirty (30) days from receipt

Service Agreement Contract 2026 by Authority. Monthly compensation will be for the Services actually performed during the billing period, invoiced in accordance with the Fee Schedule included in Exhibit B. Invoices shall also describe any preapproved reimbursable costs. Service Provider will provide sufficient detail with each invoice to substantiate the requested amount of monthly payment. At the Authority’s request, Service Provider will provide additional backup such as invoices for materials and subcontracted service or other documentation sufficient to establish the accuracy of the invoices.

9. INSURANCE:…