01 PWS Pantex Wind Farm Maintenance Draft.docx
DOCX document 27 KB Posted
- Solicitation number
- 89233124RNA000250
About this file
This document is a Performance Work Statement (PWS) for the Pantex Wind Farm Maintenance, Repair, and Operations project. The PWS outlines the scope of work for preventative maintenance and repair services to support the Pantex Wind Farm, a 5-turbine wind farm that provides over 65% of the Pantex Plant's annual electricity needs.
The key requirements include: weekly inspections, testing, and maintenance of the wind turbines, electrical distribution systems, and related equipment; remote monitoring and control access; repair and replacement of failed turbine components; and response to emergency, urgent, and routine maintenance requests within defined timeframes. Specific performance measures are provided for daily status reports, monthly reports, emergency response, and urgent/routine work completion. This PWS is related to a pre-solicitation notice from the Department of Energy National Nuclear Security Administration (NNSA) seeking capability statements from vendors who perform wind turbine maintenance and operations services.
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| File | Type | Posted |
|---|---|---|
| Capability Statement Request Notice.doc | DOC document |
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Pantex Wind Farm Maintenance, Repair, and Operations
1.0 INTRODUCTION
The Pantex Wind Farm Maintenance, Repair, and Operations project is to be used to support the maintenance, repair, and operations of the Pantex Wind Farm, located at the Pantex Plant, outside of Amarillo, Texas.
2.0 BACKGROUND
Pantex is charged with securing America by providing the nation’s nuclear deterrent, and is home of the federal government’s largest wind farm. The Pantex Wind Farm, a first in the NNSA enterprise, consists of five 2.3-megawatt Siemens wind turbines located on 1,526 acres of government-owned property east of the Pantex Plant.
The Pantex Wind Farm (PWF) is projected to generate approximately 4.7 million kilowatt hours of clean energy annually, which is greater than 65% of Pantex’s annual electricity needs. The Pantex Wind Farm highlights the Department of Energy’s commitment to federally-mandated energy conservation measures by implementing an onsite renewable energy program.
This mission is current accomplished at the following geographical site:
Pantex Plant (PX) PX is located 17 miles northeast of Amarillo, Texas. The PX Wind Turbines are located just east across from the Pantex site at FM2373, north of US Highway 60.
3.0 SCOPE
Preventative maintenance is needed to maintain the operability and reliability of the PWF and shall encompass all components of the electrical distribution system from the wind turbines to the load interrupting switchgear at the South Main Substation.
4.0 DESCRIPTION OF EFFORT
The Contractor shall be responsible for the preventive maintenance of the PWF electrical distribution system at the Pantex Plant. This shall include but not limited to inspection and repair of the following power distribution equipment:
a) Five 2.3 MW wind turbines
b) Five 34.5kV - 690V, 2600KVA pad mounted transformers
c) Five 35kV pad mounted, Gas Insulated isolation switches
d) One 35kV pad mounted, Gas Insulated Vacuum Fault Interrupter Switch
e) One 35kV outdoor dead tank Vacuum Circuit Breaker
f) One 34.5kV – 12.47kV, 10MVA Power Transformer
g) One 15KV Metering Switchgear including Load Interrupter PTs, CTs,
h) One 12.47kV – 120/240V 37.5kVA Station Service transformer
i) Two 15kV Switchgear including vacuum circuit breakers and load interrupting switches
j) DC equipment including batteries and battery charger
k) Two 35kV Gang Operated Air Break (GOAB) switches
l) One 35kV overhead distribution system including conductors, pole structures, insulators, lightening arrestors, and guy wire assemblies.
m) One 35kV underground distribution system including conductors, terminations, and arrestors.
n) One control house enclosure 120/240V AC system including HVAC, Lighting, and receptacles
o) All associated protective relaying and fiber optic communications equipment.
The Contractor shall ensure that the wind turbines and distribution systems are operational for the intention to provide power to PX. Preventative maintenance work includes weekly equipment inspections, tests, calibrations, and preventative maintenance tasks and actions required to ensure that systems operate to provide power to PX. This preventative maintenance shall include, but not limited to the following:
a) Inspect equipment for failure, damage, leaks, and signs of overheating.
b) Ensure all equipment temperatures and pressures are in acceptable range
c) Verify all circuit breaker and switch positions
d) Verify all relay status and alarm indications
| The Contractor shall submit its approach to maintenance and repair of the equipment or systems to be modified or installed. The Contractor shall describe in detail the maintenance and repair task to be performed, and a detailed plan of scheduled and preventative maintenance and a checklist outlining the procedures. This plan shall include the preventative maintenance recommended by the equipment manufacturer. In the absence of manufacturer recommendations, the plan shall include maintenance and testing in accordance with NETA Maintenance Testing Specifications. The Contractor will ensure day to day operability responsibility for the wind turbines during the contract. |
| The contractor shall provide remote access to the SCADA system to allow us to monitor the windfarm. This will have to be reviewed and approved by Pantex Cyber Security. |
| The Contractor shall be responsible for the repair and replacement of the installed turbines. Repair of the wind turbines includes all labor, material, and equipment associated with the replacement or repair of facilities, systems, or equipment that has failed or is in a conditional of diminished performance as determined by the Contractor, and concurred to by the Contracting Officer’s Representative (COR). |
| The Government may assume performance and replacement services through mutual agreement of the Contractor and the COR. The Contractor shall conduct periodic inspections with sufficient frequency to determine agency compliance with repair and replacement services procedures and notify the agency of any noncompliance and necessary corrective action. |
| The Contractor shall maintain adequate and necessary records from inspections, records of equipment failure incident reports and work completion details for repair and replacement activities, which will be made available in the monthly review. These records will contain at a minimum the turbine affected, date repair and/or replacement implemented, and description of activities performed and shall be included in the monthly report. Daily status reports delivered via email detailing the net energy produced by each turbine, the mean power produced by each turbine, the substation energy to include exported and imported kilowatt hours, and details about any turbine down for more than 24 hours to include the date and time the turbine went out of service, the estimated return to service date, and the fault and description. |
| The Contractor shall establish a point of contact, name, phone number, and email address, for use by the COR in providing response to Contractor equipment failures. Initial telephone response to repair call messages and/or emails shall be within a 48-hour period. Although the Contractor access is during the normal work hours, the Contractor will be granted 24-hour per day access to the site for emergency work. Access must be coordinated with the COR and is at the discretion of the COR. The Contractor shall respond within the specified time in accordance with each work order. In the event that the Contractor fails to comply with the standard and NNSA incurs a cost as a result of the Contractors failure, the Contractor shall promptly reimburse NNSA for all costs incurred in responding to such events. Such reimbursement may include NNSA adjusting the payment schedule, as necessary, to recover such costs. |
| Emergency work is classified as work correcting an emergency condition that is detrimental to the providing power to PX or reduces operational effectiveness. |
| The Contractor shall respond to all emergency work requests within 30 minutes during normal duty hours and 1 hour during non-duty hours. When emergency work is in progress (and completion prior to the end of normal duty hours is impossible) the Contractor shall continue the work to a point of safe utilization, regardless of the time required. |
| The Contractor shall inform the COR of the situation and the Contractor shall proceed with the work in coordination with the COR and in regard for the welfare of the situation. |
| Urgent work is not an emergency but situations that threaten health, safety, property, or mission if not resolved. Examples of urgent work are light bulb replacement, and faulty electrical switches. The Contractor must complete urgent work within five (5) workdays of work request. |
| Routine work does not qualify as emergency or urgent work. Routine work must be completed within 30 calendar days after work request approval. |
5.0 SPECIFIC PERFORMANCE MEASURES
Specific performance measures are identified due to their importance to the wind farm. Repeat errors are not acceptable and may be cause for contract remedies.
| Task Description |
| Performance Indicator or Objective |
| Minimum Performance Measures |
| Daily Status Report |
| Establish that the wind farm is in good working order to minimize downtime. |
| Daily status report should include a status of the turbines as part of the Pantex Wind Farm, any maintenance required (preventative or as needed), as well as net energy produced by each turbine, the mean power produced by each turbine, the substation energy to include exported and imported kilowatt hours, and details about any turbine down for more than 24 hours to include the date and time the turbine went out of service, the estimated return to service date, and the fault and description. Daily status reports should be delivered via email on duty days. |
| Monthly Report |
| Ensure that the wind farm is in good working order to minimize downtime. |
| Monthly status report should include significant events during the month, operational issues, scheduled maintenance progress, and upcoming activities. One monthly report per month delivered via email. |
| Emergency Work |
| Ensure that the wind farm is maintained/fixed to minimize downtime. |
| Respond via email or telephone to any emergency work requests within 30 minutes during duty hours and within 1 hour within non-duty hours. |
| Urgent Work |
| Ensure that the wind farm is maintained/fixed to minimize downtime. |
| Respond via email or telephone to any urgent work request within five (5) workdays of the work request. |
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