01_PWS Bio-Solids_Feb2026.pdf

STATEMENT OF WORK

FOR

BIO-SOLIDS REMOVAL

SERVICE OF WASTEWATER TREATMENT PLANT,

OIL/WATER SEPARATORS, GREASE TRAPS, AND SEPTIC

TANKS

United States Air Force Academy

February 18, 2026

CONTENTS

STATEMENT OF WORK

1. BASIC SERVICES

1.2 Oil/Water Separators and Sand Traps

1.3 Grease Traps

1.4 Septic/Holding Tanks

1.5 Wastewater treatment plant

2. SERVICE DELIVERY SUMMARY

4.4.1 Federal Holidays

New Year's Day

Labor Day

Martin Luther King, Jr

Columbus Day

Washington's Birthday Veterans Day

Memorial Day

Thanksgiving Day Juneteenth

Christmas Day

Independence Day

4.9 Spill Response

4.10 Testing of Oil Water Separators/Sand Traps

APPENDIX A

APPENDIX B

APPENDIX C

APPENDIX D ............................................................................................................ Error! Bookmark not defined.

APPENDIX E

1. BASIC SERVICES. The Contractor shall provide all management, tools, supplies, equipment and labor necessary to remove wet and dry solids from the Wastewater Treatment Plant and clean and pump oil/water separators, grease traps, sand traps, cesspools, and septic/holding tanks located at the United States Air Force Academy (USAFA), Farish Recreation area near Woodland Park CO, and Bullseye Auxiliary Field located in Ellicott, CO.

Work shall comply with government and commercial standards.

1.1 SPECIFICATIONS AND DESCRIPTION OF WORK.

The following list of federal regulations pertaining to liquid waste is not all-inclusive.

• Resource Conservation and Recovery Act (as amended by the Hazardous and Solid Waste amendments of 1984), subtitle C, “Hazardous Waste Management.”

• Oil Pollution Act of 1990, Section 1001.

• The Clean Water Act, Title 3, “Standards and Enforcement”, and Title 4, “Permits and

Licenses”.

• Title 40 CFR 260-282, “Hazardous Waste”

• Title 40 CFR Parts 104-149 “Water Programs”.

• Title 40 CFR Part 110, “Discharge of Oil”.

• Title 40 CFR Part 112, “Oil Pollution Prevention”.

• Title 40 CFR Part 401-471, “Effluent Guidelines and Standards”.

• Title 40 CFR Subpart F, “Releases from Solid Waste Management Units”.

• Title 40 CFR 503, “Standards for the use or disposal of sewage and sludge”

• Colorado Regulation 64 (5 CCR 1002-64)- Biosolids Program

• USAFA Environmental Standards 2025

1.2 OIL/WATER SEPARATORS AND SAND TRAPS. Prior to cleaning and pumping operations, the Contractor shall perform appropriate tests of the contents (floating materials, liquid and sludge) to determine if the materials are hazardous waste. If such tests indicate a presence of hazardous materials in the separator, the servicing of the separator shall be terminated and the contractor shall contact the Contracting Officer Representative (COR), who will contact the installation environmental office. The environmental office shall be responsible for disposal of hazardous contents. If non-hazardous, the contractor shall proceed with the cleaning. The Contractor shall pump all oil, oil residue, and other waste from separators and drain completely. Inspect all parts for problems and generate a report which shall be sent via email to the COR on a monthly schedule.

Wash and drain the separator and fill with clear water as required for the unique configuration of the separator. Transport all materials from oil/water separators to an approved off-base oil recovery and storage facility.

1.3 GREASE TRAPS. Pump out all grease and all residue from trap; remove waste build up from trap or pit walls and all associated equipment within the pit. Flush with water and pump out remaining residue as required by the unique configuration of the grease trap. Residual or recharge water must be higher than lower inlets. Clear obstructions in inlet/outlet pipes to ensure unrestricted flow. Transport all materials from grease traps to an approved off-base storage facility.

1.3.1 MITCHELL HALL GREASE TRAP. The contractor shall service the 20,000 gallon, triple basin grease trap at Mitchell Hall (Building 2350) to the proper operating standard established in the attached manufacturer’s inspection and maintenance instructions and the NAWT Code of Practice (Appendix D). After each cleaning, the contractor shall install the access covers and shall install all the bolts on the access covers. The odor filter system shall be serviced and filters replaced every two years or sooner as needed per manufacturer’s specifications.

1.3.2 ANNUAL CLEANING: The Mitchell Hall Grease Trap (Bldg. 2350) and Airman’s Dining Grease Trap (Bldg. 5218) will be thoroughly cleaned out annually. Annual cleaning will consist of removing all grease and water from the trap. Remove waste build-up from trap or pit walls and all associated equipment within the pit. Wash systems down with clean water and pump out remaining residue as required by the unique configuration of the grease trap. Residual or discharge water must be higher than lower inlets. Clear obstructions in the inlet/outlet pipes to ensure unrestricted flow. Prior to cleaning, contractor must submit an application to Base Safety to obtain a Confined Space Entry permit and notify USAFA Fire Department. Inspection report (with photos) shall be submitted to the COR (10) days post-cleaning.

1.4 SEPTIC/HOLDING TANKS. Remove all contents, close tank in accordance with requirements of state health department, and dispose of contents at an approved off-base dump facility.

1.5 WASTEWATER TREATMENT PLANT. The Contractor shall pump approximately 20,000 – 24,000 gallons of treated wet Bio-Solids from the anaerobic digester at the Wastewater Treatment Plant on a weekly basis. Normally this operation will occur twice per week. This is a mission critical operation. The Contractor shall be responsible for completing pumping operations weekly. Weekly service is a distinct requirement and shall not be postponed.

The contractor shall remove dried Bio-Solids from the Wastewater Treatment Plant once every other year and will clean any spills from the work site. Prior to commencing work, the contractor shall coordinate with the COR in advance.

1.6 Monthly Service Schedule. Contractor shall provide a monthly service schedule to the Contracting Officer’s Representative (COR) showing the building numbers, dates and approximate times each trap, septic tank and separator shall be serviced, to be approved by the government. This schedule shall be provided to the Contracting Officer’s Representative (COR) 30 days prior to the 1st day of each month. The Contractor shall be responsible for completing all work scheduled for a given month within that same calendar month. Each month’s services are a distinct requirement and shall not be postponed, accumulated, or combined with services from any other month.

1.7 Emergency Service Calls. Normally, all work will be in accordance with the contractor’s work schedule. Unexpected services may be required in the event of natural disasters or other unscheduled repairs to pipes or other infrastructure involving oil/water separators, grease traps, and septic tanks. If service is required outside the contractor’s schedule, the contractor shall begin the service within 12 hours after notification. On-call service shall be priced separately as negotiated in the contract.

1.8. SAFETY AND HEALTH STANDARDS. The contractor shall initiate and maintain programs to comply with the provisions of the Occupational Safety and Health Standards Act concerning entry requirements in confined spaces and handling potential hazardous substances.

1.9 Monthly Report(s). The contractor shall track and submit a typed, monthly narrative report of all pumping completed within the month and quantities collected. The report shall identify (as a minimum) the building number, service frequency, data, amounts pumped, description of equipment condition, general description (configuration) and capacity of each tank, trap and oil/water separator. Reports must contain the location where treatment or land application is occurring for compliance with the State of Colorado biosolids reporting requirements. The report shall also identify the service dates for each of the systems and any other additional repairs/maintenance recommended.

Additionally, the contractor shall prepare and submit waste manifests for all disposal requirements.

Report(s) shall be submitted to the COR no later than the fifth workday of the following month.

2. SERVICE DELIVERY SUMMARY.

Performance Objective SOW Para Performance Threshold

Scheduled Maintenance Clean and maintain all Oil/Water Separators, Grease Traps, Septic Tanks, and Sand Traps per the schedule in Appendix A

1.1, 1.2, 1.3, 1.4

No more than one valid customer complaint per month. All deficiencies must be corrected within 24 hours of notification.

Monthly Service Schedule Submit a schedule for all monthly required work specifically outlining exact dates/times for service.

1.6 Entire monthly schedule must be submitted 30 days prior to 1st day of each month

Emergency & Unscheduled Service Respond to and resolve unscheduled service calls

1.7

On-site response provided within 12 hours of government notification for 100% of unscheduled calls.

WWTP Bio-Solids Removal Pump treated wet Bio-Solids from the Wastewater Treatment Plant as requested

1.5 100% of requested pumping is completed within the timeframe coordinated with the COR.

Reporting & Manifests Submit accurate and timely monthly reports and disposal manifests 1.8, 1.9

100% of reports and manifests are submitted accurately and by the deadlines specified (monthly report by the 5th workday;

completed manifests within 3 business days of service).

3. GOVERNMENT FURNISHED SERVICES.

The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. Contractor shall develop and maintain a Quality Control program to ensure services are performed in accordance with this contract, manufacturer’s specifications, and state, and local regulations. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in paragraph 2, Service Delivery Summary. The government evaluator must have a specific quality control inspector to notify in case of customer complaints. The Contractor shall submit to the CO a Quality Control plan no later than 30 days after contract award.

4.2. QUALITY ASSURANCE. The government will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

4.3. GOVERNMENT REMEDIES. The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (May 1997), for contractor’s failure to correct nonconforming services.

4.4. HOURS OF OPERATION. The contractor shall perform services from 7:00 A.M. to 4:30 P.M., Monday through Saturday but some work may occur outside this period.

4.4.1 FEDERAL HOLIDAYS. The following federal holidays are currently observed by the Government. If any Federal holidays fall on Saturday, the preceding Friday will be observed. If any Federal holidays fall on Sunday, the following Monday will be observed. If a Federal holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

NEW YEAR'S DAY

LABOR DAY

MARTIN LUTHER KING, JR. COLUMBUS DAY

WASHINGTON'S BIRTHDAY VETERANS DAY

MEMORIAL DAY THANKSGIVING DAY

JUNETEENTH CHRISTMAS DAY

INDEPENDENCE DAY

4.4.2 BASE CLOSURES. Work scheduled, but not accomplished because of base closure due to weather, exercises, or actual alert, shall be accomplished as soon as possible after reopening the base. When a base closure occurs, due to inclement weather, on a regularly scheduled workday but cadet classes are still scheduled to be held, the contractor is required to report for duty and perform the services due on that day.

4.5. SECURITY REQUIREMENTS. The contractor shall comply with all requirements and procedures IAW AFFAR 5353.242-9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference. Contractor personnel shall be easily recognizable while on the installation in performance of this contract. This shall be accomplished through the wear of clothing bearing the company name or logo. The government is authorized to restrict the employment under this contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population. The Contractor, and its employees, shall comply with USAFA traffic regulations. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves, within their Contractor-owned or privately owned vehicle while on The United States Air Force Academy. The Contractor shall be responsible for safeguarding all government property and controlled forms provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, Contractor personnel, resources, and classified or unclassified defense information.

4.6. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER.

According to Department of Defense Instruction (DODI) 3020.37, Continuation of Essential DoD Contractor Services During Crises, and the Air Force implementation thereof, unless otherwise directed by an authorized government representative, it is determined that Bio Solids removal requirements under this PWS are essential to be performed during a crisis.

4.7. SPECIAL QUALIFICATIONS. Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements in maintenance of oil/water separators, grease traps and septic tanks.

Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements in maintenance of oil/water separators, grease traps and septic tanks. Contractor supervision performing work under this contract must be certified as an Onsite Wastewater Systems (OWS) Inspector and remain current for the life of this contract.

Contractor personnel performing work under this contract must possess Vacuum Truck Technician Training. The Contractor must be able to provide proof of certification to the CO prior to commencement of work. Contractor personnel performing work under this contract shall perform work IAW the “Onsite Treatment Tank Pumping and Cleaning Code of Practice” as adopted by the National Association of Wastewater Transporters Board of Directors.

4.8. PARTNERING AGREEMENT. Reserved

4.9 SPILL RESPONSE. The Contractor shall prepare and submit a Spill Prevention and Response Plan. The plan shall be submitted to the CO no later than 30 days after contract award for approval by the 10 CES Environmental Office. In the event of an environmental spill or release of substance, the contractor shall follow the approved Spill Response Plan then notify the COR and CO. If it is necessary to utilize government material, equipment or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the government for all associated costs.

4.10 TESTING OF OIL WATER SEPARATORS/SAND TRAPS. Testing of Sand Traps and Oil- Water Separators. The contractor shall perform Toxicity Characteristic Leachate Procedures (TCLP) testing for Resource Conservation Recovery Act (RCRA) metals on sand traps and oil-water separators once every three (3) years. TCLP analytical results shall be submitted to the COR for review to determine if any waste may be hazardous in accordance with the USAFA State Identification Number (SIN). Until the waste has been identified as either hazardous or non-hazardous, the contractor is not authorized to remove and dispose of any waste. If waste has been determined to be hazardous, retesting of the individual site will be required and all hazardous waste shall be disposed through the USAFA Hazardous Waste Management program. If the contractor elects to perform composite rather than individual sampling and if the analytical results identify the waste as hazardous, it is the contractor’s responsibility to obtain and process individual samplings for TCLP/RCRA metal analysis from the site where composite samples were taken.

5. APPENDICIES.

APPENDIX A - Estimated Workload Data APPENDIX B - Map APPENDIX C - Mitchell Hall Grease Trap APPENDIX D - USAFA Environmental Standards 2025

Appendix A – Workload Data

Septic Tanks/Holding Tanks

Location Size Unit Holding or

Septic Frequency Unit

J a n

F e b

M a r

A p r

M a y

J u n

J u l

A u g

S e p

O c t

N o v

D e c

N. Septic Tank located east of Bldg. 750

2250 GA Septic Tank As Requested N/A

S. Septic Tank located east of Bldg. 750

2250 GA Septic Tank As Requested N/A

W. Septic Tank top of Hill Grace Lake Area

10K GA Septic Tank As Requested N/A

E. Septic Tank top of Hill Grace Lake Area

10K GA Septic Tank As Requested N/A

700 – Farish Caretaker 2250 GA Holding Tank 6 Year X X X X X X

1003 – POW Camp 25K GA Holding Tank 1 Year X

1016 – SERE 5500 GA Septic Tank 1 Year X

2002 – Paul’s Pavilion Cadet Lodge

4500 GA Septic Tank 1 Year X

2187 – Falcon Mews 3500 GA Holding Tank 4 Year X X X X

2337 – Academy Blvd ECP 1050 GA Holding Tank As Requested N/A

2372 – Lower Stillman Field Restrooms

1K GA Septic Tank As Requested N/A

2374 – Upper Stillman Field Restrooms

1K GA Holding Tank 1 Year X

5233 – Prep School Latrine 10K GA Holding Tank 4 Year X X X X

5342 – Archery Range 1500 GA Holding Tank As Requested N/A

6100 – Fire Training Bldgs. 750 GA Septic Tank As Requested N/A

6950 – Otis House 2K GA Septic Tank As Requested N/A

7066 – Corral Latrines at Horse Stables

1500 GA Septic Tank As Requested N/A

8141 – CE Pavilion 1500 GA Septic Tank W As Requested N/A

8484 – South Gate ECP 1050 GA Septic Tank As Requested N/A

8486 – South Gate Pass &

ID

1050 GA Septic Tank As Requested N/A

8488 – South GATE LVIS 1050 GA Septic Tank As Requested N/A

9006 – North Gate ECP 1500 GA Septic Tank 4 Year X X X X

9011 – Stadium Blvd North

ECP

1050 GA Holding Tank As Requested N/A

Bullseye Auxiliary Field (Ellicott, CO

Septic Tank As Requested

Grease Traps

Tank

Location Frequency Unit

J a n

F e b

M a r

A p r

M a y

J u n

J u l

A u g

S e p

O c

2302 – 1 Arnold Hall 65 GA Inside

Subway 3 Year X X X

2302 – 2 Arnold Hall 30

GA

Inside, east of Subway, west wall of storage room

3 Year X X X

2302 – 3 Arnold Hall 30 GA Inside

Dominos 3 Year X X X

2346 – Visitor’s Center 1800 GA Outside As

Requested

2350 – Mitchell Hall 20K GA Outside 11 Year X X X X X X X X X X X

2354 – Fairchild Snack Bar 55 GA Inside 3 Year X X X

3120 – Falcon Club 3500 GA Outside 4 Year X X X X

3169 – Golf Course 3K GA Outside 4 Year X X X X

5125 – Pho Wok 1300 GA Outside 4 Year

5126 – Commissary 2800 GA Outside 2 Year X X

5218 – Dining Hall 2250 GA Outside 4 Year X X X X

6250 – Child Dev Center 50 GA Inside Mech

Room 1 Year X

1158 – Ferl Dining Facility 1500 GA Outside 1 Year X

1081 – JV Dining Facility 1500 GA Outside 1 Year X

Oil/Water Separators

Tank

Location Frequency Unit

J a n

F e b

M a r

A p r

M a y

J u n

J u l

A u g

S e p

O c

1016 SERE Warehouse 1500 GA Outside 2 Year X X

1080 FERL Warehouse 1500 GA Outside 2 Year X X

2180 Grounds Maint. (S. of Soccer Field)

140 GA Outside 3 Year X X X

2242 Training Aid Shop (E.

of Soccer Field)

140 GA Inside 2 Year X X

3024-1 Cemetery Maint. 140 GA Inside 2 Year X X

3024-2 Cemetery Maint. 1500 GA Outside 2 Year X X

3178 Golf Course Maint. 140 GA Outside 2 Year X X

3180 Golf Course Maint. 500 GA Outside 2 Year X X

4198 Fire Station 2 500 GA Outside 1 Year X

4562-1 Auto Hobby Shop 500 GA Outside 4 Year X X X X

4562-2 Auto Hobby Shop 500 GA Outside 4 Year X X X X

4562-3 Auto Hobby Shop 500 GA Outside 4 Year X X X X

6202 Fire Station 1 300 GA Inside 1 Year X

8114 CE Maint. 1000 GA Outside 2 Year X X

8121 CE Snow Barn 1200 GA Outside 1 Year X

8122 LRS Vehicle Maint. 3000 GA Outside 1 Year X

8122 LRS High Bay 300 GA Outside 3 Year X X X

8125 CE Maint. 500 GA Inside 2 Year X X

8127-1 LRS Auto Care 300 GA Outside 1 Year X

8127-2 LRS Auto Care 2320 GA Inside 1 Year X

8488 SFS LVS 200 GA Outside 1 Year X

9040 Grounds Maint. 1500 GA Outside 2 Year X X

9208 Maint. Hangar 1500 GA Outside 1 Year X

9224 Fire Station 3 200 GA Outside 1 Year X

Sand Traps

Tank

Location Frequency Unit

J a n

F e b

M a r

A p r

M a y

J u n

J u l

A u g

S e p

O c

4562 – 1 Auto Hobby Self Car Wash

50 GA Inside 3 Year X X X

4562 – 2 Auto Hobby Self Car Wash

50 GA Inside 3 Year X X X

4562 – 3 Auto Hobby Self Car Wash

50 GA Inside 3 Year X X X

4562 – 4 Auto Hobby Self Car Wash

50 GA Inside 3 Year X X X

4564 – Auto Hobby Automatic Car Wash

80 GA Inside 3 Year X X X

8121 – Snow Barn 1500 GA Inside 4 Year X X X X

8127 – LRS Bus Wash 2320 GA Inside 3 Year X X X

9040 – Ground Maint. 30 GA Inside 3 Year X X X

Wet Bio-Solids Removal from the Wastewater Treatment Plant (Est. 2 loads a week)

Location Size Unit Tank

Location Frequency Unit 9056 Wastewater Treatment Plant

12k GA Outside As

Requested N/A

Dry Bio-Solids Removal from the Wastewater Treatment Plant (Est. 1 Time every 2 Years)

Location Size Unit Tank

Location Frequency Unit Wastewater Treatment Plant Drying Beds

200 Tons Outside 1 2 Years

Testing of Oil Water Separators/Sand Traps (Est. 1 Time every 3 Years)

Location Size Unit Tank

Location Frequency Unit Oil Water Separators/Sand Traps N/A N/A N/A 1 3 Years

Appendix B

APPENDIX C

INFORMATION ON MITCHELL HALL - 20,000 GALLON GREASE TRAP

(HIGHLAND PASSIVE GREASE INTERCEPTOR)

CUI

APPENDIX D

USAFA ENVIRONMENTAL STANDARDS

USAFA Environmental Standards 2025 2

INTRODUCTION

ENVIRONMENTAL REQUIREMENTS

1. Environmental Permits, Licenses, Certifications, and Training

2. Hazardous Materials

3. Hazardous Waste

4. Spill Prevention and Response Procedure (SPRP) Plan

5. Water Resources

6. Special Pollutants – (Toxics) Asbestos, PCBs, Lead-Based Paint

7. Petroleum, Oils, and Lubricants (POLS)

8. Solid Waste

9. Green Procurement

10. Air Quality

11. Natural Resources

12. Cultural Resources

13. Environmental Management Systems (EMS)

14. Inspections

ENVIRONMENTAL POINTS OF CONTACT

REFERENCES

USAFA Environmental Standards 2025 3

INTRODUCTION

The USAFA Environmental Standards identify processes necessary to achieve environmental compliance for contracted work done at USAFA. The requirement for compliance resides in the Regulatory Requirement and not with this document. Air Force Instruction 32-7001, Environmental Management (Section 2.27.11) requires USAFA and 10 CES/CEIEC to identify specific environmental requirements that pertain to all contracts and all work performed on behalf of the United State Air Force.

These Standards apply to all contracted work on USAFA, regardless of funding source. Information provided in these Standards does not relieve the Contractor or other personnel from responsibility to comply with all state, local, and federal environmental laws, regulations and operating standards during performance of work on the Air Force Academy. This includes Air Force Directives and instructions.

USAFA ensures Contractor compliance through periodic inspections of the worksite and any material storage sites maintained by the Contractor on Academy grounds.

See Appendix A for a list of Regulatory References.

Contractors shall cooperate with the government to take corrective action and clean up required by the Contractor’s failure to comply with all state, local, and federal environmental laws, regulations and operating standards during performance of work on the Air Force Academy.

USAFA Environmental Standards 2025

ENVIRONMENTAL REQUIREMENTS

1. Environmental Permits, Licenses, Certifications, and Training

a. Contractors shall obtain, at Contractor’s expense, all permits, licenses, certifications, and training required to perform the work stipulated in the contract or in-house design and specifications.

b. Contractors shall prepare all documentation required, including notices of intent and permit applications. Contractors must originate all permit applications applicable to their activities and submit them to the Contracting Officer (CO) for review and approval by USAFA Environmental Office. The Contracting Officer will return incorrect or incomplete documents for correction and re-submittal during the contract administrative period. Once approved, Contractors shall submit the documents to the appropriate Regulatory agencies.

c. Under no circumstances shall Contractors directly contact the regulatory agency concerning environmental issues for which USAFA may be liable without prior approval from the CO

2. Hazardous Materials

a. Department of the Air Force Manual (DAFMAN) 32-7002, Environmental Compliance and Pollution Prevention, Defines HAZMAT as: all items covered under Emergency Planning and Community Right-To-Know Act (EPCRA), (Federal, State or Local) tracking requirement covered under the OSHA Hazard Communication Standard, Class I or Class II Ozone Depleting Substances (ODS). It does not include munitions or Hazardous Waste.

29 CFR 1910.1200 requires the Contractor to maintain a complete written hazard communication program, including labels and forms of warning for chemicals, an up-to-date hazardous material inventory with copies of SDSs for all materials used on the job site, and employee information and training on hazardous chemicals in their work area.

HAZMAT includes but is not limited to material in the following categories:

• Chemicals

• Gases (compressed or liquified)

• Cleaning and polishing compounds

• Paints, dopes, varnishes, and preservatives

• Solvents, dyes, and pest control agents

• Liquid propellants and adhesives

• Fuels, oils, greases, cutting, lubricating, and hydraulic fluids

• Other materials as determined by the Hazardous Material Management Process Team

(HMMP).

b. HAZMAT Approval & Use

• All HAZMAT brought on site must receive prior approval from the USAFA HMMP

Team.

• Contractors are required to submit AF Form 3952, Chemical/Hazardous Material Authorization Request for each HAZMAT item (approx.10-day approval process) to tanya.halterman.ctr@us.af.mil and LG_Hazmat@usafa.af.mil

• Subcontractors must also comply with these requirements.

• Once approved, contractors will need to pick up their barcodes at the HTA prior to bringing HAZMAT on base.

• Provide monthly updates if new hazmat will be added or products change.

• Provide a photo and GPS coordinates of any fuel cells being stored on base and ensure approval prior to storing fuel cells on base.

• Report on the use of Nuclear Density Guage Equipment for soil compaction testing prior to bringing equipment on base to usaf.usafa.10-mdg.mbx.irso-ilso@health.mil.

• If a HAZMAT is disapproved, USAFA may recommend or require suitable/green substitute.

• Contractors must support waste minimization through source reduction and pollution prevention practices.

c. Final HAZMAT Usage Report

• Within 10 business days of project completion, the Contractor shall submit a Final HAZMAT Usage Report to LG_Hazmat@usafa.af.mil or hand deliver to the HAZMART located in Building 8110 (north end of building at Bay 13).

• This report serves as confirmation that:

The contracted work has been completed.

Documentation that Civil Engineering has conducted a final inspection of the completed worksite.

All hazardous materials have been either fully used or properly disposed of in accordance with Colorado hazardous waste regulations.

d. HAZMAT Handling:

• All hazardous materials must be transported and stored in original containers with manufacturer labels meeting the OSHA HAZCOM requirements found in Title 29 Code of Federal Regulations Part 1910.1200 (29 CFR 1910.1200).

• All HAZMAT which have been repackaged or dispensed into other than a manufacturer’s original container must be clearly labeled in accordance with OSHA HAZCOM requirements. HAZMAT may not be brought on to USAFA without proper, legible labeling.

• HAZMAT must be used and stored in areas that are free from obstructions or mailto:tanya.halterman.ctr@us.af.mil mailto:LG_Hazmat@usafa.af.mil mailto:usaf.usafa.10-mdg.mbx.irso-ilso@health.mil mailto:LG_Hazmat@usafa.af.mil hazards such as tripping hazards, fire, standing water, or pests. All HAZMAT shall be separated in accordance with OSHA Material Handling requirements (29 CFR 1910.176[c]) and OSHA Hazard Communication requirements (1910.1200[b], and 1910.1200[f]).

• HAZMAT must be stored in containers in good condition, with no leaks or rust.

• All unused HAZMAT must be removed when the work is completed or when the material is no longer required. Unused HAZMAT may not be transferred to USAFA or its affiliates without the authorization of the HMMP Team.

e. HAZMAT Handling:

• All hazardous materials must be transported and stored in original containers with manufacturer labels meeting the OSHA HAZCOM requirements found in Title 29 Code of Federal Regulations Part 1910.1200 (29 CFR 1910.1200).

• All HAZMAT which have been repackaged or dispensed into other than a manufacturer’s original container must be clearly labeled in accordance with OSHA HAZCOM requirements. HAZMAT may not be brought on to USAFA without proper, legible labeling.

• HAZMAT must be used and stored in areas that are free from obstructions or hazards such as tripping hazards, fire, standing water, or pests. All HAZMAT shall be separated in accordance with OSHA Material Handling requirements (29 CFR 1910.176[c]) and OSHA Hazard Communication requirements (1910.1200[b], and 1910.1200[f]).

• HAZMAT must be stored in containers in good condition, with no leaks or rust.

• All unused HAZMAT must be removed when the work is completed or when the material is no longer required. Unused HAZMAT may not be transferred to USAFA or its affiliates without the authorization of the HMMP Team.

3. Hazardous Waste

a. In coordination with the Environmental Office, Contractors shall properly identify, characterize, manage, and dispose of all hazardous waste (HW) generated from the Contractor’s actions on USAFA property.

b. Contractors must dispose of all HW through USAFA’s HW management program unless directed otherwise by contract specifications. The USAFA Hazardous Waste Accumulation Site (HWAS) will accept waste produced by contractors for disposal, the waste must be properly packaged IAW Dept. of Transportation (DOT) standards. Contractors who choose to ship HW off USAFA property by a third-party contractor, must have an authorized government representative sign the Hazardous Waste Manifest IAW DAFMAN 32-7002 para. 2.14.7.3.

c. If Contractors anticipate generating HW on site during contract performance, they shall prepare a Hazardous Waste Management Plan (HWMP) describing how it will comply with

Colorado Department of Public Health (CDPHE) and Environment regulatory requirements and DoD, Air Force, and USAFA policies and instructions related to HW management.

• Contractors may request a copy of USAFA HWMP from the Environmental Office to use as a guide in preparing its HWMP.

• The Contractor shall submit the HWMP to the CO for approval a minimum of 15 business days prior to commencement of work onsite.

• The Contractor HWMP shall include the following elements:

Waste descriptions, waste codes, and estimated quantities of specific hazardous wastes that will be generated on site, such as batteries, paints, solvents, aerosol cans and mercury-containing lamps.

Copies of letters appointing Contractor personnel to positions of primary and alternate HW managers.

Copies and descriptions of HW training the Contractor’s personnel have completed. Contractor personnel shall have completed appropriate training that fully satisfies Federal, State, and local regulatory requirements prior to managing HW.

Descriptions of HW storage containers and locations.

d. Contractors, with Environmental Office concurrence, shall determine if wastes generated are hazardous under applicable regulations for listed, characteristic, and universal wastes.

The Contractor shall provide the CO and Environmental Office proof of such determination (e.g., SDS, process knowledge and/or analytical results). If Contractors do not have sufficient information to properly characterize a waste as hazardous, then Contractors shall, with Environmental Office concurrence, arrange for sampling and analysis for proper characterization of the waste. Pay for sampling and analysis costs. Provide the CO and the Environmental Office with documentation of analytical results for each HW generated on site.

e. Contractors shall accumulate HW in compliance with all applicable Federal, state, and local regulations; DoD, AF, and USAFA policies; and in accordance with the Contractor’s (USAFA-approved) HWMP.

• All containers holding HW shall be in good condition & DOT compliant with stored waste, with no leaks or rust and noted on a Weekly Inspection Sheet.

• All containers holding HW shall be labeled with the words “Hazardous Waste”, contents, and the identity of the generator (Contractor).

• Fluorescent bulbs, batteries, mercury containing thermostats, aerosol cans, and pesticides and other designated Universal Wastes covered under the “Universal Waste Rule” shall be labeled in accordance with Colorado universal waste requirements found in Title 6 Colorado Code of Regulations Section 1007- 3 Part 273 (6 CCR 1007-3 Part 273).

• Used oil shall be labeled only with the words “USED OIL”, unless it has been contaminated with solvents or other contaminants that would render it Hazardous Waste.

f. To the maximum extent practical and where cost effective, the Contractor shall recycle HW in accordance with all applicable Federal, State, and local laws and regulations. Hazardous waste recycling/re-use shall be approved by the Environmental Office prior to start of the activity. Any waste recycled or re-used on or off site, over 100 lbs. shall be reported to the Environmental Office, for Air Force Solid Waste metrics.

g. Only authorized USAFA personnel shall sign uniform HW manifests, land disposal restrictions, and bills of lading IAW DAFMAN 32-7002 para. 5.7.2.2. All manifests for waste generated on site shall list USAFA’s Environmental Protection Agency (EPA) generator identification number.

h. If the Contractor transports any HW off USAFA, it must be licensed to transport HW in

Colorado. Transporters of hazardous wastes that operate in Colorado and have a transfer facility are required to obtain an EPA identification number and comply with additional requirements cited at 6 CCR 1007-3, Part 263.

4. Spill Prevention and Response Procedure (SPRP) Plan

a. Contractors must develop a SPRP plan if it manages, stores, or uses HAZMAT (including fuels) or generates HW. Below is a list of the minimum requirements for development of a

SPRP:

• Contractor name

• Mailing address

• Primary and alternate emergency contacts

• Emergency phone numbers, including fax number, if applicable

• List of spill prevention and response equipment

• Description of HAZMAT and HW managed on site

• Description of HAZMAT and HW storage containers

• A map showing locations of HAZMAT and HW containers and spill prevention and response equipment

• Description of actions the Contractor will take upon discovery of an incident to contain and clean up spills and dispose of spill residue

• Procedures for notification of USAFA after discovery of an incident (Note: Call 911)

• Description of how the Contractor shall coordinate and complete any required corrective actions

• Description of employee hazardous material and spill response training (Training to be provided to employees as required by all applicable Federal, state, and local regulations and copies of employee workplace hazard training program always maintained on site)

b. Contractors shall submit the completed SPRP plan to the CO a minimum of 15 business days prior to commencement of work for review and approval.

c. Contractors shall manage, store, and use all HAZMAT and HW (including fuels) in accordance with good engineering practices and implement best management practices to prevent spills and releases. Upon the discovery of a spill, the Contractor shall call and report the spill to USAFA Production Control Pat (719) 333-2790 and execute timely and appropriate actions to contain and cleanup all spills in accordance with the Contractor SPRP plan. USAFA does not authorize or expect Contractors to provide emergency response or clean up actions beyond the level of training of its employees. Once a spill or release of a HAZMAT or HW managed, used, or stored by the Contractor has been contained, USAFA shall determine if additional cleanup is required and the extent of the Contractor’s responsibility. Contractors shall be liable for any direct and indirect costs incurred during spill response and clean-up, including but not limited to administrative costs, materials, labor, equipment, shipping, packaging, testing, replacement equipment and materials, and disposal.

5. Water Resources

a. Contractors are expected to comply with water resource regulations including, but not limited to USAFA MS4 permit # COR-042007, Construction General Permit (CGP);

National Flood Insurance Program 44 CFR Parts 59, 60, 65, 70, Section 404 and 401 of the Clean Water Act; CDPHE Regulation 32; and dewatering permit requirements.

Contractors must coordinate with Environmental to ensure their actions comply with USAFA NPDES permits.

b. Concerning water resource responsibilities, Contractors shall:

• Comply with all relevant requirements of stormwater, municipal, multisector, and individual NPDES permits held by USAFA.

• Not discharge wastewater or water (including surface discharges and underground injection) that could impact the quality of the surface water or groundwater of Colorado without prior approval of the Environmental Office.

• Coordinate with Environmental Office to ensure that non-stormwater discharges are covered by an appropriate permit prior to authorizing the discharges or determine if permitting is required.

• Coordinate with the Environmental Office to obtain required permits not already in place at USAFA including permits to cover discharges to surface water, land application discharges that impact groundwater, de-watering discharges, 404 disturbances, and underground injection activities.

• Apply for a septic system installation permit from CDPHE for septic Systems or holding tanks that receive more than 2,000 gallons per day.

• Apply for a septic system installation permit from the El Paso County Department of Health for any septic systems or holding tanks.

c. Concerning construction projects that disturb one (1) or more acres, Contractors shall put into action the following Construction Oversight Program and Inspection Plan:

• Review and comply with EPA 2022 NPDES Construction General Permit (CGP) for Stormwater Discharges from Construction Activities.

• The Contractor shall be familiar with CGP compliance requirements and is responsible for complying with Stormwater Pollution Prevention Plan (SWPPP) and CGP terms. The Contractor is required to prepare a signed SWPPP and submit the SWPPP to the USAFA Environmental Office. Once the SWPPP has been approved, the Contractor can file their Notice of Intent (NOI) electronically through EPA Region VIII. The EPA approval process is a 14-day process. Land disturbing construction activities are not authorized until the NOI is activated after the 14 day period.

• The Construction Oversight Program and Inspection Plan will oversee compliance with the CGP and site-specific conditions identified within the SWPPP. The program will include construction site inspection criteria, scheduling, responsibilities and procedures to address noncompliance issues. The Environmental Office will manage the components of the Construction Oversight Program and Inspection Plan.

• Upon completion of the construction project with stabilization complete, USAFA Natural Resources, the Environmental Office and representatives from USACE will conduct an onsite project stabilization inspection. Upon approval from these representatives, the Contractor shall file with EPA Region VIII a Construction Permit Notice of Termination (NOT) to close out the CGP.

d. Concerning construction projects that disturb less than one acre, Contractors shall:

• Install perimeter controls or other control measures to prevent sediment from leaving the site.

• Protect storm drain inlets to prevent sediment from entering active storm drains.

• Protect large stockpiles with stormwater BMPs.

• Immediately clean up spills of fuels, lubricants, oils, and other HAZMAT.

• Coordinate with Environmental Office if the project experiences excessive erosion sediment discharges or disturbs over an acre.

e. Projects shall be designed to comply with the USAFA NPDES Municipal Separate Storm Sewer System (MS4) permit and Energy Independence and Security Act Section 438.

Post Construction stormwater runoff from project sites shall be restricted to the predevelopment hydrology for projects adding 5,000 square feet of impervious surface or greater. Devices/designs to comply with this condition shall be approved by the Environmental Office.

Permanent Water Quality Treatment Devices shall be consistent with criteria presented in the City of Colorado Springs/County Storm Water Drainage Criteria Manual.

f. To ensure compliance with other Clean Water Act requirements, Contractors:

• Shall not discharge any domestic, construction and/or industrial waste (including any hazardous material or hazardous waste) to the environment, sanitary or stormwater sewer system without first securing approval from the Environmental Office. Such materials include, but are not limited to the following:

Glycol-containing wastes drained from heating, ventilation, and air conditioning facilities Cooling tower, chiller solutions, and boiler blow-down Fluids generated from in-situ or slip-lining sewer line repairs Swimming pool and pool filter backwashing wastewater Super-chlorinated solutions from drinking water line or other repairs and replacement Septic and holding tank waste Oil/water separator residue and grease trap residue High-temperature hot water from line replacement or repair Any other wastewater that may contain pollutants

• Shall not use surface or underground water supplies for any contract- related activities without approval from the Environmental Office.

• Shall not dispose of dredged or fill materials in wetlands, dispose of excavated materials into Waters of the US, use fill for road crossings, or dispose of similar dredge or fill materials in floodplain areas without a permit obtained in coordination with the Environmental Office.

• Shall not discharge groundwater to Waters of the State from trenches, pits, etc. during construction without a dewatering permit from EPA or CDPHE.

6. Special Pollutants – (Toxics) Asbestos, PCBs, Lead-Based Paint

a. In the design or planning phase of a construction, services, or operations and maintenance project, the Contractor’s architect or engineer shall schedule for a complete survey of the entire project area, to determine whether there are hazards associated with asbestos (ACBM), or lead-based paint (LBP). These surveys shall be conducted at the expense of the project. If hazards are identified, necessary abatement and disposal procedures shall be incorporated into contract documents and in all Requests for Proposal. All costs associated with meeting the requirements of the Federal, State, and local regulations are the responsibility of the Contractor unless otherwise noted in contract documentation.

NOTE: Projects which do not require AE design services must also comply with the requirements of CCR 8 and 5 CCR 1001 to determine if asbestos or lead- based paint are present and may be disturbed because of Contractor’s actions.

All asbestos surveys/inspections must be conducted in accordance with the requirements of Colorado Code of Regulations (CCR) 8 Part B – Asbestos, paragraph III.A and IV. C.

Personnel conducting the Survey/Inspection shall be certified by the State of Colorado in accordance with paragraph III.A.1.a. Reports documenting the Survey/Inspection shall include as a minimum the information required by the Asbestos Hazard Emergency Response Act (AHERA).

b. All LBP surveys/inspections must be conducted in accordance with Colorado’s LBP regulations codified at Volume 5, 5 CCR 1001, 1001-23, Regulation 19, EPA’s LBP regulations codified at 40 CFR 745, and the US Department of Housing and Urban Development Guidelines for Evaluation and Control of Lead-based Paint Hazards in

Housing.

c. Contractors shall inform the CO, or in the event of an emergency, Production Control at

(719) 333-2790 of the presence of asbestos, or LBP not previously identified within the project area. The CO shall evaluate the extent to which there are cost impacts to abatement and disposal and take necessary steps to resolve the issue.

d. Contractors shall be responsible for ensuring equipment or materials brought on USAFA do not contain asbestos, or LBP. Contractors shall be required to obtain prior approval from the Environmental Office for an exemption to this requirement.

e. Contractors shall test construction debris for lead using hand-held detection instruments or by collecting a representative sample of the debris. Samples will be analyzed for Toxicity Characteristic Leaching Procedure (TCLP) and submit the analytical results to the CO or Environmental, as applicable. The Contractor shall use sampling procedures and analytical methods consistent with EPA guidance. The results of the analysis shall be reviewed by the Environmental Office. Disposal of lead-containing material classified as hazardous waste shall be consistent with requirements shown in Section 2.1.

f. If asbestos abatement is required, Contractors shall receive approval from 10 CES prior to any work performed. Contractors shall submit a report documenting the amount and location of asbestos removed in addition to all waste manifests generated during the project, to the CO and the Environmental Office, as applicable.

g. Contractors shall immediately report to the Construction Inspector or Contract Manager, accidental releases of asbestos or LBP that occurred as part of performance of the contract.

The Construction Inspector or Contract Manager will report these releases to the CO and the Environmental Office at 10CES.CEIEC.Environmental@us.af.mil.

h. Copies of all special pollutant and remediation projects must be submitted to the environmental office.

7. Petroleum, Oils, and Lubricants (POLS)

a. The staging of any Petroleum/Oil/Lubricant tanks not limited to fueling or used oil operations requires the approval of the CO and the Environmental Office.

b. Follow all regulatory guidance from AFMAN 32-1067, Storage Tank Compliance and 7 C.C.R. 1104-14 Storage Tank Compliance.

c. Contractors shall prepare a SPRP Plan according to Section 2.3 and submit it to the CO and Environmental for approval.

d. All fuel and oil storage containers with a capacity of 55 gallons or more must have secondary containment sized to hold the capacity of the largest container in it. Secondary containment for containers stored outside without cover must include additional freeboard volume for precipitation.

e. Contractors will keep and maintain spill containment materials (i.e. spill kits) near all oil storage areas.

mailto:10CES.CEIEC.Environmental@us.af.mil

f. During fuel or oil transfers, Contractors must use spill containment devices and have additional spill containment materials available. Potential paths to navigable waters (i.e.

storm drains, stormwater channels) near to the transfer area will be completely blocked for the entire duration of the transfer.

g. Contractors shall not apply oil to roadways or other surface areas for dust suppression.

h. Water accumulated in secondary containment with an oil sheen may not be released. The Contractor will coordinate with the Environmental Office for its proper disposal. If the water has no apparent sheen or odor, it can be discharged to the environment. The Contractor will maintain a log documenting every discharge of uncontaminated water to the environment.

i. Above ground POL storage tanks must be Underwriters Laboratory-approved, double-walled tanks meeting requirements of Colorado above ground storage tank regulations (7 C.C.R. 1104-14).

j. Contractors shall comply with the OSHA HAZCOM Standard cited at 29 CFR 1910.1200 and must comply with labels and other forms of warning, SDSs, and training.

k. Contractors shall not conduct routine servicing of vehicles, such as oil changes or brake fluid changes, on USAFA property.

l. Contractors who generate used oil shall comply with Colorado’s used oil management standards (6 CCR 1007-3 Part 279) and must:

• Store used oil only in compatible tanks and containers

• Keep tanks and containers in good condition and free of leak

• Label tanks and containers with the words “USED OIL”

• Stop, contain, and cleanup spills or releases to the environment

• Use a transporter licensed by Colorado to transport used oil when shipping used oil off site.

• POLs at USAFA is subject to Colorado’s Oil and Petroleum Spill Prevention Requirements (7 CCR 1101-14) including but not limited to the following reporting requirements:

Contractors must report a release of POLs that enters or may enter “Waters of the U.S.” including surface waters, groundwater, dry gullies, or storm sewers leading to surface waters to Production Control immediately at (719) 333-2790.

Contractors must report releases of POLs to land greater than 25 gallons or any oil release to waters of the US to Environmental immediately at (719) 333-2790.

m. Contractors shall not mix used oil with characteristic hazardous waste (e.g. Gasoline) because the mixing constitutes hazardous waste treatment and requires a…