01 ITQ Statement of Work.doc

STATEMENT OF WORK

CUSTOM & MODULAR DISPLAY SYSTEMS, ACCESSORIES & SERVICES

INVITATION TO QUALIFY (ITQ) CONTRACT

OVERVIEW: The purpose of the Custom & Modular Display Systems, Accessories & Services ITQ is to qualify responsible and responsive Contractors to perform Custom and Modular Display Systems, Accessories and Services to Commonwealth of Pennsylvania’s agencies. If COSTARS is included: In addition, Local Public Procurement Units, as defined by the Commonwealth Procurement Code, may use this contract in accordance with the COSTARS Provision contained in this document.

ISSUING OFFICE: This ITQ is managed and administered by the Commonwealth of Pennsylvania, Department of General Services (DGS), Bureau of Procurement. All inquiries should be referred to:

Jason Collett, Commodity Specialist

Department of General Services

Bureau of Procurement

1800 Herr Street 2nd Floor, Arsenal Building Harrisburg, PA 17103 717.346.3273 jcollett@pa.gov TERM OF CONTRACT: Any contract issued to qualified Contractors, as a result of this ITQ, shall commence on the Contract Effective Date and shall end on March 31, 2031. There is one 5-year renewal available.

QUALIFICATIONS: Contractors interested in becoming an ITQ Contractor must meet the following requirements. Failure to meet the below requirements will result in the application being rejected. Each Contractor that meets the minimum qualifications will be awarded a contract. Award of a contract to a Contractor is not a guarantee of business.

A. Contractors must provide a Past Performance Narrative demonstrating at least two years of relevant experience for each Material and Service Category listed below, corresponding to every Commodity Code for which they seek qualification.

B. The Department of General Services has designated this ITQ contract as a Small Business Reserve (SBR) to provide DGS-certified small businesses with opportunities to compete against other DGS-certified small businesses for Commonwealth contracts. Only certificated small businesses are eligible to qualify and receive an award. The small business requirements and certification process can be found on the following site: smallbusiness.pa.gov.

Bidders must complete the self-certification process at smallbusiness.pa.gov and submit a valid DGS Small Business Reserve certificate. Submissions without a valid certificate will be deemed non-responsive.

C. Iran Free Certification Form. Contractors must provide a completed Iran Free Procurement Certification form to be eligible for the award of a contract.

D. Worker Protection and Investment. Contractors must complete and provide the Worker Protection and Investment Certification Form to be eligible for the award of a contract.

MATERIAL AND SERVICE CATEGORIES: Contractors will need to choose the appropriate commodity code(s) to qualify for this contract. Contractors will select the appropriate code(s) under the Business Details section of the qualification process. The Commonwealth may add additional commodity codes as the need arises. The table below lists the appropriate commodity code and description of each category.

82141600-ITQ-569

Modular Displays Includes modular components designed for on-site assembly into customized display solutions such as portable counters, panel displays, kiosks, banner stands, and trade show booths. Features lightweight, durable materials and may include design, fabrication, delivery, installation, and maintenance services to create flexible, branded environments.

82141600-ITQ-570

Pop-up/Retractable Banners (Floor and Tabletop) Portable, easy-to-setup display banners using but not limited to spring-loaded or tension mechanisms for floor or tabletop use. Made from but not limited to durable vinyl or fabric with high-resolution graphics, often supplied with carrying cases and customizable sizes for trade shows, retail promotions, and events.

82141600-ITQ-571

Literature Racks/Tablet Stands Display accessories designed to organize and present printed materials like brochures or electronic devices such as tablets. Available in freestanding, wall-mounted, or countertop models, constructed from but not limited to materials like metal or acrylic, often with adjustable angles and security features. Portable and modular designs enable integration with larger display systems.

82141600-ITQ-572

Fabric Displays Display items made from but not limited to high-quality, wrinkle-resistant fabric used as table covers, backdrops, or tension displays. Includes stretch-fit table covers, dye-sublimated printed panels, and tension fabric backdrops. Designed for vibrant graphics, easy setup, portability, and integration with modular exhibit systems.

82141600-ITQ-573

Design Graphic design and branding services for modular and custom displays, including layouts and artwork preparation. These services support all display categories by ensuring visuals align with client branding and technical requirements. Coordination with display vendors is essential.

82141600-ITQ-574

Storage and Shipping Specialized containers such as cases, tubes, and crates for storing and protecting modular display systems, along with comprehensive storage, inventory management, and shipping services. Covers transportation to and from agency locations, events, and expos, ensuring secure handling and preservation of displays across multiple uses.

GENERAL INORMATION/REQUIREMENTS:

A. Commonwealth Print Standards. All Contractors agree to comply with the Custom and Modular Display Systems, Accessories, and Services Print Standard Specifications included with this Contract.

REQUEST FOR QUOTES (RFQ) PROCEDURES: Commonwealth Agencies will issue an RFQ to qualified Contractors, through the Commonwealth’s Custom Portal, powered by the JAGGAER system. Contractors will respond to the RFQ in the system. The requesting Agencies may require the qualified Contractors to furnish, upon request, additional documentation in the RFQ. The qualified Contractors selected for the RFQ process will receive a Purchase Order (PO) and will supply the service to meet the specific requirements as indicated in the RFQ.

Agencies will exercise a scoring method based upon the criteria set forth in the RFQ. The Scoring Methods are defined as follows:

· Best Value

· Refers to the process of selecting the quote which provides the greatest value to the agency based on evaluating and comparing all pertinent criteria, including cost, so that the Contractor whose overall proposal best suits the agency’s needs is selected for each individual project; and

· Low Cost

· Refers to the lowest cost quoted from all proposals received that are deemed both responsive and responsible for the project.

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