CITY OF LEWISVILLE

COMPETITIVE SEALED PROPOSAL

#27-02-C

LEWISVILLE LAKE ENVIRONMENTAL LEARNING AREA

HISTORIC CORE RESTORATION

Issued on October 17, 2026

1. INTRODUCTION

1.1 Competitive Sealed Proposals

The City of Lewisville shall use the procedures as authorized in Texas Government Code

Chapter 2269 as described below to evaluate Competitive Sealed Proposals (CSPs). The City views the CSP as the framework to be used by the Proposer in preparing and submitting the proposal, and as an integral part of the final contractual agreement to be negotiated with the

Proposer. It is important for the Proposer to become familiar with the requirements contained in the Instructions to Proposers as they will prevail in the event of any discrepancies or differences between project-related or contractual documents.

The contents of the successful Proposal acceptable to the City will become a part of the subsequent contractual documents. Failure of the Proposer to accept this obligation may result in the cancellation of any award. Any damages occurring to the City because of the Proposer’s failure to adhere to the contract may be recovered from the Proposer.

1.2 Definition of Terms

• “CSP” shall refer to this Request for Competitive Sealed Proposals.

• “Proposal” or “CSP” shall mean a written offer to provide the equipment and services in accordance with requirements specified herein.

• “Proposer” or “Proposer” or “Offeror” shall mean a person, firm or corporation who submits a Proposal to provide equipment, material, and/or services necessary in the performance of the requirements specified herein.

• “Lewisville”, “City”, “Purchaser”, or “Owner” shall refer to the City of Lewisville, Texas.

• “Furnish”, “provide”, “propose”, or “offer” shall mean to supply, equip, and deliver the specified equipment, material and/or services to the Owner.

• “Must”, “shall”, “will”, “is required”, and “are required” are terms that identify a mandatory item or factor. Failure to comply with a mandatory item or factor may result in the elimination of the Proposer’s Proposal from future consideration.

• “Agreement” or “Contract” shall refer to the contract that will be negotiated with the selected Proposer and agreed to by the Owner and Proposer for award.

• “Bid Proposal Form” shall refer to the cost table and may be referred to in other areas of the contract as contract bid schedule, proposal pricing, bid form, or bid proposal.

1.3 CSP Schedule

A. CSP project dates are available on Bonfire. It is the Contractor’s responsibility to review the project dates and all public notices for changes to the CSP schedule.

1.4 Obligations of Proposers

Proposers are required to submit their Proposals upon the following express conditions:

A. Proposers shall thoroughly examine all drawings, specifications, plans, instructions, and all other contract documents pertaining to this CSP.

B. Proposers shall make all investigations necessary to thoroughly inform themselves regarding project site and facilities for delivery of materials or equipment and the performance of services as required by the CSP conditions.

C. No plea of ignorance by the Proposer of conditions that exist or that may hereafter exist because of failure or omission on the part of the Proposer to make the necessary examinations and investigations will be accepted as a basis for varying the requirements of the City.

D. Proposal must comply with all Federal, state, county and local laws concerning these types of services.

1.5 Pre-Proposal Conference and Group Site Visit

The City will conduct a Pre-Proposal Conference and Group Site Visit for all interested parties, which will start promptly at the time and date listed in Bonfire. Vendors are encouraged to arrive early to avoid any delays. Any vendor that is unable to attend the group site walk will need to attend an individual site walk, available by scheduled appointment only on the dates listed in Bonfire. Attendance at either the group or individual site walk is required, and any proposals without a signed site inspection affidavit, included in the Files section of

Bonfire, will be considered non-responsive.

1.6 Site Visits by Appointment

Any vendor that was unable to attend the pre-proposal conference will need to attend an individual site walk, available by scheduled appointment only on the dates listed in Bonfire. Appointments will be held during City work hours. The contact to schedule an appointment is Chris Chastain – 469-6355481.

Attendance at either the group or individual site walk is required, and any proposals without a signed site inspection affidavit, included in the Files section of Bonfire, will be considered non-responsive.

1.7 Submittal of Proposal

A. Proposals may be submitted through Bonfire at https://cityoflewisville.bonfirehub.com/portal. (preferred method) OR

B. One (1) hard copy and one (1) digital copy of the proposal may be submitted to

Purchasing no later than the date and time prescribed and at the place indicated in the advertisement or the Introduction and Bond Instructions Form. (alternative method)

C. Hard Copy proposals shall be submitted in two (2) opaque sealed envelopes plainly marked on the outside with the Project Title, CSP Number, acknowledgement of any addenda, and the name and address of the Proposer.

1. The first envelope shall be labeled "Proposal Pricing" and include:

i. The completed Bid Proposal Form described in Section 2.1A.

ii. A Bid Bond as described in Section 3.1.

iii. The completed Proposal Form, acknowledging all addenda.

2. The second envelope shall include the following items:

i. All other required forms listed in Section 2.1.B, and not included in the first envelope.

ii. Complete Proposal Evaluation Criteria as described in Sections 2.1.C through 2.1.F.

D. Hard copy proposals must include (1) digital copy of the proposal on a flash drive, with documents separated in folders in the same format as listed in section C1 above.

E. Incomplete proposals will not be evaluated and will not be eligible for contract award.

F. Regardless of the chosen delivery method, it is the sole responsibility of contractor to ensure their complete submittal is inside the Finance Administration Department

– Purchasing Division before the required time. The City will not be responsible for, without limitation, any delays occasioned by third parties. Late or emailed submittals shall not be accepted, without exception. All packages to be marked with firm’s name and CSP # 27-02-C.

https://cityoflewisville.bonfirehub.com/portal

2. PROPOSAL EVALUATION AND SELECTION CRITERIA

The statement of qualifications must be submitted with the proposal and include, as a minimum, the information as described in this section. Failure to submit the required information in the statement of qualifications may result in the owner considering the proposal non-responsive and result in rejection of the proposal by the owner. Offerors may be required to provide supplemental information if requested by the owner to clarify, enhance or supplement the information provided in the statement of qualifications.

Offerors must provide the information requested in the Statement of Qualifications using the forms attached to this Section. Information in these forms must be provided completely and in detail. The information in these forms will be used to make direct comparisons with the information provided by other Offerors. Failure to include the information completely and clearly may result in lower scores in the evaluations.

Information that cannot be totally incorporated in the form may be included in an appendix to the form. This appendix must be clearly referenced by appendix number in the form, and the appended material must include the appendix number on every sheet of the appendix. The appendix must include only the information that responds to the question or item number to which the appended information applies.

Offerors may provide supplemental information to the Statement of Qualifications, such as organizational brochures or other marketing information to help demonstrate their ability to provide best value to the Owner. This information may not be submitted as a substitute to the information specifically requested in this Section or in the Statement of Qualifications forms. If this information is included as an appendix to the information requested in this Section, the reference must include the specific paragraph or section that applies to that question or item.

Owner, at its discretion, may also choose to conduct interviews with the top-ranking Offerors to provide the Offerors a better opportunity to demonstrate they can provide the best value to the

Owner for this Project.

Should the Owner choose to conduct interviews with the top-ranking Offerors, they will be notified of:

• The time and place for the interview.

• Interview format and agenda.

• Questions to prepare for the interview.

• Individuals that are expected to participate in the interview as a minimum.

Failure to participate in the interview may result in disqualification from consideration for the Project.

EVALUATION CRITERIA

The Owner will consider the qualifications of the Offerors and their consultants, in addition to the

Contract Price for services, to determine which Proposal offers the best value to the Owner.

The Proposals will be evaluated using the following criteria and weighting:

Rating

Category Description

Awarded

Points

A Proposed Contract Price 35

B Experience and Qualifications of Offeror 25

C Experience and Qualifications of Proposed Key

Personnel

D Offeror’s Narrative Approach to This Project 15

Total 100

The criteria and Proposal requirements are further defined as:

1. Rating Category A – Proposed Contract Price

a. The Contract Price indicated in the Proposal Form. Attach the Proposal Form and all information required to be submitted with the Proposal. Pricing should be submitted separately from all other proposal documents.

b. The following formula will be used to determine the number of points awarded for this category:

1. 𝑆𝑐𝑜𝑟𝑒 = ( 𝐿𝑜𝑤𝑒𝑠𝑡 𝐶𝑜𝑛𝑡𝑟𝑎𝑐𝑡 𝑃𝑟𝑖𝑐𝑒 𝑜𝑓 𝐴𝑙𝑙 𝑃𝑟𝑜𝑝𝑜𝑠𝑎𝑙𝑠 𝑅𝑒𝑐𝑒𝑖𝑣𝑒𝑑

𝑂𝑓𝑓𝑒𝑟𝑜𝑟′𝑠 𝑃𝑟𝑜𝑝𝑜𝑠𝑒𝑑 𝐶𝑜𝑛𝑡𝑟𝑎𝑐𝑡 𝑃𝑟𝑖𝑐𝑒 ) × 100

2. Rating Category B – Experience and Qualifications of Offeror:

a. General Information: Provide general information about the organization as required in Table 1 and Table 2 of this Section. Provide any additional information as required by the Construction Experience section of Table 2.

b. Leadership: Describe the organizational structure and the qualifications of the management team as it relates to this Project in Table 3.

c. Project Experience: Provide a list of projects completed by the Organization in the last 10 years using copies of Table 4. Highlight projects that demonstrate experience with historic preservation/restoration, log structures, specialty wood repair, wood shake roofing, historic masonry, careful salvage/reuse of existing materials, and construction in occupied public or environmentally sensitive sites.

d. Safety: Provide information regarding the implementation of a project site safety program. This may be demonstrated by documentation of the Offerors safety program and statement regarding their commitment to safety. Indicators such as the EMR (Experience Modification Ratio) maybe used to demonstrate the effectiveness of the safety program.

e. Claims Experience and Litigation History: List all claims or litigation involving construction project owners that have been filed within the last 5 years, or that are currently outstanding. Provide a brief description of the nature of each suit and when it is anticipated that the suit will be resolved.

f. Financial: Provide recent financial statements, preferably audited, with this

Proposal. Provide financial statements showing the name and address of the firm preparing the financial statements and the date of preparation. Additional financial information will not be required; however, Offerors may choose to report on the financial stability of their organization to demonstrate that they have the ability to complete the Project in a manner that will not impose undue efforts on the part of the Owner to evoke bonds to complete the Project or meet financial obligations.

3. Rating Category C – Experience and Qualifications of Proposed Key Personnel:

a. Provide information on the managerial structure and the key personnel that will be actively working on this Project in Tables 5 through 9. Key personnel include the

Project Manager, Project Superintendent, Safety Manager, Quality Control

Manager, and the individual who will lead historic restoration/log structure work.

Identify specialty restoration subcontractors and the personnel who will satisfy the qualification requirements of the Project Manual.

b. If one or more of these key roles are to be filled by one individual, this information is to be provided with the list of proposed individuals. The Offeror is to provide a list of individuals from which the individual for any given position may be selected if the Offeror is not able to commit to one individual for the

Project at the time the Proposal is submitted. Qualifications of these individuals will be considered in evaluating the qualifications of the Offeror.

c. The Offeror must provide the services of the proposed key personnel for the life of the Project as a condition of qualification. Failure to provide the proposed Key

Personnel may result in the disqualification of the Offeror and may void the award of the Contract. The Project Superintendent must be dedicated to this

Project full time for the duration of the Project.

d. Provide resumes (not to exceed two pages for each) of proposed key personnel with the Statement of Qualifications describing their education and experience.

Include detailed information on projects on which they have had significant involvement in the last 5 years, particularly historic restoration or comparable specialty work, and provide a current telephone number for references for each assignment. Offerors shall also identify current project assignments, anticipated completion dates, and the percentage of time each individual will have available for this Project. For the historic restoration/log structure lead, specifically describe experience with log repair/replacement, chinking and daubing, salvage/reuse, mockups, and work performed in accordance with recognized historic preservation standards.

4. Rating Category D – Offeror’s Narrative Approach to This Project:

a. Provide a narrative approach, not to exceed 10 pages, describing the Offeror’s approach to successfully completing this Project. The narrative should demonstrate an understanding that the Project is a historic restoration effort requiring careful protection of existing materials and coordination with the

Contract Documents, including the Secretary of the Interior’s Standards referenced in the Project Manual. At a minimum, the narrative must address the following topics:

a. Experience of Offeror and proposed specialty subcontractors with comparable historic preservation and restoration projects, including log structures and specialty wood, roofing, and masonry work.

b. Approach to constructing, restoring, completing, and closing out the Project.

Demonstrate understanding of the historic significance of the Loghouse, Smokehouse, Corn Crib, and other project elements; preservation of existing fabric; salvage and documentation; selective dismantling; temporary shoring;

unknown concealed conditions; and coordination of restoration methods with the Architect and Owner.

c. Ability to meet the proposed time for construction, including demonstrated understanding of material and specialty-trade lead times, submittal and mockup review periods, weather-sensitive reroofing, sequencing of historic restoration work, and maintenance of LLELA operations, public access, and protection of adjacent historic and natural resources.

1. A tentative bid schedule should be included with the proposal submission. This schedule will be utilized by the City for evaluation purposes. At the construction kickoff meeting, the selected contractor will be required to provide a more detailed and finalized project schedule reflecting actual timeframes and milestones, subject to City review and approval.

d. Subcontractor and subcontractor management, including a list of all proposed subcontractors that will provide more than 10 percent of the work (based on contract amount) and the work to be provided by each listed subcontractor.

Regardless of percentage, identify specialty firms proposed for historic removal/dismantling, log restoration, carpentry restoration, wood shake roofing, masonry restoration, and other critical restoration trades.

e. Quality management, including how the Offeror will manage required mockups, pre-installation conferences, the log training workshop, material matching, specialty-restorer qualifications, and Architect/Owner review and approval before production work proceeds.

f. Change management, including management of concealed or differing existing conditions, log-by-log repair discoveries, unit-price work, alternates, and documentation needed to support timely decisions without compromising historic fabric or schedule.

g. Document control, including submittals, RFIs, photographic documentation, existing-condition records, salvage inventories, meeting records, schedules, and closeout documentation required by the Project Manual.

h. Communications with the Owner, Architect, Structural Engineer, specialty consultants, and other project stakeholders, including coordination of activities that may affect LLELA operations or public access.

3.0 ADDITIONAL INFORMATION FOR PROPOSERS

3.1 Bonds/Warranty

All work performed under this contract for the City of Lewisville shall be warranted for a period of two (2) years. If within two years after acceptance of work, any of the work is found to be defective or not in accordance with the contract documents, the contractor shall correct it promptly after receipt of notice from the City.

Project-specific warranty requirements may exceed this two-year minimum. Where the technical specifications establish a longer warranty period, the longer requirement shall govern. In particular, Section 07 3100 includes extended manufacturer warranties for the wood shake roofing system and a five-year installer warranty.

Proposers are required to submit a Bid Bond (with proper Power of Attorney) from a surety licensed to do business in the State of Texas, payable without recourse to the City of Lewisville, in an amount not less than five (5%) percent of the total amount of the base bid submitted to insure that the successful proposer will enter into a contract and execute all necessary bonds within ten

(10) days after notice of award of the contract to them. This bid security must be uploaded to

Bonfire or included in the bid envelope along with the bid sheet for the proposer to be considered responsive.

The successful proposer will be required to furnish the following bonds from a surety licensed to do business in the State of Texas. These bonds, along with proper insurance papers, will be incorporated as part of the final contract documents and will remain in effect until the completion and acceptance of the project. Maintenance bonds shall be in effect based on their stated term after final acceptance of the project.

A bid bond equal to 5% of the project amount is to be included with the sealed bid; a payment bond and performance bond at the project amount and a maintenance bond for two years from the date of the final acceptance.

All proposers are notified that the qualification statement provided in the proposal documents must be completed and submitted with the bid proposal. Failure to include this completed form with your bid may cause your bid to be disqualified as non-responsive.

The City is not responsible for any costs associated with the preparation of the bid from any vendor. Also, should a vendor bid an alternate; any test costs to prove equality of product will be at the expense of the vendor, not the City of Lewisville.

Insurance shall be supplied by the awarded contractor within ten (10) days of notification of award, as detailed in the project documents available on Bonfire. Insurance must be approved by the City prior to the commencement of work and shall remain in effect throughout the entire duration of this project. Please note Explosion, Collapse, and Underground (XCU) coverage will be required for this contract.

3.2 Procedural and Content Questions

Any Proposer requiring further clarification of the CSP procedures, or the project requirements should submit specific questions in writing via Bonfire at:

https://cityoflewisville.bonfirehub.com/portal for consideration. Only written responses from the

City will be binding regarding inquiries requesting clarification or additional information. These

City responses to any inquiry will be distributed simultaneously to all CSP document holders of record with the City, also via Bonfire. During the review of the CSP requirements and preparation of the Proposal, certain errors, omissions or ambiguities may be discovered. Any explanation, https://cityoflewisville.bonfirehub.com/portal clarification, or interpretation desired by a Proposer regarding any part of this CSP or the procedures should be requested in writing via Bonfire. Oral explanations or instructions given before the award of the Contract are not binding.

3.3 Exceptions to CSP Specifications and Addenda

During the proposal process changes or corrections to the CSP requirements may be identified.

Any interpretations, corrections, exceptions, or changes to the CSP requirements will be made by written addendum issued by the City. Addenda will be provided to all Proposers who are known to have received this CSP from the City via Bonfire. Only information supplied in writing by the

City should be used in the preparation of proposals.

3.4 Disclosure of Proposal Contents

A. Proposals will be opened in a manner that avoids disclosure of the contents to competing

Proposers and keeps the proposals secret during negotiations. Proposals will be afforded security sufficient to preclude disclosure of the contents prior to award or rejection action.

All proposals are open for public inspection after the contract award, but trade secrets and confidential information in the proposals are not open for public inspection if such data is clearly identified as such. This identification will be done by individually marking each page with the words “Proprietary Information” on which such proprietary information is found. If the Proposer fails to identify proprietary information, they agree that by submission of their proposal that those sections shall be deemed non-proprietary and made available upon public request.

B. Proposers are advised that the confidentiality of the proposals will be protected by the City to the extent permitted by law. Proposers should consider the implications of the Texas

Open Records Act, particularly after the Proposal process has ceased and the contract has been awarded. While there is provision in the Texas Open Records Act to protect proprietary information, particularly under Section 3(9) and Section 3(10) of this act where the Proposer can meet certain evidentiary standards, Proposers are advised that a determination on whether those standards have been met will not be decided by the

Purchasing Department of the City of Lewisville, but by the Office of the Attorney General of the State of Texas.

3.5 Cost of Proposal

A. This CSP does not commit the City to pay any costs incurred by any Proposer in preparation and/or submission of a proposal, or for procuring or contracting for the items to be furnished under the Proposal. All costs directly or indirectly related to responding to this

CSP, including all costs incurred in providing supplementary documentation or presentation which may be required by the City, will be borne by the Proposer.

B. Each Proposer will be responsible for all costs incurred in preparing or responding to this

CSP. The Proposer agrees to bear all risks for loss, injury, or destruction of hardware, software or goods and materials (ordered or supplied as the result of the eventual contract) which might occur prior to delivery to the City, and such loss, injury, or destruction shall not release the Proposer from any obligations under the Proposal or any resulting contract.

3.6 Risk of Loss

The Proposer agrees to bear all risks of loss, injury, or destruction of hardware, software or goods and materials (ordered or supplied as the result of the eventual contract) which might occur prior to delivery to the City, and such loss, injury, or destruction will not release the Proposer from any obligations under the Proposal or any resulting contract.

3.7 No Obligation

This procurement in no manner obligates the City or any of its agencies to the eventual purchase, rental, or lease of any software, hardware or services offered until authorized by the City Council and confirmed by a written contract signed by an authorized representative of the City.

3.8 Rights to Proposal and Contractual Material

All reports, charts, schedules, or other appended documentation to any proposal, content of basic proposal, or contracts and any responses, inquiries, correspondence, and related material submitted by the Proposer shall become property of the City upon receipt.

3.9 Use of City Logo

The City of Lewisville’s Logos and Images (hereinafter “Logo”) are registered trademarks with the State of Texas Secretary of State and the City of Lewisville is the owner of all rights to the

Logo. Unauthorized use of the Logo is strictly prohibited.

3.10 Proposal Offer Firm

Proposals received in response to this CSP, including pricing information, will be considered firm for 90 days after Proposal opening date.

3.11 Termination

The City reserves the right, at its sole and unqualified discretion, to cancel this CSP at any time prior to award of a contract. The City makes no warranty regarding this Proposal that a contract will be awarded to any Proposer.

3.12 Proposal Format Requirements (for paper submittals)

A. Proposal pages using the referenced tables and narrative descriptions as described in

Section 2. Pages are to be 8-1/2 x 11 pages using a minimum font size of 10. Provide a tab to separate materials responding to each of the Categories described in Section 2, for each of the contents of both envelopes. All submissions, regardless of electronic or hardcopy must adhere to the above requirements.

B. Additional information may be included in appendices attached to the Proposal. Each appendix must reference the section of the criteria if is in reference to.

C. Provide a digital copy of the Proposal in Portable Document Format (PDF) on a flash drive.

This digital copy shall exactly match the content of the printed copy of the Proposal. When creating the digital copy:

1. Create PDF documents from native format files.

2. Rotate pages so that the top of the document appears at the top of the file when opened in PDF viewing software.

3. Submit PDF documents with adequate resolution to allow documents to be printed in a format equivalent to the original documents. Documents are to be scalable to allow printing on standard 8-1/2” x 11” or 11” x 17” paper.

4. Submit color PDF documents if color is used in the printed version of the documents.

3.13 Signing of Proposals

A. Proposals must show the full firm name and address of the Proposer and be manually signed. The person signing the proposal must show title or authority to bind the firm in a contract. The submission and signature of a proposal will indicate the intention of the

Proposer to adhere to the provisions in this CSP.

B. Proposals which are signed for a partnership must be signed in the firm’s name by at least one partner of the firm or by an attorney-in-fact. If signed by an attorney-in-fact, there should be, attached to the proposal, a Power of Attorney evidencing authority to sign proposals, dated the same date as the proposal, and executed in accordance with legal requirements of the firm.

C. Proposals which are signed for a corporation must have the correct corporate name thereon and signature of the authorized company official. The title of the office held by the person signing for the corporation must appear below the signature of the officer.

D. Proposals which are signed by an individual doing business under a firm name must be signed in the name of the individual doing business under the proper firm’s name

3.14 Withdrawal of Proposal

A Proposer's Proposal may be withdrawn by a duly authorized representative of the Proposer at any time prior to the proposal submission deadline, upon presentation of acceptable identification.

3.15 Amending of Proposals

A Proposer may submit an amended proposal before the deadline for receipt of proposals. Such amended proposals must be complete replacements of a previously submitted proposal and must be clearly identified as such in the transmittal letter. The City will not merge, collate, or assemble proposal materials.

3.16 Rejection of Proposals

Proposals tendered or delivered after the official time designated for receipt of the proposal shall not be considered and will be returned unopened.

4.0 PROPOSAL EVALUATION PROCESS:

4.1 Pre-Qualification of Proposers is not required to submit a Proposal.

4.2 Proposals will be opened publicly to identify the names of the Proposers and their respective proposed contract amounts.

4.3 The Purchasing team shall convene a Proposal Evaluation Committee (the

Committee) for this project utilizing the Competitive Sealed Proposal method of procurement. Within forty-five (45) calendar days after opening the Proposals, the

Committee shall evaluate all submitted proposals and rank order the responsive Proposals from highest to lowest score.

4.4 Following the opening of Proposals, the Committee shall meet to conduct a preliminary examination of each Proposal for compliance with the Evaluation Criteria provided herein. All Proposals will be reviewed for completeness and those found to be either incomplete or non-responsive will be rejected from further consideration. The Committee decision will be final. The Committee will evaluate only responsive and complete proposals.

4.5 After preliminary examination and ranking, an award may be made to the Proposer offering the best value, without discussion, clarification or modification, or the

Committee may decide to further evaluate potentially favorable Proposals.

4.6 The Committee shall conduct thorough evaluations of all responsive Proposals to rank each from best-to-least-desirable. The Committee will base its recommended ranking on the information provided in the Proposals, as well as reference checks, interviews, and/or personal knowledge, as determined by the Committee to be in the best interests of the

City. The Committee may elect to conduct any of the following additional activities regarding any responsible Proposer:

i. Proposer client reference checking

ii. Proposer sub-contractor reference checking

iii. Financial and insurance verifications

iv. Proposer client site visits to inspect ongoing or completed work performed by the

Proposer

4.7 The Committee may make such investigation as is deemed necessary to determine the ability of the Proposer to provide the equipment, material, and/or services as required by this CSP and to determine the adequacy of the proposed equipment, material, and/or services. The Proposer shall furnish, upon request and in a timely manner, all such data and information requested for this purpose.

4.8 Discussions may be conducted individually with Proposers who submit responsive proposals and who are determined reasonably qualified for award of a contract. Revisions and/or clarifications may be requested after proposal submission and before contract award to obtain best-and-final offers. The Committee will endeavor not to disclose any information derived from the Proposals submitted by competing firms in conducting such discussions.

4.9 Proposers may be interviewed in person by the Committee. Selected Proposers will be notified of the date, time, and location of any interviews in advance, and every effort will be made to conduct interviews in a time that is mutually beneficial to the City evaluation team and the perspective Proposers.

4.10 If the Owner determines that it is unable to reach a satisfactory agreement with the first ranked Proposer, the Owner will terminate discussions with that Proposer. The Owner will then proceed with negotiations with each successive Proposer as they appear in the order of ranking until an agreement is reached, or until the Owner has rejected all

Proposals. After termination of discussions with any Proposer, Owner will not resume discussions with that Proposer.

4.11 The Owner reserves the right to accept or reject any or all alternates or to accept any combination of alternates considered advantageous to the Owner.

4.12 If a Contract is awarded, it will be awarded to the Proposer offering the best value to the

Owner, based upon the published selection criteria, and upon its ranking evaluation. The

Owner is not bound to accept the lowest priced Proposal if that Proposal is judged not to be the best value for the Owner, as determined by the Owner.

4.13 Disqualification of Proposals

Proposers may be disqualified for any of the following reasons:

A. The Proposer is involved in any litigation against the City.

B. The Proposer is in arrears on an existing contract or has defaulted on a previous contract with the City.

C. The Proposer lacks financial stability.

D. Proposer has failed to perform under previous or present contracts with the City.

E. The Proposer failed to adhere to one or more of the provisions established in this CSP.

F. The Proposer failed to submit its proposal in the format specified herein.

G. Any attempt by the Proposer to negotiate or give information concerning the contents of its proposal to the City or its representatives other than as officially requested by the

Purchasing Manager.

H. If it is determined by the City that gratuities in the form of entertainment, gifts, or otherwise, were offered or given by the Proposer, or any agent or representative of the

Proposer, to any officer or employee of the City with a view toward securing or amending, or the making of any determinations with respect to the CSP or contract.

4.14 Alteration of Proposals

Proposals may be rejected if they show any alteration of words or figures, additions not called for, conditional or uncalled-for alternate proposals, incomplete proposals, erasures, or irregularities of any kind, or contain any unbalanced values.

4.15 Right to Waive Irregularities

Proposals will be considered as being “irregular” if they show any omission, alterations of form, additions, or conditions not called for, or irregularities of any kind. The City reserves the right to waive minor irregularities in proposals. This right is at the sole discretion of the City.

4.16 Award

A. Receipt of any proposal shall under no circumstances obligate City to accept the lowest Bid Proposal.

B. The City reserves the right to reject any or all proposals submitted in response to this

CSP. City reserves the right to reject any Proposal, if indication or review of any services or equipment proposed is deemed to have an unsatisfactory performance record or does not completely meet the requirements for the project.

C. Until award of a Contract is made by the City, the City may re-advertise for new proposals, or to proceed with the work in any manner as may be considered in the best interest of the City.

D. A purchase contract will be developed and executed with the selected Proposer.

4.17 Sales and Use Tax

A. City or state sales taxes should generally not be included in the Contract Price as the Owner qualifies as an exempt agency. Certain items such as rented equipment may be taxable even though the Owner is a tax-exempt agency. Assume responsibility for including any applicable sales taxes in the Contract Price and assumes responsibility for complying with all applicable statutes and rulings of the State of Texas Comptroller.

B. It is the Owner’s intent to have this Contract qualify as a “separated contract.” In order for this contract to qualify:

1. Obtain a sales tax permit from the State of Texas Comptroller if awarded this

Contract.

2. Identify the dollar value of materials exempt from the sales tax. This information must be reported in the “Statement for Materials and Other Charges” on the Proposal

Form. Proposals not showing the Statement for Materials and Other Charges may be considered non-responsive.

4.18 Wage Rates

This Contract is subject to Texas Government Code Chapter 2258 concerning payment of

Prevailing Wage Rates. Offerors must pay not less than the minimum wage shown on this list and comply with all statutes and the ruling of the State Comptroller.

4.19 Proposer Project Manager

Upon award of contract, the Proposer shall assign a project manager who shall be the single point of contact for the Proposer and shall have the power to make decisions concerning all technical and implementation matters. Any proposal submission that lacks any of these components will not constitute a proposal, will not be evaluated, and will not be eligible for contract award.

MISCELLANEOUS

All forms requiring either a signature or information to be filled in are to be returned with your proposal. In addition, the language contained in the attached form entitled Purchase Order Terms and Conditions is made part of this request for proposal through reference herein.

REQUEST FOR PROPOSALS

Proposals are to be submitted based on the specifications contained herein. Alternate proposals will also be considered, provided the alternatives are clearly explained. All deviations from the specifications must be clearly identified and explained.

No telephone, email, or fax proposals will be accepted. Proposals may be accepted if delivered in person or by U.S. Postal Service, Federal Express, UPS, etc. or uploaded to Bonfire. The City is not responsible for missing, lost, or late delivery. Any CSP responses received after the time set for opening will be returned to the proposer unopened.

The preparation of the proposal will be at the total expense of the proposer. There is no expressed or implied obligation for the City of Lewisville to reimburse responding proposers for any expense incurred in the preparation of proposals in response to this request.

The City reserves the right to reject all proposals, to consider alternatives, to waive any formalities and irregularities, and to re-solicit proposals. In addition, during the evaluation period, the City may, where it may serve the City’s best interest, request additional information or clarifications from proposers, or allow corrections of errors or omissions.

Each proposer shall guarantee and honor its response to these specifications for a period of ninety

(90) days, or until the City enters a contract with one of the proposers, whichever occurs first.

The CSP documents will be available to interested parties on Bonfire or may be picked up in person at the Purchasing office.

All questions pertaining to this CSP must be submitted in writing via Bonfire.

Proposals may be uploaded to Bonfire at https://cityoflewisville.bonfirehub.com/portal or a sealed

CSP consisting of one (1) hard copy and one (1) PDF file on a USB flash drive, clearly marked with the CSP title and date.

CSP #27-02-C LEWISVILLE LAKE ENVIRONMENTAL LEARNING AREA HISTORIC

CORE RENOVATION

Delivery address:

City of Lewisville

Finance Administration – Purchasing Division

Attn: Janine Carpenter, Senior Buyer

151 W Church St Lewisville, TX 75057

Regardless of the chosen delivery method, it is the sole responsibility of contractor to ensure their complete submittal is inside the Finance Administration Department – Purchasing Division before the required time. The City will not be responsible for, without limitation, any delays occasioned by third parties. Late or emailed submittals shall not be accepted, without exception.

https://cityoflewisville.bonfirehub.com/portal

Failure to participate in the interview may result in disqualification from consideration for the Project.

S c o r e = ( L o w e s t C o n t r a c t P r i c e o f A l l P r o p o s a l s R e c e i v e d O f f e r o r ′ s P r o p o s e d C o n t r a c t P r i c e ) × 100