01. PA2211 - Scope of Work - FINAL.pdf

RFP No. PA2211 - Air Monitoring, Environmental Testing, and Consulting Services

SCOPE OF WORK

1 INTRODUCTION / GENERAL OVERVIEW

1.1 The following Specifications/Scope of Work section describes the requirements for Air Monitoring, Environmental Testing and Consulting Services. The services shall be provided as requested by the DFW Airport Board (Board).

1.2 The Contractor shall implement and provide asbestos consulting, air monitoring, site inspection, project management, and laboratory testing of asbestos. The Contractor shall also provide Indoor Environmental Quality (IEQ)/Certified Industrial Hygienist (CIH) consulting services, including mold assessments, mold remediation protocols, post-remediation assessments and clearance, indoor air quality evaluations, odor investigations, airborne contaminant assessments, exposure assessments, and laboratory coordination.

Throughout the Contract term, the Contractor shall perform these services for the Board as the supplier of choice for all required work.

1.3. All services under this Contract shall be coordinated with the Board’s Environmental Affairs Department representative.

1.4. All services shall be conducted in compliance with all applicable regulations, including but not limited to 25 Texas Administrative Code Chapter 295 Texas Asbestos Health Protection Rule, 16 Texas Administrative Code Chapter 78 Mold Assessors and Remediators Administrative Rules, 29 Code of Federal Register Part 1910 Occupational Safety and Health Standard, 29 Code of Federal Register Part 1926 Safety and Health Regulations for Construction.

2 PERFORMANCE SPECIFICATIONS / SCOPE OF WORK

2.1 The Board has expectations that the Contractor shall maintain high quality work performance.

2.2 The contractor shall assign appropriate team members to the project until the project is completed.

2.3 The contractor shall establish an effective communication model to track progress, and ensure deadlines are met.

2.4 Upon request from the Board’s Environmental Affairs Department, the contractor shall be able to mobilize the equipment and personnel needed to perform the project to the site within the timeframe established in the table below.

Mobilization Time

Routine Emergency

Asbestos 48 hr 2 hr

Mold 48 hr 2 hr

Indoor Environmental Quality 48 hr 2hr

3. The Asbestos Consulting Agency shall perform the following:

3.1 Ensure all personnel assigned to the project will have and present upon request:

• The proper licensing with the Texas Department of State Health Services (TDSHS).

• Proper training for their job function as designated by Environmental Protection Agency (EPA’s) Model Accreditation Plan (MAP) as set forth by the Asbestos Hazard Emergency Response Act (AHERA).

• A current TDSHS Physician’s Written Statement.

• Proper fit testing for Powered Air Purifying Respirators (PAPR), full-face Air Purifying Respirators (APR), or half-face APR.

3.2 Personnel may be required to perform duties in possible extreme weather conditions.

3.3 The Asbestos Consulting Agency must have adequate insurance required by state and federal law.

3.4 Ensure that a Respiratory Protection Program (Occupational Safety and Health Administration

(OSHA) 1910.134) is in place.

3.5 Asbestos Consultant Agency shall have on staff at least one Individual Asbestos Consultant, one

Asbestos Inspector, one Asbestos Project Manager, and at least three Asbestos Air Monitor Technicians that will perform all duties in accordance with the State of Texas and federal regulations. Additional staff may be required based upon DFW Airport asbestos-related projects.

Advance notice of three weeks will be provided for the contractor to employ additional staff.

4 The Asbestos Inspector shall perform the following:

4.1 Assist any Board or TDSHS personnel in the discharge of their official duties to conduct inspections and investigations.

4.2 Contact Board’s Environmental Affairs Department representative immediately in the event of any emergencies or unforeseen changes that may occur.

4.3 Ensure that samples will be transported following chain of custody protocols.

5. The Individual Asbestos Consultant shall perform the following:

5.1 Produce and certify an abatement project design plan, to be approved by the Board’s Environmental Affairs Department representative.

5.2 Amend and approve changes to the abatement project design plan, with approval by the Board’s Environmental Affairs Department representative.

5.3 Ensure that the abatement company follows the abatement project design plan.

5.4 Act as a representative for the Board and look after the Board’s best interests.

5.5 Ensure all personnel assigned to the project will have and present upon request:

• Proper licensing with the Texas Department of State Health Services (TDSHS).

• Proper training for their job function as designated by EPA’s Model Accreditation Plan (MAP) as set forth by the Asbestos Hazard Emergency Response Act (AHERA).

• A current TDSHS Physician’s Written Statement.

5.6 Personnel may be required to perform duties in possible extreme weather conditions.

5.7 Ensure that samples will be transported following chain of custody protocols. Ensure that samples will be analyzed by a laboratory licensed with the TDSHS as an asbestos laboratory.

5.8 Ensure that samples will be analyzed by a laboratory certified and participating in the National Laboratory Quality Assurance Program (i.e. American Industrial Hygiene Association (AIHA) – Proficiency Analytical Testing (PAT) Program.

5.9 Any staff assigned to services under this contract, must maintain the laboratory accreditations and certifications as specified in this Scope of Work or as required by appropriate regulatory entities.

5.10 Individual Asbestos Consultant shall provide upon request, a designation letter confirming that the Asbestos Project Manager is capable of carrying out the job functions as required.

5.11 Asbestos Consultant will be allowed to utilize the following:

• Phase Contrast Microscopy (NOISH 7400 Rule A and Rule B) for air sampling analysis

• Transmission Electron Microscope (NIOSH 7402, AHERA, and ASTM Settled Dust) for air or bulk sampling analysis.

• Polarized Light Microcopy (NIOSH 9002, EPA Method 600/R-93, and Point Counting 400 points per Layer) for bulk sampling analysis

• Other analytical methods after review and approval from DFW AIRPORT

6 The Asbestos Project Manager shall perform the following duties:

6.1. Ensure that the abatement company follows the abatement project design plan.

6.2. Ensure that the abatement company follows the State of Texas and federal regulations.

6.3. Ensure that the abatement company displays the violation notification procedure poster (APB1 poster) issued by TDSHS at the abatement.

6.4. Ensure that the abatement company displays any violations issued as evidence by an order from federal or state asbestos regulation authorities within the preceding 12 months at the project.

6.5. Ensure that the abatement company’s personnel have current licenses, certifications, physicians’ written statements, and fit tests onsite during abatement activities.

6.6. Ensure that the abatement company has a copy of:

• EPA’s “Green Book” for O&M work.

• 40 CFR Part 61, Subpart M, titled “National Emission Standard for Hazardous Air Pollutants” (NESHAP).

• 40 CR Part 763, Subpart E, and Appendices A, B, C, & D titled “Asbestos”.

6.7. “Recommended Work Practices for the Removal of Resilient Floor Coverings”, if applicable.

6.8. Contact the Board’s Environmental Affairs Department representative immediately in the event of any emergencies or unforeseen changes that may occur during the abatement.

6.9. Notify the Asbestos Contractor of any needed amendments or revisions to the abatement design.

6.10. Maintain a log of events occurring at the abatement.

6.11. Conduct a visual inspection during the clearance to ensure that the abatement company cleans the project to industry and regulatory standards.

6.12. Assist any Board or TDSHS personnel in the discharge of their official duties to conduct inspections and investigations.

7 The Air Monitor Technician shall perform the following:

7.1 Ensure that all equipment is calibrated and operating in good working order in compliance with state and federal criteria.

7.2 Ensure that pre-abatement, abatement, and post-abatement air samples are collected and analyzed on-site within 2 hours of collection time.

7.3 Ensure that samples will reach the laboratory using proper chain of custody protocols.

8 Mold Assessment Company shall:

8.1 Ensure a Certified Industrial Hygienist is available for onsite consultation as requested.

8.2 Ensure that state licensing and recordkeeping requirements for Mold Assessment Company are current.

8.3 Ensure all personnel are provided with fit testing and trained on correct Personal Protection Equipment (PPE).

8.4 Ensure all personnel training and licenses are current.

8.5 Utilize the services of a laboratory that is licensed to provide analysis of mold as required in the American Industrial Hygiene Association (AIHA) Environmental Microbiology Proficiency Analytical Testing (EMPAT) proficiency testing program.

9 Mold Assessment Consultant shall:

9.1 Plan surveys to identify the conditions favorable for mold growth or to determine the presence, extent amount, or identity of mold or suspected mold in a building.

9.2 Prepare a mold assessment report including observations made, measurements taken, and locations and analytical results of samples taken by the consultant, for review and approval by Board Environmental Affairs Department staff.

9.3 Develop a mold management plan for a building, including recommendations for periodic surveillance, response actions, and prevention and control of mold growth, for review and approval by Board Environmental Affairs Department staff.

9.4 Prepare a mold remediation protocol, including the evaluation and selection of appropriate methods, personal protective equipment (PPE), engineering controls, project layout, post-remediation clearance evaluation methods and criteria, and preparation of plans and specifications.

Protocol shall reviewed and approved by Board Environmental Affairs Department staff.

9.5 Evaluate a mold remediation project for the purpose of certifying that mold contamination identified for the remediation project has been remediated as outlined in a mold remediation protocol.

9.6 Evaluate mold remediation project for the purpose of certifying that the underlying cause of the mold has been remediated so that it is reasonably certain that the mold will not return from that remediated cause.

9.7 Complete appropriate sections of Mold Damage Remediation certificate as appropriate and provide to Board Environmental Affairs Department staff.

10 Indoor Environmental Quality

10.1 For Routine investigations the Contractor shall have a Certified Industrial Hygienist that is able to respond onsite within 48 hours as requested. For Emergency investigations the Contractor shall have a Certified Industrial Hygienist that is able to respond onsite within 2 hours as requested.

10.2 The Contractor shall investigate a broad range of Indoor Environmental Quality concerns, identify environmental contaminants, locate the source of the contaminant, collect samples to quantify the exposure, and make recommendations on corrective actions needed to mitigate exposures.

10.3 The Contractor shall collect and analyze air, surface, bulk, and other environmental samples for a broad range of environmental contaminants. Sampling may include, but is not limited to, VOCs, PM, SO2, CO, CO2, ATP, culturable bacteria, culturable fungi, methyl bromide, hydrogen peroxide, and other chemical, biological, or particulate contaminants relevant to the investigation. The Contractor shall recommend appropriate sampling methods, analytical methods, sample media, and laboratory requirements based on the project objectives, suspected contaminant sources, applicable regulatory requirements, and recognized industry guidance.

10.4 The Contractor shall conduct OSHA exposure assessments on various contaminants as needed.

10.5 The Contractor shall conduct Indoor Air Quality (IAQ) assessments for Leadership in Energy & Environmental Design (LEED) and Well Building certifications.

11 Service Levels

11.1 Deliverables shall be completed within the days specified below. The Contractor shall complete the deliverables and provide to the Board’s Environmental Affairs representative.

Asbestos Survey, Mold Investigation Report, and IEQ Investigation Report

Asbestos Abatement Specification, and Mold Protocol

Asbestos Abatement, and Mold Remediation Close-out Report

Routine 5 Business Days after receipt of analytical results

5 Business Days after site visit

25 Business Days after abatement/remediation completion

Emergency 1 day (24 hr) after receipt of analytical results

1 day (24 hours) after site visit

N/A

11.2 The Contractor shall provide monthly and upon request a report detailing current proposals, active projects, closed projects, and SBE participation tracking.

11.3 The Contractor shall provide all project deliverables prior to any invoices sent to DFW Airport.

DFW Airport shall not be invoiced prior to acceptance of project deliverable including final reports, surveys, close-out documentation, and specifications.

11.4 The Contractor shall submit an invoice for payment within 15 days of DFW acceptance of project deliverables.

12 Invoicing

Invoices must include the following information: DFW Airport-assigned Project Name, DFW

Airport-assigned Project Number, Dates service was performed, Staff name and task performed, Number of staff hours spent, staff rate, project subtotal, and invoice total. Any applicable rush charges shall be included. Failure to provide the required information will result in rejection of the invoice.

END OF THE SCOPE OF WORK