01. DRAFT PWS and PRS Template TY26 CHP PM Base.pdf

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W912LP-26-Q-4002_Controlled Humidity Asset Program Preventative Maintenance Services
Solicitation number
W912LP-26-Q-4002
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This is a Performance Work Statement (PWS) for preventative maintenance services on 21 Controlled Humidity Asset Program (CHAP) systems operated by the Iowa Army National Guard. The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to maintain CHAP air dehumidification units (ADUs), controls, sensors, and safety devices across multiple Iowa National Guard facilities. The period of performance is 120 days from contract award. Services must be performed on-site at IA ARNG CHAP system locations during standard business hours (0800-1530, Monday through Friday), excluding recognized US federal holidays and government facility closures. Teleworking is not authorized. The contractor must maintain CHAP systems to achieve a daily average relative humidity of less than 50% RH 100% of the time and less than 45% RH 90% of the time, with specific exceptions for acts of nature, Force Majeure, third-party damage, and component failures.

The contractor shall perform preventative maintenance at intervals specified by Original Equipment Manufacturer (OEM) recommendations and provide Field Service Reports (FSRs) within 10 days of each site visit, maintaining an online repository of all reports. Additional deliverables include a Quality Control Plan within 10 days of award, Contract Manager designation, on-site evaluation reports, personnel and equipment safety device inspection reports, damage reports (within 24 hours of occurrence), and an inventory and modernization plan within 120 days of site visit completion. The contractor must develop and implement PM checklists mutually agreed upon with IA ARNG, perform visual inspections of all system components, handle minor repairs, and provide cost quotes for severe damage or corrective maintenance outside the PM scope within 10 days of evaluation completion. Key system locations are detailed in Technical Exhibit #3, listing 21 CHAP systems with various Munters and Stulz ADU models across locations including Boone, Camp Dodge, Clinton, Dubuque, Estherville, Fort Dodge, Le Mars, Sioux City, Spencer, Storm Lake, and Waterloo, Iowa.

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PERFORMANCE WORK STATEMENT (PWS)

FOR

Iowa Army National Guard

Controlled Humidity Asset Program Preventative Maintenance Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Preventative Maintenance (PM) Service on 21 Iowa Army National Guard Controlled Humidity Asset Program (CHAP) systems. Regular preventive maintenance servicing is vital to maximizing equipment efficiency and longevity, and reducing unscheduled downtime. PM Service for CHAP systems shall include CHAP air dehumidification units (ADUs), controls, sensors, and safety devices services, as defined in this PWS.

1.1.1 Objective: Provide scheduled PM services, based upon the recommendations of the equipment manufacturer, which are designed to extend the useful service life of the equipment and maintain the equipment in an operational state.

1.2 Background: A service contract is required to provide PM to CHAP that utilizes controlled humidity systems located in IA ARNG shelters for entire equipment protection to protect the crew/interior compartments of weapons systems and electronics shelters or containers. Contractor shall maintain installed CHAP systems; maintaining the CHAP dehumidifiers, controls and sensors, safety devices and report CHAP system condition for CHAP systems Iowa Army National Guard (IA ARNG) designated under the PWS.

1.3 Period of Performance (PoP): The Period of Performance to complete CHAP PM services shall be 120 days from the date of award.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0800-1530 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at IA ARNG CHAP SYSTEM SITES. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is not authorized.

DRAFT

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award.

After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Reserved.

1.4.5.2 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

1.4.5.3 Reserved.

1.4.5.4 iWATCH Training: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer (ATO)). This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the COR, within 15 calendar days after completion of training.

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Reserved.

1.4.5.7 Reserved.

1.4.5.8 Reserved.

1.4.5.9 Reserved.

1.4.5.10 Reserved.

1.4.5.11 Reserved.

1.4.5.12 Reserved.

1.4.5.13 Reserved.

1.4.5.14 Reserved.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control. NOTE: All references to keys include key cards. The contractor shall establish and implement methods of ensuring that no keys/key cards issued by the Government are lost or misplaced or are used by unauthorized persons. No keys issued by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.4.6.1.1 The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.4.6.1.2 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the Government replaces or re-keys the locks, the Government will deduct the total cost of lock replacement or re-keying from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system, and will deduct the total cost from the monthly payment due the contractor.

1.4.6.1.3 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.7 Special Qualifications: The contractor must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide CHAP services. (NOTE: The Government does not provide training to contractors).

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Reserved.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The

Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

RFO FAR 22.17.

1.4.12 Reserved.

1.4.13 Reserved.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Reserved.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

ADU Air Dehumidification Unit CHAP Controlled Humidity Asset Program CM Contract Manager COR Contracting Officer Representative DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FSR Field Service Report RFO FAR Revolutionary FAR Overhaul, Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest OEM Original Equipment Manufacturer PM Preventative Maintenance POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RH Relative Humidity TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: None

3.2 Materials: None

3.3 Equipment: None

3.4 Services: None

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Reserved.

4.3 Reserved.

5.0 Requirements: The contractor shall:

5.1 Provide PM services for designated IA ARNG CHAP systems designated in TE #3.

5.1.1 Standard of Measurement: The Contractor shall maintain the CHAP systems so they can maintain a daily average relative humidity (RH) of less than 50% RH 100% of the time, and maintain a daily average RH of less than 45% RH 90% of the time.

5.1.2 Exceptions to Standard of Measurement is when systems are not operational due to acts of nature, Force Majeure, damage caused by anyone other than contractor, improper maintenance or repair attempts from 3rd party or due to other actions by the customer (ex. power turned off, shelter doors are open, control sensors left on ground or improperly installed, improperly tarped vehicles etc.), when the electrical power is otherwise off or if there is a CHAP system component (dehumidifier, control system, shelter door, etc.) failure.

5.2 Maintenance Program

5.2.1 Preventive Maintenance: The contractor shall:

5.2.1.1 Perform On-site Preventive Maintenance no less than as required by the OEM.

5.2.1.2 Provide scheduled PM services, based upon the recommendations of the equipment manufacturer, which are designed to extend the useful service life of the equipment and maintain the equipment in an operational state. These PM actions (i.e., filter cleaning, belt adjustment, rotor and seal inspections and tool/sensor calibration) are based on either hourly or calendar timeframes, but the Contractor shall ensure that the PM schedule supports the environmental conditions of each site above OEM recommendations.

5.2.1.3 Document all system actions and observations on a Field Service Report (FSR) for each site visited. Contractor shall provide copies of the FSR upon request.

Alternatively, the FSRs shall be available on the Contractor website, and the IA ARNG COR shall be provided access to the website.

5.2.2 On Site Evaluation: The Contractor shall:

5.2.2.1 Perform on-site system checks beginning with a visual walk-through to identify apparent system anomalies. Visual checks shall include inspection of all CHAP Systems components, including: dehumidifier (ADU), controls, air distribution, adapters, safety devices, exhausting systems, building, door seals, door sensors and power monitoring devices as appropriate.

5.2.2.2 For systems with shelters, inspect the enclosure for structural integrity, damage, points of moisture intrusion and any other identifiable defects that impact upon the environment envelope.

5.2.2.3 Visually check the dehumidifier for system faults, damage, rotor rotation, and any other indication of system problems and complete a full system operational inspection to verify performance meets OEM guidelines. Filters shall be cleaned and/or replaced.

5.2.2.4 In cases where an identified malfunction is determined to be simple, the Contractor shall attempt to resolve the malfunction and return the system to full mission capable (FMC) status. However, in no case is a Contractor to bypass, tamper with, or otherwise modify or alter explosion prevention, personnel safety and energy conservation devices installed as integrated components of the CHAP system. If a Corrective Maintenance (CM) is identified outside of the Preventative Maintenance (PM scope, the Contractor shall quote all costs associated with repair action and submit to COR for disposition within 10 days after completion of the evaluation.

5.2.3 PM Checklists: The Contractor shall develop and utilize an established set of checklists for the performance of PM. The checklists shall be supplemented by information contained in Original Equipment Manufacturer (OEM) manuals for all CHAP system components.

5.2.3.1 The IAARNG and Contractor shall mutually agree to PM checklist prior to beginning of contract.

5.2.4 Personnel and Equipment Safety Devices: When performing PM Inspections of Personnel and Equipment Safety Devices, the Contractor shall:

5.2.4.1 Perform a visual inspection of each safety device for any physical damage or tampering and document all pertinent repair actions.

5.2.4.2 Perform a visual check of all wiring. Check for fault conditions or error indications. Initiate corrective actions, perform combustible fume calibration at regular intervals of full calibration IAW OEM manuals.

5.2.4.3 Perform a full system test of each safety device and record on the FSR. Provide report within 10 days after completion of inspection.

5.2.5 Energy Conservation Devices: When performing PM Inspections of Energy Conservation Devices, the Contractor shall:

5.2.5.1 Perform a visual inspection of each Energy Conservation device for any physical damage or tampering and document all pertinent repair actions.

5.2.5.2 Perform a visual check of all wiring or wireless transmitter/receivers. Check and Test lights for fault conditions as indicated by a specific device. Initiate corrective actions, including battery replacement as required.

5.2.5.3 Perform a full system test of each energy conservation device and record on the

FSR.

5.2.6 Damage Reporting:

5.2.6.1 If, during the on-site inspection, the contractor identifies damaged system components, the Contractor shall evaluate the damage to determine the severity and impact on system operation and determine if the damaged component can be repaired during the visit or whether it will require another visit.

5.2.6.2 Minor damage such as torn hoses and cut sensor wire, etc. shall be repaired by the contractor where it will not impact costs of the PM or CM visit.

5.2.6.3 Severe damage due to acts of nature, damage caused by any party other than the Contractor and damage to the system due to customer neglect are not covered by the contract unless separately funded. Examples of damage not covered include but are not limited to: damage to vehicle interface adapters, control system components, OP system posts or metal duct, severe damage to metal building panels (not repairable by the contractor), damage to shelter support structure, damage to doors and locks and damage to the dehumidifier.

5.2.6.4 All damage will be recorded on a damage report. Following review by the Contractor, if damage is deemed severe, it impacts system operation and repairs will be costly, the Contractor shall send the damage report and a quote for repair to the COR for disposition instructions within 24 hours of any occurrence of damage.

5.2.7 Inventory and Modernization Plan: The Contractor shall inventory major CHAP system components and present a plan for budgeting to the Customer for modernization of aging components including but not limited to cellular and control components, dehumidifiers, rotors, hoses and vehicle interface adapters.

5.3 Reporting:

5.3.1 Onsite Contacts. The Contractor shall check in and out with and provide a brief outline of services and findings to, site POC. Any pertinent POC questions or concerns shall be noted in the FSR.

5.3.2 Field Service Report (FSR). After each Site Visit (PM, CM, or combined), an electronic FSR shall be sent to the COR, within 10 days of site visit. The Contractor shall maintain an online repository of all FSRs for the duration of the contract.

5.3.3 The FSR shall include the following minimum information:

o Site Name o Date of Visit o Type or Reason for Visit o System Usage Information (Points Used on OP, % of Shelter Utilized) o Equipment Type o System Status, Fully Mission, Partial Mission or Non-Mission Capable o Any Discrepancies or Observations o Dehumidifier Run Time o Customer POC if available

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Revolutionary FAR Overhaul (RFO

FAR)

Current Mandatory https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement

10 Nov

Mandatory http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars

6.1 Applicable Forms: None

https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars

TECHNICAL EXHIBIT #1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels

(AQL)

Surveillance Method / By Whom

5.1 Provide PM

Services

CHAP systems maintain a daily average relative humidity (RH) of less than 50% RH 100% of the time, and maintain less than 45% RH 90% of the time

CHAP systems fail to maintain a daily average relative humidity (RH) of less than 50% RH 100% of the time and fail to maintain less than 45%

RH 10% of the time

Periodic Inspection / COR, with feedback from Site POC.

5.2.1.1 Preventive

Maintenance

On-site Preventive Maintenance be performed as required by the

OEM.

10% failure to perform PM once as required by the

OEM.

Random monitoring / COR, with feedback from site POC

TECHNICAL EXHIBIT #2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.1 Quality Control Plan

(QCP)

Provide within 10 days after contract award

1 Electronic Submission

Contracting Officer

COR

1.4.9 Designation of

Contract Manager

(CM)

Provide within 10 days after contract award, and within 10 days after appointment of a new/replacement CM.

1 Electronic Submission

Contracting Officer

COR

5.2.2 On Site

Evaluation

Provide report within 10 days after service completion.

1 Electronic Submission

COR

5.2.4 Personnel and

Equipment Safety

Devices

Provide report within 10 days after inspection, full calibration IAW OEM manuals

1 Electronic Submission

COR

5.2.6 Damage

Reporting

Any occurrence of damage shall be reported within 24 hours of any occurrence of damage.

1 Electronic Submission

COR

5.2.7 Inventory and

Modernization Plan

Provide modernization of aging component plan within 120 days after completion of site visit.

1 Electronic Submission

COR

5.3 Field Service Report

(FSR)

Provide monthly, within 10 days after each site visit

1 Electronic Submission

COR

TECHNICAL EXHIBIT #3

Location Owning Unit BLDG Name ADU OEM MODEL NUMBER Boone 248th ASB Shelter 1 Munters ADU-1125-DGA 700 Snedden Dr 2BCT Shelter 2 Munters ADU-2250 Boone, IA 50036

113TH RSTA S-32 Munters ADU-1125 Camp Dodge 113TH RSTA S-35 Munters ADU-600 7105 NW 70th Ave 3655th Maint Co W-11 Munters ADU-600 Johnston, IA 50131 194th FA S-75 Munters ADU-1125

168 INF S-74 Munters ADU-1125 334 BSB W-0 Munters ADU-1125

Clinton 1034th CSC Shelter 1 Munters ADU-750-55-G 1200 13th Ave N 1034th CSC Shelter 2 Munters ADU-1150-55-G Clinton, IA 52732 Dubuque 1034th CSC Shelter1 Munters ADU-2250-DGA 1035 Radford Road 133rd INF Shelter2 Munters ADU-1125-DGA-SFS Dubuque, IA 52002 1034th CSC Shelter3 Stulz ADU-1500-G Estherville 1-194 FA Shelter1 Munters ADU-600-EA 403 S 18th St Estherville, IA 51334 Fort Dodge FMS 11 Shelter1 Munters ADU-600 1659 Nelson Ave 194TH FA Shelter 2 Munters ADU-1125G Fort Dodge, IA 50501 Le Mars 113TH RSTA Shelter1 Munters ADU-1125-DGA-SFS 1050 Lincoln St NE Le Mars, IA 51031 Sioux City 113TH RSTA Shelter1 Munters ADU-1125-DGA 3200 2d Mech Dr Sioux City, IA 51111 Spencer 194 FA Shelter1 Munters ADU-600-EA 11 E 23rd St Spencer, IA 51301 Storm Lake 334TH BSB Shelter1 Munters ADU-600-EA 1601 Park St Storm Lake, IA 50588 Waterloo 133 INF Shelter 1 Munters ADU-1125-DGA 3106 Airport Blvd Waterloo, IA 50703

Controlled Humidity Asset Program (CHAP) Shelters - as of May 2025

5.2 Maintenance Program
5.2.1 Preventive Maintenance: The contractor shall:
5.2.1.1 Perform On-site Preventive Maintenance no less than as required by the OEM.
5.2.1.2 Provide scheduled PM services, based upon the recommendations of the equipment manufacturer, which are designed to extend the useful service life of the equipment and maintain the equipment in an operational state. These PM actions (i.e., filt...
5.2.1.3 Document all system actions and observations on a Field Service Report (FSR) for each site visited. Contractor shall provide copies of the FSR upon request. Alternatively, the FSRs shall be available on the Contractor website, and the IA ARNG...
5.2.2 On Site Evaluation: The Contractor shall:
5.2.2.1 Perform on-site system checks beginning with a visual walk-through to identify apparent system anomalies. Visual checks shall include inspection of all CHAP Systems components, including: dehumidifier (ADU), controls, air distribution, adapte...
5.2.2.2 For systems with shelters, inspect the enclosure for structural integrity, damage, points of moisture intrusion and any other identifiable defects that impact upon the environment envelope.
5.2.2.3 Visually check the dehumidifier for system faults, damage, rotor rotation, and any other indication of system problems and complete a full system operational inspection to verify performance meets OEM guidelines. Filters shall be cleaned and/...
5.2.2.4 In cases where an identified malfunction is determined to be simple, the Contractor shall attempt to resolve the malfunction and return the system to full mission capable (FMC) status. However, in no case is a Contractor to bypass, tamper wit...
5.2.3 PM Checklists: The Contractor shall develop and utilize an established set of checklists for the performance of PM. The checklists shall be supplemented by information contained in Original Equipment Manufacturer (OEM) manuals for all CHAP sys...
5.2.3.1 The IAARNG and Contractor shall mutually agree to PM checklist prior to beginning of contract.

File details come from the government source that posted it. Updated .