01. D_B SOW MHMV 240028 - 05Dec2024.pdf

DESIGN/BUILD STATEMENT OF WORK

FOR

REPAIR ROOF, CACI, B0001 (3825 EDITH)

MHMV 240028

05 December 2024

KIRTLAND AIR FORCE BASE

NEW MEXICO

TABLE OF CONTENTS

1. GENERAL PROJECT INFORMATION

2. PROJECT SCOPE REQUIREMENTS

3. REGULATORY COMPLIANCE AND STANDARDS

4. DESIGN AND ENGINEERING SERVICES

5. DELIVERABLE REQUIREMENTS

6. CONSTRUCTION SERVICES

Repair Roof, CACI, B0001 (3825 Edith)

1. General Project Information

1.1. Design/Build Purpose and Objective

1.1.1. This Statement of Work (SOW) identifies the design and construction services required to complete the repair roof work on Building 0001 located in Albuquerque at 3825 Edith Blvd. The primary purpose and objective of this project is to upgrade the existing roof to meet Kirtland AFB standards, enhance operational efficiency, and ensure compliance with regulatory guidelines. The drawings and specifications produced shall describe the work to be completed in accordance with the requirements referenced herein. This is a Design/Build (D/B) SOW. Many specialty disciplines are required to successfully complete this D/B project. The General Contractor and their sub-contractors, including necessary licensed design professionals, constitute the Design/Build (D/B Team). It is the Contractor’s responsibility to provide the necessary staff and skills to successfully complete this turnkey project as further described in this

SOW.

1.1.2. The design shall include, but is not limited to, the following: Provide the services of all the licensed design professionals in the disciplines required to produce the design analysis, estimate, schedule, drawings, and specifications which shall describe the work in strict accordance with the requirements outlined in this SOW. The build includes, but is not limited to, the following:

conducting field verifications, providing all labor, tools, equipment, permits, and licenses required to complete the work in strict accordance with the requirements outlined in this SOW.

1.2. Existing Building and Site Conditions

1.2.1. 3825 Edith B0001 is approximately 50,000 square feet of government-owned contractor-operated facilities, on 4.5 acres with on-site security personnel. On-site capabilities include electrical and mechanical fabrication, integration, and test space. An on-site CACI warehouse features 44,000 square feet for material kitting, staging, and storage needs. Both facilities are alarmed and monitored 24/7. The building was constructed in 1964. This roof is a double-T concrete beam, load-bearing structure that resembles two T-beams connected to each other side by side. The strong bond of the flange (horizontal section) and the two webs (vertical members, also known as stems) creates a structure that is capable of withstanding high loads while having a long span. The typical length of the double-T beams is 70 ft long by 10 ft wide. The beams also have a slight upwards camber due to the prestressing operation. A 1 ½ inch foam insulation is installed between the joint of each panel. Covering the structural deck is a rigid closed cell foam (sprayed) and a polyisocyanurate high-performance insulation bonded by an adhesive, installed perpendicular to the concrete T panels. An air/water barrier is applied before a final coat of elastomeric protection sealer is bonded and secured over the air/water barrier (this combination gives the appearance of a TPO membrane. According to historical data this is the original roof installed on the structure in 1964 and has been reroofed at least twice. There are 60 skylights and three commercial exhaust/heating system and eight (8) HVAC exhaust/supply units.

1.3. Attachments and Reference Documents

1.3.1. The following documents and attachments are applicable to this SOW to the extent specified herein. These documents are provided with this SOW to assist the Contractor in completing the SOW requirements. It is the Contractor’s responsibility to field verify the accuracy of any information that has been provided by the Government.

1.3.1.1. Attachment A – B0001 Existing Roof Plan with Details

1.3.1.2. Attachment A1 – B0001 Existing Roof Plan with Details

1.3.1.3. Attachment B – Location Map B0001

2. Project Scope Requirements The following requirements apply to the Contractor throughout design and construction, and turnover of the project.

2.1. General D/B Scope Requirements:

2.1.1. The scope of work for this project includes the removal of all electrical, mechanical, plumbing, gas, ventilation equipment, and built-up roofing material. The gravel stop will be removed along with the existing gravel stop system. Additionally, there is an elastomeric roof coating that has been sprayed over the entire roof area that will need to be removed. Reinstallation of all electrical, mechanical, plumbing, gas, ventilation equipment, and any other components on the roof for a complete reroof. Installation of a new gutter system and new single-ply membrane meeting the standards of ASTM D4434 Type IV.

2.1.2. Contractor to provide and install scaffolding tower to access roofs. There is no inbuilding access to the roof, therefore access should be made from the outside of the building.

2.2. Architectural

2.2.1. Roof Demolition Work

2.2.1.1. Contractor shall demo the gravel ballast, existing 4-ply built-up roof (BUR), tapered rigid insulation, wood blocking, roof drains (remove and cap), and other roof related components completely over the entire roof area.

2.2.1.1.1. Demo includes the removal of the spray polyurethane foam (SPF) on the housing structures “dog houses”.

2.2.1.2. Contractor shall remove roof drain strainer and deck attached to interior roof drain lines and seal before replacing polyisocyanurate insulation and abandoning roof drains completely. Remove and cap drains.

2.2.1.3. Contractor shall remove all sky lights from the roof. Follow structural requirements under section 2.3 structural.

2.2.2. New Roof Work:

2.2.2.1. Contractor shall design and install new gutters, downspouts, metal fascia/flashing, and other roof related components to create a water management system that will protect the buildings envelope and foundation completely over the entire roof area.

2.2.2.2. The new single-ply membrane shall be a 60 mil PVC with an "Elvaloy" resin modifier or an approved equivalent to enhance its physical characteristics, meeting the standards of ASTM D4434 Type IV. The single-ply membrane shall be fully adhered to the polyisocyanurate rigid insulation, which in turn shall be fully adhered to the gypsum plank deck.

The rigid insulation should be tapered at a slope of ½ inch per foot with an average R-value of 30 or higher.

2.2.2.2.1. The housing structures “dog houses” shall also be re-roofed with new singly-ply membrane to match the rest of the new roof. Contractor shall weatherproof edges per roof manufactures recommendations.

2.2.2.3. Adhesive ribbon pattern for adhering the rigid insulation shall be determined by up lift requirements per the current edition of UFC 3-110- 03, UFC 3-301-01, American Society of Civil Engineers (ASCE) 7-16 and the National Roofing Contractors Association (NRCA).

2.2.2.4. The Contractor is responsible for installing new wood blocking, prefinished metal fascia, counterflashing, and accessories to create a fully sealed assembly made of 22-gauge metal. Walkway pads should be provided from the exterior ladder (if present) to the maintenance sides of each unit. Additionally, gutters and downspouts must be installed along the perimeter of the new roofs. Splash blocks should be provided and installed at the base of the downspouts to ensure proper drainage.

2.2.2.5. The Contractor shall place a roof information plaque at the main access point (exterior ladder to roof) that is located on the north side.

2.2.2.5.1. The size of the plaques shall be 8 1/2” x 11”. Refer to the Installation Facilities Standards (IFS) latest edition, Section G04 for wording and layout of the sign. Provide a submittal/shop drawing for the information plaque for review and approval.

2.2.2.6. The distance from top of roof to the bottom of mechanical equipment, piping, ductwork, and conduit shall not be less than 8” and 6” at ridge point of crickets. Raise the equipment conduit, piping, and ductwork to comply with the 8” requirement.

2.2.2.7. Contractor to provide and install roller pipe supports for conduit and piping on the roof.

2.2.2.8. Contractor shall provide a roof warranty in accordance with section 6.12 of this SOW.

2.3. Structural:

2.3.1. Seismic Evaluation/Retrofit – Not Required. The PA/PRV (Program

Amount/Present Replacement Value) ratio is within the limitations of a Seismic Design Category (SDC) D Facility set forth by the UFC 3-301-01 Chapter 4 section 4-2.

2.3.2. Structural provisions for determining the design wind load criteria are as follows: Latest Edition of the UFC 3-301-01 (International Building Code (IBC) 21, International Existing Building Code (IEBC) 21, ASCE 7-16) and other current applicable material codes.

2.3.2.1. Building Criteria:

2.3.2.1.1. Level of Seismicity: Seismic Design Category D

2.3.2.1.2. Soil Site Class (D) – Unless otherwise justified by a soils analysis.

2.3.2.1.3. Per IBC 21 Section 1613.2.2 a Site Class D shall be used. A

Site Class D shall yield a Seismic Design Category D Facility.

2.3.2.2. Risk Category III

2.3.2.2.1. The wind speed for Kirtland AFB is 115 mph. The wind speed is determined by the assigned risk category per UFC 3-301-01 and IBC 2021.

2.3.2.3. Contractor shall remove all skylights as part of this scope of work.

Carefully remove the existing channel curb construction that is welded to an embed plate in the concrete double tee. Minimize the damage to the existing precast double tee embed plate. The existing skylight opening is to be infilled and designed to account for the load of the roofing material and load induced by the built-up roof system to incorporate the required roof slope of the new superimposed roof structure. The built-up roof system is to be laterally braced to the existing diaphragm to transfer the design lateral loads from the new roof structure.

2.4. Mechanical:

2.4.1. The Contractor shall have a certified mechanical Heating Ventilation Air

Conditioning (HVAC) technician disconnect the existing HVAC equipment and reinstall when the roofing work has been completed in that area. Disconnecting and reinstallation of HVAC equipment shall include ductwork, piping, conduit, supports, and all items as required to facilitate installation of new roofing system. The Contractor is responsible for the proper operation of the Air Handling Units (AHU) and the installation of new filters after reinstallation.

The Contractor shall preform a Cubic Foot per Minute (CFM) test prior to disconnection. The initial CFM test will be compared to the final CFM after Roof Top Unit (RTU) installation. Contractor shall preform final CFM test after

RTU installation. This process is crucial to ensure the seamless operation of the HVAC system and the overall success of the roofing project. The Contractor shall adhere to these guidelines to guarantee the efficiency and effectiveness of the HVAC equipment throughout the project.

2.4.2. Contractor shall notify the Contracting Officer (CO) and Project Manager (PM) of any pending shutdown 21 days prior. The PM shall be the funnel point for all communication with the User. During shutdowns, the Contractor shall provide temporary equipment necessary to maintain a temperature range between 65-and 80-degrees Fahrenheit. Humidity range is to be less than or equal to 60% relative humidity.

2.4.2.1. If the temperature falls outside the range specified in Section 2.4.2, the Contractor shall provide temporary power, cooling, and heating, as required by Kirtland AFB Civil Engineering (CE). Comply with all safety and environmental requirements when providing temporary heating, cooling, and power.

2.4.3. The Contractor shall notify the Government to arrange personnel from Operations (OPS) to be present prior to pre-construction to confirm that all RTU’s are working properly and to document any deficiencies.

2.4.4. Prior to the pre-final inspection, the Government shall have OPS present when the Contractor is ready to perform RTU start-up to ensure all systems are working properly. Pre-functional and functional checklists shall be completed as part of the RTU start-up process. If duct detectors are present and need to be disconnected, the Contractor shall work with the Kirtland AFB Alarm Shop for reconnection and testing

2.5. Electrical

2.5.1. The Contractor shall have a certified electrician disconnect power to each RTU and re-energize when required. This includes the required control wiring.

2.6. Meeting and Conference Requirements

2.6.1. Meeting/Teleconference Support – Contractor shall lead and conduct meetings necessary to support design coordination and each design review. Contractor shall also lead and support weekly meetings and/or teleconferences through the construction phase of the contract. Weekly meetings are subject to change throughout the life of the project by approval of the CO. Contractor shall prepare and maintain the weekly meeting agenda report which shall include the record of new and old discussion of technical issues, percent complete actual versus planned, and tabular reports for Requests for Information (RFIs) and submittals (open and upcoming). Contractor shall submit the meeting agenda in writing to the CO, PM, and CE prior to the weekly meeting. Contractor shall also prepare, update, and submit in writing to the CO, PM, and CE on a weekly basis, a three-week look ahead schedule to demonstrate construction progression from start to completion.

2.6.2. Contractor shall prepare minutes for meetings attended, including teleconferences, design reviews, weekly meetings, Red Zone meetings, and any other meeting required for completion of project, and distribute minutes to attendees within three working days.

2.6.3. Red Zone Meeting – Contractor shall support Red Zone meetings as part of the closeout process of the project. The Red Zone shall commence at 80% of construction completion. At these meetings, Contractor and the project stakeholders shall discuss, define, and achieve consensus on actions necessary to complete construction and support user occupancy. Meetings at the beginning of the Red Zone period will be held every two weeks then increase to weekly towards the final month of the project.

2.7. Produce Complete Project – Contractor shall design, furnish all parts, material, equipment, all labor, supervision, and method and means as required to install and produce a complete turnkey project to the Government.

2.8. Contractor shall identify and comply with all applicable federal, state, and local laws;

statutes; Executive Orders; Department of Defense/Air Force manuals, handbooks, regulations, guidance, and policies. Contractor shall comply with the National Institute of Building Sciences’ Whole Building Design Guide Construction Criteria Base (CCB), Unified Facility Criteria (UFC), and all related libraries. The primary criteria are the Air Force Criteria from the Documents Library. The Unified Facilities Guide Specifications (UFGS) is the mandatory starting point for all specifications, and shall not be deleted, materially modified, or made less stringent without Government approval. It is the Contractor ’s responsibility to identify and comply with all applicable requirements.

2.9. The Government has sampled B0001 for asbestos containing materials (ACM) because the building was constructed before 1990. At present, the Government is unaware of any additional HAZMAT conditions for this project. However, in the event asbestos, lead, or Polychlorinated Biphenyls (PCB) is suspected, Contractor is to immediately notify the CO by phone and follow-up with a written notification within 48 hours. A formal, funded modification may be necessary to define the necessary contract action. If sampling and testing are added to this contract, Contractor shall be responsible for sampling and testing of suspected materials. Any finishes damaged because of sampling shall be repaired by the Contractor.

2.10. Contractor shall prepare and submit submittals, RFI’s, and deliverables on an AF3000 to the CO for approval in-writing by CE and the CO. Any resubmittals shall be resubmitted on an AF3000 to the CO, for approval in-writing by CE and the CO within seven (7) calendar days or as indicated on the AF3000.

2.10.1. Fast Track Submittal

2.10.1.1. 20 days after the issuance of the initial Design Notice to Proceed (NTP), submit a formal roofing submittal that includes data/cut sheets with sample warranty. Review shall not constitute acceptance of materials or methods. This is intended to allow the Contractor to expedite the ordering of the following material:

2.10.1.2. PVC membrane with adhesives

2.10.1.3. Rigid insulation board

2.10.1.4. Each submittal is to be submitted separately. Only these two (2) submittals will be reviewed as fast track submittals. All remaining submittals will be reviewed after the NTP for construction. Project number and title shall be provided with each submittal.

2.11. On-Site Field Verification – Contractor is responsible for visiting the site and conducting all field investigations throughout the life of the project that will allow for accurate design drawings, materials, and equipment needed for a complete project.

Contractor is responsible for providing all field investigations needed to confirm existing conditions and current field conditions. Contractor shall verify in the field any site survey information, as-builts, geotechnical, and all other information that may have been provided by the Government. Contractor shall coordinate all site visits in advance with the CO, CE, and User.

2.12. Refer to section 5 (Table 5.1 and 5.2) for criteria and requirements for all deliverables.

2.13. Facility Entry Requirements:

2.13.1. For access to/from and during work to the buildings, the Government will provide escorts. Contractor shall schedule all site visits and coordinate with end user, CE, and CO. While in or on the facilities, Contractor shall follow all directions of the security personnel. Cell phones, cameras, and any other electronic devices are not allowed in or on the building site.

2.13.2. Construction personnel must be always escorted by Government personnel.

2.13.3. Contractor shall submit and have an Entry Authorization List in place before coordinating entry and escorts. Contractor shall coordinate with user to establish entry requirements documentation.

2.13.3.1. Entry Authorization List shall include the project number, project name, personnel full name shall exactly match as it appears on identification documentation, name of Contractor, vehicle, and equipment information.

2.13.4. Contractor shall coordinate with end user, CE, and CO to request access to the facility.

2.13.5. Contractor shall coordinate and request initial access to the facility 30 calendar days in advance.

2.13.6. Contractor shall submit an escort request to the facility a week in advance.

2.13.7. Access is limited to U.S. Citizens. Personnel entering the restricted area must possess two forms of approved Government issued picture identification, i.e.

driver’s license, passport, military ID, Common Access Card (CAC).

2.13.8. Contractor shall submit a daily start and finish work time that will be consistent for the duration of the project.

3. Regulatory Compliance and Standards

3.1. Compliance with Codes, References, and Standards: All work shall be in strict compliance with all applicable codes as adopted and modified by the State of New Mexico, Department of Defense, current NFPA, NEC, IMC, IPC, applicable UFC’s, AFI’s, and all local building codes and ordinances. Governing code is the current IBC. Contractor shall follow the most current edition at the time of Notice to Proceed (NTP), apply to all codes, references, and standards. They included the following, but not limited to:

3.1.1. All applicable Unified Facilities Criteria (UFC) and applicable Unified Facility Guide Specifications (UFGS). This are posted at:

https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc).

3.1.2. Air Force Corporate Facilities Standards (AFCFS) located at:

https://afcfs.wbdg.org. This document is an interactive online tool.

3.1.3. Kirtland Air Force Base Installation Facilities Standards (Kirtland AFB IFS) located athttps://www.wbdg.org/FFC/AF/AFIFS/Kirtland_AFB_IFS_Final.pdf.

It is necessary to download the IFS for the PDF tools to function properly.

3.1.4. AFMAN 32-1084

3.1.5. UFC 1-200-01 DoD Building Code (General Building Requirements)

3.1.6. UFC 3-110-03 C5 Roofing

3.1.7. UFC 3-240-01, Wastewater Collection

3.1.8. UFC 3-401-01, Mechanical Engineering

3.1.9. UFC 3-501-01 Electrical Engineering

3.1.10. UFC 3-520-01 Interior Electrical Systems

3.1.11. UFC 3-550-01 Exterior Electrical Power Distribution

3.1.12. UFC 3-560-01 Electrical Safety, O&M

3.1.13. UFC-3-430-01FA Heating and Cooling Distribution Systems

3.1.14. Unified Facility Guide Specifications as applicable to proposed design solution

3.1.15. International Building Code (IBC) 2018

3.1.16. International Mechanical Code (IMC)

3.1.17. International Plumbing Code (IPC)

3.1.18. International Energy Conservation Code (IECC)

3.1.19. NFPA 70 National Electrical Code

3.1.20. NFPA 101 Life Safety Code

3.1.21. Air Force Instruction 32-1064 Electrical Safe Practices

3.1.22. Air Force Instruction 32-1065 Grounding Systems

3.1.23. American Society of Civil Engineers (ASCE) 7-16

3.1.24. ANSI C84.1 Electric Power Systems and Equipment - Voltage Ratings https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

3.1.25. ANSI/IEEE Std. 142 Recommended Practice for Grounding of Industrial and Commercial Power Systems

3.1.26. ANSI/IEEE Std. 242 Recommended Practice for Protection and Coordination of Industrial and Commercial Power Systems

3.1.27. IEEE C62.41 Surge Voltage in Low Voltage AC Power Circuits

3.1.28. ASHRAE Standard 90.1 Energy Standard for Buildings except Low-Rise

Residential Buildings

3.1.29. Contractor’s management shall ensure that all employees, to include any sub-contractor employees, performing work on this effort receive an Operations Security (OPSEC) Awareness Briefing/Training prior to starting work and the briefing/training must be accomplished prior to entering the work site on day one of the work effort. The Government (i.e., Contracting Officer, Unit Security Assistant, Unit OPSEC Coordinator, or 377 Air Base Wing OPSEC/Signature Manager (377 ABW/SMO)), can provide a tailored lesson plan for use by the Contractor’s management to ensure training requirements are met. It is critical that Contractor employees fully understand the importance of not discussing work details associated with this work effort, such as: actions or activities observed, the Statement of Work, as built or other drawings, etc., in public or outside of the worksite. Contractor’s management will track all training by employee name and date the training was provided using a spreadsheet or similar document, such as a sign-in roster, and provide a copy to the assigned

CO.

4. Design and Engineering Services

4.1. Contractor shall perform and provide a detailed design and be responsible for a complete set of design documents. The design shall be completed by registered and licensed engineers and architects. The developer of the design shall be identified as the Designer of Record (DoR).

4.2. Contract Drawings

4.2.1. Produce drawings using Computer Aided Design and Drafting (CADD) and

Building Information Modeling (BIM) software as described in the project.

Provide Adobe Acrobat Portable Document Format (PDF) files for design review and record drawing submittals as required by the Government.

Drawings will comply with the DoD CADD Standard latest version and customer specific guidance. The CADD standard is available at (http://www.wbdg.org/ccb/) and BIM guideline.

4.2.2. The location plan(s), drawing index, drawing legend, abbreviations, and project title shall be located on the first sheet of the drawings; on a subsequent sheet all Life/Safety data shall be clearly compiled including, but not necessarily limited to, International Building Code (IBC) reference pertaining to the specific project and a building/site plan clearly indicating appropriate pertinent information such as fire separation walls, path of egress, etc. All drawings shall include a graphic scale. Lettering shall be no less than 1/8” high. The Government will provide the templates for the cover sheet, index sheet, etc. Drawings shall be accurate, professional, and in sufficient detail, including all required schedules, tables, details, sections, plans, elevations, and general notes, to enable proper and satisfactory construction of the entire project.

4.2.3. Conceptual Design (35%): Contractor shall submit a conceptual design package that will include, as applicable, deliverables described in deliverable requirements in Section 5.

4.2.3.1. Drawings to include basic floor plans, rough architectural and structural sections and details, preliminary mechanical and electrical equipment and distribution system layouts, developed elevations, schedules and tables, completed Life/Safety data sheet, and IBC and UFC code analysis, and any other information required to clearly illustrate and describe the design.

4.2.4. Preliminary Design (65%): Contractor shall submit a preliminary design package that shall include, as applicable, deliverables described in deliverable requirements in Section 5 incorporating responses to all Government review comments and backcheck comments from previous submittals.

4.2.4.1. Drawings to include final basic floor plans, developed architectural and structural sections and details, detailed mechanical and electrical equipment and distribution system layouts, detailed elevations, schedules, tables, completed Life/Safety data sheet, and IBC and UFC code analysis, and any other information required to clearly illustrate and describe the design.

4.2.5. Pre-Final Design (95%): Contractor shall submit a pre-final design package that will include, applicable deliverables described in deliverable requirements in Section 5 incorporating responses to all Government review comments and backcheck comments from previous submittals.

4.2.5.1. Contract drawings to include all floor plans, sections, details, elevations, completed schedules and tables, Life/Safety data sheet, and general notes as required to include the basis for design clearly defined on the first sheet of each discipline.

4.2.6. Final Design (100%): Final design shall include all drawings, specifications, Design Analysis Report (DAR) with all comments and corrections incorporated.

4.2.6.1. The design by DoR at this level shall be complete, back checked, and fully corrected set of construction documents. All final drawings shall be sealed, stamped, signed, and dated by a project architect/engineer/principal of the firm registered in architecture and/or engineering as appropriate.

4.2.6.2. Files shall be fully editable and match the drawings submitted for the final design submittal.

4.2.7. Drawings shall be prepared in AutoCAD provided in both full-size drawings (24" x 36") and reduced drawings (11" x 17").

4.3. Specifications Standards

4.3.1. Specifications shall be delivered at each design submittal stage in accordance with the deliverable requirements in Section 5. The specifications shall include the Kirtland AFB front end specifications.

4.3.2. Provide technical specifications that are project specific, definitive, and free of ambiguities. Use of the Unified Facilities Guide Specifications (UFGS) system is mandatory in preparing specifications for Design/Build projects. UFGS are available at the Whole Building Design Guide website (http://dod.wbdg.org/).

4.3.3. The UFGS are published only in electronic format and are intended to be used with Specs Intact software. The UFGS Master complies with UFC 1-300-02.

Updated UFGS are posted quarterly in February, May, August, and November.

4.4. Design Analysis Report

4.4.1. Design Analysis Report shall be provided bound on 8-1/2” x 11” paper and on approved electronic media as approved by CE. It shall be arranged by discipline, meet all division specific UFC requirements, and support design decisions made throughout the design. The DAR shall provide a narrative description of the key elements and features of the design. It shall include calculations, material cut sheets, and explanations of options considered. The DAR shall also contain as a separate section, all previous design review comments annotated with action taken, cost estimate, and a listing of any outstanding issues requiring resolution. Drawings shall be submitted under a separate cover.

4.4.2. The information provided in the paragraphs that follow shall be used at every submittal point to produce the various elements of a complete DAR.

4.4.3. Purpose: The DAR contents shall be used 1) to provide a narrative description of the key elements and features of the design; 2) to provide a basis for design, including assumptions and design criteria such as temperature, humidity, and loads; 3) to provide the information, justification, and calculations of the design;

and 4) to provide the designer’s thought process in the development of the design.

4.4.4. Specific Content: The format and organization within the outline are at the discretion of the Contractor. Include catalog cuts of proposed products where applicable. Update the contents of the DAR at each required submittal point to account for changes and corrections since the last submittal. Calculations need not be resubmitted at each point if the previously submitted calculations were complete and no corrections or changes were required. However, if calculations are not included with a subsequent submittal, the contents shall reference the submittal date, submittal title, volume number, and pages where the calculations may be reviewed. All calculations shall be included in the final submittal.

4.4.5. Criteria: List all Air Force Manuals, regulations, instructions, military handbooks, UFC, codes, AFI, design guides, Comprehensive Plans (CPs), and CP bulletins used by the contractor for guidance in the project design.

4.4.6. Analysis Summary:

http://dod.wbdg.org/

4.4.6.1. Describe the scope of work

4.4.6.2. Identify any violations of criteria that would occur if the project were constructed as described in the design documents.

4.4.6.3. Recommend phasing of construction if required to meet user needs.

4.5. Verify Information Needed – Contractor shall be responsible for obtaining additional information and any other information needed to develop accurate design drawings for a complete project. This may include creation of as-builts, site measurements, surveys, tests, and other material necessary to provide the Contractor with an adequate basis for design.

4.6. DoR Requirements during Construction – The DoR shall perform the following requirements during construction:

4.6.1. The DoR shall review ALL submittals, whether generated by the Contractor or a sub-contractor, for correctness, completeness, code compliance, safety requirements, design intent, and legal sufficiency prior to submission of each submittal to the Government. The DoR shall provide a recommendation to approve or disapprove the submittal, with a complete and detailed description of the reasoning for disapprovals, and the recommendation shall be signed by the DoR on the cover page.

4.6.2. The DoR shall review ALL Requests for Information (RFI) by the Contractor for correctness, completeness, code compliance, safety requirements, design intent, and legal sufficiency prior to submission of each submittal to the Government. The DoR shall provide a recommended response to the RFI, with a complete and detailed description of the reasoning for the recommended response, and the recommended response shall be signed by the DoR.

4.6.3. Not less than once per calendar month, the DoR shall visit the site and review the red line drawings being maintained by the construction Contractor. Within seven calendar days of the inspection the DoR shall issue a report to the Government evaluating the accuracy and currency of the red line drawings. The report shall be signed by the DoR.

4.6.4. The DoR shall attend and take minutes of any meeting with the Government during construction called by the Contractor or called by another party and the Contractor agrees to attend. Depending on the target agenda for the meeting the CO may waive this requirement on a case-by-case basis.

4.6.5. The DoR is responsible for all design/engineering aspects of the project through project close-out. The following sections describe the requirements that apply to the Contractor throughout the design and construction phases of the project.

5. Deliverable Requirements

5.1. Period of Performance

5.1.1. The start of design and construction shall be approved by the CO in writing as two separate Notice to Proceeds (NTP). Calendar days provided in the table below are timeframes to accomplish submittals and final inspection/acceptance which should be considered when developing the overall schedule.

5.1.2. Contractor shall provide 1) an overall schedule to meet the period of performance date/completion date; and 2) a three-week look ahead with the existing week to show how work is to progress from start to completion. The days provided in the table below are timeframes to accomplish plans review, submittal reviews and final inspection/acceptance which should be considered when developing the overall schedule.

5.1.3. The Government requires completion of the project within 384 days of contract award. The following Table 5.1 shows the timeframe of each Government response requirement.

5.1.4. Contractor shall provide 35%, 65%, 95%, and 100% design submittals in accordance with Table 5.2. The design analysis should include investigative and research information. Allow 21 calendar days for Government review following each submittal.

5.1.5. Schedule 35%, 65%, and 95% review conferences at Kirtland AFB after Government comments have been provided to the Contractor and the Contractor has prepared responses.

5.1.6. Upon Government approval of the 35%, 65%, and 95% design, Contractor shall provide the 100% design submittal.

5.1.7. Upon Government approval of the 100% design, Contractor shall provide the final 100% design submittal.

5.1.8. The 100% final design shall be manually signed, dated, and sealed by the licensed design professionals responsible for the design. A drawings and specifications set submitted shall be an original signed set; copies will not be accepted.

Table 5.1

REQUIREMENT No. of Calendar Days

Contract Award – Design NTP 10 Days

Contractor Design Submittal 35%, 65%, 95%, and 100% (30 days each) 120 Days

Government Review: 35%, 65%, and 95% - Includes Government review and comments (14 days) and Contractor responses time (7 days) for each submittal.

(21 days each) 63 Days

Review Meetings – After Contractor responses are provided

1 Day each

Government – 100% Back check 7 Days Preconstruction Conference NTP Meeting 1 Day Submit Permits & Waivers as required 2 Days Contractor – Construction Submittals 21 Days Demolition and Construction 150 Days Pre-Final Inspection and Punch-list 7 Days Final Inspection and Acceptance 1 Day Total days 384 Days

5.2. Submittal Quantities. (See Table 5.2)

Table 5.2

SUBMITTAL DESCRIPTION NUMBER OF

COPIES

35% DESIGN

Full-Size (D) Drawings in DWG and PDF format (AutoCAD & Acrobat)

DoD SAFE

Reduced Size Drawings (11 X 17) PDF format DoD SAFE Specifications in PDF format DoD SAFE Design Analysis Report in PDF format DoD SAFE Estimated Const. Sched. (MS Project, PDF) DoD SAFE

65% DESIGN

Full-Size (D) Drawings in DWG and PDF format (AutoCAD & Acrobat)

DoD SAFE

Reduced Size Drawings (11 X 17) PDF format DoD SAFE Specifications in PDF format DoD SAFE Design Analysis Report in PDF format DoD SAFE Estimated Const. Sched. (MS Project, PDF) DoD SAFE Construction AF66 (MS Excel & PDF) DoD SAFE

95% DESIGN

Full Size (D) Drawings in DWG and PDF format (AutoCAD & Acrobat)

DoD SAFE

Reduced Size Drawings (11 X 17) PDF format DoD SAFE Specifications in PDF format DoD SAFE Design Analysis Report in PDF format DoD SAFE Estimated Const. Sched. (MS Project, PDF) DoD SAFE Construction AF66 (MS Excel & PDF) DoD SAFE

100% DESIGN

Full-Size (D) Drawings (Sealed Original w/1 Copy) 1 Set Reduced Size Drawings (11 X 17) PDF format DoD SAFE Full Size (D) Drawings in DWG and PDF format (AutoCAD & Acrobat)

DoD SAFE

Specifications (Sealed Original w/1 Copy) 1 Set Specifications in PDF and Word format DoD SAFE Design Analysis Report (8-1/2 X 11 Bound, 2 Sided) PDF format

1 Ea.

Design Analysis Report (PDF and Word) DoD SAFE Estimated Const. Schedule (MS Project, PDF, Hard Copy) 1 Ea.

Construction AF66 (MS Excel & PDF) DoD SAFE

6. Construction Services

6.1. The Contractor shall be responsible for providing a complete and useable product/system and shall be responsible for accomplishing all tasks outline herein, drawings, and specifications.

6.2. Facility/User Coordination

6.2.1. Project Coordination: All work shall be coordinated with the CO in conjunction with the PM and CE. The PM shall coordinate with the facility user.

6.2.2. Minimize interference with regular Kirtland AFB activities: The Contractor shall plan construction activities to minimize interference with the normal activities of Kirtland AFB occupants in the remaining areas of the facility and the neighboring facilities, surrounding streets, and parking areas.

6.2.3. Contractor will not have access to the facilities restrooms. Contractor shall provide alternate facilities to accommodate the construction workforce.

6.2.4. Owner Occupancy: The project shall be scheduled and executed to minimize conflict and to facilitate user’s operations. Changes to the approved schedule shall be vetted through the CO to support minimal operation impact.

6.2.5. Contractor shall be flexible when coordinating work near active missions, outages, and construction activities that may interrupt or interfere with the user’s mission.

6.2.6. Contractor shall phase construction activities to least affect the active mission identified above. Any construction activates that will affect or interfere with the active mission shall be coordinated with the user four weeks prior to the start of those activities.

6.2.7. Fire suppression outages shall require coordination and Contractor flexibility with the user and fire department, due to user’s requirements that shall be followed during the outage.

6.3. Staging, Storage, and Parking

6.3.1. The Government will designate an area for construction staging and storage.

The exact location will be discussed and determined in the pre-construction meeting. The location shall not impede access for emergency response vehicles and personnel.

6.3.2. Parking shall be in designated parking spaces and in designated parking areas.

Exact areas designations to be discussed during the pre-construction meeting.

Parking will not be allowed on sidewalks or grass areas.

6.3.3. Construction shall not commence without prior coordination with CO, CE, and user.

6.4. Availability of Site

6.4.1. Workdays are normally defined as 8-hour duty days of Monday through Friday, excluding federal holidays and family days. Normal hours of operation are

7:00 AM to 4:00 PM. Major outages to the facility or mission shall be kept to a minimum, confined to the weekends, and scheduled 30 days in advance.

6.4.2. Holidays: All federal holidays are observed and are not considered duty days.

6.4.3. Family Days: There will be limited Government staffing on family days. If the

Contractor’s schedule overlaps any of these holidays, the Government will accommodate work if possible.

6.4.4. Work after business hours, on weekends, or federal holidays will be allowed if requested 14 days in advance to the CO in writing for approval and not interfere with base or user’s missions. After business hours, federal holidays, and weekend work requests are dependent on the user’s escort ability to support the request.

6.5. Schedule and Planning Requirements

6.5.1. The Contractor shall provide, with each progress payment, a Critical Path

Method (CPM) schedule for tracking work progress for the entire project from NTP to closeout documents. The CPM shall detail the project schedule and status using Gantt charts, which shall depict percent complete for each task. The Contractor shall prepare and submit an AF Form 3064 and AF3065 for approval.

6.5.2. Contractor shall submit three-week look ahead schedule to show how work is to progress from start to completion, if warranted, Contractor shall also submit a drawing to visually to depict areas work during the same period. Three-week look ahead schedule shall be submitted every two weeks unless major changes happen between the two weeks that can affect coordination with Kirtland AFB.

6.6. Notification Requirements

6.6.1. The Contractor is required to notify the CO and PM of anything they believe is outside their scope of work and/or beyond their control that could impact cost, schedule, or quality. Additionally, the Contractor and its team is required to notify the CO and PM of critical issues that may affect the contract performance and/or human health and the environment. The types of issues that require notification include, but are not limited to, health risks, spills, changes in critical or key personnel. If encountered, immediately stop work, report the discovery to the CO, and PM, and implement the appropriate safety precautions. Field activities shall not resume until clearance is received from the CO. On critical issues, verbal notification shall be made immediately, followed by written notification as soon as practical within the succeeding 48 hours.

6.6.2. Utility outages: Outages require 30-day notice to schedule and major outages to the facility or mission shall be scheduled on the weekends or after business hours. After business hours and weekend work requests are dependent on the user’s escort ability to support the request.

6.7. Permits/ Environmental Requirements

6.7.1. The Contractor shall comply with all guidance provided by Kirtland AFB on the

Form 103 Digging Permit Request and/or the AF Form 813 Request for

Environmental Impact Analysis. For projects with ground disturbance, failure to comply with the Albuquerque Environmental Health Department (AEHD) Fugitive Dust Control regulation at 20.11.20 New Mexico Administrative Code (NMAC) may result in a notice of violation and financial penalty to the Contractor.

6.7.2. The following permits are required on the subject project:

6.7.2.1. Welding/Burn Permit

6.7.3. All permits and waivers shall be approved prior to any on site work can begin.

6.7.4. Other permits may be required on this project. Particular attention shall be paid by the Contractor to the requirements specified in the Kirtland AFB Checklist of Environmental Requirements for this project, which detail regulations with which those executing the work of the contract shall comply.

6.7.5. If changes are made to the project, or new laws/policies enacted by the local agencies, there may be additional permits required for construction. Prior to work starting, it is recommended that the contractor verify current permit requirements are being met at the time of construction.

6.8. The Contractor shall comply with all AF, state, local, and federal environmental regulations. All applicable permits and approvals required by AF, Bernalillo County, City of Albuquerque, and the State of New Mexico shall be obtained prior to construction start.

6.9. Photo Documentation

6.9.1. During construction, prepare digital photo documentation of weekly field activities and progress in conjunction with the Government inspector. Digital photos shall be submitted using a minimum five mega pixel photograph in JPEG format. Provide an index for each set of photographs submitted, identifying the project number, the Contractor, and a brief description.

Photography of any kind shall be coordinated through the CO, PM, and CE. The PM shall coordinate with facility Point of Contact (POC).

6.10. Accident Prevention Plan (APP) and Checklist – Provide an APP and checklist in accordance with EM 385-1-1 for review and approval by the Government.

6.11. Site Protection, Cleanup, Repair or Replace, and Differing Site Conditions

6.11.1. Ensure that all adjacent property, buildings, and contents are protected from dust, dirt, runoff, debris, and other damages resulting from project activities.

Contractor shall provide plastic sheeting, covering of ventilation, and the use of sticky mats to minimize the transfer of construction dust and debris to the occupied areas of the building during construction. Contractor shall ensure that all trash and debris shall be disposed of on a regular basis.

6.11.2. Blockages or obstructions of any doorway or building egress shall be coordinated with the CO.

6.11.3. No food shall be prepared on the facility premises. Contractor shall coordinate with the user to designate a location outside of the work area where breaks will be taken.

6.11.4. Replace or Repair: Contractor shall replace or repair to match original existing conditions, all existing adjacent finished surfaces, utilities, equipment, products, vegetation, and structures or parts thereof that have been damaged or removed to perform the work. Contractor shall inform the CO, PM, and CE in sufficient time to permit scheduling of all work prior to being enclosed.

6.11.5. Contractor shall ensure that all unfinished work is secured and protected from weather at the end of each workday. Contractor is responsible for any material and equipment loss incurred due to inadequate weather or security protection for the duration of this project.

6.11.6. Contractor shall review all contract documents prior to initial site visit to examine for all reasonably foreseeable issues. Items not brought up during the request for proposal phase shall be considered as part of the scope. Upon discovering issues during construction that could not be foreseen, or differing site conditions do not match documentation, the Contractor shall stop work and immediately contact the CO and PM. Proceeding without notifying the CO and PM shall be taken as acceptance of conditions.

6.11.7. Daily Cleanup: Contractor shall ensure that all non-recyclable trash, debris, refuse, garbage, etc. is disposed in a safe and legal manner. The Kirtland AFB landfill will be available for disposal of non-hazardous construction and demolition waste.

6.11.8. Final Cleanup: Contractor shall ensure that the project site is completely clean before the project final walk-through. All new materials shall be properly cleaned and shall be free of scuffs, dirt, and dust. Areas surrounding the construction site shall also be cleaned of any dirt or dust.

6.11.9. Protect Temporary Openings from Weather

6.11.9.1. If inclement weather is imminent at any time Contractor shall take precautions to safeguard the building (including equipment, finish materials and furnishings) from damage. Contractor shall monitor weather conditions and make the building temporarily weather tight prior to the onset of precipitation and at the end of each workday.

6.12. Warranty

6.12.1. Contractor shall at minimum furnish an overall one-year warranty on services/workmanship performed and any equipment/items the Contractor purchases/installs for this effort. The warranty shall take effect upon the Beneficial Occupancy Date (BOD) by the Government after construction is completed. Contractor shall coordinate with any/all manufacturers’ extended warranties for special components and systems. Extended warranties shall identify exactly what component or system is being warrantied and the duration of the warranty. The specifications prepared by the Contractor shall include all specific extended warranty requirements for special components and systems.

6.12.2. The contractor shall furnish a roof rider for roof design up-lift pressures based on the required wind speed criteria. Provide a 20 year no dollar limit (NDL) roof warranty. Consult with the manufacturer on material selection and design to maintain the desired roof warranty. Consult with the manufacturer to determine if any testing, to include pull tests, are required by the manufacturer.

Furnish a roofing manufacturer’s letter stating the roof systems being provided by them are eligible for the warranty being requested above.

6.13. As-Built Drawings and O&M

6.13.1. Contractor shall provide electronic copy of all O&M documents.

6.13.2. The Contractor shall provide electronic CAD and PDF as-built drawings that clearly identify the renovated space, encompassing all modifications, among other details of the project. Contractor is accountable for integrating Government feedback and making essential revisions to the as-built drawings in response to Government comments and any alterations made to the project, ensuring alignment with on-site installation changes. As-built documents shall follow the guidelines outlined in Attachment A – B0001 Archive Drawings

6.14. Transfer and Acceptance of DoD Real Property: DD Form 1354 (Draft, Interim, and Final)

6.14.1. Contractor is required to fill out a DD Form 1354 for real property records and a component and subcomponent list for new and previous equipment, to include, but not limited to model, serial numbers, and manufacture specification, locations, and before and after pictures. Contractor shall contact real property department for any questions and concerns. DD Form 1354 and component list are to be completed, submitted, and accepted before any pre-finals and finals are scheduled.

6.14.2. There can be only one final version of a DD Form 1354 for a single construction project. Contractor is to update a draft version on a daily or semi-daily time frame. Contractor may simply have an adjusted draft version with a later date prepared (block 2) and the same serial number (block 4).