01 31 23.13 20.pdf

P- 9837 Ambul at or y Car e Cent er and Dent al Cl i ni c Repl acement 21181PART2

SECTI ON TABLE OF CONTENTS

DI VI SI ON 01 - GENERAL REQUI REMENTS

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ELECTRONI C CONSTRUCTI ON AND FACI LI TY SUPPORT CONTRACT MANAGEMENT SYSTEM

( eCMS)

08/ 23, CHG 1: 02/ 24

PART 1 GENERAL

1. 1 CONTRACT ADMI NI STRATI ON

1. 2 USER PRI VI LEGES

1. 2. 1 eCMS Subcont r act or User s

1. 2. 2 User s wi t h Mul t i pl e Rol es

1. 2. 3 Loss of Pr i v i l ege

1. 3 SUBMI TTALS

1. 4 SYSTEM REQUI REMENTS AND CONNECTI VI TY

1. 4. 1 Gener al

1. 4. 2 Cont r act or Per sonnel Li st

1. 5 SECURI TY CLASSI FI CATI ON

1. 5. 1 Mar ki ngs on CUI Document s

1. 6 eCMS UTI LI ZATI ON

1. 6. 1 Rest r i ct ed I nf or mat i on

1. 6. 2 Nami ng Convent i on f or Fi l es

1. 6. 3 RFI s Modul e

1. 6. 4 Submi t t al s Modul e

1. 6. 5 Submi t t al Packages Modul e

1. 6. 6 Communi cat i ons Modul e

1. 6. 7 I ssues Modul e

1. 6. 8 Meet i ng Mi nut es Modul e

1. 6. 9 Pot ent i al Change I t ems Modul e

1. 6. 10 Dai l y Repor t Modul e

1. 6. 11 Punchl i st s Test i ng Logs ( Legacy)

1. 6. 12 Punch Li st s Modul e

1. 6. 13 FWD Ul t r aLean COAR RFP Modul e

1. 6. 14 Non- Compl i ance Not i ces ( NCN) Modul e

1. 6. 15 Checkl i st s

1. 6. 15. 1 Par t ner i ng Team Heal t h Sur vey Checkl i st

1. 6. 16 Fl ysheet s

1. 6. 17 eCMS Out age

1. 6. 18 User Account Act i v i t y

1. 7 QUALI TY ASSURANCE

PART 2 PRODUCTS

PART 3 EXECUTI ON

- - End of Sect i on Tabl e of Cont ent s - -

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REV 01 05/ 10/ 2024

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ELECTRONI C CONSTRUCTI ON AND FACI LI TY SUPPORT CONTRACT MANAGEMENT SYSTEM

( eCMS)

08/ 23, CHG 1: 02/ 24

PART 1 GENERAL

1. 1 CONTRACT ADMI NI STRATI ON

Ut i l i ze t he Naval Faci l i t i es Engi neer i ng Syst ems Command' s ( NAVFAC' s) El ect r oni c Const r uct i on and Faci l i t y Suppor t Cont r act Management Syst em ( eCMS) f or t he t r ansf er , shar i ng, and management of el ect r oni c t echni cal submi t t al s and document s. The web- based eCMS i s t he desi gnat ed means of t r ansf er r i ng t echni cal document s bet ween t he Cont r act or and t he Gover nment . Paper medi a or emai l submi ssi on, i ncl udi ng or i gi nal s or copi es, of t he document s ar e not per mi t t ed unl ess i dent i f i ed wi t hi n t he cont r act .

Al l gover nment cont r act i ng speci al i st / of f i cer , l egal , and command communi cat i ons wi l l r emai n t he same.

1. 2 USER PRI VI LEGES

The Cont r act or ' s key st af f may be pr ovi ded access t o eCMS. Cont act t he COR f or eCMS account access. Pr oj ect r ol es and syst em r ol es wi l l be est abl i shed t o cont r ol each user ' s menu, appl i cat i on, and sof t war e pr i v i l eges, i ncl udi ng t he abi l i t y t o cr eat e, edi t , or del et e obj ect s.

Addi t i onal pr oj ect r ol es may be assi gned f or wor kf l ow. The COR makes t he f i nal deci s i on on r ol es f or t he pr oj ect . User ' s abi l i t y t o v i ew, edi t document s may be l ower ed at t he di scr et i on of t he COR.

Onl y one eCMS user account i s r equi r ed r egar dl ess of t he number of user ' s pr oj ect s. Not i f y t he COR wi t hi n seven cal endar days i f a cont r act or user i s no l onger associ at ed wi t h company or pr oj ect so t hey can r emove t hem f r om any open r ecor d and i nact i vat e t hem f r om t he pr oj ect .

1. 2. 1 eCMS Subcont r act or User s

I f t he cont r act or ' s user i s a subcont r act or , t he subcont r act or must be r egi st er ed under t he name of t hei r company and emai l . For exampl e i t i s common f or cont r act or s t o cont r act Qual i t y Cont r ol Manager s. The QC Manager ' s account shoul d be under t hei r company' s name and emai l r educi ng t he number of eCMS account s r equi r ed.

For Desi gn Bui l d, t he cont r act or ' s Desi gner of Recor d Ar chi t ect ur al Engi neer wi l l be gi ven a s i ngl e account . Onl y one account per AE i s r equi r ed. The r ol e of t he AE i s det er mi ned by t he pr oj ect r ol e assi gned by t he COR. The cont r act or i s t o r equest t hei r AE st af f be pl aced i nt o t he AE- KTR- DOR pr oj ect r ol e.

1. 2. 2 User s wi t h Mul t i pl e Rol es

User s may have mul t i pl e r ol es associ at ed wi t h t hei r account wi t hi n eCMS.

Rol es ar e used i n wor kf l ow. When a user i s added t o t he pr oj ect , t hey wi l l be assi gned t he def aul t r ol e when t he user was cr eat ed. Cont act t he COR t o change or add r ol es t o t he user f or t he pr oj ect .

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1. 2. 3 Loss of Pr i v i l ege

User s may l ose pr i v i l ege t o access eCMS at t he di scr et i on of t he Cont r act i ng Of f i cer . The eCMS i s a col l abor at i ve syst em t hat al l ows f l exi bi l i t y of use and does not r est r i ct al l i nappr opr i at e user act i ons.

User act i v i t i es ar e l ogged i nt o eCMS i n v i s i bl e and backgr ound dat a col l ect i on. User s f ound t o use eCMS i n an i nappr opr i at e act i on may have t hei r eCMS access r evoked. Exampl es i ncl ude, but not l i mi t ed t o, f r audul ent r epr esent at i ons, shar i ng user account s wi t h ot her s, and changi ng appr oved r ecor ds wi t hout t he consent of t he COR. Dependi ng on t he sever i t y of t he i nf r act i on, t he user s can l ose eCMS access f or a per i od of t i me, per manent l y f or t he pr oj ect , or l ose eCMS access f or any pr oj ect . The cont r act or may appeal t he suspensi on i n wr i t i ng t o t he cont r act i ng of f i cer wi t hi n 14 cal endar days of not i ce. The appeal must i dent i f y t he i nf r act i on, suppor t i ng i nf or mat i on, and st eps t o ensur e t he i nf r act i on wi l l not happen i n t he f ut ur e.

1. 3 SUBMI TTALS

Gover nment appr oval i s r equi r ed f or submi t t al s wi t h a " G" or " S" c l assi f i cat i on. Submi t t al s not havi ng a " G" or " S" c l assi f i cat i on ar e f or Cont r act or Qual i t y Cont r ol appr oval . Submi t t he f ol l owi ng i n accor dance wi t h Sect i on 01 33 10. 05 20 DESI GN SUBMI TTAL PROCEDURES:

SD- 01 Pr econst r uct i on Submi t t al s

Li st of Cont r act or ' s Per sonnel ; G

For Di v i s i on 1 gover nment appr oved Pr e- Const r uct i on submi t t al s, combi ne i nt o a s i ngl e Pr e- Const r uct i on Submi t t al Package.

Annot at ed wi t h SD Type of SD- 01. Pr e- Const r uct i on submi t t al package appr oval dat e wi l l be used as a KPI .

1. 4 SYSTEM REQUI REMENTS AND CONNECTI VI TY

1. 4. 1 Gener al

NAVFAC eCMS r equi r es a web- br owser ( pl at f or m- neut r al ) and I nt er net connect i on. For best r esul t s, r ecommend usi ng br owser i n I nPr i vat e/ I ncogni t o mode; I nt er net speeds gr eat er t han 40mbps when upl oadi ng f i l es, comput er s wi t h hi gh RAM and Sol i d St at e Dr i ves, " Whi t e Li st " eCMS websi t e, Zi p or Spl i t f i l es f or bet t er upl oadi ng. Non- NAVFAC User s ar e not t o use VPN when usi ng eCMS per NAVFAC I T.

The use of eCMS i s r equi r ed by t he Cont r act or and al l associ at ed cost s and t i me necessar y t o ut i l i ze eCMS wi l l be bor ne by t he Cont r act or wi t h no al l owance f or t i me ext ensi ons and at no addi t i onal cost t o t he gover nment .

1. 4. 2 Cont r act or Per sonnel Li st

Wi t hi n 20 cal endar days of cont r act awar d, pr ovi de t o t he Cont r act i ng Of f i cer a l i s t of Cont r act or ' s per sonnel who wi l l have t he r esponsi bi l i t y f or t he t r ansf er , shar i ng and management of el ect r oni c desi gn, submi t t al s, RFI s, dai l y r epor t s, and ot her f i l es and wi l l r equi r e access t o t he eCMS.

Pr oj ect per sonnel r ol es whi ch must be f i l l ed as appl i cabl e i n t he eCMS, i ncl ude, at a mi ni mum, t he Cont r act or ' s Pr oj ect Manager ( KTR- PM) , Desi gner of Recor d ( AE- KTR- DOR) , Super i nt endent ( KTSUPT) , Qual i t y Cont r ol ( QC) Manager ( KTR- QC) , Pr i nci pal ( KTR- PRI N) , and Si t e Saf et y and Heal t h Of f i cer

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( KTR- SSHO) . Not i f y t he COR i mmedi at el y of any per sonnel changes t o t he pr oj ect . The Cont r act i ng Of f i cer r eser ves t he r i ght t o per f or m a secur i t y check on al l pot ent i al user s.

I nt er nal desi gn del i ber at i ons under a D- B cont r act ar e managed out si de of eCMS. Besi des t he D- B DOR Repr esent at i ve, D- B desi gn t eam member s ar e nei t her r equi r ed nor encour aged t o cr eat e user account s i n eCMS. User s ar e hi ghl y r ecommended t o t ake eCMS l i ve or onl i ne t r ai ni ng pr i or t o use.

See ht t ps: / / www. navf ac. navy. mi l / Busi ness- Li nes/ Desi gn- and- Const r uct i on/ About - Us/ Desi gn- and- Const r uct i on- Document s/ El ect r oni c- Const r uct i on- Management - Syst em- eCMS/ f or eCMS usef ul i nf or mat i on

Pr ovi de t he f ol l owi ng i nf or mat i on:

Company Name

Name ( Fi r st , Last )

Emai l Addr ess

Pr oj ect Rol e ( CQM, SSHO, Super i nt endent , CM, PM, Pr i nci pal )

Exi st i ng or New eCMS User

1. 5 SECURI TY CLASSI FI CATI ON

I n accor dance wi t h Depar t ment of Navy gui dance, al l mi l i t ar y const r uct i on cont r act dat a ar e uncl assi f i ed, unl ess speci f i ed ot her wi se by a pr oper l y desi gnat ed Or i gi nal Cl assi f i cat i on Aut hor i t y ( OCA) and i n accor dance wi t h an est abl i shed Secur i t y Cl assi f i cat i on Gui de ( SCG) . Ref er t o t he pr oj ect ' s OCA when quest i ons ar i se about t he pr oper c l assi f i cat i on of i nf or mat i on. I n conf or mance wi t h t he Fr eedom of I nf or mat i on Act ( FOI A) , DoD I NSTRUCTI ON 5200. 48 CONTROLLED UNCLASSI FI ED I NFORMATI ON ( CUI ) , and DoD r equi r ement s, any uncl assi f i ed pr oj ect document at i on upl oaded i nt o t he eCMS must be desi gnat ed ei t her " U - UNCLASSI FI ED" ( U) or " CUI - CONTROLLED UNCLASSI FI ED I NFORMATI ON" ( CUI ) . NAVFAC eCMS must onl y be used f or t he t r ansact i on of uncl assi f i ed i nf or mat i on associ at ed wi t h const r uct i on pr oj ect s. Cont r ol l ed Uncl assi f i ed I dent i f i cat i on ( CUI ) document s may be l oaded i nt o eCMS wi t h t he appr opr i at e mar ki ngs.

1. 5. 1 Mar ki ngs on CUI Document s

Cont r act or ' s pr opr i et ar y i nf or mat i on, or document s det er mi ned by t he or i gi nat or i n accor dance wi t h CUI gui dance, shoul d be mar ked CUI .

Pr opr i et ar y i nf or mat i on not mar ked CUI can be r el eased under t he Fr eedom of I nf or mat i on Act ( FOI A) . Appl y t he appr opr i at e mar ki ngs bef or e any document i s upl oaded i nt o eCMS. Mar ki ngs ar e not r equi r ed on Uncl assi f i ed U document s.

1. 6 eCMS UTI LI ZATI ON

Est abl i sh, mai nt ai n, and updat e dat a and document at i on i n t he eCMS t hr oughout t he dur at i on of t he cont r act . Ut i l i ze eCMS t o t r ansf er al l submi t t al s, RFI s, dai l y r epor t s, and ot her f i l es r equi r ed by cont r act t o be f or war ded t o t he gover nment .

1. 6. 1 Rest r i ct ed I nf or mat i on

Per sonal l y I dent i f i abl e I nf or mat i on ( PI I ) t r ansmi t t al such as cr edi t car d, SECTI ON 01 31 23. 13 20 Page 4 dr i ver ' s l i cense, passpor t , soci al secur i t y, and payr ol l number ar e not per mi t t ed i n eCMS. Name, addr ess, and emai l ar e per mi t t ed.

Pr e- negot i at i on i nf or mat i on such as cost est i mat es t hat r equi r e f or mal negot i at i ons ar e not al l owed. For exampl e, pr oposed changes over t he SAP l evel of $250k r equi r e f or mal negot i at i ons. Cost est i mat es f or LEAN, ULTRA LEAN, and Desi gn Changes under t he SAP l evel ar e at t he di scr et i on of t he COR' s or Cont r act Speci al i st / Of f i cer ' s di r ect i on. The eCMS must onl y be used f or t he t r ansact i on of uncl assi f i ed i nf or mat i on associ at ed wi t h const r uct i on pr oj ect s. Cont r ol l ed Uncl assi f i ed I dent i f i cat i on ( CUI ) document s may be l oaded i nt o eCMS wi t h t he appr opr i at e mar ki ngs.

Upl oadi ng of f i l es di r ect l y i nt o t he Document s f ol der i s not al l owed. Al l document s must be upl oaded usi ng an eCMS modul e.

1. 6. 2 Nami ng Convent i on f or Fi l es

Ti t l es of f i l es upl oaded ar e t o be descr i pt i ve of t he pur pose and cont ent of t he f i l e. For exampl e RFI _ROOF_Leak. doc or f or submi t t al s, SUB_LI GHT_FI XTURE. pdf . Ti t l es of f i l e t o be upl oaded must onl y cont ai n upper case l et t er s, l ower case l et t er s, number s, hyphens ( - ) , under scor es ( _) and per i ods ( . ) . Use of any ot her char act er s i s not al l owed and may cr eat e an er r or . When pr act i cabl e, addi ng t he r ecor d number t o t he t i t l e i s desi r ed. For exampl e RFI _XYZ12345_ROOF_Leak. doc. Upl oadi ng f i l es wi t h t he same t i t l e wi l l cr eat e a new r evi s i on i n eCMS. Or i gi nal r evi s i on i s Rev 0, t he f i r st r evi s i on i s Rev 1. Upl oaded f i l es ar e t o use t he def aul t f i l e l ocat i on r egar dl ess of t he modul e used unl ess di r ect ed by t he COR.

Tabl e 1 al so i dent i f i es whi ch eCMS appl i cat i on i s t o be used i n t he t r ansmi t t al of dat a ( t hese ar e subj ect t o change based on t he l at est sof t war e conf i gur at i on) .

Tabl e 1 al so i dent i f i es whi ch eCMS appl i cat i on i s t o be used i n t he t r ansmi t t al of dat a ( t hese ar e subj ect t o change based on t he l at est sof t war e conf i gur at i on) .

Tabl e 1 - Pr oj ect Document at i on Types

SUBJECT/ NAME REMARKS eCMS APPLI CATI ON

As- Bui l t Dr awi ngs Locat i ons of sensi t i ve ar eas must be l abel ed as ei t her " Cont r ol l ed Ar ea" or " Rest r i ct ed Ar ea" and may be shown on uncl assi f i ed document s wi t h t he appr oval f r om Si t e Secur i t y Manager

Submi t t al s

Bui l di ng I nf or mat i on Model i ng ( BI M)

Locat i ons of sensi t i ve ar eas must be l abel ed as ei t her " Cont r ol l ed Ar ea" or " Rest r i ct ed Ar ea" and may be shown on uncl assi f i ed document s wi t h t he appr oval f r om Si t e Secur i t y Manager

Submi t t al s

Const r uct i on Per mi t s Ref er t o r ul es of t he i ssui ng act i v i t y, st at e or j ur i sdi ct i on

Submi t t al s

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SUBJECT/ NAME REMARKS eCMS APPLI CATI ON

Const r uct i on Schedul es ( Act i v i t i es and Mi l est ones)

Submi t t al s

Const r uct i on Schedul es Submi t t al s

Const r uct i on Schedul es ( 3- Week Look ahead)

I mpor t t he schedul e f i l e i nt o t he schedul i ng appl i cat i on, and sel ect " Appr ove" t o est abl i sh a new schedul e basel i ne

Meet i ng Mi nut es

DD For m 250: Mat er i al I nspect i on and Recei vi ng Repor t

Requi r ed f or Accept ance of Re- Use and Per sonal Pr oper t y

Submi t t al s

DD 1354 Tr ansf er of Real Pr oper t y and Real Pr oper t y I nst al l ed Equi pment

Requi r ed f or Real Pr oper t y and Real Pr oper t y I nst al l ed Equi pment .

Submi t t al s

Dai l y Pr oduct i on Repor t s

Pr ovi de weat her condi t i ons, cr ew si ze, man- hour s, equi pment , and mat er i al s i nf or mat i on

Dai l y Repor t

Dai l y Qual i t y Cont r ol ( QC) Repor t s

Pr ovi de QC Phase, Def i nabl e Feat ur es of Wor k I dent i f y v i s i t or s

Dai l y Repor t

DHA- FE Cyber secur i t y document s, cr i t er i a and st andar d

Handl e i n conf or mance wi t h Ar t i c l e

1. 5 SECURI TY CLASSI FI CATI ON.

As Appl i cabl e

Desi gns and Speci f i cat i ons

Locat i ons of sensi t i ve ar eas must be l abel ed as ei t her " Cont r ol l ed Ar ea" or " Rest r i ct ed Ar ea" and may be shown on uncl assi f i ed document s wi t h t he appr oval f r om Si t e Secur i t y Manager

Submi t t al s

Envi r onment al Not i ce of Vi ol at i on ( NOV) , Cor r ect i ve Act i on Pl an

Ref er t o r ul es of t he i ssui ng act i v i t y, st at e or j ur i sdi ct i on

Submi t t al s

Envi r onment al Pr ot ect i on Pl an ( EPP)

Submi t t al s

I nvoi ce ( Suppor t i ng Document at i on)

Appl i es t o suppor t i ng document at i on onl y. I nvoi ces ar e submi t t ed i n Wi de- Ar ea Wor kf l ow ( WAWF)

Submi t t al s

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Jobsi t e Document at i on, Bul l et i n Boar d, Labor Laws, SDS

Redact any PI I i nf or mat i on when l oaded i nt o eCMS

Submi t t al s

Meet i ng Mi nut es Meet i ng Mi nut es

Modi f i cat i on Document s Pr ovi de f i nal modi f i cat i on document s f or t he pr oj ect . Upl oad i nt o Modi f i cat i ons RFPs f ol der

Communi cat i ons

Oper at i ons & Mai nt enance Suppor t I nf or mat i on ( OMSI / eOMSI ) , Faci l i t y Dat a Wor ksheet

1. Locat i ons of sensi t i ve ar eas must be l abel ed as ei t her " Cont r ol l ed Ar ea" or " Rest r i ct ed Ar ea" and may be shown on uncl assi f i ed document s wi t h t he appr oval f r om Si t e Secur i t y Manager

2. Desi gn r evi ews wi l l be per f or med i n exi st i ng " Dr Checks"

Submi t t al s

Phot ogr aphs Subj ect t o base/ i nst al l at i on r est r i ct i ons

Submi t t al s

QCM I ni t i al Phase Checkl i st s

Meet i ng Mi nut es or Checkl i st s

QCM Pr epar at or y Phase Checkl i st s

Meet i ng Mi nut es or Checkl i st s

Qual i t y Cont r ol Pl ans Submi t t al s

QC Cer t i f i cat i ons Submi t t al s

QC Punch Li st Punch Li st s

Red- Zone Checkl i st Punch Li st or Checkl i st s

Rewor k I t ems Li st Punch Li st s

Request f or I nf or mat i on ( RFI ) Post - Awar d

RFI s

Saf et y Pl an Submi t t al s

Saf et y - Act i v i t y Hazar d Anal yses ( AHA)

Submi t t al s

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Saf et y - Mi shap Repor t s

Dai l y Repor t

Shop Dr awi ngs Locat i ons of sensi t i ve ar eas must be l abel ed as ei t her " Cont r ol l ed Ar ea" or " Rest r i ct ed Ar ea" and may be shown on uncl assi f i ed document s wi t h t he appr oval f r om Si t e Secur i t y Manager

Submi t t al s

St or m Wat er Pol l ut i on Pr event i on ( Not i ce of I nt ent - Not i ce of Ter mi nat i on)

Ref er t o r ul es of t he i ssui ng act i v i t y, st at e or j ur i sdi ct i on

Submi t t al s

Submi t t al s and Submi t t al Regi st er

Submi t t al s

Test i ng Pl ans, Logs, and Repor t s

Submi t t al s

Tr ai ni ng/ Ref er ence Mat er i al s

Submi t t al s

Tr ai ni ng Recor ds ( Per sonnel )

Redact any PI I i nf or mat i on i f st or i ng i n eCMS

Submi t t al s

Ut i l i t y Out age/ Ti e- I n Request / Appr oval

Submi t t al s

War r ant i es/ BOD Let t er Submi t t al s

Qual i t y Assur ance Repor t s

Checkl i st s ( Gover nment i ni t i at ed)

Non- Compl i ance Not i ces Non- Compl i ance Not i ces ( Gover nment i ni t i at ed)

Ot her Gover nment -pr epar ed document s

GOV ONLY

Let t er s t o gover nment cont r act i ng, c l ai ms, REAs, and ot her cont r act i ng of f i cer communi cat i ons eCMS i s not t he pr i mar y t ool t o use i n cont r act i ng of f i cer communi cat i ons.

eCMS can onl y st or e document s or l et t er s af t er t he submi ssi on t o t he cont r act i ng of f i cer i s made.

Communi cat i ons

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Al l Ot her e Document s Ref er t o FOI A gui del i nes and cont act t he FOI A of f i c i al t o det er mi ne whet her exempt i ons exi st

As appl i cabl e

1. 6. 3 RFI s Modul e

Cr eat e cont r act or RFI s usi ng eCMS RFI s modul e. The cont r act or must conf i r m t he number i ng convent i on wi t h t he COR i f di f f er ent t han eCMS def aul t .

I f t he gover nment ( GOV) Response has " No" Cost or Schedul e I mpact , t hi s r epl y i s gi ven wi t h t he expr essed under st andi ng t hat i t does not const i t ut e a basi s f or any change i n t he amount or t i me of subj ect cont r act . I nf or mat i on pr ovi ded i n t hi s r esponse does not aut hor i ze wor k not cur r ent l y i ncl uded i n t he cont r act . I f GOV Response i s " Yes" or " Pot ent i al l y" t hen t hi s r esponse may r equi r e a change t o t he cont r act . I f t he cont r act or di sagr ees wi t h ei t her t he gover nment ' s No Cost det er mi nat i on or No Schedul e i mpact det er mi nat i on, or bot h, t he cont r act or has 14 cal endar days t o not i f y t he COR and Cont r act i ng Of f i cer i n wr i t i ng.

1. 6. 4 Submi t t al s Modul e

Cr eat e cont r act or submi t t al s usi ng eCMS Submi t t al s modul e. The cont r act or must conf i r m t he number i ng convent i on wi t h t he COR i f di f f er ent t han eCMS def aul t .

1. 6. 5 Submi t t al Packages Modul e

Cr eat e submi t t al packages usi ng t he eCMS Submi t t al Packages modul e i n l i eu of or i n addi t i on t o Rel at ed Obj ect s. Submi t t al Packages t r ack compl et i on of t he packaged submi t t al s and i s used i n NAVFAC HQ' s KPI s.

1. 6. 6 Communi cat i ons Modul e

Cr eat e communi cat i ons usi ng t he eCMS Communi cat i ons modul e. The Communi cat i ons modul e i s used t o cr eat e or document communi cat i ons t hat ar e not a par t of ot her eCMS modul es. Use of Communi cat i ons modul e wi l l memor i al i ze i nf or mat i on i nt o an eCMS r ecor d f i l e. The f ol l owi ng ar e Types of Communi cat i ons:

Emai l

Memo t o Fi l e

Face t o Face

Tel ephone

Web Col l abor at i on

Phot os

SECTI ON 01 31 23. 13 20 Page 9

Ot her Document s

Ot her

Unl ess di r ect ed by t he COR, upl oad document s or f i l es t hat do not have a cor r espondi ng eCMS modul e. Choose " Phot os" Type f or Phot os and " Ot her Document s" f or al l ot her document s.

1. 6. 7 I ssues Modul e

Cr eat e or r espond t o i ssues usi ng t he eCMS I ssues modul e. Respond t o CPARS i ssues usi ng t he I ssues modul e.

1. 6. 8 Meet i ng Mi nut es Modul e

Cr eat e or r espond t o Meet i ng Mi nut es usi ng t he eCMS Meet i ngs modul e.

Document r equi r ed cont r act ual meet i ngs. Dat es of meet i ngs ar e used i n NAVFAC KPI s. Mi ni mum meet i ngs i n eCMS i ncl ude t he f ol l owi ng:

Post Awar d Ki ckof f ( PAK)

Pr e- const r uct i on ( Pr e Con)

I ni t i al and Pr epar at or y Thr ee Phases of Cont r ol

Qual i t y Cont r ol ( QC)

1. 6. 9 Pot ent i al Change I t ems Modul e

Not used.

1. 6. 10 Dai l y Repor t Modul e

Cr eat e Dai l y Repor t s usi ng t he eCMS Dai l y Repor t Modul e. The cont r act or must conf i r m t he number i ng convent i on wi t h t he COR i f di f f er ent t han eCMS def aul t .

1. 6. 11 Punchl i st s Test i ng Logs ( Legacy)

Punchl i st Test i ng Logs i s a l egacy pr ogr am t hat i s bei ng r epl aced by t he Punch Li st s Modul e. Thi s modul e i s t o be used f or r ef er ence of past pr oj ect s. Use t he Punch Li st s Modul e f or al l f ut ur e wor k.

1. 6. 12 Punch Li st s Modul e

The eCMS Punch Li st s modul e i s usef ul mor e t han j ust f or Punchl i st s. The modul e i ncl udes t he capabi l i t y of bat ch edi t i ng, cr eat e i t ems f r om Opt i cal Char act er Recogni t i on ( OCR) pl ans, assi gn t asks and t r ack compl et i on of i ndi v i dual i t ems.

Cr eat e t he f ol l owi ng usi ng t he Punch Li st s modul e:

Rewor k I t ems Li st

DFOW Li st

Punch- Out I nspect i on

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Pr e- Fi nal Punchl i st I nspect i on

Fi nal Punchl i st I nspect i on

Test i ng Logs

1. 6. 13 FWD Ul t r aLean COAR RFP Modul e

Not Used.

1. 6. 14 Non- Compl i ance Not i ces ( NCN) Modul e

Respond t o Non- Compl i ance Not i ces l i s t ed i n t he Non- Compl i ance Not i ces modul e.

1. 6. 15 Checkl i st s

Use Checkl i st l i s t ed i n t he cont r act or ' s eCMS menu and as di r ect ed by t he COR. Checkl i st s capt ur e dat a and i s used i n dashboar ds and KPI s.

1. 6. 15. 1 Par t ner i ng Team Heal t h Sur vey Checkl i st

Cont r act or must use t he eCMS checkl i st t o document t he par t ner i ng t eam heal t h sur vey. Par t ner i ng Team Heal t h Sur vey i s i n accor dance wi t h t he Par t ner i ng Speci f i cat i on of t hi s cont r act .

1. 6. 16 Fl ysheet s

Use Fl ysheet s l i s t ed i n t he cont r act or ' s eCMS menu, i f avai l abl e, and as di r ect ed by t he COR. Fl ysheet s al l ow t he cont r act or t o pr i nt out i nf or mat i on f r om ot her syst ems and upl oad i nt o eCMS. The eCMS wi l l use OCR t o capt ur e t he i nf or mat i on as dat a. Fl ysheet s capt ur e dat a and used i n dashboar ds and KPI s.

1. 6. 17 eCMS Out age

I n t he case wher e eCMS i s unavai l abl e f or 8 hour s or mor e, paper or emai l may be used i n t he i nt er i m t o mai nt ai n pr oj ect schedul e.

Once t he syst em i s oper at i onal , al l f i nal r ecor ds ar e r equi r ed t o be r ecr eat ed usi ng t he appr opr i at e modul e. Subj ect / t i t l e of t he r ecor d t o i ncl ude t he t ype of r ecor d i . e. , RFI / Submi t t al / Dai l y Repor t / Communi cat i on/ Ot her , t he i dent i f i cat i on number ( s) , and t he st at ement " Pr ocessed Out si de of eCMS" . Exampl e, " RFI 001 Pr ocessed Out si de of eCMS" .

1. 6. 18 User Account Act i v i t y

NAVFAC eCMS capt ur es user dat a and act i v i t i es t hat ar e di r ect l y r el at ed t o t he user ' s account . The user agr ees t hr ough t he use of eCMS, t hei r account act i v i t i es wi l l be capt ur ed and can be di spl ayed on eCMS pr i nt ed r epor t s.

1. 7 QUALI TY ASSURANCE

Request ed Gover nment r esponse dat es on Submi t t al s must be i n accor dance wi t h t he t er ms and condi t i ons of t he Cont r act unl ess pr evi ousl y agr eed by t he COR. Request i ng r esponse dat es ear l i er t han t he r equi r ed r evi ew and

SECTI ON 01 31 23. 13 20 Page 11 r esponse t i me, wi t hout concur r ence by t he Gover nment COR, may be cause f or r ej ect i on.

I ncompl et e submi t t al s wi l l be r ej ect ed wi t hout f ur t her r evi ew and must be r esubmi t t ed. Requi r ed Gover nment r esponse dat es f or r esubmi t t al s must r ef l ect t he dat e of r esubmi t t al , not t he or i gi nal submi t t al dat e.

Al l submi t t al s and associ at ed at t achment s must be t r ansmi t t ed t o t he Gover nment v i a t he COR. Tr ansmi t t al s ar e no l onger r equi r ed when usi ng eCMS si nce appr oval st at us i s t r acked on t he submi t t al . Tr ansmi t t al f or ms can be at t ached t o submi t t al s i f appr oved by t he COR. Submi t t al s r equi r i ng gover nment appr oval ar e " Tr ansmi t t ed For " " Appr oval " .

Submi t t al s r equi r i ng cont r act or appr oved submi t t al s, i ncl udi ng t hose desi gnat ed f or Cont r act or Qual i t y Cont r ol appr oval or I nf or mat i on Onl y, ar e " * Tr ansmi t t ed For " " I nf or mat i on Onl y" i n t he Submi t t al Modul e.

Pr ovi de and si gn t he QC cer t i f i cat i on or appr ovi ng st at ement on t he at t achment per submi t t al speci f i cat i on sect i on. When Submi t t al Packages ar e r equi r ed, use eCMS Submi t t al Packages af t er cr eat i ng i ndi v i dual submi t t al s. I mpor t i ng Submi t t al s f r om t he Submi t t al Regi st er i s opt i onal . Cont act t he COR f or t he dat a conver si on r equi r ement s.

PART 2 PRODUCTS

Not Used.

PART 3 EXECUTI ON

Not Used.

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