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Improve Potable Water Distribution System Project No. 528A4-16-205 Construction Documents VA Medical Center, Batavia, NY 06-08-2022

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SECTION 01 00 00

GENERAL REQUIREMENTS

REVISION FEBRUARY 2022

TABLE OF CONTENTS

1.1 GENERAL INTENTION

1.2 STATEMENT OF BID ITEM(S)

1.3 CONSTRUCTION SECURITY REQUIREMENTS

1.4 FIRE SAFETY

1.5 OPERATIONS AND STORAGE AREAS

1.6 ALTERATIONS AND DOCUEMENTATION OF EXISTING AREAS

1.7 INFECTION PREVENTION MEASURES

1.8 DISPOSAL AND RETENTION

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

1.10 RESTORATION

1.11 PHYSICAL DATA

1.12 LAYOUT OF WORK

1.13 AS-BUILT DRAWINGS

1.14 USE OF ROADWAYS, PARKING LOTS AND GROUNDS

1.15 COR FIELD OFFICE

1.16 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

1.17 TEMPORARY USE OF EXISTING ELEVATORS

1.18 TEMPORARY TOILETS

1.19 AVAILABILITY AND USE OF UTILITY SERVICES

1.20 TESTS

1.21 INSTRUCTIONS

1.22 GOVERNMENT-FURNISHED PROPERTY

1.23 RELOCATED EQUIPMENT and ITEMS

1.24 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT

1.25 CONSTRUCTION SIGN

1.26 SAFETY SIGN

1.27 CONSTRUCTION DIGITAL IMAGES

1.28 HISTORIC PRESERVATION

1.29 EQUIPMENT

1.30 FINAL PAYMENT

1.31 WARRANTY CALLS

Appendix A, B and C Influenza and COVID-19 Requirements

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SECTION 01 00 00

GENERAL REQUIREMENTS

PART 1- GENERAL

1.1 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and other items as indicated herein. The Contractor shall furnish all necessary equipment, labor, materials, temporary equipment and items, tools, specialty services, supervision, and perform work for work at the Batavia VA Hospital located in Batavia, New York as required by drawings and specifications.

B. Visits to the site by Bidders are required prior to bidding and may be made only by appointment with the COR. All bids will take into consideration of existing site conditions; it is the responsibility of the contractor to review the entire job site footprint and existing site conditions prior to bid submission. All proposals shall include a detailed cost breakdown (materials, labor, and equipment) by trade, specification division and section; lump sum costs are not acceptable.

C. Before placement and installation of work subject to tests by testing laboratory or other parties retained by Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than 3-weeks in advance, unless otherwise designated by the COR.

D. COVID-19 and Influenza: All employees on this project shall adhere to the current health requirements of the Veterans Hospital. The standards for working at the VA Hospital have permanently changed and the contractors, sub-contractors and contractors’ staff shall adhere to the following to work on the VA campus. The following shall be required for the duration of this project and shall be provided at the contractors’ expense (All testing, immunization or materials shall be provided by contractor).

• Seasonal Influenza Requirements; Refer to Attachment A at the end of this specification section for requirements pertaining to

Seasonal Influenza. All contractors, sub-contractors or any contractors staff shall adhere to these requirements or NOT be allowed to work on this campus.

• COVID-19 Requirements; Refer to Attachments B and C at the end of this specification section for requirements pertaining to COVID-19.

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All contractors, sub-contractors or any contractors staff shall adhere to these requirements or NOT be allowed to work on this campus.

• Masking: The current policy is always to wear a surgical mask on the campus. When in a patient occupied area including but NOT limited to; the Clinical Long-Term Care Wards or Outpatient Clinics the contractor shall wear a N95 mask.

o Any mask other than a surgical mask or a N95 mask is NOT acceptable such as a (neck scarf, cloth mask, or a mask with a vent). The VA COR shall provide the contractor with the most recent mask policy.

E. Competent Person (CP): Required by General Contractor Site Supervisor

Prior to commencing work for this contract. A site supervisor is the competent person “CP” who will be on the job for the duration of project and works directly for the prime contractor (the company that has the contract with the VA for this project). The prime contractor shall NOT delegate the below requirements to a sub-contractor. Refer to

Specification Section 013526 SAFETY REQUIREMENTS sections 1.9 and 1.10 for additional information.

• OSHA 30-hour training certificate Completed within the past three

(3) years. A 10-hour course or refresher training is NOT acceptable.

• General Contractor shall provide proof that the OSHA 30 hours

“competent person” will always maintain a presence at the work site and be responsible for ALL work including abatement work.

• If the General Contractor (Prime Contractor) has to replace the

“competent person” identified above, the General Contractor shall notify the COR that they will have a “competent person” replacement within one (1) day that meets the project requirements.

• The project always requires a competent person onsite to oversee the sub-contractors.

F. Training:

1. Beginning July 31, 2005, all supervisory type personnel and employees of general contractor and subcontractors shall have the 30-hour OSHA certified Construction Safety course and other relevant competency training, as determined by VA CP with input from the ICRA team.

Completed within past three (3) years. This shall include the

01 00 00 - 3 competent person with the prime contractor and the foreman with the sub-contractors.

2. Beginning July 31, 2005, all non-supervisory type personnel and employees of general contractor and subcontractors shall have the 10-hour OSHA certified Construction Safety Course and other relevant competency training, as determined by VA CP with input from the ICRA team. Completed within the past three (3) years.

3. Submit copies of certificates and training records for all such personnel and employees that may be and/or will be on the work site(s) to the COR for approval before the start of any work on-site.

4. The contractors shall attend a mandatory Safety Briefing prior to construction commencing. This includes the prime contractor and their site supervisor along with the sub-contractors that are on the site at commencement. The reminder of the sub-contractors shall be trained by prime contractor who is responsible for the job site.

G. Related Work: This specification section applies to ALL Divisions (0 through 34) of work under ALL other specification sections. A partial list of Codes and Standards adopted by the Department of Veterans Affairs is attached in Appendix B.

H. Work Hours and Holiday: Normal Operation / Construction Hours:

Construction operations at the Batavia VA Hospital are 7:30 AM to 4:00

PM, Monday through Friday however any work in a patient living area shall

NOT begin until times directed on the ICRA Drawings for this contract.

Refer to the ICRA drawings for specific hours and shifts for when work can be conducted in that area. Patient Areas are Defined as the following:

• A-Ward – Building 1, 1st floor West

• B-Ward (Maple Lodge), building 1, 2nd floor West

• C-Ward (Spruce Lodge), building 1, 2nd floor West

• D-Ward (Pine Lodge), building 1, 3rd floor West

• E-Ward (Oak Lodge), building 1, 3rd floor East

• Building 5 (men’s PTSD center)

• Building 30 (women’s PTSD center)

Federal Holidays: There is NO work on Federal Holidays [New Year’s Day, Dr. Martin Luther King Jr. Day, Presidents Day, Memorial Day, Juneteenth

(As of 2021 a new Federal Holiday in June), Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day].

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• OFF Hours Required: Some work areas are identified in contract documents for OFF hours and shall be coordinated at least three (3) weeks in advance with VA COR. Additional requests for OFF hours work may be permitted and shall be submitted in writing to the VA

COR three (3) weeks in advance for approval and will include a description of work to be performed. Approval is subject to availability of the VA COR and approval by CO, type of work to be performed, and the specific hours requested. Contractors are reminded that patients are generally asleep after 8:00 PM. Approval to work beyond this time will also include an evaluation of the anticipated noise level generated by the contractor. Under no circumstances will the contractor proceed without express, written approval of the VA COR.

1.2 STATEMENT OF BID ITEM(S)

A. ITEM I, GENERAL CONSTRUCTION REQUIREMENTS: Provide all necessary equipment, labor, materials, specialty services, supervision, and tools to complete the project. Work includes demolition of dead legs, installation of mixing valve stations, point of use mixing valves, water monitoring panels, and associated water monitoring equipment. Select existing water coolers are being replaced or new water coolers being added. There is also a sink being added in the kitchen of building 2.

Refer to the contract drawings for a complete breakdown of work included in this project.

Asbestos has been identified on site. For additional unquantified asbestos, contractor shall complete attachment #5 of specification section 02 82 11 TRADITIONAL ASBESTOS ABATEMENT and shall return to the

COR prior to commencement of additional asbestos remediation.

1.3 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The site safety and security plan define both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

3. The General Contractor shall furnish to the COR and COR lists of employees that will be or may be on the construction site(s). The List

01 00 00 - 5 shall be on Company letter head that provides all the company contact information, shall provide the project number and title, locations of work, names of the employees, their titles, their job types, and personal contact numbers (i.e., cell phone). All sub-contractors, vendors and suppliers for the project shall furnish the same listing on their individual company letter heads to the GC who will provide the lists to the COR. These lists shall be updated as necessary during the entire duration of the project. These lists may be used to provide a check list record of personnel on-site each day to be provided with the contractors Daily Log reports. These lists may be used to provide a check list record of personnel on-site each day to be provided to the VA Police Department and their Dispatch Office where normal sign in and sign out occurs.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. The contractors shall be screened daily for the CORONAVIRUS until the additional safety requirements are lifted.

3. For working outside the “regular hours” as defined in the contract, The General Contractor shall provide a request for approval 3 weeks prior to the requested date, to COR, so that security, escort and other appropriate arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown or access closure described later in this section.

4. No photography of VA premises is allowed without written permission of the VA COR and CO. Photography may never include VA patients or personnel.

5. VA reserves the right to close-down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the COR.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the COR for the purpose of security inspections of every area of project including toolboxes and parked machines and take any emergency action.

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2. Contractor may be issued keys and/or keycard for construction through the COR. These keys shall be assigned only to the “competent person” as described above and NOT given to the sub-contractors.

3. All keys and/or keycard must be turned in at the end of Contract.

4. Any key assigned to the contractor, which is lost or stolen will result in a replacement cost of ALL the construction cores that are associated with that key. This cost could become substantial as every core is $50 per core and the keys are $10 per key. More than one contractor has access to that core and keys so this cost will multiply dependent on how many active projects are ongoing in Batavia. Any key either lost or stolen shall be reported to the COR; it is the contractor’s responsibility to inform VA COR and give a detailed report about the key loss. The contractor shall take a copy of the official police report and make payment to the Agent Cashier before any additional replacement keys are made. Final payment may be withheld and/or reduced until all keys are returned or accounted for.

A copy of the Police Report and receipt of payment shall be provided to the VA COR.

D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the

COR upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of COR.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

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6. Notify COR and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. The VA COR will provide the contractor with locations for parking and for CONEX locations (if needed). The VA COR will not provide any warning to contractors for parking violations, the VA Police will issue a citation for any Parking or Traffic violation.

1.4 FIRE SAFETY

A. Applicable Publications: Publications listed below form part of this

Article to extent referenced. Publications are referenced in text by basic designations only.

1. American Society for Testing and Materials (ASTM):

E84-2008.............Surface Burning Characteristics of Building

Materials

2. National Fire Protection Association (NFPA):

10-2006..............Standard for Portable Fire Extinguishers

30-2007..............flammable and Combustible Liquids Code

51B-2003.............Standard for Fire Prevention During Welding, Cutting and Other Hot Work

70-2007..............National Electrical Code

241-2004.............Standard for Safeguarding Construction, Alteration, and Demolition Operations

3. Occupational Safety and Health Administration (OSHA):

29 CFR 1926..........Safety and Health Regulations for Construction

B. Fire Safety Plan: Establish and maintain a fire protection program in accordance with 29 CFR 1926. Prior to start of work, prepare a plan detailing project-specific fire safety measures, including periodic status reports, and submit to COR for review for compliance with contract

01 00 00 - 8 requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT

DATA, AND SAMPLES. Prior to any worker for the contractor or subcontractors beginning work, they shall undergo a safety briefing provided by the general contractor’s competent person per OSHA requirements. This briefing shall include information on the construction limits, VAMC safety guidelines, means of egress, break areas, work hours, locations of restrooms, use of VAMC equipment, etc. Documentation shall be provided to the COR that all individuals have undergone the

Contractor’s safety briefing.

C. Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

D. Temporary Facilities: Separate temporary facilities, such as trailers, storage sheds, and dumpsters, from existing buildings and new construction by distances in accordance with NFPA 241. For small facilities with less than 6.1 m (20 feet) exposing overall length, separate by 3.0 m (10 feet). This shall be ONLY if allowed by VA to be on campus.

E. Temporary Construction Partitions:

1. Install and maintain temporary construction partitions to provide smoke-tight separations between, construction areas, the areas that are described in phasing requirements, and adjoining areas. Construct partitions of gypsum board (flame spread rating of 25 or less in accordance with ASTM E84) on both sides of steel studs. Extend the partitions through suspended ceilings to floor slab deck or roof. Seal joints and penetrations. At door openings, install Class C, 3/4 (45 minute) hour fire/smoke rated doors with self-closing devices.

2. When Construction circumstances permit contractors may use poly barriers; Double 6-mil poly extending through suspended ceiling to floor Slab deck of roof, in lieu of hard barriers. Use of Poly

Barriers must be approved by COR prior to installation.

3. Install one-hour and/or two-hour fire-rated temporary construction partitions as shown on drawings and/or as indicated in the specification sections to maintain integrity of existing exit stair enclosures, exit passageways, fire-rated enclosures of hazardous areas, horizontal exits, smoke barriers, vertical shafts and openings enclosures.

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4. Close openings in smoke barriers and fire-rated construction to maintain fire ratings. Seal penetrations with listed through-penetration fire stop materials in accordance with Section 07 84 00, FIRESTOPPING.

F. Temporary Heating and Electrical: Install, use and maintain installations in accordance with 29 CFR 1926, NFPA 241 and NFPA 70.

G. Means of Egress: Do not block exiting for occupied buildings, including paths from exits to roads. Minimize disruptions and coordinate with COR.

H. Egress Routes for Construction Workers: Maintain free and unobstructed egress. Inspect daily. Report findings and corrective actions weekly to the COR.

I. Fire Extinguishers: Provide and maintain extinguishers in construction areas and temporary storage areas in accordance with 29 CFR 1926, NFPA

241 and NFPA 10. Fire extinguisher shall be inspected by a certified inspector and given their annual inspection tag. The site supervisor for the contractor shall inspect the fire extinguisher each month and sign and date each month.

J. Flammable and Combustible Liquids: Store, dispense and use liquids in accordance with 29 CFR 1926, NFPA 241 and NFPA 30.

K. Standpipes: Install and extend standpipes up with each floor in accordance with 29 CFR 1926 and NFPA 241. Do not charge wet standpipes subject to freezing until weather protected.

L. Sprinklers: Install, test and activate new automatic sprinklers prior to removing existing sprinklers.

M. Existing Fire Protection: Do not impair automatic sprinklers, smoke and heat detection, and fire alarm systems, except for portions immediately under construction, and temporarily for connections. Provide fire watch for impairments more than four (4) hours in a twenty-four (24) hour period. Request interruptions in accordance with Article 1.6, OPERATIONS

AND STORAGE AREAS, and coordinate with COR. All existing or temporary fire protection systems (fire alarms, sprinklers) located in construction areas shall be tested as coordinated with the medical center. Parameters for the testing and results of any tests performed shall be recorded by the medical center and copies provided to the COR.

N. Smoke/Heat Detectors: Prevent accidental operation. Replace all smoke detection devices in the construction area with heat detection devices for the duration of the project. Coordinate with the COR to ensure

01 00 00 - 10 compliance with VA SOP & HPM’s. Prior to final project inspection, smoke detectors shall be reinstalled.

O. Hot Work (Burn Permit): Will be provided by the VA COR daily upon request by the contractor.

• The contractor shall perform a fire alarm bypass daily for the affected area of work. The bypass shall consist of working with the

VA COR to have the maintenance section bypass any devices in that area to prevent accidental initiation of the fire alarm devices.

The contractor shall also provide a smoke head cover for each smoke detector to prevent smoke and or debris from entering the device.

At the end of each day that contractor shall assure that the bypass is taken off and the smoke head cover removed, and the VA is all clear and the fire alarm system is back in operation.

P. Smoking: There is NO smoking on the Batavia VA or ANY VA campus. Anyone caught smoking will be ticketed by the VA Police and subject to removal from the project and VA Campus.

Q. Waste: Dispose of waste and debris in accordance with NFPA 241. Remove from buildings and site daily.

R. Construction Operations: Perform other construction, alteration and demolition operations in accordance with 29 CFR 1926.

S. Impaired Areas: If required, submit documentation to the COR and that personnel have been trained in the fire safety aspects of working in areas with impaired structural or compartmentalization features.

T. Forms: Forms for certain Fire Safety items are attached to this specification section.

1.5 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the

COR. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the

Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices, trailers) and utilities are NOT allowed on this project. The only thing that is allowed for this project is a conex for materials.

• The conex shall NOT have an office.

• The contractor is responsible for restoration of the grounds as per the VA specifications.

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• The materials if any stored in the conex box will NOT be paid for by the VA until they are installed on the project, the VA will NOT pay in advance for stored materials.

• The VA is NOT responsible for site security of any conex or materials inside. The contractor will assume ALL risk by putting any conex box on this campus.

C. The Contractor shall, under regulations prescribed by the COR, use only established roadways, or use temporary roadways constructed by the

Contractor when and as authorized by the COR. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR. The Contractor shall keep ALL work areas, storage areas, staging areas, and access areas and routes clean and neat. The

Contractor shall provide sufficient trash containers so there is no debris lying around. The containers shall be emptied at least daily, and trash disposed of by the contractor.

E. If dumpster space is available contractor will be provided with one dumpster for the project.

F. Workmen are subject to rules of the Medical Center applicable to their conduct. See section 1.4.F above for parking information.

G. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, always standing construction equipment and vehicles.

H. Execute work to interfere as little as possible with normal functioning of the Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by

COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

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2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans

Affairs in quantities sufficient for not more than two (2) workdays.

Provide unobstructed access to the Medical Center areas required to remain in operation.

3. Where access by the Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

I. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. All such actions shall be coordinated with the Utility Company involved:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

J. Phasing: To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR 3 weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to insure accomplishment of this work in successive phases mutually agreeable to the Medical Center Director, COR and Contractor.

1. The contractor is to submit his phasing schedule in writing to the COR for review and approval no later 3 weeks in advance after issuance of the Notice to Proceed. This includes utility outages and access closures. As the project progresses and the schedule changes, the contractor shall coordinate with the VA COR 3 weeks in advance to schedule work at the facility so that the VA COR can coordinate with

VA staff.

2. Refer to drawings for off hours work. Off hours work are nights (2nd shift after 4pm) or weekends.

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3. The contractor shall have all submittals completed and turned in to the Government for review by the A/E firm no later than thirty (30) calendar days from the date of the signed Notice to Proceed. The government will return submittals within twenty-one (21) calendar days from acceptance from the contractor. NO WORK SHALL BE STARTED UNTIL

ALL SUBMITTALS ARE APPROVED; all submittals to be provided, reviewed, resubmitted if necessary and approved prior to any work commencing to prevent any project delays. All materials shall be approved by the

Government prior to delivery to the job site and start of work.

4. All renovation activities will take place at a busy Medical Center.

The contractor shall not interfere with existing, on-going functions, or normal activity of the hospital. The contractor will provide walk-off mats for dust control, appropriate construction barriers, and keep noise & vibration to a minimum during normal business hours.

Contractors shall review Hospital Policy Memorandum (HPM) No. 138-24, “Infection Control During Construction and Renovation” and comply as outlined in this policy. Certain portions of the work will be confined to evenings, and/or weekends, as identified on the drawings.

5. Pre-Construction Survey: No work shall start until the preconstruction survey and inspection is completed. The contractor shall provide documentation of the pre-existing conditions for the VA to review and approve.

6. Asbestos Abatement Schedule: The Contractor shall provide a detailed asbestos abatement schedule, as required by the project scope.

7. Any utility service, parking lot, roadway, loading dock, medical service, space and/or Ground’s interruptions requests shall be submitted in writing 3-weeks in advance of the planned utility interruption/access closure.

8. Phasing Plan: Set up phasing by buildings, wings, floors, or areas in accordance with information received from the Medical Center through the COR. Provide a plan to the VA COR for review and approval as a submittal when the project is awarded.

K. Vacated Buildings: NO Buildings will be vacated for this project. All work shall be in occupied areas. Refer to ICRA Drawings for times to work in specific areas.

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L. Occupied Buildings: Building(s) will be occupied during performance of work, but immediate areas of alterations will be vacated.

1. Certain areas of Building(s) will be occupied by Medical Center personnel for various periods. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to

Department of Veterans Affair’s personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. Coordinate alteration work in areas occupied by

Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

2. Immediate areas of alterations not mentioned in preceding Subparagraph

1 will be temporarily vacated while alterations are performed.

M. Buildings and Systems: NO Buildings will be turned over to the contractor on this project.

N. Existing Utilities Services: always Maintain existing utility services for the Medical Center. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at a main branch or suitable places where shown;

or, in absence of such indication, where directed by the COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior written approval of the COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the

Medical Center Director’s prior knowledge and written approval.

2. Service Interruption: Contractor shall submit a request to interrupt any such services to the COR, in writing, 3-weeks in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption. Refer to #4 Below for Major Water Interruptions.

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3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of the Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least thirty-day (30) calendar days prior to the desired time and shall be performed as directed by the COR. An example of a major interruption would be considered a water shut down to affect a wing of the facility. The contractor should review the project with the VA COR in advance to discuss all shutdowns that will impact this project to better prepare for utility outage. This project is a water project therefore ALL water shutdowns shall be prepared by the contractor and reviewed with the VA COR 30 days in advance. The water interruptions shall be minimized as water has to be restored within two (2) hours of being shut off to continue patient care. The contractor shall plan and phase the work to shut down the water and provide an anticipated time to get the water back on.

5. In case of a contract construction emergency, service will be interrupted on approval of the COR. Such approval will be confirmed in writing as soon as practical. On the next business day, the contractor’s Daily Log report shall explain the circumstances causing the emergency and the corrective actions taken.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

O. Abandoned Lines: N/A

P. Roads, Parking Lots, Docks and Grounds: To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

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2. Interruptions of these areas must be requested, in writing, at least twenty-one (21) calendar days (3-weeks prior) to the desired time and shall be performed as directed by the COR.

3. Interruptions will follow the same procedures as outlined in Article

1.6.N.2, Existing Utility Services.

Q. Coordination of Work: Coordinate the work for this contract with other construction operations as directed by the COR. This includes the scheduling of traffic and the use of roadways, as specified in Article

1.16, USE OF ROADWAYS, PARKING LOTS, AND GROUNDS.

R. Coordination of Construction with Medical Center Director: The activities at a Medical Center shall take precedence over construction activities.

The Contractor must cooperate and coordinate with the Medical Center, through the COR, in arranging construction schedule to cause the least possible interference with facility activities on the campus. All communication between the contractor and the medical center personnel must be done through the COR and/or CO. Contractors are not to disturb

Medical Center Personnel during hours of operation. Construction noise during the events or services shall not disturb the events or service.

Trucks and workmen shall not pass through the event or service area during this period:

1. The Contractor is required to discontinue his work sufficiently in advance of any Federal Holiday to permit him to clean up all areas of operation adjacent to existing event or service areas before these dates.

2. Federal Holidays: The Medical Center observes the following Federal

Holidays: New Year’s Day, Dr. Martin Luther King Jr. Day, Presidents

Day, Memorial Day, Juneteenth (New as of 2021), Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, and Christmas

Day.

3. Clean-up shall include the removal of all equipment, tools, materials and debris and leaving the areas in a clean, neat condition.

S. Sign-In / Sign-Out Procedures:

1. All contractors are required to maintain a sign in and sign out sheet for their employees on the job site. This sheet shall be displayed for the VA COR to review. This sheet shall be turned over to the VA COR each day.

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T. Daily Logs, Payroll, Invoice (Payments), RFI and Submittal Logs:

1. Daily Logs: In conjunction with the contractor's daily report, Contractor shall furnish a daily report for each day from the date of

Notice to Proceed until Final Acceptance, including those days that no work is performed. The report shall have attached there to a copy of inspections conducted by the VA, a list of all employees on site that day, however, this does not relieve the Contractor of the responsibility to conduct and report inspections. Daily reports shall be submitted on Form VAF 10-6131, "Daily Log” to the COR by 9:00 AM the following duty day. The contractor shall have all personnel on the jobsite for the daily logs and ALL work performed that day. The daily log shall be complete and accurate.

• Daily Logs are required daily and prior to approving any invoice payment.

• The VA COR may reject the daily logs if the information provided is NOT accurate.

2. Payrolls: The Contractor shall submit two (2) copies of certified payrolls required by VAAR 852.236-85 - Supplementary Labor Standard

Provision. Certified payrolls shall be submitted to the Contracting

Officer no later than Wednesday for the previous week.

3. Payment Requests: Monthly payment requests from the contractor will not be processed unless all paperwork is current, including but NOT limited to; daily reports (logs), asbestos reports, updated schedules, and certified payrolls for the prime and all subs.

4. Requests for Information and/or Clarification: All RFI’s and RFC’s shall be submitted to the COR to ensure timely response. The

Government will answer RFI’s and RFC’s within 2-weeks from acceptance from the contractor.

5. Submittal Log: The contractor shall utilize the specifications and drawings to prepare and provide a submittal log. The Submittal Log shall list all submittals by specification section, paragraph and drawing numbers from the beginning to the end of the documents. The

Submittal Log shall be provided to the COR within ten (10) calendar days after receipt of Notice to Proceed. The Government may require additional submittals at its discretion at no additional cost. All submittals shall be approved, by the COR prior to beginning related work.

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U. Material Safety Data Sheets (MSDS’s): Contractor shall provide three (3)

GREEN Loose-leaf binders, permanently labeled “MSDS for Project –name and

Project Number” with copies of each Material Safety Data Sheets for each product, chemical, and other required materials to be used on this project.

1. All instructions for use shall be compiled with.

2. Products will not be used until MSDS's are submitted to the COR. These shall be provided for any material no later than the day before those materials arrive on VA property.

3. The contractor shall always maintain a current binder on the job site, readily available for viewing by the COR or Safety Officer.

4. At no time shall the Contractor have, or permit the sub-contractors to have, materials on VA property/station without MSDS.

V. Fire Retardant Materials: All materials used on this project, including temporary barriers, plywood, poly, and other required materials shall be fire retardant. All poly shall be 6 mil. minimum. The semi-permanent construction barriers shall be smoke tight.

W. Smoke Free Facility: The Batavia VA is a smoke free facility. There is NO smoking anywhere on the VA Campus.

1.6 ALTERATIONS AND DOCUMENTATION OF EXISTING CONDITIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR of buildings, grounds, areas of buildings and grounds in which alterations occur, and areas which are anticipated routes of access. The contractor shall furnish a report, signed by the contractor and the COR, which lists any deficiencies noted at that time. This report shall be approved by the VA prior to the start of any work. The inspection shall include a list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls, and other surfaces not required to be altered throughout affected areas of building(s) and grounds, etc.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site(s).

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4. Shall designate areas for working space, materials storage, and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor, COR.

5. The contractor shall be responsible for any damage to that work area therefore it is imperative that the contractor report any issues in writing prior to commencing work.

B. Relocated Items: Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of the COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by

Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR 52.243-4 and VAAR 852.236-88).

C. Re-Survey: Thirty (30) calendar days before expected partial or final inspection date, the Contractor, COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and will form basis for determining extent of repair work required of

Contractor to restore damage caused by Contractor's workmen in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing roofs, structures, and grounds where work is to be done, materials handled, and equipment moved and/or relocated.

3. Protection of interior of existing structures always, from damage, dust, and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected

01 00 00 - 20 prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

4. Once the contractor is notified by the VA of problems or damage to VA property, the contractor shall take immediate corrective action to protect and restore said property. During normal duty hours, corrective action shall be initiated within two (2) hours. After normal duty hours, corrective action shall be initiated within four

(4) hours. The Daily Log for that day shall explain the problem(s) and corrective action(s) taken.

5. Dampen debris to keep down dust and provide temporary construction, dust-proof, asbestos containment, smoke rated, and/or fire rated barriers where specified, where indicated on the drawings, and as directed by the COR. Access doors in barriers shall be hinged and secured with VA provided locks if available; if VA locks are not available contractor is to provide locks as well as extra keys (3) to the VA. Walk-off mats shall be provided at all access doors.

6. Block off all ducts and diffusers to prevent circulation of dust into occupied areas during construction. Provide Negative Air Machines as specified, to maintain negative pressure within the construction area(s).

7. The contractor shall not allow trash and debris to accumulate on the job site. As a minimum, trash and debris shall be removed once daily, with no flammable materials or trash left on the construction site overnight. All debris shall be removed from the job site in a closed container and disposed of in a proper manner.

1.7 INFECTION PREVENTION MEASURES

A. Implement the requirements of VAMC’s Infection Control Risk Assessment

(ICRA) team. ICRA Group may monitor dust in the vicinity of the construction work and require the Contractor to take corrective action immediately if the safe levels are exceeded.

B. Containment Units and Containment Areas: Contractor shall utilize a telescopic duct enclosure with HEPA filtration as shown on the drawings to create a containment space for all work performed under this contract above the ceiling. If the telescoping cart with HEPA filtration cannot be used, the contractor shall build an enclosure with 6 mil poly plastic and

HEPA filtration. This includes any work above a ceiling, ceiling tiles or behind a wall that must be opened.

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C. Establish and maintain a dust control program as part of the contractor’s infection prevention measures in accordance with the guidelines provided by ICRA Group and as specified here. Prior to start of work, prepare a plan detailing project-specific dust protection measures, including periodic status reports, and submit to the COR and Facility ICRA team for review for compliance with contract requirements in accordance with

Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES.

1. All personnel involved in the construction or renovation activity shall be educated and trained in infection prevention measures established by the Medical Center.

D. Medical Center Infection Control personnel shall monitor for airborne disease (e.g., aspergillosis) as appropriate during construction. A baseline of conditions may be established by the Medical Center prior to the start of work and periodically during the construction stage to determine impact of construction activities on indoor air quality. In addition:

1. The COR and VAMC Infection Control personnel shall review pressure differential monitoring documentation to verify that pressure differentials in the construction zone and in the patient-care rooms are appropriate for their settings. The requirement for negative air pressure in the construction zone shall depend on the location and type of activity. Upon notification, the contractor shall implement corrective measures to restore proper pressure differentials as needed.

2. In case of any problem, the medical center, along with assistance from the contractor, shall conduct an environmental assessment to find and eliminate the source.

E. In general, following preventive measures shall be adopted during construction to keep down dust and prevent mold.

1. Dampen debris to keep down dust and provide temporary construction partitions in existing structures were directed by COR. Blank off ducts and diffusers to prevent circulation of dust into occupied areas during construction.

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2. Do not perform dust producing tasks within occupied areas without the approval of the COR. For construction in any areas that will remain jointly occupied by the Medical Center and Contractor’s workers, the

Contractor shall:

a. Provide dust proof, smoke tight, one-hour and/or two-hour fire-rated temporary drywall construction barriers, as required, to separate construction from the operational areas of the hospital to contain dirt debris and dust. Barriers shall be sealed and made presentable on hospital occupied side. Install a self-closing rated door in a metal frame, commensurate with the partition, to allow worker access. Always maintain negative air. A fire-retardant polystyrene, 6-mil thick or greater plastic barrier meeting local fire codes may be used where dust control is the only hazard, and an agreement is reached with the COR and Medical Center.

b. HEPA filtration is required where the exhaust dust may reenter the breathing zone. Contractor shall verify that construction exhaust to exterior is not reintroduced to the medical center through intake vents or building openings. Install HEPA (High Efficiency

Particulate Accumulator) filter vacuum system rated at 98% capture of 0.3 microns including pollen, mold spores and dust particles.

Insure continuous negative air pressures occurring within the work area. HEPA filters should have ASHRAE 85 or other pre-filter to extend the useful life of the HEPA. Provide both primary and secondary filtrations units. Exhaust hoses shall be heavy duty, flexible steel reinforced and exhausted so that dust is not reintroduced to the medical center.

c. Adhesive Walk-off/Carpet Walk-off Mats, minimum 610mm x 914mm (24” x 36”), shall be used at all interior transitions from the construction area to be occupied medical center area. These mats shall always be changed as often as required to maintain clean work areas directly outside construction area.

d. Vacuum and wet mop all transition areas from construction to the occupied medical center at the end of each workday. Vacuum shall utilize HEPA filtration. Maintain surrounding area frequently.

Remove debris as they are created. Transport these outside the construction area in containers…