0075-K.pdf

Bid Template Revised November 2023

STATE OF WYOMING

DEPARTMENT OF ADMINISTRATION & INFORMATION

PURCHASING SECTION

Oct 22, 2024 INVITATION FOR BID Buyer: Brenda Crozier

The Department of Administration and Information, Purchasing Section, will receive bids through the Public Purchase On-Line

Bidding System on this form, until 2:00:00 p.m. on November 7, 2024, delivered to Riverton, Wyoming. TRANSPORTATION

CHARGES PREPAID. All in accordance with bidding conditions, specifications and/or special provisions attached.

(For: Wyoming Department of Corrections) Bid Number: 0075-K

Fuel Bid for the Wyoming Honor Farm (WHF)

All bids must be TRANSPORTATION CHARGES PREPAID to the Wyoming Honor Farm (WHF) 40 Honor

Farm Road, Riverton, Wyoming 82501. The Wyoming Department of Corrections (WDOC) reserves the right to refuse any and all bids. WDOC may make multiple awards.

Estimated volume: Quantity is estimated annual quantity only, and not a guarantee that it will be required for purchase under the contract. Award shall be based on the lowest unit price per gallon.

• 12,000 gallons of Unleaded gasoline, regular-grade, minimum octane 85

• 14,000 gallons of Diesel, off road #1, Red

Fuel Cost per

Gallon

State Tax Mark-Up

Per Gallon

Qty. Unit Unit Price Total Cost

Unleaded regular-grade, 85 octane

$ $ $ 12,000 Gal. $ $

Diesel, off-road #1, Red

$ $ $ 14,000 Gal. $ $

DELIVERY WILL BE EVERY OTHER WEEK AND ON AN AS NEEDED BASIS.

The Contract will be through November 30, 2024 to November 1, 2025, and prices must remain as indicated in the bid response throughout the term of the contract. WDOC reserves the right to refuse any and all bids and make multiple contract awards.

• The bidder’s cost per gallon (rack or terminal price) quoted on the bid is subject to changes in tank wagon prices and will be increased or decreased in an amount equal to the amount of such changes. Provided, however, that it is required of the successful bidder that he or his supplier furnish to the Wyoming Honor

Farm, at the time of delivery, written notice of the date of change, and amount of such change, old price and new price.

• Bidder’s price per gallon must be the price as of November 4, 2024, or date of bid award, whichever is later.

• The Contract may be renewed twice for and additional one year term by agreement of both parties in writing and subject to the required approvals.

Specifications:

• Gasoline must be a regular product of a recognized and approved refinery and shall be the same product supplied for retail sale to the general public.

• Deliveries will be made every other week, on the 2nd and 4th Thursday of every month, between the hours of

8:30 am and 3:00 pm. If additional fuel is need between deliveries the Wyoming Honor Farm will telephone/fax request for delivery, with expected delivery made within 24 hours of call/fax.

• Bids must include all delivery fees, surcharges, etc. in bid price.

Note: Bid may include any applicable taxes as required by state law.

Notes:

The WDOC reserves the right to make multiple or no bid awards if deemed to be in the best interest of the state.

Awarded bidder and employees are subject to background checks, and will be required to provide proper insurance coverage and paperwork as required in the formal contract.

Any resulting purchase order or written contract is not a guarantee that parts or services will be required or purchased, and the WDOC will not be obligated to make any purchase should it be deemed that services are no longer required .

Any resulting purchase order is not a guarantee that services will be required or purchased under this bid, and the

WDOC will not be obligated to make any purchase should it be deemed that services are no longer required. The

WDOC has the right to terminate purchase order if the awarded bidder(s) do not provide product(s) within designated time frame or does not provide correct product(s).

Purchasing Period: Upon final required contract signature through November 1, 2025.

The awarded bidder(s) and the WDOC agree that any purchase order(s) resulting from this bid may be extended under mutually agreeable terms and conditions, with the mutual approval of the awarded bidder(s) and WDOC, for a period of two (2) additional year. This option to extend any purchase order(s) for an additional two (2) year period shall not exceed a total of three (3) years. The WDOC will notify the awarded bidder(s) in writing of its intent to exercise the purchase order renewal option at least sixty (60) days prior to the November 1, 2025, purchase order expiration date.

Deliveries of purchased supplies will only be accepted M-F, 8:00 am - 4:00 pm. The WHCC facility will contact awarded bidders(s) to setup delivery dates, which may vary from semi-monthly to monthly. Awarded bidder(s) must deliver product within 14 working days of order.

Each payment obligation of the WDOC is conditioned upon the availability of government funds, which are appropriated or allocated for the payment of this obligation. If funds are not allocated and available for the continuance of the services performed by the awarded bidder(s), the agreement may be terminated by the WDOC at the end of the period for which the funds are available.

Questions shall be submitted individually through Public Purchase by 2:00 p.m. (Mountain Time), on October

31, 2024. Questions submitted after the deadline may not be considered.

_______________________ All Awards contingent upon verification of Resident Certification Number (if applicable)

(Resident Certification #)

Please contact the Department of Workforce Services, Division of Labor Standards at (307) 777-7261 for assistance in obtaining a Resident Certification Number.

(FILL IN THIS FORM COMPLETELY) Date: _______________________________________

In compliance with the above, and subject to all the conditions hereof, the undersigned offers and agrees to furnish all item s upon which prices are quoted, at the price set opposite each item; if this bid is accepted within __________ days from the date of opening.

The undersigned also agrees to make delivery, or render the service, within _________ days after receipt of the order.

The undersigned certifies that no Federal, State, County or Municipal tax is included in the above quoted prices and that none will be added.

(Company Name and Address)

(Company E-Mail Address) (Telephone Number)

(Company Representative - typed or printed) (Signature of Company Representative)

Sign bid and upload onto the Public Purchase site

VENDOR VERIFICATION

I certify under penalty of perjury, that I am a responsible official (as identified above) for the business entity described above as the bidder, that I have personally examined and am familiar with the information submitted in this disclosure and all attachments, and that the information is true, accurate and complete. I may be charged significant penalties f or submitting false information, including criminal sanctions, which can lead to fines and/or imprisonment.

Signature Date

Name Title

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