0052-N.pdf

RFP 0052-N, Page 1 of 22

BOILERPLATE

REVISED MARCH 2026

STATE OF WYOMING

DEPARTMENT OF ADMINISTRATION & INFORMATION

GENERAL SERVICES DIVISION, PROCUREMENT SECTION

2323 CAREY AVENUE

CHEYENNE, WY 82002

REQUEST FOR PROPOSAL NUMBER 0052-N

WYOMING OFFICE OF STATE LANDS AND INVESTMENTS

FORESTRY DIVISION

KEYHOLE HAZARDOUS FUELS REDUCTION

PROJECT

PROPOSAL DUE DATE AND TIME

OCTOBER 6, 2026– 2:00:00 P.M. MOUNTAIN TIME

AGENCY REPRESENTATIVE:

GABE DIRKSEN

PROCUREMENT REPRESENTATIVE:

Jordan Hoadley

Jordan.hoadley@wyo.gov 307-777-6799 mailto:Jordan.hoadley@wyo.gov

RFP 0052-N, Page 2 of 22

Table of Contents

SECTION 1: REQUEST FOR PROPOSAL 3

SECTION 2: GENERAL PROVISIONS 5

SECTION 3: SPECIAL PROVISIONS INFORMATION 7

SECTION 4: KEY DATES 10

SECTION 5: ADMINISTRATIVE BACKGROUND 11

SECTION 6: REQUIREMENTS/SPECIFICATIONS 12

SECTION 7: PROPOSAL SUBMISSION REQUIREMENTS 18

SECTION 8: EVALUATION METHODOLOGY 21

SECTION 9: PROPOSAL PRICE SHEET AND SIGNATURE PAGE 24

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK.

RFP 0052-N, Page 3 of 22

SECTION 1: REQUEST FOR PROPOSAL

1. SUBMISSION OF PROPOSALS:

The A&I Procurement Office will receive proposals for providing the Keyhole Hazardous Fuels Reduction Project for the State of Wyoming, OFFICE OF STATE LANDS AND INVESTMENTS – FORESTRY DIVISION (Agency) through the Public Purchase online bidding system. Proposals are due no later than 2:00:00 P.M. (Mountain Time) on October 6, 2026.

The technical proposal and cost proposal should be uploaded as separate documents and identified as such.

1.1. Proposals should be accompanied by the attached Proposal Price Sheet and signed by the proper official of the firm. All proposals should be uploaded on the Public Purchase online bidding system. Proposals sent by facsimile, email or paper copy may be rejected.

1.2. Proposals should be submitted through the Public Purchase online bidding system on or before the date and time specified. Proposals received after the date and time specified may be rejected.

1.3. The State of Wyoming reserves the right to withdraw this Request for Proposal, without cause, at any time before a contract has been fully signed and submitted to the A&I Procurement Office.

2. MODIFICATIONS OR WITHDRAWAL OF PROPOSALS:

2.1. A proposal may be altered through the Public Purchase online bidding system before the proposal due date and time contained in this document.

2.2. The proposer may withdraw its proposal through the Public Purchase online bidding system up to the proposal due date and time contained in this document. If a proposal is accepted and the proposer fails to furnish the service agreed upon in the proposal, that proposer may be eliminated from future consideration.

3. PREPARATION OF PROPOSALS:

3.1. A proposal may be rejected if it modifies any of the provisions, specifications or minimum requirements of the Request for Proposal.

3.2. In case of error in the extension of prices in the proposal, unit prices will govern.

4. AWARD AND CONTRACT INFORMATION:

4.1. The State of Wyoming will ensure that minority business enterprises will be afforded full opportunity to submit proposals. The State of Wyoming will not discriminate on the grounds of age, race, color, sex, creed, national origin, or disability status.

4.2. The proposer also, agrees that should their firm be awarded a contract, it will not discriminate against any person who performs work there under because of age, race, color, sex, creed, national origin or disability. In addition, the successful proposer shall comply with the Americans with Disability Act and the Wyoming Fair Employment Practices Act.

4.3. The proposer expressly warrants to the State that it has the ability and expertise to perform the contract if awarded. In doing so, it shall use the highest standards of professional workmanship.

4.4. The State of Wyoming reserves the right to reject any or all proposals, to waive any informality or technical defect in the proposals, or to award the contract in whole or in part, if deemed to be in the best interest of the State to do so. The A&I Procurement Office will award the contract to

RFP 0052-N, Page 4 of 22 the firm, determined to have the most responsive and responsible proposal by the OFFICE OF

STATE LANDS AND INVESTMENTS – FORESTRY DIVISION.

4.5. The successful proposer will be required to agree to and execute a formal contract with the State containing terms required by the Attorney General with reasonable adjustments acceptable to the State.

4.6. If applicable, the State will negotiate payment terms based upon a schedule to be determined by the proposer and the State. Paying invoices will be based upon the proposer successfully completing the deliverables within the stated deadlines, and upon the Agency’s written acceptance of the deliverables or services.

DATED: September 2, 2026

State of Wyoming Procurement Section Buyer: Jordan Hoadley

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SECTION 2: GENERAL PROVISIONS

1. INSURANCE:

1.1. The contract between the successful proposer and the State shall require the successful proposer to carry certain insurance policies. All such insurance policies, except workers’ compensation and unemployment compensation policies, shall contain a waiver of subrogation against the Agency and the State, its agents and employees.

2. LAWS TO BE OBSERVED:

2.1. The proposer shall keep fully informed of, and comply with, all applicable federal and state laws or rules, all local bylaws, regulations and all orders and decrees of bodies or tribunals having any jurisdiction or authority. The proposer shall protect and indemnify the State and its representatives against any claim or liability arising from or based on the violation of any law, bylaw, ordinance, regulation, order or decree whether by himself or its employees.

3. ASSIGNMENT:

3.1. The proposal shall not be assigned by the proposer. Third party participation is authorized only as a joint venture that shall be clearly stated in detail in the original proposal and signed by all parties participating.

3.2. The proposer shall not enter into any subcontracts for any of the work contemplated under this Request for Proposal without the State’s prior written authorization.

4. EXTENSION AND AMENDMENT:

4.1. The proposer and the State covenant and agree that this proposal or subsequent contract may, with the mutual approval of the proposer and the State, be extended one year at a time, for a total contract period not to exceed three (3) years.

5. AUDIT AND ACCESS TO RECORDS:

5.1. The State or any of its duly authorized representatives shall have access to the proposer’s books, documents, papers, electronic data and records that are directly pertinent to this Request for Proposal.

6. CONFLICT OF INTEREST:

6.1. The proposer warrants that no kickbacks, gratuities, or contingency fees have been paid in connection with this Request for Proposal and none have been promised. The proposer warrants that no one being paid pursuant to the proposal is engaged in any activity that would constitute a conflict of interest with respect to the purchases of the proposal.

7. NO FINDER’S FEE:

7.1. The proposer warrants that no finder’s fee, employment agency fee, or any such fee related to the proposal shall be paid.

8. SOVEREIGN IMMUNITY:

8.1. Pursuant to Wyoming Statute § 1-39-104(a), the State of Wyoming and the Agency expressly reserve sovereign immunity and specifically retain all immunities and defenses available to them as sovereigns. The proposer acknowledges that the State of Wyoming has sovereign immunity and only the Wyoming Legislature has the power to waive sovereign immunity. Designation of

RFP 0052-N, Page 6 of 22 venue, choice of law, enforcement actions, and similar provisions shall not be construed as a waiver of sovereign immunity. The parties agree that any ambiguity in this Request for Proposal shall not be strictly construed, either against or for either party, except that any ambiguity as to sovereign immunity shall be construed in favor of sovereign immunity.

9. INDEMNIFICATION:

9.1. The proposer shall release, indemnify, and hold harmless the State, the Agency and its officers, agents, and employees from any and all claims, suits, liabilities, court awards, damages, costs, attorneys’ fees, and expenses arising out of the proposer’s failure to perform any of the proposer’s duties and obligations hereunder or in connection with the negligent performance of proposer’s duties and obligations, including, but not limited to, any claims, suits, liabilities, court awards, damages, costs, attorneys’ fees, and expenses arising out of proposer’s negligence or other tortious conduct.

10. APPLICABLE LAW/VENUE:

10.1. The construction, interpretation, and enforcement of this Request for Proposal shall be governed by the laws of the State of Wyoming, without regard to conflicts of law principles. The terms “hereof,” “hereunder,” “herein,” and words of similar import, are intended to refer to this Request for Proposal as a whole and not to any particular provision or part.

11. RIGHT OF OWNERSHIP AND MARKETING OF INTELLECTUAL PROPERTY

AND INTELLECTUAL ASSETS SUBMITTED FOR THE RFP (IF APPLICABLE):

11.1. It is acknowledged and agreed that the only party with a right to market, trademark, patent, copyright, or any like right to any intellectual property or intellectual assets submitted in relation to the Request for Proposal shall be and is solely vested in the State. This includes all intellectual property and intellectual assets related to both the written proposal and the oral presentation and any and all documents, pitches, products, media pitches, web screens, layouts, etc. produced for the written proposal and the oral presentation, and any updates, changes, alterations, or modifications to or derivative works.

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SECTION 3: SPECIAL PROVISIONS INFORMATION

PROPOSALS SHOULD BE SUBMITTED THROUGH THE PUBLIC PURCHASE ONLINE BIDDING

SYSTEM BY 2:00:00 P.M. MOUNTAIN TIME ON OCTOBER 6, 2026. PROPOSALS RECEIVED

AFTER THE DATE AND TIME SPECIFIED MAY BE REJECTED.

It is the responsibility of the proposer to clearly identify all information that is considered confidential in accordance with the Wyoming Public Records Act, Wyoming Statute §16-4-201 through §16-4-205. Please identify each confidential page with the word “CONFIDENTIAL” in capital, bold letters centered at the bottom of each page. Information not clearly marked may be considered public. If the proposer submits information that it believes is confidential, it should include a statement justifying its basis for that belief.

1. STATE PARTIES:

1.1. This Request for Proposal is issued by the Wyoming Department of Administration and

Information, General Services Division, Procurement Section on behalf of the OFFICE OF

STATE LANDS AND INVESTMENTS – FORESTRY DIVISION.

1.2. Throughout this document and others in connection with this project, various references are made, or will be made to the “State.” Generally, whenever this reference appears, the term “State” incorporates all state agencies working on this project.

1.3. It should be understood that the Director of OFFICE OF STATE LANDS AND INVESTMENTS

– FORESTRY DIVISION is empowered to be the signatory on all contracts, agreements, or modifications pertaining to this project. Any contracts, agreements, or modifications not bearing this signature or that of a designee are invalid.

2. CONTENT AND PROCUREMENT POINTS OF CONTACT:

2.1. Procurement is the primary point of contact from the date of release of the Request for Proposal until a proposer is selected and the selection is announced.

2.2. Written questions about the procurement should be submitted through the Public Purchase online bidding system until 2:00:00 P.M. Mountain Time on September 23, 2026. Any questions received after that deadline may not be accepted or considered. Each question should be submitted individually. It is the proposer’s responsibility to check the Public Purchase online bidding system for answers to questions, addenda, or bid tabulations. Telephone calls, emails or faxes may not be accepted.

2.3. Written responses will be available through the Public Purchase online bidding system. Responses will not identify the firm that submitted the question. Only the written answers issued by the Agency are the official position on an issue, and these answers shall become part of the Request for Proposal.

3. RESTRICTIONS ON COMMUNICATIONS WITH AGENCY STAFF:

3.1. Until a proposer is selected and the selection is announced, proposers shall not communicate with

Agency staff except via written questions through the Public Purchase online bidding system.

3.2. If a proposer violates this restriction, the State reserves the right to reject the proposal.

4. EFFECTIVE DATES OF PROPOSAL:

4.1. All terms, conditions and costs quoted in the proposer’s response will be binding on the proposer for one-hundred eighty (180) days from the effective date of the proposal.

RFP 0052-N, Page 8 of 22

5. ADVERTISING AWARD CONDITIONS:

5.1. A fully executed contract should be completed with the State before the successful proposer may advertise the award of the contract or the services being performed. The proposer should agree not to refer to awards in commercial advertising in such a manner that states or implies that the firm or its services are endorsed or preferred by the State of Wyoming.

6. CONTRACT NEGOTIATIONS:

6.1. The State will notify the most qualified/successful proposer and negotiate a contract in accordance with the Wyoming Attorney General’s contract guidelines. The successful proposer will be required to enter into and sign a formal contract with the Agency.

6.2. In the event the Agency determines contract negotiations are making no forward progress, negotiations will be terminated, and at the State’s sole discretion, negotiations may be initiated with the next most qualified/successful proposer, or the RFP may be withdrawn or reissued. This process will be followed until an agreement is reached, or until the State determines that the RFP will be withdrawn or reissued. The State assumes no obligation to a selected proposer until an agreement is reached and a contract is fully executed. The State will not negotiate concurrently with more than one proposer for the same award.

7. BEGINNING WORK:

7.1. The successful proposer may not perform any work that could be billed until a contract has been executed. The State will not pay for any work by the proposer before a contract is executed.

8. COPYRIGHT INFRINGEMENT:

8.1. The proposer warrants that no materials, products, and services proposed will infringe upon or violate any patent, copyright, trade secret, or other proprietary right of any third party. In the event of a claim by any third party against the State, the State shall promptly notify the proposer, and the proposer shall defend the claim. The defense will be at the proposer’s expense.

9. COST OF PREPARING PROPOSALS:

9.1. All costs incurred for preparing the proposal and for other procurement related activities are solely the proposer’s responsibility. The State of Wyoming will not provide reimbursement of these costs.

10. RISKS AND LIABILITIES:

10.1. By submitting a proposal, a proposer assumes any and all risks and liability associated with information in the proposal and its release.

11. AMENDMENTS:

11.1. The State reserves the right to amend this Request for Proposal before the proposal submission date. Amendments shall be uploaded to the Public Purchase online bidding system. It is the proposer’s responsibility to check the Public Purchase online bidding system for amendments.

12. PROPERTY DAMAGE AND LIABILITY INSURANCE:

12.1. The proposer may be required to furnish proof of property damage liability insurance in the amount deemed necessary by the Agency for this project, if applicable.

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12.2. Questions regarding required insurance coverage and limits for this project should be submitted in writing, in accordance with instructions outlined in the special provisions.

13. MISREPRESENTATION OF INFORMATION:

13.1. Misrepresentation of a proposer’s status, experience, or capability in the proposal may result in disqualification of that proposer from the selection process. Discovery of litigation or investigations in a similar area of endeavor may, at the discretion of the Agency and after consultation with Procurement, preclude the proposer from the selection process.

14. DISPOSITION OF PROPOSALS:

14.1. All material submitted becomes property of the State of Wyoming, which is under no obligation to return any of the material submitted.

15. LEGAL CONSIDERATIONS:

15.1. This Request for Proposal is issued under Wyoming Statute §9-2-3204.

16. PROPOSER RELATIONS WITH STATE:

16.1. The proposer and its staff will have an ongoing relationship with the State that is based on trust, confidentiality, objectivity and integrity. The proposer will operate at all times in the State’s best interests and in a straightforward, trustworthy and professional manner. The proposer shall:

16.1.1. Work cooperatively with the State’s staff and business partners whenever required.

16.1.2. Work cooperatively with the staff of other proposers whenever required.

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SECTION 4: KEY DATES

Event Description Date Time (Mountain Time)

RFP Release Date September 2, 2026

Closing Date for Questions September 23, 2026 2:00 P.M.

Response to Questions Returned September 28, 2026 2:00 P.M.

Pre-Proposal Conference September 16, 2026 10:00 A.M.

RFP Submission Due Date October 6, 2026 2:00:00 P.M.

Tentative Award Date October 2026 N/A

Tentative Work Begins Date November 2026 N/A

RFP 0052-N, Page 11 of 22

SECTION 5: ADMINISTRATIVE BACKGROUND

1. INTRODUCTION AND BACKGROUND:

1.1. The Office of State Lands and Investments-Forestry Division is requesting proposals for fuels reduction work as part of the Keyhole Hazardous Fuels Reduction Project.

This project is located on Bureau of Reclamation Lands. The total project is 179 acres in size.

Final project acreage may be reduced or increased if necessary to accommodate budget constraints. The project is located on adjacent lands around Pine Haven, Wyoming in Sections 27, 29, 30, 32, 33 of Township 51 North and Range 66 West and Section 4 of Township 50 North and Range 66 West of Crook County, Wyoming.

2. PURPOSE AND INTENT:

2.1. The purpose of this Request for Proposal (RFP) is to solicit competitive proposals from proposers who can offer hand thinning, machine thinning and mastication work to meet the Agency’s needs and expectations, as described within this RFP.

3. STAKEHOLDERS:

3.1. Bureau of Reclamation, Keyhole State Park, Pine Haven citizens and Keyhole Reservoir recreators.

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SECTION 6: REQUIREMENTS/SPECIFICATIONS

1. SCOPE OF PROJECT:

The contractor shall perform tree-thinning services on the Keyhole Hazardous Fuels Reduction Project.

Trees to be thinned are Ponderosa pine and Rocky Mountain Juniper.

2. GENERAL REQUIREMENTS:

The Contractor shall perform tree-thinning services in accordance with the following:

1. Trees to be thinned are:

A. Ponderosa pine - sizing is unit dependent, see below.

B. Rocky Mountain juniper six (6) inches DBH and less.

2. Trees indicative of good quality are:

A. Dominant in height B. Straight stem C. Well-formed D. Cone shaped crown E. One stem (not forked) F. Free of insect or disease problems G. Dark green needles H. Ponderosa pine

3. Trees indicative of poor quality are those having one (1) or more of the following characteristics. These trees shall be selected for cutting.

A. Height growth noticeably less than the average for the stand.

B. Trees having animal or mechanical scars.

C. Forks or evidence of excessive wide spreading crowns and heavy limbs.

D. Trees leaning more than five (5) inches from vertical.

E. Trees noticeably too tall compared to diameter growth that will be susceptible to snow bend, windthrow or breakage.

F. Trees containing sweep.

G. Trees showing abnormal needle growth (witches’ broom).

H. Any broken topped trees.

4. Unit Prescriptions

A. Mechanical Thin (Mastication) - Unit 1,2

RFP 0052-N, Page 13 of 22

i. Trees to be thinned are ponderosa pine from one-foot (1’) tall up to six inches (6”) Diameter at Breast Height (DBH) to an average residual spacing of sixteen feet (16’).

ii. No trees between one-foot (1’) tall and six inches (6”) DBH shall be left within six feet (6’) of any tree greater than seven inches (7”) DBH.

iii. Spread all masticated material to a depth of no more than six inches (6”).

iv. Downed fuels of any size are to be masticated.

v. Residual slash from timber harvest in unit 2 is to be masticated.

B. Commercial Thin 50 (CT-50) – Unit 2

i. Trees seven inches (7”) DBH and greater shall be thinned to a residual basal area of 50ft2/acre, varied across size class.

ii. Thinning should generally be done from below.

iii. Remove cull, damaged, poor-formed, and/or diseased trees first.

iv. Second, remove larger, more decadent, and overmature trees.

C. Hand Thin/Hand Pile – Unit 3

i. Trees to be thinned are ponderosa pine from one-foot (1’) tall up to six inches (6”) DBH to an average residual spacing of sixteen feet (16’).

ii. Piled material shall be in tight piles of six feet by six feet by six feet (6’ x

6’ x 6’), not within fifteen feet (15’) of the dripline of retained trees.

iii. No trees between one-foot (1’) tall up to six inches (6”) DBH shall be left within the dripline of any tree greater than seven inches (7”) DBH.

iv. Slash that is piled shall be bucked into six feet (6’) or less lengths before piling

v. Contractor shall be responsible for submitting a tally of piles created.

vi. Machine piles shall be a minimum of one hundred fifty feet (150’) from utility poles, powerlines and non-BOR lands unless approved by the Agency Coordinator.

vii. Piles shall be constructed to facilitate burning. Smaller material should be located in the middle surrounded by bole wood on the outside. Piles should be free of dirt and be not be created on top of stumps greater than 3 inches in diameter.

5. Conditions for all units

A. No trees under one (1) foot in height will be cut.

B. Retain standing dead trees (snags) for wildlife habitat where they do not pose safety hazards and are located away from infrastructure and facilities.

C. Contractor shall cut all cull ponderosa pine trees nine (9) inches DBH and less.

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Cull trees do not have the potential to produce a twelve (12) foot sawlog due to damage, form or defect.

D. Contractor shall remove all Rocky Mountain juniper six (6) inches DBH and less.

E. Contractor shall furnish all labor, equipment, supplies and materials necessary to thin trees on the above-described State lands.

F. Contractor shall cut trees with a method approved by Wyoming State Forestry Division.

G. Contractor shall cut stumps no higher than six (6) inches on the high ground side or below the lowest live branches, whichever is lower to the ground.

H. Contractor shall cut trees completely free of the stump, then piled or masticated, unit dependent.

I. No trees shall be left hanging on rocks, other trees or snags.

J. All slash shall be left no higher than eighteen (18) inches from the ground.

K. No thinning residue shall be left in creek beds or live waterways.

L. Contractor shall exercise due care to minimize damage to leave trees.

M. Contractor shall not damage access roads. Roads shall be left in same conditions as previous to project.

N. No slash or other debris will be left in roadways, trails, and mowed areas.

O. Trees can only be removed from October 1st – April 30th.

P. Contractor will follow Wyoming Forestry Best Management Practices, Forestry BMPs Water Quality Protection Guidelines, regarding road construction.

Q. Access into certain areas is through private land.

R. Contractor shall notify State Forestry five days before work is to be performed.

S. Contractor shall keep State Forestry informed of the status of the project work.

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3. RESOURCE RESPONSIBILITIES:

3.1. Project Manager: The proposer should designate a project manager to represent and oversee the project. This individual will serve as the focal and contact point for all proposer business matters relating to the project. An individual resume, a list of their qualifications, years of experience, current work assignments and office location should be included. Confirm that the project manager will:

3.1.1. Be the single point of contact for the duration of the engagement.

3.1.2. Be responsible for timely completion of all phases of the project.

3.1.3. Be responsible for meeting all contractual requirements for the duration of the project.

3.1.4. Attend status, quality review and acceptance meetings as required and present status and progress reports on the project.

3.1.5. Remain assigned to the project through completion of the project as determined by the Agency.

3.1.6. Identify project responsibilities and job functions.

3.2. Other Key Personnel: The proposer should provide a list of all key personnel to be assigned to any part of the project and the duration of time they will serve on the project. The following should be considered:

3.2.1. Project Management

3.2.2. Information Technology Implementation Strategies

3.2.3. Change Management Strategies

3.2.4. Subject Matter/Industry Expertise

3.2.5. Experience on Government Projects

3.2.6. Quality Assurance for Government Projects

3.2.7. Identify how long the current team to be assigned to the project has been together

3.2.8. Describe the proposer’s transition plan, how the firm plans to deal with the possible sudden departure of key personnel within the team

3.3. Subcontractors will report to and be responsible to the proposer

3.3.1. The proposer shall provide a description of work to be subcontracted to third parties.

3.3.2. Certify any supporting contractor who may assist the primary contractor and meet the minimum proposer qualifications.

3.3.3. A description of the nature and duration of the previous relationship of all subcontractors and/or third parties with the prime contractor.

3.3.4. Explanation of any existing contractual relationship between the prime and subcontractors, or among subcontractors.

3.4. Resource Management and Staffing Plan: the proposal should contain the proposer’s staffing plan in response to the requirements set forth in the RFP. At a minimum, the staffing plan should address the following:

3.4.1. Staffing Levels (estimated by staff disciplines by month for the duration of the project).

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3.4.2. Break out of staff disciplines (including title and job responsibility)

3.4.3. Detail differentiated by staff (proposer, subcontractor, etc.)

3.4.4. Personnel whose names and resumes are submitted in the proposal shall not be removed from this project without prior approval of the Agency. Substitute or additional personnel shall not be used for the project until a resume is received and approved by the Agency.

3.4.5. The agency shall have the right to request the removal of any proposer staff member from all work on this project, and the proposer will comply with any such request immediately.

3.4.5.1. The replacement for any staff member who is removed from or leaves the project for any reason should match or exceed the replaced staff member in terms of skill level and experience. Such replacements are subject to the Agency approval at the time of assignment and again 90 days later.

4. CHANGE CONTROL MANAGEMENT:

4.1. The proposer shall maintain a control change process with all changes approved through the

Agency. The control change process should include the reason for the change, complete description of the work to be performed, estimate of time and cost to complete the task, completion date for the change and an impact analysis indicating ramifications or impact to the project.

4.2. If unforeseen circumstances arise where a dispute resolution may be needed, the proposer will submit (in writing) a description of the problem and proposer resolution to the project manager and Agency primary point of contact. If changes requests are needed, the proposer agrees to continue at the hourly rate specified in the proposal.

4.3. In the event it is determined that a change to the Statement of Work is required, a contract amendment shall be made to the contract in accordance with the Contract.

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SECTION 7: PROPOSAL SUBMISSION REQUIREMENTS

1. PRE-PROPOSAL CONFERENCE:

1.1. A pre-proposal conference will be conducted in relation to this RFP.

1.1.1. This pre-proposal conference will be mandatory. The pre-proposal conference will be held at the Pine Haven Volunteer Fire Department, 24 Waters Drive, Pine Haven, WY, 82721 on Wednesday, September 16, 2026, at 10:00 A.M. MST. This conference is an opportunity for proposers to address any additional questions and/or concerns regarding this RFP. Proposers must attend in person. This conference will be facilitated by the Agency.

1.1.1.1. All costs (including travel expenses) will be the responsibility of the proposers and these costs will not be reimbursed by the State.

1.1.1.2. Proposers are welcome to submit initial questions prior to the conference via the Public Purchase online bidding site. These questions should be tied directly to the RFP by referencing the proposal number to which each question relates. State staff will make every effort to answer questions at the pre-proposal conference, as long as the questions are received in a timely manner.

1.1.1.3. Written (official) answers will be provided for all questions placed in writing during the pre-proposal conference. Written questions will be accepted until the date and time specified in Section 4.

2. TECHNICAL PROPOSAL, FORMAT AND CONTENTS:

2.1. Proposals should be submitted in two major sections: the Technical Proposal and the Cost

Proposal. Omission of this section or any item within this section may result in the proposal being eliminated. The proposer should, at a minimum, address the following points:

2.1.1. Table of Contents: The table of contents should include all items listed in this section.

2.1.2. Executive Summary: The executive summary will condense and highlight the contents of the technical proposal in such a way as to provide the State with a broad understanding of the proposer’s qualifications and approach to meeting the requirements of the RFP.

2.1.3. Proposer’s Background and Experience: The proposer should include a company summary including the company history, location, office location(s), company size, financial statements (if applicable), and the statement of technical areas of expertise. The proposer should be able to substantiate to the satisfaction of the Agency that the proposer has sufficient resources to complete the project successfully within the time requirements.

2.1.4. Single Point of Contact: The proposer should identify a single point of contact for all contract management activities. The proposer’s Project Manager’s name and resume should be submitted with the proposal. The successful proposer should not change the Project Manager without written Agency approval.

2.1.5. Proposer’s Project Work Plan: The proposer should submit a work plan that meets the needs of the RFP and indicates a thorough understanding of the scope of work as outlined in Section

6. The proposer should identify realistic person hours of effort and responsibilities for the deliverables and each work activity.

2.1.6. Project Management Plan: The proposal should contain a comprehensive and practical description of the proposer’s plans for project management and control, including staff organization structure, progress reporting, major decision making, sign-off procedures and

RFP 0052-N, Page 18 of 22 internal control procedures. The proposer should also indicate flexibility in meeting changes in program requirements and coping with problems.

2.1.7. Project Delays: Proposer should also describe how project delays will be addressed should they occur. This should include assurances that sufficient resources and knowledgeable, experienced staff are available to meet any project schedule.

2.1.8. Contract Exceptions: Proposers should state agreement with all General Provisions and should furnish any exceptions to these provisions.

2.1.9. Staffing and Project Organization: An organization chart should be included with all proposed personnel, including the supervisor level, functional responsibilities, key personnel, and other staff members who will be involved in the project.

2.1.10. Proposer Checklist: The proposer should submit a checklist in which the proposer should evaluate their existing offering compared with the RFP mandatory/optional requirements.

3. COST PROPOSAL FORMAT AND CONTENT:

3.1. Cost Proposal Price Sheets: Each applicable proposer should upload the Technical Proposal and the Cost Proposal Sheets as separate documents, and identify them as such, using the Public Purchase online bidding system. The price to be entered on this page is the total fixed price. In case of error in the extension of prices in the proposal, unit prices will govern. Cost breakdowns are not included on this page. The proposer should ensure all signatures and identifying numbers are properly affixed to this page in order for the Cost Proposal to be accepted.

4. ORAL PRESENTATIONS / INTERVIEWS:

4.1. Oral Presentations will not be held in connection with this RFP.

SECTION 8: EVALUATION METHODOLOGY

1. OVERVIEW:

1.1. The Agency will conduct a comprehensive, fair, objective and impartial evaluation of proposals received in response to this Request for Proposal. Proposals will be evaluated independently by the evaluation committee members. The evaluation committee shall be made up of members representing the project subject expertise. The evaluation committee will review and score all proposals independently and consolidate the scores in order to determine the award.

2. COMPLIANCE WITH MANDATORY REQUIREMENTS:

2.1. To be considered responsive, a submitted proposal should meet the minimum requirements defined in this RFP. The minimum requirements are intended to ensure that evaluation of the Technical Proposal can proceed and that the Contractor agrees to perform all responsibilities within the RFP.

3. TECHNICAL SCORING AND RANKING:

3.1. PROPOSER BACKGROUND AND EXPERIENCE: 20 Points. Proposer should present materials describing its organization capability to successfully perform the responsibilities of this contract.

3.2. STAFFING AND PROJECT ORGANIZATION: 20 Points. The proposer should provide an organization chart with all proposed personnel, including the supervisor level, functional responsibilities, key personnel, and other staff members who will be involved in this project.

RFP 0052-N, Page 19 of 22

3.2.1. The proposer should identify a single point of contact for all contract management activities.

The proposer’s Project Manager’s name and resume should be submitted with the proposal.

The successful proposer should not change the Project Manager without written Agency approval.

3.3. PROPOSER’S PROJECT WORK PLAN: 20 Points. The proposer should submit a work plan that meets the needs of the RFP and indicates a thorough understanding of the scope of work. The work plan should:

3.3.1. Identify all required work activities, milestones and deliverable dates, personnel hours of effort and responsibilities for the deliverables and each work activity.

3.4. APPROACH TO CONTRACT PERFORMANCE: 20 Points. The proposer should describe its approach to meeting the mandatory requirements and specifications as described in the RFP.

3.4.1. Approach in addressing the goals and objectives specified in Section 6.

3.4.2. Approach to a comprehensive and practical plan for project management and control mechanisms, including progress reporting, major decision making, sign off procedures and internal control procedures.

3.4.3. Approach to how project delays will be addressed, and mitigated, should they occur.

3.4.4. Contains assurances that sufficient resources and knowledgeable or experienced staff are available to meet delays.

4. COST SCORING AND RANKING:

4.1. COST ANALYSIS: 20 Points. The cost shall be presented as key deliverables in the form of individual cost and a project total (sum of the deliverables). The State of Wyoming reserves the right to conduct a cost analysis of the proposer’s budget proposal. The analysis will include a review of all the associated costs based on the technical content of their submission. The total project cost should include all of the items listed in the scope of work. If any of the scope of work services cannot be provided in the proposal or the requirement cannot be met, this is to be clearly explained as to why and what alternative approach will be and its associated cost. If there are no exclusions or exceptions, it will be determined that all of the criteria have been met for the price quotes, inclusive of all personnel, overhead, travel, equipment usage, and other miscellaneous costs for the specified contract period.

5. EVALUATION POINT SUMMARY:

Proposer Background and Experience 20 Points

Staffing and Project Organization 20 Points

Proposer’s Project Work Plan 20 Points

Approach to Contract Performance 20 Points

Cost Analysis 20 Points

Total 100 Points

RFP 0052-N, Page 20 of 22

1. FINAL RANKING OF PROPOSALS:

6.1. The State of Wyoming will be the sole authority of evaluating proposals. The firm that best meets the conditions of each of the criterion will be awarded the highest (not necessarily maximum) points for that criterion. The balance of the proposals will be rated based on their evaluated points.

After each criterion is evaluated, the proposer with the highest number of points will be notified.

The State of Wyoming reserves the right to reject any or all proposals, to waive any informality of technical defect in the proposals, or to award the contract in whole or in part, if deemed in the best interest of the State to do so.

RFP 0052-N, Page 21 of 22

SECTION 9: PROPOSAL PRICE SHEET AND SIGNATURE PAGE

The undersigned agrees to provide hand thinning work to the Wyoming Office of State Lands and Investments-Forestry Division in accordance with the Request for Proposal, General Provisions, Special Provisions and Proposal Price Sheet for Request for Proposal Number 0052-N.

Total Evaluated all-inclusive price for contract:

Mechanical thin price per acre: $______________________________________

Hand thin price per acre: $______________________________________

1. BY SUBMISSION OF A PROPOSAL, THE PROPOSER CERTIFIES:

1.1. Prices in this proposal have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition.

1.2. The Proposer has not and will not attempt to induce any other person or firm to submit a proposal for the purpose of restricting competition.

1.3. The person signing this proposal certifies they are authorized to represent the company and are legally responsible for the price and supporting documentation provided as a result of this advertisement.

1.4. Proposer will comply with all applicable state and federal regulations, policies, guidelines and requirements.

Prices in this proposal have not been knowingly disclosed by the proposer nor will they be disclosed prior to award.

2. GENERAL INFORMATION:

Proposer Name: Phone:

Email Address:

Mailing Address:

City: State: Zip:

Employer Identification Number (EIN):

3. OWNERSHIP AND CONTROL:

Proposer’s Legal Structure

Sole Proprietorship General Partnership Corporation

Limited Partnership Other

RFP 0052-N, Page 22 of 22

The proposer shall provide to the Agency a certificate of good standing from the Wyoming Secretary of State or other proof that proposer is authorized to conduct business in the State of Wyoming before performing work under this Contract. The proposer shall ensure all annual filing and corporate taxes due and owing to the Wyoming Secretary of State’s office are up-to-date before signing the contract. Proposers may contact the Wyoming Secretary of State’s office, Corporate Division at (307) 777-7311 for assistance.

4. VENDOR VERIFICATION

I certify under penalty of perjury, that I am a responsible official (as identified above) for the business entity described above as the proposer, that I have personally examined and am familiar with the information submitted in this disclosure and all attachments, and that the information is true, accurate and complete. I may be charged significant penalties for submitting false information, including criminal sanctions, which can lead to fines and/or imprisonment.

Signature Date

Name Title