00470_Criminal_Background_Check_Attachment_X.pdf

1/8/2026 CRIMINAL HISTORY PROCEDURES

INSTRUCTION ON CRIMINAL BACKGROUND CHECK

COMPLIANCE REQUIREMENTS FOR INDEPENDENT CONTRACTORS APPLICABLE

TO CRIMINAL HISTORY EVALUATION REQUIRED BY THE CITY OF SANFORD.

Reference: A. City Ordinance No. 4019 B. Resolution No. 2059 C. 166.0442 Fl Statutes

Contractors who have access to City owned and/or operated facilities designated by the City to be critical to security of public safety shall comply with the following security measures:

1. Contractors and each of their employees shall, as and when required by the City, wear an identification badge, which provides the name of the employee and the Contractor.

2. Contractors shall provide within forty-eight (48) hours of the City’s request, a list of employees and subcontractors who will have access to City sites and/or facilities, their working days, times and assignments. Additionally, the City reserves the right to require the inclusion of individual addresses, social security numbers and driver’s license numbers including State of issuance for employees and subcontractors identified above.

3. The Contractor shall cause each employee and subcontractor deemed by the City to be functioning in a position critical to the security and/or public safety of the City to comply with procedures outlined below by submitting their information to Florida Department of Law Enforcement for state criminal history evaluation.

A. Florida Department of Law Enforcement (FDLE) discontinued Florida Criminal History Information Request via mail has moved to electronic.

Step 1: Follow the link which will take you to the Florida Department of Law Enforcement Criminal History Record website

i. www.fdle.state.fl.us/Criminal-History-Record-Check

Step 2: There are three selections: Instant Search, Certified /Non Certified Search, and ORI Search.

ii. Select ORI Search then Select ORI Based Florida Criminal History search

iii. The ORI search requires a valid customer ORI number in order to conduct a search.

Note: FDLE cannot provide the customer ORI number to conduct the search. If an established customer ORI number is needed for the search, it must be obtained from that agency or entity.

Step 3: Enter the City’s ORI number

i. FL759053Z (no hyphens or dashes)

Step 4: Select the City of Sanford – click continue

Step 5: You will then be required to enter the appropriate information for each employee you anticipate working on city property. Please be sure to follow the directions closely, the asterisk (*) symbol is a requirement.

i. Name

ii. DOB

iii. SSN

iv. Sex

v. Race

vi. Etc… click continue http://www.fdle.state.fl.us/Criminal-History-Record-Check

Once you have enter the required information, press ADD to complete adding the employee into the entry system.

Step 6: Once all of the employees/entries have been completed and entered properly, you will hit continue.

Step 7: The Final step is the payment for each employee. FDLE requires a $24 payment fee. You must confirm the mailing address as follow:

CITY OF SANFORD

300 N. Park Avenue Sanford, FL 32771-1244

Once you select the GO payment, you will then pay for the employee’s criminal background check and each entry will be checked through the State of Florida Department of Law Enforcement (FDLE). The result will be mailed to the City of Sanford.

B. The ORI number directs the report to be returned to the City of Sanford. The

Contractor shall not request the report to be returned to the Contractor. Only a report(s) sent directly to the City of Sanford by the FDLE will be accepted as valid.

If a Contractor or Contractor’s employee refuses to authorize the release of their address, social security number, licenses and/or to participate in the criminal history record checks when required by the City, they shall not be allowed to work or continue to work in or on such critical position(s) or project(s). Reports which reflect incidents in an individual’s background will be addressed and resolved on a case-by-case basis.

C. In the event the Contractor can show employees of the Contractor or Subcontractor have undergone criminal background checks on other City of Sanford projects within the last 12 months, then a new Level I criminal background check will not be required.

D. The criminal background check request shall be submitted to FDLE within fourteen (14) calendar days of the Notice to Proceed. In the event employees of the Contractor and Subcontractor do not qualify to Work on the Project due to:

i. Failure to have the required criminal background check reports submitted to the

City by the FDLE; or

ii. Unsatisfactory background check reports on employees; then those employees will be disqualified by the City, and those disqualified employees will not be allowed to Work on the Project. Disqualification of employees to work on the Project is a non-excusable delay to the Contract for which the City will not grant a Contract Time extension.

( SIGNATURE ON FOLLOWING PAGE )

Signature: ____________________________________________

Printed Name:_________________________________________

Title: ________________________________________________

STATE OF FLORIDA

COUNTY OF __________________

I HEREBY CERTIFY that on this day, before me, an officer duly authorized to administer oaths and take acknowledgments, personally appeared ________________________ { } who is personally known to me or { } who produced ________________________ as identification and acknowledged before me that s/he executed the same. Sworn and subscribed before me, by ______________________________________________ by means of { } physical presence or { } online notarization on the _____ day of _____________, 2026, the said person did take an oath and was first duly sworn by me, on oath, said person, further, deposing and saying that s/he has read the foregoing and that the statements and allegations contained herein are true and correct.

WITNESS my hand and official seal in the County and State last aforesaid this ____ day of ________________, 2026.

(Notary Public in and for the County and State Aforementioned)

SEAL MY COMMISSION EXPIRES:

PLEASE COMPLETE AND SUBMIT WITH YOUR IFB RESPONSE

Failure to submit this form may be grounds for disqualification of your submittal