004325_Product_Substitution_Request_Form.pdf
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- Solicitation number
- 2026-065
- Issued by
- Collin County, Texas
About this file
This is a Product Substitution Request Form used by Collin County, Texas for the Generator Replacement project at the Collin County Adult Detention Facility (CCADF) Cluster 1, a construction contract with an estimated probable cost of $400,000. The form provides the mechanism for bidders to propose alternative products or materials that differ from those specified in the project documents. Bidders submitting substitution requests must include comprehensive supporting documentation, including product descriptions, specifications, drawings, photographs, performance data, and test results, along with a detailed description of any required changes to contract documents, installation procedures, or building design. The form requires bidders to certify that proposed substitutions are equal or superior to specified products, maintain equivalent warranties and maintenance services, do not negatively impact other trades or project schedules, and do not affect dimensional or functional clearances.
The Product Substitution Request Form establishes a formal review and approval process whereby project representatives evaluate each submission and provide one of four possible responses: approval for submittal in accordance with project manual requirements, conditional approval with noted modifications, rejection requiring use of specified materials, or rejection due to late submission. Bidders are responsible for payment of any changes to building design, engineering and architectural detailing, and construction costs resulting from approved substitutions. The form requires supporting documentation to be attached, which may include drawings, product data, physical samples, test results, reports, and other relevant information necessary for thorough evaluation of the substitution request.
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Text version
SECTION 004325 - PRODUCT SUBSTITUTION REQUEST FORM
(Must be submitted by date specificed in solicitation)
Bidder: Project No: ___________ Project: _________________________________________________________
Section: Article/ Paragraph:
Proposed Substitution:
Manufacturer: Address:
Telephone: Proposed Model No.:
Attached data includes product description, specifications, drawings, photographs, and performance and test data adequate for evaluation of the request; applicable portions of the data are clearly identified.
Attached data also includes a description of changes to the Contract Documents that the proposed substitution will require for its installation.
The undersigned warrants and represents:
• Proposed substitution has been fully investigated and determined to be equal or superior in all respects to specified product.
• Same warranty will be furnished for proposed substitution as for specified product.
• Same maintenance service and source of replacement parts, as applicable, is available.
• Proposed substitution will have no adverse effect on other trades and will not affect or delay progress schedule.
• Proposed substitution does not affect dimensions and functional clearances.
• Payment will be made for changes to building design, including A/E design, detailing, and construction costs caused by substitution.
Submitted By: Signed:
Firm: Address:
Phone:
REVIEW & ACTION (Initial)
Substitution approved - Make submittals in accordance with Project Manual requirements.
Substitution approved as noted - Make submittals in accordance with Project Manual requirements.
Substitution rejected - Use specified materials.
Substitution Request received too late - Use specified materials.
Signature: Date:
Supporting Data Attached: ____Drawings ____Product Data ____Samples ____Tests ____Reports ____Other
END OF REQUEST FORM
File details come from the government source that posted it. Updated .