0043-N.docx

STATE OF WYOMING

DEPARTMENT OF ADMINISTRATION & INFORMATION

GENERAL SERVICES DIVISION, PROCUREMENT SECTION

2323 CAREY AVENUE

CHEYENNE, WY 82002

REQUEST FOR PROPOSAL NUMBER 0043-N

WYOMING DEPARTMENT OF CORRECTIONS

PRISON DIVISION

INDEPENDENT MEDICAL AUDITS

PROPOSAL DUE DATE AND TIME

OCTOBER 1, 2026 – 2:00:00 P.M. MOUNTAIN TIME

AGENCY REPRESENTATIVE:

ALYSSA QUINN

PROCUREMENT REPRESENTATIVE:

DEBI WALKER

debi.walker@wyo.gov 307-777-6707

Table of Contents

PRICING SCHEDULE 1………………………………………………………………………………….25

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SECTION 1: REQUEST FOR PROPOSAL

1. SUBMISSION OF PROPOSALS:

The A&I Procurement Office will receive proposals for providing independent medical audit and compliance review of contracted healthcare programs for the State of Wyoming, Department of Corrections (Agency) through the Public Purchase online bidding system. Proposals are due no later than 2:00:00 P.M. (Mountain Time) on OCTOBER 1, 2026.

The technical proposal and cost proposal should be uploaded as separate documents and identified as such.

1.1. Proposals should be accompanied by the attached Proposal Price Sheet and signed by the proper official of the firm. All proposals should be uploaded on the Public Purchase online bidding system. Proposals sent by facsimile, email or paper copy may be rejected.

1.2. Proposals should be submitted through the Public Purchase online bidding system on or before the date and time specified. Proposals received after the date and time specified may be rejected.

1.3. The State of Wyoming reserves the right to withdraw this Request for Proposal, without cause, at any time before a contract has been fully signed and submitted to the A&I Procurement Office.

2. MODIFICATIONS OR WITHDRAWAL OF PROPOSALS:

2.1. A proposal may be altered through the Public Purchase online bidding system before the proposal due date and time contained in this document.

2.2. The proposer may withdraw its proposal through the Public Purchase online bidding system up to the proposal due date and time contained in this document. If a proposal is accepted and the proposer fails to furnish the service agreed upon in the proposal, that proposer may be eliminated from future consideration.

3. PREPARATION OF PROPOSALS:

3.1. A proposal may be rejected if it modifies any of the provisions, specifications or minimum requirements of the Request for Proposal.

3.2. In case of error in the extension of prices in the proposal, unit prices will govern.

4. AWARD AND CONTRACT INFORMATION:

4.1. The State of Wyoming will ensure that minority business enterprises will be afforded full opportunity to submit proposals. The State of Wyoming will not discriminate on the grounds of age, race, color, sex, creed, national origin, or disability status.

4.2. The proposer also, agrees that should their firm be awarded a contract, it will not discriminate against any person who performs work there under because of age, race, color, sex, creed, national origin or disability. In addition, the successful proposer shall comply with the Americans with Disability Act and the Wyoming Fair Employment Practices Act.

4.3. The proposer expressly warrants to the State that it has the ability and expertise to perform the contract if awarded. In doing so, it shall use the highest standards of professional workmanship.

4.4. The State of Wyoming reserves the right to reject any or all proposals, to waive any informality or technical defect in the proposals, or to award the contract in whole or in part, if deemed to be in the best interest of the State to do so. The A&I Procurement Office will award the contract to the firm, determined to have the most responsive and responsible proposal by the Wyoming Department of Corrections (WDOC).

4.5. The successful proposer will be required to agree to and execute a formal contract with the State containing terms required by the Attorney General with reasonable adjustments acceptable to the State.

4.6. If applicable, the State will negotiate payment terms based upon a schedule to be determined by the proposer and the State. Paying invoices will be based upon the proposer successfully completing the deliverables within the stated deadlines, and upon the Agency’s written acceptance of the deliverables or services.

DATED: AUGUST 17, 2026

State of Wyoming Procurement Section Buyer: Debi Walker

SECTION 2: GENERAL PROVISIONS

1. INSURANCE:

1.1. The contract between the successful proposer and the State shall require the successful proposer to carry certain insurance policies. All such insurance policies, except workers’ compensation and unemployment compensation policies, shall contain a waiver of subrogation against the Agency and the State, its agents and employees.

2. LAWS TO BE OBSERVED:

2.1. The proposer shall keep fully informed of, and comply with, all applicable federal and state laws or rules, all local bylaws, regulations and all orders and decrees of bodies or tribunals having any jurisdiction or authority. The proposer shall protect and indemnify the State and its representatives against any claim or liability arising from or based on the violation of any law, bylaw, ordinance, regulation, order or decree whether by himself or its employees.

3. ASSIGNMENT:

3.1. The proposal shall not be assigned by the proposer. Third party participation is authorized only as a joint venture that shall be clearly stated in detail in the original proposal and signed by all parties participating.

3.2. The proposer shall not enter into any subcontracts for any of the work contemplated under this Request for Proposal without the State’s prior written authorization.

4. EXTENSION AND AMENDMENT:

4.1. The proposer and the State covenant and agree that this proposal or subsequent contract may, with the mutual approval of the proposer and the State, be extended two (2) years at a time, for a total contract period not to exceed six (6) years.

5. AUDIT AND ACCESS TO RECORDS:

5.1. The State or any of its duly authorized representatives shall have access to the proposer’s books, documents, papers, electronic data and records that are directly pertinent to this Request for Proposal.

6. CONFLICT OF INTEREST:

6.1. The proposer warrants that no kickbacks, gratuities, or contingency fees have been paid in connection with this Request for Proposal and none have been promised. The proposer warrants that no one being paid pursuant to the proposal is engaged in any activity that would constitute a conflict of interest with respect to the purchases of the proposal.

6.2. The proposer warrants that neither the vendor nor its proposed staff are currently employed by any private correctional healthcare provider for another state or county correctional facility. The awarded vendor shall ensure staff hired post award do not work for any private correctional healthcare provider for another state or county correctional facility.

7. NO FINDER’S FEE:

7.1. The proposer warrants that no finder’s fee, employment agency fee, or any such fee related to the proposal shall be paid.

8. SOVEREIGN IMMUNITY:

8.1. Pursuant to Wyoming Statute § 1-39-104(a), the State of Wyoming and the Agency expressly reserve sovereign immunity and specifically retain all immunities and defenses available to them as sovereigns. The proposer acknowledges that the State of Wyoming has sovereign immunity and only the Wyoming Legislature has the power to waive sovereign immunity. Designation of venue, choice of law, enforcement actions, and similar provisions shall not be construed as a waiver of sovereign immunity. The parties agree that any ambiguity in this Request for Proposal shall not be strictly construed, either against or for either party, except that any ambiguity as to sovereign immunity shall be construed in favor of sovereign immunity.

9. INDEMNIFICATION:

9.1. The proposer shall release, indemnify, and hold harmless the State, the Agency and its officers, agents, and employees from any and all claims, suits, liabilities, court awards, damages, costs, attorneys’ fees, and expenses arising out of the proposer’s failure to perform any of the proposer’s duties and obligations hereunder or in connection with the negligent performance of proposer’s duties and obligations, including, but not limited to, any claims, suits, liabilities, court awards, damages, costs, attorneys’ fees, and expenses arising out of proposer’s negligence or other tortious conduct.

10. APPLICABLE LAW/VENUE:

10.1. The construction, interpretation, and enforcement of this Request for Proposal shall be governed by the laws of the State of Wyoming, without regard to conflicts of law principles. The terms “hereof,” “hereunder,” “herein,” and words of similar import, are intended to refer to this Request for Proposal as a whole and not to any particular provision or part.

11. RIGHT OF OWNERSHIP AND MARKETING OF INTELLECTUAL PROPERTY AND INTELLECTUAL ASSETS SUBMITTED FOR THE RFP (IF APPLICABLE):

11.1. It is acknowledged and agreed that the only party with a right to market, trademark, patent, copyright, or any like right to any intellectual property or intellectual assets submitted in relation to the Request for Proposal shall be and is solely vested in the State. This includes all intellectual property and intellectual assets related to both the written proposal and the oral presentation and any and all documents, pitches, products, media pitches, web screens, layouts, etc. produced for the written proposal and the oral presentation, and any updates, changes, alterations, or modifications to or derivative works.

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SECTION 3: SPECIAL PROVISIONS INFORMATION

PROPOSALS SHOULD BE SUBMITTED THROUGH THE PUBLIC PURCHASE ONLINE BIDDING SYSTEM BY 2:00:00 P.M. MOUNTAIN TIME ON OCTOBER 1, 2026. PROPOSALS RECEIVED AFTER THE DATE AND TIME SPECIFIED MAY BE REJECTED.

It is the responsibility of the proposer to clearly identify all information that is considered confidential in accordance with the Wyoming Public Records Act, Wyoming Statute §16-4-201 through §16-4-205. Please identify each confidential page with the word “CONFIDENTIAL” in capital, bold letters centered at the bottom of each page. Information not clearly marked may be considered public. If the proposer submits information that it believes is confidential, it should include a statement justifying its basis for that belief.

1. STATE PARTIES:

1.1. This Request for Proposal is issued by the Wyoming Department of Administration and Information, General Services Division, Procurement Section (Procurement) on behalf of the Wyoming Department of Corrections (Agency).

1.2. Throughout this document and others in connection with this project, various references are made, or will be made to the “State.” Generally, whenever this reference appears, the term “State” incorporates all state agencies working on this project.

1.3. It should be understood that the Director of Wyoming Department of Corrections is empowered to be the signatory on all contracts, agreements, or modifications pertaining to this project. Any contracts, agreements, or modifications not bearing this signature or that of a designee are invalid.

2. CONTENT AND PROCUREMENT POINTS OF CONTACT:

2.1. Procurement is the primary point of contact from the date of release of the Request for Proposal until a proposer is selected and the selection is announced.

2.2. Written questions about the procurement should be submitted through the Public Purchase online bidding system until 2:00:00 P.M. Mountain Time on SEPTEMBER 11, 2026. Any questions received after that deadline may not be accepted or considered. Each question should be submitted individually. It is the proposer’s responsibility to check the Public Purchase online bidding system for answers to questions, addenda, or bid tabulations. Telephone calls, emails or faxes may not be accepted.

2.3. Written responses will be available through the Public Purchase online bidding system. Responses will not identify the firm that submitted the question. Only the written answers issued by the Agency are the official position on an issue, and these answers shall become part of the Request for Proposal.

3. RESTRICTIONS ON COMMUNICATIONS WITH AGENCY STAFF:

3.1. Until a proposer is selected and the selection is announced, proposers shall not communicate with Agency staff except via written questions through the Public Purchase online bidding system.

3.2. If a proposer violates this restriction, the State reserves the right to reject the proposal.

4. EFFECTIVE DATES OF PROPOSAL:

4.1. All terms, conditions and costs quoted in the proposer’s response will be binding on the proposer for one-hundred eighty (180) days from the effective date of the proposal.

5. ADVERTISING AWARD CONDITIONS:

5.1. A fully executed contract should be completed with the State before the successful proposer may advertise the award of the contract or the services being performed. The proposer should agree not to refer to awards in commercial advertising in such a manner that states or implies that the firm or its services are endorsed or preferred by the State of Wyoming.

6. CONTRACT NEGOTIATIONS:

6.1. The State will notify the most qualified/successful proposer and negotiate a contract in accordance with the Wyoming Attorney General’s contract guidelines. The successful proposer will be required to enter into and sign a formal contract with the Agency.

6.2. In the event the Agency determines contract negotiations are making no forward progress, negotiations will be terminated, and at the State’s sole discretion, negotiations may be initiated with the next most qualified/successful proposer, or the RFP may be withdrawn or reissued. This process will be followed until an agreement is reached, or until the State determines that the RFP will be withdrawn or reissued. The State assumes no obligation to a selected proposer until an agreement is reached and a contract is fully executed. The State will not negotiate concurrently with more than one proposer for the same award.

7. BEGINNING WORK:

7.1. The successful proposer may not perform any work that could be billed until a contract has been executed. The State will not pay for any work by the proposer before a contract is executed.

8. COPYRIGHT INFRINGEMENT:

8.1. The proposer warrants that no materials, products, and services proposed will infringe upon or violate any patent, copyright, trade secret, or other proprietary right of any third party. In the event of a claim by any third party against the State, the State shall promptly notify the proposer, and the proposer shall defend the claim. The defense will be at the proposer’s expense.

9. COST OF PREPARING PROPOSALS:

9.1. All costs incurred for preparing the proposal and for other procurement related activities are solely the proposer’s responsibility. The State of Wyoming will not provide reimbursement of these costs.

10. RISKS AND LIABILITIES:

10.1. By submitting a proposal, a proposer assumes any and all risks and liability associated with information in the proposal and its release.

11. AMENDMENTS:

11.1. The State reserves the right to amend this Request for Proposal before the proposal submission date. Amendments shall be uploaded to the Public Purchase online bidding system. It is the proposer’s responsibility to check the Public Purchase online bidding system for amendments.

12. PROPERTY DAMAGE AND LIABILITY INSURANCE:

12.1. The proposer may be required to furnish proof of property damage liability insurance in the amount deemed necessary by the Agency for this project, if applicable.

12.2. Questions regarding required insurance coverage and limits for this project should be submitted in writing, in accordance with instructions outlined in the special provisions.

13. MISREPRESENTATION OF INFORMATION:

13.1. Misrepresentation of a proposer’s status, experience, or capability in the proposal may result in disqualification of that proposer from the selection process. Discovery of litigation or investigations in a similar area of endeavor may, at the discretion of the Agency and after consultation with Procurement, preclude the proposer from the selection process.

14. DISPOSITION OF PROPOSALS:

14.1. All material submitted becomes property of the State of Wyoming, which is under no obligation to return any of the material submitted.

15. LEGAL CONSIDERATIONS:

15.1. This Request for Proposal is issued under Wyoming Statute §9-2-3204.

16. PROPOSER RELATIONS WITH STATE:

16.1. The proposer and its staff will have an ongoing relationship with the State that is based on trust, confidentiality, objectivity and integrity. The proposer will operate at all times in the State’s best interests and in a straightforward, trustworthy and professional manner. The proposer shall:

16.1.1. Work cooperatively with the State’s staff and business partners whenever required.

16.1.2. Work cooperatively with the staff of other proposers whenever required.

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SECTION 4: KEY DATES

SECTION 5: ADMINISTRATIVE BACKGROUND

1. INTRODUCTION AND BACKGROUND:

1.1. Present Health Care Overview

1.1.1. The WDOC presently utilizes contractual arrangements with private suppliers of health care services to meet the medical, dental, vision, and mental health needs of Wyoming inmates at all five (5) facilities. Medical, dental, vision, and mental health care are provided according to constitutional, community, and nationally recognized standards (i.e.: National Commission on Correctional Health Care (NCCHC)). All sites are fully NCCHC-accredited.

1.2. Medical Health Care Services:

1.2.1. Medical Disaster and Emergency Care

1.2.2. Twenty-Four (24) Hour Emergency Medical Services (on-call physician coverage)

1.2.3. Continuous Quality Improvements (CQI) and PEER Review

1.2.4. Inmate Receiving and Diagnostic Functions (intake screens must comply with NCCHC Standards, and complete health assessments completed within seven (7) days of arrival)

1.2.5. Primary and Preventive Medical Care

1.2.6. Nurse Sick Call

1.2.7. Physician Sick Call

1.2.8. Medication Administration and Management (to include sixty (60) day reviews to ensure continuity and appropriateness of treatment regime)

1.2.9. Specialty Clinics (on-site chronic care clinics for illnesses such as, but not limited to, diabetes, chronic lung problems, hypertension, seizure disorder, asthma, cardiac disease, hepatitis c and Human Immunodeficiency Virus (HIV))

1.2.10. Inpatient Infirmary Medical Care (in facilities with infirmaries)

1.2.11. Tertiary Medical Care (community referrals for specialty care)

1.2.12. Oral Health Care (diagnostic, preventative, restorative, and rehabilitative)

1.2.13. Laboratory Services

1.2.14. Pharmacy Services

1.2.15. ECG Services

1.2.16. Radiologic Services (maintain, inspect, and calibrate equipment on schedule)

1.2.17. Optometry and Ophthalmologic Services

1.2.18. Auditory Services

1.2.19. Physical Therapy and Rehabilitative Medicine

1.2.20. Hemodialysis

1.2.21. Chemotherapy

1.2.22. Inmate Health Education Programs (including Blood Borne Pathogen Policy)

1.2.23. Medical Records Management (including sixty (60) day chart reviews)

1.2.24. Management Information Statistical Reporting

1.2.25. Mortality and Morbidity Review

1.2.26. Hospice Program

1.2.27. Hospice Program

1.3. Mental Health / Psychiatric Services:

1.3.1. Comprehensive, coordinated and on-site (intake screening through release)

1.3.2. Part-Time Licensed Psychiatrist

1.3.3. Full-Time Licensed Psychiatric Mid- Level Provider

1.3.4. Full-Time Licensed Mental Health Professionals and Psychiatric Nursing Staff

1.3.5. Medication Management and Monitoring

1.3.6. Assessment, Diagnosis, and Treatment (includes Chronic Care Clinics for Mental Health and Medicated-Assisted Treatment (MAT))

1.3.7. Operation of designated housing units for special needs inmates

1.3.8. Scheduled segregation unit visits (all suicide precautions and/or watches occur in the infirmary).

1.3.9. Review of a ten percent (10%) sample of all records each month to assess medication compliance and continuity of care.

1.4. Dental Services:

1.4.1. Diagnostic

1.4.2. Preventive

1.4.3. Restorative

1.4.4. Rehabilitative

1.4.5. The oral health care program provides for the basic oral health needs of the inmate population through the diagnosis of existing oral conditions, services for the relief of pain and elimination of infection, preventive measures to avert the need for restorative procedures, to maintain optimal oral health, and to restore adequate function and mastication.

2. PURPOSE AND INTENT:

2.1. The purpose of this Request for Proposal (RFP) is to solicit competitive proposals from proposers who can offer audit services to review medical health care, mental health/psychiatric services, and dental services provided at the facilities governed by the Department of Corrections to meet the Agency’s needs and expectations, as described within this RFP.

3. STAKEHOLDERS:

3.1. The Wyoming Department of Corrections is committed to ensuring that individuals in custody receive constitutionally adequate and clinically appropriate medical, mental health, and dental care. To support this commitment, the Agency is seeking to engage an independent, third-party medical auditor to evaluate inmate healthcare services across all applicable delivery areas.

3.2. The use of an external auditor provides significant value by offering an objective, unbiased assessment of healthcare operations, clinical quality, compliance, and fiscal stewardship. An independent medical audit helps identify gaps in care delivery, areas of risk exposure, opportunities for improvement, and potential cost savings, while also validating practices that are effective and compliant. Audits support proactive risk management by identifying issues before they escalate to adverse outcomes, litigation, or regulatory findings. They also promote accountability and transparency in the delivery of inmate healthcare services.

3.3. Engaging an independent medical auditor supports the Agency’s mission to protect public safety, uphold legal and ethical obligations, and ensure that incarcerated individuals receive appropriate medical, mental health, and dental care consistent with accepted standards of care.

3.4. Stakeholders for work related to this RFP are Wyoming inmates, the Wyoming Department of Corrections, and all Wyoming communities. WDOC medical services serve all of Wyoming, as inmates are from all over the state and will be discharging to communities throughout the state. Additionally, medical services provided benefit all Wyoming communities and are crucial to the successful reintegration of offenders as they are released from prison. The services provided under this RFP serve to ensure inmates receive the best possible medical care while in WDOC custody.

SECTION 6: REQUIREMENTS/SPECIFICATIONS

1. SCOPE OF PROJECT:

1.1. The selected Contractor shall conduct comprehensive audits and provide objective evaluations, findings, and recommendations for continuous quality improvement. The Agency requires the following schedule per contract year: one (1) comprehensive in-person audit of all five (5) facilities and one (1) comprehensive virtual audit of all five (5) facilities. The Contractor shall provide complete audits of medical, mental health, and dental services at each of the facilities during each audit cycle. The audit team must consist of a minimum of one (1) medical doctor, one (1) mental health practitioner, and one (1) administrative representative.

2. GENERAL REQUIREMENTS:

2.1. General Requirements:

2.1.1. Included in the first section of these requirements are the general requirements the Contractor will be expected to meet during the term of the Contract. These requirements and any related performance expectations are further defined in this section. This section also describes functional areas of Contractor responsibility.

2.2. Location of Contract Functions:

2.2.1. The Contractor will not be required to maintain an office in Cheyenne, Wyoming; however Contractor’s administrative staff must be available to come to Cheyenne if needed pursuant to Contract obligations and responsibilities, as well as when requested by the Agency.

2.3. Communication Requirements:

2.3.1. The Contractor will be expected to be in communication with Agency officials and staff at intervals to be determined, as well as in cases of urgent/emergent findings. The Agency shall have access to dedicated Contractor staff.

2.4. Audit Experience Requirements:

2.4.1. The Proposer must demonstrate a minimum of one (1) year of professional experience conducting comprehensive medical audits. Proposers are required to provide evidence of past performance in auditing medical, mental health, and dental services, preferably within a correctional or comparable healthcare environment.

2.5. Written Communication and Standardized Forms:

2.5.1. The Agency will approve standardized forms for activities related to this Contract. The contractor will be required to develop site-specific procedures which address the specific services provided, and comply with accepted industry standards (i.e.: NCCHC, ACA).

2.6. Management Information System (MIS):

2.6.1. The Contractor will develop and maintain a MIS which includes statistical data necessary for the evaluation of each facility's health care service. Audit reports of findings and recommendations will be required. Should sub-contractors be used, information shall be reported from each entity to the primary Contractor for use in required management reports.

2.7. Professional Staffing Requirements:

2.7.1. The Contractor will provide professional, para-professional, and support staff to perform all Contract responsibilities.

2.8. Contractor Relationship with WDOC:

2.8.1. Contractor’s staff shall have an ongoing relationship with WDOC, particularly with the Prison Division Contract Monitor, the medical contractor’s regional team, Health Services Administrators, or designees.

2.9. Contractor Responsibilities:

2.9.1. Contractor’s auditors will review the timeliness and adequacy of: access to care; receiving screening; physical, dental, mental health, integrated care related to substance abuse and co-occurring disorders and special services assessments; sick call; chronic care – particularly asthma and Chronic Obstructive Pulmonary Disease (COPD)/Chronic Obstructive Lung Disease (COLD), hypertension, hepatitis c, cardiac disease, seizure disorder and diabetes; grievances; offsite referrals; staffing complement and licensure/certification of health care professionals; the quality improvement program; death reports; and a sample of medical records as well as follow-up on specific records where problems have been identified through the audit process. The audit team will review appropriateness of infirmary care at facilities that have infirmaries.

2.9.2. Ensure all assessment tools, programs, and criteria, site-specific policy, protocol and procedures are compatible and meet accepted industry standards (NCCHC, ACA etc.).

2.9.3. Contractor will audit present service delivery against current Contract with private medical contractor to ensure and validate contract compliance.

2.9.4. Contractor shall audit the medical and other health services provided by WDOC’s private contractor at WDOC facilities, including: the Wyoming Honor Farm at Riverton, the Wyoming Conservation Camp at Newcastle, the Wyoming State Penitentiary in Rawlins, the Wyoming Women’s Center in Lusk and the Wyoming Medium Correctional Institution in Torrington.

2.9.5. A total of four (4) audit cycles are to be conducted biannually (two (2) audits per fiscal year) during the contract period.

2.9.6. Two (2) audit cycles shall be completed per fiscal year.

2.9.6.1. One (1) audit cycle will be conducted onsite at all five (5) facilities. The audit team must include a minimum of one (1) medical doctor, one (1) mental health practitioner, and one (1) administrative representative.

2.9.6.2. One (1) audit cycle shall be conducted virtually at all five (5) facilities. The audit team must include a minimum of one (1) medical doctor, one (1) mental health practitioner, and one (1) administrative representative.

2.9.7. Each audit will be comprehensive with the intention of providing WDOC with an updated account of the adequacy of the services being provided by the contracted health care provider under its agreement with WDOC.

2.9.8. Barring unforeseen delays, Contractor’s audit reports will be emailed to the WDOC Deputy Administrator Programs and Contracts, the Prison Division Contract Monitor, and the Health Services Program Specialist within thirty (30) days of the audit visit.

2.9.9. At the request of the Agency, the principal auditor will meet with WDOC to review findings and recommendations or for other purposes that will support assistance to the WDOC in carrying out the management of the State’s correctional health care program.

2.9.10. The following additional services will be provided by the Contractor, at the additional costs indicated, if requested by WDOC:

2.9.10.1. Review of documents, such as those relating to RFP preparation for contracted health care services. All proposals must include proposed hourly rates for these services. Please note, these rates are subject to negotiation upon award of this RFP.

2.9.10.2. Special physician review of medical records at the request of WDOC or the Attorney General’s Office. All proposals must include proposed hourly rates for these services. Please note, these rates are subject to negotiation upon award of this RFP.

2.10. Contract Start-Up Responsibilities:

2.10.1. Contract start-up activities begin on the date of Contract signing and the awarded Contractor will need to coordinate on-site visits with WDOC administration.

2.10.2. WDOC review and approval of audit tools must occur prior to the first audit cycle.

2.10.2.1. The Contractor shall immediately submit proposed audit criteria.

2.10.2.2. The Contractor shall work with the Agency to define reporting requirements, data collection and analysis.

2.10.2.3. Based on the procedures, criteria, protocols and reporting requirements outlined above, the Contractor shall produce a site-specific health services auditing manual for each WDOC facility location and provide a copy to the Prison Division Contract Monitor located in the WDOC Central Office.

3. TECHNOLOGY AND SPECIFICATIONS:

3.1. The contractor shall be responsible for providing the technology needed to connect remotely to the medical contractor’s electronic health record (EHR) (i.e. laptop, computer, etc.). The medical contractor shall ensure auditors have access to the EHR. The contractor shall ensure auditors have access and technology to meet with Agency and medical contractors remotely via video conference, phone, etc.

4. HOSTING:

The proposer should provide multiple layers of external and internal security that provides administrative, physical and technical means to protect sensitive or confidential information used in performing the responsibilities and duties set forth in this RFP.

4.1. Physical Location: primary and failover facility(ies)

4.2. Secure Network: Network is secured through use of multiple redundant firewalls, anti-virus software, data encryption for files transferred to and from external users, etc. Data encryption shall meet Federal Information Processing Standard (FIPS) 140-3.

4.3. Security Awareness: Security policies and procedures are maintained for each location or account. Proposer routinely reviews logs of system activity for suspicious activity. If applicable, the proposer shall provide HIPPA privacy and security training to all new hires and subcontractors.

4.4. Data Storage: proposer shall provide sufficient storage to operate and support the proposed solution.

4.5. Internet Congestion: proposer will provide sufficient bandwidth and redundancy to access the proposed solution functionality.

4.6. Data Security: Proposer shall maintain policy and procedures to maintain and support the security of confidential information. Data breach notification procedures and plans are maintained and shall at a minimum, comply with Wyoming Statute §40-12-502.

4.6.1. If applicable, data breach notification procedures and plans shall also comply with CFR 45 parts 160 and 164 (HIPPA/HITECH).

4.7. Data Breach – Venue of Law: If the proposer’s solution were to be selected, provide discussion on what state law would have jurisdiction in regards to data security breach notification.

5. RESOURCE RESPONSIBILITIES:

5.1. Resource Management and Staffing Plan: the proposal should contain the proposer’s staffing plan in response to the requirements set forth in the RFP. At a minimum, the staffing plan should address the following:

5.1.1. Staffing Requirements

5.1.2. Break out of staff disciplines (including title and job responsibility)

5.1.3. Detail differentiated by staff (proposer, subcontractor, etc.)

5.1.4. Personnel whose names and resumes are submitted in the proposal shall not be removed from this project without prior approval of the Agency. Substitute or additional personnel shall not be used for the project until a resume is received and approved by the Agency.

5.1.5. The agency shall have the right to request the removal of any proposer staff member from all work on this project, and the proposer will comply with any such request immediately.

5.1.5.1. The replacement for any staff member who is removed from or leaves the project for any reason should match or exceed the replaced staff member in terms of skill level and experience. Such replacements are subject to the Agency approval at the time of assignment and again 90 days later.

SECTION 7: PROPOSAL SUBMISSION REQUIREMENTS

1. PRE-PROPOSAL CONFERENCE:

1.1. A pre-proposal conference will not be held in connection with this RFP.

2. TECHNICAL PROPOSAL, FORMAT AND CONTENTS:

2.1. Proposals should be submitted in two major sections: the Technical Proposal and the Cost Proposal. Omission of this section or any item within this section may result in the proposal being eliminated. The proposer should, at a minimum, address the following points:

2.1.1. Table of Contents: The table of contents should include all items listed in this section.

2.1.2. Executive Summary: The executive summary will condense and highlight the contents of the technical proposal in such a way as to provide the State with a broad understanding of the proposer’s qualifications and approach to meeting the requirements of the RFP.

2.1.3. Proposer’s Background and Experience: The proposer should include a company summary including the company history, location, office location(s), company size, financial statements (if applicable), and the statement of technical areas of expertise. The proposer should be able to substantiate to the satisfaction of the Agency that the proposer has sufficient resources to complete the project successfully within the time requirements.

2.1.4. Resumes: The proposer should include brief resumes, no more than five (5) pages per resume, for personnel that will be working on the project, if awarded the contract. The resumes should clearly identify expertise in the functional areas listed in Section 6. Specialized training courses will not be acceptable for demonstration of expertise in the required areas. Proven work experience combined with related education will be the means of substantiating expertise.

2.1.4.1. Resume Format: Each project reference in a resume should include both the customer's name and the time period the person worked on the project, as well as a brief description of the scope of work for that project. In addition, resumes should explain the role and responsibility of each person participating in the project. The State expects that personnel associated with these resumes will be the personnel working on the project, should the proposer be awarded the contract.

2.1.5. References: Corporate references are required from at least two (2) prior clients. In addition, two (2) references are required for each of the staff members being proposed for the project. Whenever possible, an alternative point of contact for each reference should be listed with a phone number and email address. Each reference should depict relevant experience that can be brought to bear during the term of this RFP. In order to ensure current expertise, all work for client references provided should have been completed no more than three years prior to the release date of this RFP.

2.1.5.1. References may be verified during the proposal evaluation by telephone calls made by members of the Evaluation Committee or through e-mail or the United States Postal Service.

2.1.5.2. If contact with the referenced contact person or an alternative that has knowledge of the proposer is not made after reasonable attempts during the designated evaluation period, the reference will be classified as unsatisfactory. All attempts to contact a referenced client will be documented, including the date and time of the attempt.

2.1.5.3. The Agency reserves the right to contact other State of Wyoming agencies regarding engagements they may have had with the proposer’s company in the past, in addition to the references provided in the proposal.

2.1.6. Single Point of Contact: The proposer should identify a single point of contact for all contract management activities. The proposer’s Project Manager’s name and resume should be submitted with the proposal. The successful proposer should not change the Project Manager without written Agency approval.

2.1.7. Proposer’s Project Work Plan: The proposer should submit a work plan that meets the needs of the RFP and indicates a thorough understanding of the scope of work as outlined in Section 6. The proposer should identify realistic person hours of effort and responsibilities for the deliverables and each work activity.

2.1.8. Project Management Plan: The proposal should contain a comprehensive and practical description of the proposer’s plans for project management and control, including staff organization structure, progress reporting, major decision making, sign-off procedures and internal control procedures. The proposer should also indicate flexibility in meeting changes in program requirements and coping with problems.

2.1.9. Proposer Checklist: The proposer should submit a checklist in which the proposer should evaluate their existing offering compared with the RFP mandatory/optional requirements.

3. COST PROPOSAL FORMAT AND CONTENT:

3.1. Cost Proposal Price Sheets: Each applicable proposer should upload the Technical Proposal and the Cost Proposal Sheets as separate documents, and identify them as such, using the Public Purchase online bidding system. The price to be entered on this page is the total fixed price. In case of error in the extension of prices in the proposal, unit prices will govern. Cost breakdowns are not included on this page. The proposer should ensure all signatures and identifying numbers are properly affixed to this page in order for the Cost Proposal to be accepted.

4. ORAL PRESENTATIONS / INTERVIEWS:

4.1. Oral Presentations may be conducted in relation to this RFP for up to the top three (3) candidates.

4.1.1. Proposers may be requested to make an oral presentation (or interview) to clarify and/or demonstrate any particular points about their proposals. Section 4 will indicate when oral presentations may be requested. If so requested, the Agency will provide a minimum of one week notification of the time scheduled for the presentation. The evaluation team members will address questions to the proposers pertaining to their ability to complete this project. The proposer is responsible for payment of all costs involved in any oral presentation and shall not be reimbursed by the State for these costs. The oral presentation will be considered part of the proposal, unless specifically stated otherwise.

4.1.2. Such presentations are for the purpose of explaining or clarifying any significant elements of the proposal (see Section 8) to assist the Evaluation Team in further evaluating the proposal. At the option of the State, presentations may be attended by others in addition to the Evaluation Team Members.

SECTION 8: EVALUATION METHODOLOGY

1. OVERVIEW:

1.1. The Agency will conduct a comprehensive, fair, objective and impartial evaluation of proposals received in response to this Request for Proposal. Proposals will be evaluated independently by the evaluation committee members. The evaluation committee shall be made up of members representing the project subject expertise. The evaluation committee will review and score all proposals independently and consolidate the scores in order to determine the award.

2. COMPLIANCE WITH MANDATORY REQUIREMENTS:

2.1. To be considered responsive, a submitted proposal should meet the minimum requirements defined in this RFP. The minimum requirements are intended to ensure that evaluation of the Technical Proposal can proceed and that the Contractor agrees to perform all responsibilities within the RFP.

3. TECHNICAL SCORING AND RANKING:

3.1. PROPOSER BACKGROUND AND EXPERIENCE: 50 Points. Proposer should present materials describing its organization capability to successfully perform the responsibilities of this contract.

3.1.1. Details of previous contractual experience should include the length of time covered by the contract, the types of tasks performed and the results thereof, and a reference that includes a name, current title and telephone number. Emphasis should be placed on experience/implementing projects similar to the scope of work described in this RFP.

3.1.2. Provide two (2) project references for current or recently completed (within the last three (3) years) contracts similar in nature to the services required by the Agency for this contract will be included in this section. Contract references should include the name, position, title, and current phone number of the client.

3.1.3. This section will also address overall organizational size, computer resources, financial stability and current contractual obligations. The proposer should include a current financial statement and proof of federal or professional certifications or other credentials.

3.1.4. Proposer provided information demonstrating a minimum of one (1) year of professional experience conducting comprehensive medical audits.

3.2. STAFFING AND PROJECT ORGANIZATION: 25 Points. The proposer should provide an organization chart with all proposed personnel, including the supervisor level, functional responsibilities, key personnel, and other staff members who will be involved in this project.

3.2.1. The proposer should include brief resumes, no more than five (5) pages per resume, for personnel that will be working on the project. The resumes should clearly identify expertise in the functional areas listed in the scope of work. Specialized training courses will not be acceptable for demonstration of expertise in the required areas. Proven work experience combined with related education will be means of substantiating expertise.

3.2.2. Two (2) references for each of the staff members being proposed for the project should be included in the proposal. Each reference should depict relevant experience that can be brought to bear during the term of this RFP. In order to ensure current expertise, all work for client references provided should have been completed no more than three years prior to the release date of this RFP.

3.2.3. The proposer should identify a single point of contact for all contract management activities. The proposer’s Project Manager’s name and resume should be submitted with the proposal. The successful proposer should not change the Project Manager without written Agency approval.

3.3. PROPOSER’S PROJECT WORK PLAN: 50 Points. The proposer should submit a work plan that meets the needs of the RFP and indicates a thorough understanding of the scope of work. The work plan should:

3.3.1. Identify all required work activities, milestones and deliverable dates, personnel hours of effort and responsibilities for the deliverables and each work activity.

3.3.2. Approach in addressing the goals and objectives specified in Section 6.

3.3.3. Approach to a comprehensive and practical plan for project management and control mechanisms, including progress reporting, major decision making, sign off procedures and internal control procedures.

3.3.4. Approach to how project delays will be addressed, and mitigated, should they occur.

3.3.5. Contains assurances that sufficient resources and knowledgeable or experienced staff are available to meet delays.

3.4. ORAL PRESENTATION/INTERVIEWS: 50 Points. The evaluation team will determine, after receipt of the written proposals, whether selected proposers will be required to make oral presentations or interviews based on their proposal. However, the Evaluation Team reserves the right to make an award without requesting a presentation from any proposer. All oral presentation costs will be the responsibility of the proposer.

4. COST SCORING AND RANKING:

4.1. COST ANALYSIS: 50 Points. The cost shall be presented as key deliverables in the form of individual cost and a project total (sum of the deliverables). The State of Wyoming reserves the right to conduct a cost analysis of the proposer’s budget proposal. The analysis will include a review of all the associated costs based on the technical content of their submission. The total project cost should include all of the items listed in the scope of work. If any of the scope of work services cannot be provided in the proposal or the requirement cannot be met, this is to be clearly explained as to why and what alternative approach will be and its associated cost. If there are no exclusions or exceptions, it will be determined that all of the criteria have been met for the price quotes, inclusive of all personnel, overhead, travel, equipment usage, and other miscellaneous costs for the specified contract period.

5. EVALUATION POINT SUMMARY:

6. FINAL RANKING OF PROPOSALS:

6.1. The State of Wyoming will be the sole authority of evaluating proposals. The firm that best meets the conditions of each of the criterion will be awarded the highest (not necessarily maximum) points for that criterion. The balance of the proposals will be rated based on their evaluated points. After each criterion is evaluated, the proposer with the highest number of points will be notified. The State of Wyoming reserves the right to reject any or all proposals, to waive any informality of technical defect in the proposals, or to award the contract in whole or in part, if deemed in the best interest of the State to do so.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK.

SECTION 9: PROPOSAL PRICE SHEET AND SIGNATURE PAGE

The undersigned agrees to provide audit services to review medical health care, mental health/psychiatric services, and dental services provided at the five (5) facilities governed by the Wyoming Department of Corrections in accordance with the Request for Proposal, General Provisions, Special Provisions and Proposal Price Sheet for Request for Proposal Number 0043-N.

RFP 0043-N, Page 1 of 2

BOILERPLATE

REVISED MARCH 2026

Total Evaluated all-inclusive price for contract (to include Pricing Schedule 1)

1. BY SUBMISSION OF A PROPOSAL, THE PROPOSER CERTIFIES:

1.1. Prices in this proposal have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition.

1.2. The Proposer has not and will not attempt to induce any other person or firm to submit a proposal for the purpose of restricting competition.

1.3. The person signing this proposal certifies they are authorized to represent the company and are legally responsible for the price and supporting documentation provided as a result of this advertisement.

1.4. Proposer will comply with all applicable state and federal regulations, policies, guidelines and requirements.

Prices in this proposal have not been knowingly disclosed by the proposer nor will they be disclosed prior to award.

2. GENERAL INFORMATION:

Proposer Name: Phone:

Email Address:

Mailing Address:

City: State: Zip:

Employer Identification Number (EIN):

3. OWNERSHIP AND CONTROL:

Proposer’s Legal Structure

The proposer shall provide to the Agency a certificate of good standing from the Wyoming Secretary of State or other proof that proposer is authorized to conduct business in the State of Wyoming before performing work under this Contract. The proposer shall ensure all annual filing and corporate taxes due and owing to the Wyoming Secretary of State’s office are up-to-date before signing the contract. Proposers may contact the Wyoming Secretary of State’s office, Corporate Division at (307) 777-7311 for assistance.

4. VENDOR VERIFICATION

I certify under penalty of perjury, that I am a responsible official (as identified above) for the business entity described above as the proposer, that I have personally examined and am familiar with the information submitted in this disclosure and all attachments, and that the…