0041-N.pdf

Bid Template Revised November 2023

STATE OF WYOMING

DEPARTMENT OF ADMINISTRATION & INFORMATION

PURCHASING SECTION

August 12, 2026 INVITATION FOR BID Buyer: Brenda Crozier

The Department of Administration and Information, Purchasing Section, will receive bids through the Public Purchase On-Line

Bidding System on this form, until 2:00:00 p.m. on August 28, 2026, delivered to Sheridan, Wyoming. TRANSPORTATION

CHARGES PREPAID. All in accordance with bidding conditions, specifications and/or special provisions at tached.

(For: Department of Administration & Information/GSD) Bid Number: 0041-N

Sheridan State Office Building HVAC maintenance, service and repair

The State of Wyoming, General Services Division is requesting bids for HVAC maintenance, servicing and repair to include but not limited to air handler units, chillers, exhaust and ventilation systems, CRAC units, split systems, make up units, boilers, hot water systems and tanks, natural gas heaters, and other mechanical projects for the property located at 2100 West 5th Street, Sheridan, Wyoming. Work will be conducted by properly licensed and certified persons (if the work requires licensing and/or certifications).

24-hour service will be provided.

The Contractor shall provide direct labor personnel; as well as transportation, tools, instrumentation, equipment, and suppli es required; to perform repairs, servicing and maintenance. The Contractor shall provide the services of qualified, trained, manufacturer certified technicians to perform services. The Contractor shall maintain the systems in a safe, reliable and efficient operating condition. The objective is to eliminate system malfunction, breakdown and deterioration of equipment. THIS WILL

BE A THREE-YEAR CONTRACT.

Hourly charge: charges must be set at an hourly rate for regular business hours Monday through Friday between 8 :00 a.m. and

5:00 p.m., excluding State of Wyoming recognized holidays. After hours includes weekends and all State of Wyom ing recognized holidays. Emergency is defined as immediate service.

Travel expenses to include all round-trip travel costs to the Sheridan State Office building from the vendors location (per mile).

Materials used are to be charged at cost plus a percentage of markup.

Regular business hours pricing (Monday through Friday 8:00 a.m. to 5:00 p.m.)

1. One (1) Licensed and/or certified Technician: $__________per hour

2. One (1) Laborer $__________per hour

3. Markup Materials _____________/ Percent %

4. Travel Expenses $______________/Per Mile

After hours call-out pricing (outside of normal working hours of Monday through Friday 8 :00 a.m. through 5:00 p.m.)

Emergency call-out pricing (immediate emergency service)

Bid Template Revised November 2023

Questions shall be submitted individually through Public Purchase by 2:00 p.m. (Mountain Time), on August 21, 2026.

Questions submitted after the deadline may not be considered.

(FILL IN THIS FORM COMPLETELY) Date: _______________________________________

In compliance with the above, and subject to all the conditions hereof, the undersigned offers and agrees to furnish all item s upon which prices are quoted, at the price set opposite each item; if this bid is accepted within __________ days from the date of opening.

The undersigned also agrees to make delivery, or render the service, within _________ days after receipt of the order.

The undersigned certifies that no Federal, State, County or Municipal tax is included in the above quoted prices and t hat none will be added.

(Company Name and Address)

(Company E-Mail Address) (Telephone Number)

(Company Representative - typed or printed) (Signature of Company Representative)

Sign bid and upload onto the Public Purchase site

VENDOR VERIFICATION

I certify under penalty of perjury, that I am a responsible official (as identified above) for the business entity described above as the bidder, that I have personally examined and am familiar with the information submitted in this disclosure and all attachments, and that the information is true, accurate and complete. I may be charged significant penalties for submitting false information, including criminal sanctions, which can lead to fines and/or imprisonment.

Signature Date

Name Title

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