003_Addemdum_1_10A2712_-Revisions_Q_A.pdf

“Improving lives and communities through transportation.”

DEPARTMENT OF TRANSPORTATION

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30th STREET, MS-65

SACRAMENTO, CA 95816

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

December 13, 2024

ADDENDUM ONE (1)

INVITATION FOR PRICE QUOTE (IFPQ) #10A2712

ROLL UP DOOR SERVICES IN SAN JOAQUIN COUNTY

A Price Quote Proposal for this work shall be submitted with the full understanding of this Addendum. The revisions declared in this addendum, are an essential part of Invitation for Price Quote (IFPQ) package.

The Final Date for Quote Submission has been extended to December 20, 2024.

Refer to the revised IFPQ Timeline below:

Event Date Time

(Pacific Time)

IFPQ available to prospective bidders 11/21/2024

Optional Pre-Bid Site Inspection 12/06/2024 8:00 a.m.

Written Question Submittal 12/09/2024 1:00 p.m.

Final Date for Quote Submission 12/20/2024 3:00 p.m.

Proposed Award Date (estimate) 12/30/2024

REVISIONS:

Refer to IFPQ, Attachment 4, Proposed Form of Agreement, Exhibit A, Revised Scope of Work attached to this addendum.

All revisions will be noted in red font.

Line Items No. 1 and 2 have been edited as indicated in red font on the Revised Attachment 1, Price Quote Proposal.

All submitted Bids shall be submitted using the Revised Attachment 1, Price Quote Proposal attached to this Addendum. Quotes received on the original Attachment 1 shall be deemed non-responsive.

Required submittal Forms attached to this addendum.

http://www.dot.ca.gov/dpac/ http://www.dot.ca.gov/dpac/

Question and Answer

Question 1:

Please confirm the quantity of Doors to be replaced is 23, not 24.

Answer 1:

Confirmed. The number of doors to be replaced is 23. Please see Revised Attachment 1 attached to this addendum.

Question 2:

Will power be provided by others 3' from the doors in buildings 8, 10, 11, 12 & 13? These doors currently have no motors or power going to them

Answer 2:

Power will be added to the building and will not be the responsibility of the contractor. Contractor shall be responsible to run power from the box to the trolley/motor.

Question 3:

Will any lights and/or conduits that are in the way of the new doors be moved by others?

Answer 3:

Yes. The facilities maintenance personnel will be responsible to move the lights and conduits away from the new doors.

Question 4:

Please confirm that the contractor will remove the 2 sliding doors at building #11 and remove the non-structural 12" header section of the wall in order to make the door and opening 12" taller?

Answer 4:

Yes. Sliding doors will be changed to rolling doors.

Question 5:

Will Caltrans provide a junction box for each motor within 2' of the new motor?

Answer 5:

Yes.

Question 6:

Are the doors in building 4 to be replaced?

Answer 6:

No.

Question 7:

Do you know if any permits will be required on this project?

Answer 7:

Yes. Please refer to IFPQ solicitation package for any requirements

Question 8:

Will the Certified SB requirement be changed to SB incentive and 3% DVBE requirement?

Answer 8:

No. Please refer to IFPQ solicitation package for SB/DVBE requirements.

NOTE: ALL OTHER TERMS AND CONDITIONS SET FORTH IN THE INVITATION FOR

PRICE QUOTE (IFPQ), SHALL REMAIN IN FULL FORCE AND EFFECT.

If you should have questions regarding this addendum, please contact Tiaja Watson at:

Tiaja.Watson@dot.ca.gov

Tiaja Watson Contract Analyst mailto:tiaja.watson@dot.ca.gov

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 10A2712

PRICE QUOTE PROPOSAL

ADM-1412 (REV. 7/2021) Revised - Attachment 1

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit of Measure Item

Unit Price (Price Per Unit of

Measure)

Total (Estimated Quantity X

Unit Price)

Each

All labor, equipment, tools, travel, fees, and incidentals necessary to remove and legally dispose of existing service doors, existing motors, and existing accessories at District 10 Stockton Maintenance Station as described in Exhibit A, Scope of Work.

Each

All labor, materials, parts, supplies, equipment, tools, licenses, permits, travel, and incidentals necessary to complete installation services on new roll up service equipment doors, new operator motors, hardware, and accessories at District 10 Stockton Maintenance Station as described in Exhibit A, Scope of Work.

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail.

3) Please do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Please do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal

Contractor’s Name TBD Agreement Number 10A2712

Exhibit A Public Works–State

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) roll up door removal and replacement services as described herein:

Contractor shall provide all labor, materials, parts, supplies, equipment, tools, licenses, permits, travel, disposal fees, and incidentals necessary to remove and legally dispose of existing 24 23 roll up doors, motors, hardware, and accessories and install 24 23 new roll up doors, motors, hardware, and accessories at the Stockton Maintenance Station (MS) in San Joaquin County.

2. The services shall be performed at the following District 10 Maintenance Station (MS) in San Joaquin County:

Stockton MS, 1604 South B Street, Stockton, CA 95206

3. Any reference to Caltrans Contract Manager shall also include their designee.

4. This Agreement will commence on January 1, 2025 (estimate), or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on August 31, 2025 (estimate). The services shall be provided during normal business hours Monday through Friday 7:00 a.m.

to 3:30 p.m., excluding State holidays. The parties may amend this Agreement as permitted by law.

5. All inquiries during the term of this Agreement will be directed to the project representatives listed below:

California Department of Transportation (Caltrans)

Contractor’s Name TBD

Section/Unit: District 10/Maintenance Project Manager:

Caltrans Contract Manager: TBD

Address: Address:

Business Phone Number: Business Phone Number:

Email: Email:

6. Detailed Description of Work:

A. Contractor shall remove current 24 23 deteriorated and damaged roll up service doors and motors from the Stockton MS.

1) Contractor shall remove all rails, springs, brackets, panels, cables, rollers, and bolts.

2) Contractor shall remove existing door.

3) Contractor shall legally dispose of all removed pieces properly.

B. New service door specifications:

1) Doors shall be Thermal Rolling Steel Door, or equivalent, with motor.

2) Doors shall consist of two and a half inch (2 ½") Galvanized Steel, Flat, three-quarter inch (3/4") Polyurethane Foam, and 24 Gauge Galvanized Steel Back Slat Curtain.

3) Contractor shall install extruded Aluminum foot-piece with Astragal.

4) Contractor shall install structural steel guides with vinyl weather-seal against flat face off curtain.

5) Contractor shall install one-quarter inch (¼") steel plate brackets.

6) Contractor shall install six-inch (6") Diameter Steel Pipe Barrel.

7) Contractor shall install 24-gauge galvanized steel hood with vinyl weather baffle.

8) Curtain and hood shall be baked on grey primer.

9) Contractor shall install primed black guides and brackets.

10) Contractor shall test all doors to make sure they are operating properly.

11) Doors to withstand up to 20 pounds per square foot (PSF) design wind load.

12) Service door dimensions are approximately 18 feet wide by 18 feet high (18' x 18').

Contractor shall verify measurements of service doors prior to the start of work.

C. Motor Specifications

1) Motors shall be Lift Master motor operator, Model GH153L5, or equivalent.

2) Motor operator shall be one and one-half horsepower (1 ½ hp), 480 volts and three (3)-phase.

3) Contractor shall Install reflective photo eyes.

4) 3-Button Control Station.

5) Rated for a maximum of 25 cycles per hour.

6) Primary speed reduction shall be heavy-duty, have lubricated gears, and mechanical braking to hold the door in any position.

7) Operator will have continuous-duty high-starting torque motor with instant reverse and overload protection.

8) Operator shall be equipped with an emergency manual chain hoist assembly that safely cuts operator power when engaged.

9) Operator drive, and door-driven sprockets shall be sized for number fifty (#50) roller chain.

10) Operator shall be capable of driving the door at a speed recommended for door size.

D. If existing power supply and control wiring is present, contractor shall use what is existing. If it is not, contractor shall provide, install, and connect power supply and control wiring.

E. Contractor shall remove and legally dispose of all existing equipment service doors, existing motors, and existing accessories. All costs associated with the legal disposal shall be included in all unit prices in Price Quote Proposal, Attachment 1.

F. Contractor shall ensure service doors are removed and replaced according to manufacturer's guidelines and industry standards.

G. Contractor shall ensure all doors and motors are protected against scruff and marring of the surface during repairs.

H. Contractor shall inform Caltrans Contract Manager immediately in the case of delays in procurement of spare parts and assemblies.

I. Contractor shall replace or restore any doors or motors damaged during the repair process to new condition at no additional cost to Caltrans.

J. Contractor shall furnish and install safeguards necessary for working on door repair while occupied.

K. Contractor shall clean all doors before Caltrans Contract Manager's final inspection.

L. Any stains or defects shall be removed by Contractor prior to final inspection.

M. Any paint, dirt, stains, labels (except etched labels), and surplus material shall be removed by Contractor.

N. Contractor shall coordinate repair activities with Caltrans Contract Manager to mitigate interruption of building functions.

O. Contractor shall start and complete the job at the designated work site or location(s).

Commute time to and from the job site is not chargeable as all costs associated with travel shall be included in all unit prices in Attachment 1, Price Quote Proposal.

P. Caltrans inspection of Contractor's trucks, tools, and equipment does not certify or warrant the condition of those trucks, tools, and/or equipment for future use.

Q. Caltrans will not be responsible for any loss or damage that may occur to Contractor's truck, equipment, tools, or materials.

R. Failure to use proper tools and equipment for the specified work shall constitute as nonconformance and shall result in possible termination of Contractor from this Agreement.

S. Failure to begin work and to complete work as required by this Agreement shall be considered grounds for termination of this Agreement for default per Exhibit D, Termination.

T. Contractor shall comply with all applicable federal, state, county, city, municipal laws, ordinances, rules, and regulations which in any manner affect those engaged or employed in the work to be performed.

U. It is understood and agreed that any and all work assigned pursuant to this Agreement is to be performed in accordance with this Agreement.

7. Delivery, Storage, and Handling

A. Materials shall be delivered to the job site in the manufacturer's original unopened packages clearly labeled with manufacturer's name, and identification numbers.

B. Materials shall be stored in strict accordance with the manufacturer's printed storage requirements and protected from adverse weather conditions.

C. Material shall be handled in such a manner as to prevent damage.

D. Damaged materials shall be replaced at Contractor's sole expense.

8. Discovery of Asbestos, Lead-based Paint, or Other Hazardous Substances/Materials

A. If Contractor discovers or suspects asbestos, lead-based paint, or other known hazardous substances/materials in the area affected by the Agreement, Contractor shall STOP WORK IMMEDIATELY. Contractor shall verbally notify Caltrans Contract Manager of these findings immediately and confirm verbal notification in writing within 24 hours.

B. Continuation of work shall not commence until Contractor has been authorized to do so in writing, by Caltrans Contract Manager.

C. Should it become necessary to terminate the service request, Contractor shall be compensated only for work in progress or actually completed to Caltrans Contract Manager’s satisfaction. No payment will be made for delay or lost profits anticipated for uncompleted work.

D. Failure to notify Caltrans Contract Manager of the discovery of asbestos, lead-based paint or other hazardous substances/materials may result in immediate termination of the Agreement for default per Exhibit D, Termination. Contractor shall be responsible for all damages arising from failure to disclose the discovery of any hazardous substances.

9. Contractor's Responsibilities

A. Contractor shall ensure that only qualified and competent personnel are permitted on the job site and that the work shall be safely performed by the highest industry standards.

Contractor shall take all the necessary precautions to prevent injury or hazard to Caltrans employee(s) or the public.

B. Contractor shall comply with all applicable federal, state, county, city and municipal laws, ordinances, rules, and regulations which in any manner affect those engaged or employed in the work to be performed in this Agreement.

C. Contractor shall avoid causing unreasonable inconvenience to any person(s) doing business on Caltrans property. In the event Contractor’s operation creates a condition hazardous to the Caltrans property occupants or the general public, Contractor shall provide all applicable warning signs alerting to any dangerous conditions at Contractor’s own expense and without cost to Caltrans.

D. Contractor shall obtain and pay for all permits, licenses, registrations, and certificates required by local ordinances as applicable to this Agreement and its Exhibit A, Scope of Work.

10. Contractor Project Manager Responsibilities

A. Contractor Project Manager shall coordinate work-related matters, and Contractor's operations under this Agreement.

B. In addition to other responsibilities described in this Agreement, Contractor Project Manager shall be responsible for all matters related to Contractor's personnel and sub-contractors including, but not limited to, the following:

1) Ensure deliverables meet the criteria established by the Agreement.

2) Supervise, review, monitor, train, and direct Contractor's and subcontractor(s) personnel.

3) Include Caltrans Contract Manager in written communications to other Caltrans personnel for any clarification on the scope of work.

4) Administer personnel actions for Contractor personnel and ensure appropriate actions taken for sub-contractor personnel.

5) Implement and maintain quality control procedures to ensure product and service accuracy.

6) Ensure all applicable safety measures are in place.

7) Provide invoices in a timely manner.

8) Review invoices for accuracy and completion before billing to Caltrans.

9) Manage subcontractors.

10) Ensure the schedules, deliverables and the deliverables' requirements set forth in the Agreement are satisfied.

11) Ensure compliance with the provisions in this Agreement and all specific requirements.

11. Damages to Caltrans Property

In the event that any Caltrans property is damaged as a result of the actions of Contractor or its employees, Contractor shall repair, at its sole expense, the damage which has occurred as a direct result of Contractor or its employees during the work. Repair efforts shall be performed in a manner that ensures that all warranties are maintained for any products that are damaged. Repair efforts shall include the full costs for all required labor and materials.

12. Worksite Clean-up

A. Contractor shall own and assume all responsibility for all litter, waste, debris, and similar materials arising from or produced by the work performed under this Agreement.

Contractor shall clean and keep the area in an orderly, safe, and clean condition, including but not limited to spills and smudges. If the work site is not left clean and in an orderly condition, Contractor shall be called back to correct the condition at its sole expense.

B. Contractor shall promptly remove such litter, waste, debris, and other materials produced during this work and legally dispose of them at no additional charge to Caltrans. No litter, waste, debris, or other materials shall be disposed of in any Caltrans dumpsters without advance written permission of Caltrans Contract Manager.

C. Such litter, waste, debris, and other materials are not expected to include hazardous waste. However, if hazardous waste is encountered, Contractor shall notify Caltrans

Contract Manager immediately. Hazardous waste shall be dealt with in accordance with Exhibit A, Scope of Work.

D. Once Contractor takes possession of the materials, Contractor shall take ownership of the materials and shall legally dispose of or recycle the materials.

E. Contractor's quote shall include all costs for disposal or recycling of the materials, and no additional costs will be paid.

13. Inspection and Acceptance of Payment

Work shall be subject to inspection and acceptance by Caltrans Contract Manager. Caltrans Contract Manager will have the sole responsibility and authority to determine whether Contractor has satisfied its duties and obligations under the Agreement. Approval of work constitutes approval for payment and not transference or termination of Contractor’s responsibility to perform work in accordance with the terms of the Agreement, and any work that needs correction shall be made at Contractor's sole cost and expense, and in a timely manner. Failure to begin work and complete work as required by this Agreement will be considered grounds for termination of this Agreement for default in accordance with Exhibit D, Termination.

14. Final Clean up

Contractor shall leave the site in a clean and neat condition. If the work site is not left in a clean and neat conditions, Contractor shall be called back to clean the work site as required at its sole expense. No invoice will be paid unless the site has been cleaned to the satisfaction of Caltrans Contract Manager. All debris generated by Contractor's performance of the services, including any and all discarded parts, shall be removed from the work site upon completion of services each day, hauled away, and legally disposed of by Contractor, according to all local, State and Federal laws.

15. Code of Conduct

A. Contractor and its employees shall be aware that they are working on Caltrans property and be courteous and respectful at all times. Contractor and its employees shall refrain from using loud voices, inappropriate language, and shall conduct themselves in a professional manner at all times.

B. Public safety and convenience are to be considered at all times. If any person employed by Contractor appears to Caltrans Contract Manager to be incompetent or to act in a disorderly, unsafe, or improper manner, that person shall be removed from the premises immediately and shall no longer be employed on this Caltrans Agreement, unless agreed in advance by Caltrans Contract Manager.

C. If Contractor's employees display any behavior that Caltrans Contract Manager deems inappropriate or offensive, Caltrans Contract Manager will have the right to request for removal of that employee from further work on this Agreement by Contractor.

16. Warranty

Upon completion and acceptance of work by Caltrans Contract Manager, Contractor shall provide a warranty for, at least, one (1) year against defects and deficient workmanship.

Contractor shall guarantee all parts, components, and services that were provided under this Agreement.

17. Waste Disposal

Prior to the commencement of waste disposal, Contractor shall adhere to the provisions highlighted in Senate Bill 1383 (Lara) of 2016 Title 14, CCR, General Provisions section 18981.2, Public Resources Code sections 42652 et. Seq.

STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION

DOT ADM-0076 (REV 07/2024)

ATTACHMENT

IFB Number

ADA Notice This document is available in alternative accessible formats. For more information, please contact the Forms Management Unit at (279) 234-2284, TTY 711, in writing at Forms Management Unit, 1120 N Street, MS-89, Sacramento, CA 95814, or by email at Forms.Management.Unit@dot.ca.gov.

CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION

Instructions: Complete as applicable, and submit with bid, proposal, contract, or amendment when the total contract value is one hundred thousand dollars ($100,000) or more.

Pursuant to Public Contract Code section 2010, if a bidder or proposer executes, renews, or amends a contract one hundred thousand dollars ($100,000) or more on or after January 1, 2017, the bidder or proposer hereby certifies, under the penalty of perjury, compliance with the following:

1. CALIFORNIA CIVIL RIGHTS LAWS: For contracts one hundred thousand dollars ($100,000) or more executed, renewed, or amended after

January 1, 2017, the contractor certifies compliance with the Unruh Civil Rights Act (Section 51 of the Civil Code) and the Fair Employment and Housing Act (Section 12960 of the Government Code); and

2. EMPLOYER DISCRIMINATORY POLICIES: For contracts one hundred thousand dollars ($100,000) or more executed, renewed, or amended after January 1, 2017, if a Contractor has an internal policy against a sovereign nation or peoples recognized by the United States government, the Contractor certifies that such policies are not used in violation of the Unruh Civil Rights Act (Section 51 of the Civil Code) or the Fair Employment and Housing Act (Section 12960 of the Government Code).

CERTIFICATION

I, the official named below, certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

PROPOSER/BIDDER FIRM NAME (PRINTED)

FEDERAL ID NUMBER (OR N/A)

PRINTED NAME AND TITLE OF PERSON SIGNING

DATE EXECUTED/SIGNED EXECUTED/SIGNED IN THE COUNTY AND STATE OF

BY (AUTHORIZED SIGNATURE)

I agree that by providing my electronic signature for this form, I agree to conduct business transactions by electronic means and that my electronic signature is the legal binding equivalent to my handwritten signature. I hereby agree that my electronic signature represents my execution or authentication of this form, and my intent to be bound by it.

STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

DARFUR CONTRACTING ACT CERTIFICATION

DOT ADM-0077 (REV 07/2024)

ADA Notice This document is available in alternative accessible formats. For more information, please contact the Forms Management Unit at (279) 234-2284, TTY 711, in writing at Forms Management Unit, 1120 N Street, MS-89, Sacramento, CA 95814, or by email at Forms.Management.Unit@dot.ca.gov.

Darfur Contracting Act Certification

Instructions: Complete, as applicable, and submit with bid.

Public Contract Code Sections 10475-10481 applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States. For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either a) not a scrutinized company; or b) a scrutinized company that has been granted permission by the Department of General Services ("DGS") to submit a proposal.

OPTION #1 - CERTIFICATION

If your company has not, within the previous three years, had any business activities or other operations outside of the United States, complete and sign this section and submit with bid package.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that a) the prospective proposer/bidder named below has not, within the previous three years, had any business activities or other operations outside of the United States; and b) I am duly authorized to legally bind the prospective proposer/bidder named below. This certification is made under the laws of the State of California.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

OPTION #2 - CERTIFICATION

If your company, within the previous three years, has had business activities or other operations outside of the United States, in order to be eligible to submit a bid or proposal, please insert your company name and Federal ID Number and complete the certification below.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that a) the prospective proposer/bidder named below is not a scrutinized company per Public Contract Code Section 10476; and b) I am duly authorized to legally bind the prospective proposer/bidder named below. This certification is made under the laws of the State of California.

Company/Vendor Name (Printed) Federal ID Number

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

OPTION #3 - WRITTEN PERMISSION FROM DGS

Pursuant to Public Contract Code Section 10477(b), the Director of the DGS may permit a scrutinized company, on a case-by-case basis, to bid on or submit a proposal for a contract with a state agency for goods or services, if it is in the best interests of the state. If you are a scrutinized company that has obtained written permission from the DGS to submit a bid or proposal, complete the information below.

We are a scrutinized company as defined in Public Contract Code Section 10476, but we have received written permission from the DGS to submit a bid or proposal pursuant to Public Contract Code Section 10477(b). A copy of the written permission from DGS is included with our bid or proposal.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

I agree that by providing my electronic signature for this form, I agree to conduct business transactions by electronic means and that my electronic signature is the legal binding equivalent to my handwritten signature. I hereby agree that my electronic signature represents my execution or authentication of this form, and my intent to be bound by it.

By (Authorized Signature)

I agree that by providing my electronic signature for this form, I agree to conduct business transactions by electronic means and that my electronic signature is the legal binding equivalent to my handwritten signature. I hereby agree that my electronic signature represents my execution or authentication of this form, and my intent to be bound by it.

I agree that by providing my electronic signature for this form, I agree to conduct business transactions by electronic means and that my electronic signature is the legal binding equivalent to my handwritten signature. I hereby agree that my electronic signature represents my execution or authentication of this form, and my intent to be bound by it.