0015_A_TAKE-SWI-ILS GFM.doc

USNS ANYSHIP

( XXXX XX )

1.0 ABSTRACT

This item contains the Integrated Logistics Support Requirements (ILS), Government Furnished Equipment (GFE) and Government Furnished Material (GFM) support requirements for all the work items contained in this specification package.

2.0 REFERENCES

2.1 Department of Defense Security Manual for Safeguarding Classified Information, DOD Manual 5220.22-M

3.0 ITEM LOCATION/DESCRIPTION: None

4.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIAL/SERVICES: None

5.0 NOTES

5.1 The contractor and all subcontractors, regardless of tier must consult the General Technical Requirements (GTR) to determine applicability to this work item. In performance of this work item, the contractor and all subcontractors regardless of tier must comply with all applicable GTR requirements.

5.2 The contractor and all subcontractors, regardless of tier are advised to review other work items under this contract to determine their effect on the work required under this work item. The definitions of many terms used in this work item are found in Work Item 001.

5.3 Requirements of this item apply to the base contract and all modifications inclusive. Additional ILS requirements resulting from change orders shall be priced and negotiated on that change order and/or modification.

6.0 QUALITY ASSURANCE REQUIREMENTS: None additional

7.0 STATEMENT OF WORK REQUIRED

7.1 Logistics support requirements: Logistics support requirements establish and maintain life cycle support for equipment procured by the contractor in support of work item (WI) requirements in this work package (WP). The logistics documentation required by the contract is in the form of: an equipment technical manual (TM); technical support data (TSD); repair parts support; purchase orders; drawings; and residual asset file in accordance with (IAW) CDRL A0015.

7.1.1 TM requirements: Equipment procured under this contract shall be delivered with three hard copies and one electronic copy of the supporting TM. An additional electronic copy shall be mailed to the MSC Tech Library. Address is provided in article 7.4. The equipment TM shall be permanently imprinted by mechanical means and the cover shall be durable to withstand frequent handling and exposure to oil and water. The binding will permit adding and removing pages. All TM shall include the following, as applicable (commensurate with the complexity of the equipment):

a. Cover and title page

b. Manufacturer’s name and address

c. Equipment name and application

d. Table of contents (including a list of drawings and tables)

e. Safety precautions (cautions, warnings, and notes)

f. General theory of operation

7.0 Complete functional description of equipment based on a block diagram

7.0 Complete explanation of mechanical features using block diagrams or cutaway drawings

7.0 Major assemblies broken into individual circuits, accompanied by complete circuit analysis keyed to a simplified schematic

7.0 Brief descriptions of complex and unusual circuits

7.0 Voltage waveforms at significant point in the circuit

7.0 Memory maps and a description of microprocessor functions

g. Preparation for use, installation, and initial adjustment instructions

h. Operational instructions

i. Maintenance instructions (preventive and corrective)

j. Cleaning and lubrication instructions

k. Performance verification and test features

l. Frequency of adjustment/test equipment

m. Troubleshooting instructions

n. Disassembly, repair, replacement, and re-assembly instructions

o. Installation instructions

p. Diagrams, illustrations, and schematics

q. Parts list data - The parts list will identify all parts necessary to provide for 100% bill of material. The following requirements apply to the parts list:

7.0 Identification of OEM and OEM’s part number, OEM CAGE code, if available, or identification of OEM including address and telephone number

7.0 All parts shall be keyed (using index numbers) to exploded view drawings

7.0 Parts in the listings shall be grouped by assemblies, subassemblies, and modules. Parts shall be identified in the assembly in which they are components.

7.0 Parts listed in the TM will match the TSD parts list as required by article 7.1.2.c. of this item.

r. All data shall be provided in hard-copy and CD-ROM format.

7.1.2 Technical support data:

a. The contractor shall provide complete and accurate data with delivery of the equipment. All data will be submitted in the English language only. The contractor shall submit a revision whenever engineering changes and/or modifications occur which add to, delete from, or modify previously submitted TSD (including changes to manufacturer’s part numbers).

b. When TSD documents are prepared by a contractor other than the original equipment manufacturer (OEM), the preparer shall be identified by their company’s name, address, telephone number and point of contact.

c. The TSD documentation consists of a bill of materials/list of all repair parts, assemblies and subassemblies, special tools and test equipment required to maintain, repair, or overhaul the equipment/components as specified by an illustrated parts breakdown. The documentation shall include at a minimum the following technical data for each individual part, assembly, and subassembly for the equipment/components specified:

7.0 OEM’s part number

7.0 OEM’s CAGE (if no CAGE is available, provide OEM address, description and the telephone number)

7.0 OEM’s drawing that identifies the part (illustrated parts breakdown)

7.0 Characteristic/name plate data/certification data for the end item and all equipment

7.0 Item name

7.0 Reference Symbol Number (for electronic provisioning only)

7.0 Production lead time (if known)

7.0 Unit of issue

7.0 Unit price

7.0 Unit of measure

d. TSD or parts of it, containing classified information shall be protected and marked in accordance with Reference 2.1.

e. Alternate submission of TSD: The contractor may substitute the requirements of TSD documentation with an equipment TM as required in article 7.1.1, providing the TM contains the minimum data requirements set forth in article 7.1.2.c. The contractor is responsible to provide any additional TSD documentation not contained in the TM in order to meet the minimum requirements of article 7.1.2.

7.1.3 Statement of prior submission (SPS): The contractor may submit SPS documentation in lieu of the requirement in article 7.1.2, as applicable.

a. Repair parts support: The contractor is required to provide the OMT REP a pre-priced recommended list of spare parts with delivery of equipment. Listing shall be on CD-ROM. The OEM/vendor recommended spares list shall be of sufficient range and depth to provide one year of preventive maintenance and 10 years of corrective maintenance support for equipment purchased in support of the contract. The Government may exercise the option to purchase any or all parts recommended by the contractor. In determining the necessary spares support, the contractor shall consider the equipment’s maintenance requirements (preventive and corrective), component criticality, and historic failure rates. The contractor recommended spares list shall include at a minimum:

7.0 Part number

7.0 Part nomenclature/description

7.0 Part quantity per component

7.0 Contractor recommended quantity

7.0 Unit of issue

7.0 Unit price

7.0 Total price

7.1.4 Purchase orders: The contractor shall provide copies of all purchase orders for all work items where contractor-furnished materials and/or equipment were procured. This data is not required for repairs to the hull (doors, bulkheads, tanks, etc.) or for new installations of piping, wiring, bulkheads, etc. Purchase orders will identify the following:

a. Material

7.0 Work item

7.0 Original manufacturer’s part number

7.0 Identification of manufacturer

7.0 Quantity

7.0 Unit price

7.0 Total price

b. Equipment

7.0 OEM’s part number

7.0 Identification of manufacturer

7.0 Equipment nameplate

7.0 Equipment characteristics

7.0 Equipment Serial number

7.0 Unit price

7.0 Quantity

7.0 Total price

7.1.5 Provisioning guidance conference (PGC): The contractor shall attend a meeting with government representatives to review the ILS contents and procedures of the contract.

a. The contractor and shipyard personnel responsible for the CDRLS (as defined in article 7.1) and procurement shall attend.

b. The contractor shall provide a facility that will comfortably seat approximately 12 people for the presentation described above. The facility should include equipment that will allow Microsoft PowerPoint slideshows to be presented.

c. The contractor shall take the minutes (CDRL A0015) of the meeting and provide a copy to each attendee.

d. The PGC shall be scheduled to immediately follow the arrival conference.

7.2 Drawings: The contractor shall provide specific drawings as called out in the individual Work Items. Drawings shall be IAW MSC GTR No.5.

7.2.1 Any drawings that were provided to the contractor in AutoCAD format for modification shall be returned in AutoCAD format.

7.2.2 Any newly developed drawings shall be developed in AutoCAD format.

7.2.3 If drawings were provided in a format other than AutoCAD for red-lining or other modification, that drawing may be returned in AutoCAD, PDF, or the format in which the drawing was originally provided.

7.2.4 If the contractor is required to obtain drawing/design approval from regulatory bodies such as USCG and ABS, any approval letters for the drawings shall be provided as a separate file in PDF format. A hard copy of the approval letter shall accompany the hard copy of the stamp approved drawing.

7.2.5 An additional electronic copy shall be mailed to the MSC Tech Library. Address is provided in article 7.4.

7.3 Contractor support

7.3.1 Receipt of GFM

a. The contractor shall receive all GFM listed in this WP, whether on board the ship or delivered to the contractor by common carrier or other means.

b. The contractor shall inspect the GFM at the time of receipt and verify that the material received is the same as that indicated on the GFM listing. Note and describe any physical/visible damage or defects to the equipment/packaging on the carrier’s bill of lading or delivery confirmation, to include a printed name and signature of the individual transferring custody indicating acknowledgement of condition at time of delivery. The contractor shall immediately notify the OMT REP of the condition and schedule a joint survey with the OMT REP.

c. The contractor receiving report which notes discrepancies of documented and observed damage to the GFM will only be signed by the OMT REP if the OMT REP concurs that the discrepancy/damage was not the result of contractor negligence.

7.3.2 Storage: The contractor shall provide storage facilities as specified below. Access to storage areas in all cases shall be limited to authorized personnel only. The OMT REP or any individual specified by the OMT REP shall have access to all GFM/GFE storage facilities for the duration of the period of performance (POP).

a. Outside storage: Outside storage shall be limited to material not subject to environmental degradation. Protection against physical abuse and theft is required. Designated outside storage shall require prior approval of the OMT REP.

b. Inside storage: Inside storage shall be dry, protected, ventilated, and fork truck accessible. A minimum of 3000 square feet of inside storage area is required and shall be adequately lighted with an integral structure of floor(s), walls, roof, and capable of being locked. The warehouse shall also have multi-level industrial storage racks (ISR) capable of supporting 30 individual positions of single stacked, fully loaded standard sized (48 × 40 × 36), heavy duty rated tri-walls or similarly palletized loads. Note: In lieu of multi-level ISR, additional floor space equivalence will be accepted.

c. Temperature controlled storage: Temperature controlled storage shall consist of a minimum of 200 square feet of inside storage area in which the temperature is maintained in a range of 65 to 85 degrees Fahrenheit year-round. The 200 square foot area shall be segregated from other areas in the same building and be capable of being locked.

d. Environmentally controlled storage: Environmentally controlled storage areas shall consist of a minimum of 200 square feet of inside storage area in which the relative humidity does not exceed 50 percent and the temperature is maintained at 70 degrees Fahrenheit. The 200 square foot area shall be segregated from other areas in the building and be capable of being locked.

e. Locked: The term ‘locked’ shall mean that the storage area has a physical separation from all other areas. The physical separation shall be by means of durable walls or expanded metal and shall be of such construction and arrangement so that a normally locked door controls entry to the area. The contractor shall, in the case of locked storage, provide security as indicated below. If contractor shipyard security is used for such duties, so note.

f. The contractor shall be responsible for the security of all classes of storage. Security measures shall prevent unauthorized entry to the storage areas. Means to accomplish this shall include high quality security locks and roving security guards on a 24-hour basis.

7.0 The roving security guards shall maintain a log of each inspection. The log shall contain the ship’s name, security contractor’s firm, contract number, and entry blocks for each inspection including the following:

7.0 Start and end date of the period clocked

7.0 Signature of the first and last shift’s security watch

7.0 Signature of the shipyard security head

7.0 Signature of the shipyard project manager

7.0 At the end of the 24-hour period the log shall be signed by the head of shipyard security and the shipyard Project Manager and delivered to the OMT REP, as a contract deliverable document.

7.3.3 Protection: The contractor shall at all times protect GFM/GFE from physical or other types of abuse. Protective dust covers and other appropriate means of protecting stored equipment shall be used. The contractor shall use care in handling, moving, transporting, and rigging all GFM. Damage occurring to the GFM, subsequent to receipt, shall be corrected at the contractor's expense.

7.3.4 Handling

a. The contractor shall provide all the services necessary to safeguard, inventory, record, document, administer, control, and document issue and install of the GFE/GFM received at the shipyard.

b. The contractor shall take delivery and maintain documented accountability of all GFM whether stored on board the ship or delivered to the contractor's designated location. The contractor shall maintain accountability over the material at all times, to include documentation of receipt, release, current location, issuance, installation, or approved disposal.

c. It is the contractor's responsibility to handle, care, protect, and provide security for all GFE/GFM as delineated by this WI. The contractor shall provide all labor and equipment necessary to properly handle and deliver all GFE/GFM to the job site when it is scheduled for installation.

d. All unused GFE/GFM shall be returned to the Government in the same condition as received. All equipment that requires special preparation such as being properly drained, cleaned and/or special packaging will be organized for safe transportation in accordance with state and federal regulations by the contractor.

e. Material and equipment designated for turn over to the Government shall be packed, crated, and prepared for shipment by the contractor. Each WI or specification item will be prepared for shipment in its own unique container. Containers may be consolidated into larger shipping crates, but each crate must be clearly marked, and copies of documents enclosed as noted below. An accurate material inventory including nomenclature, part number, and quantity shall be prepared for each container/crate. Place one copy of the material inventory on the inside of the crate/container and affix another copy to the outside of the crate/container. Enclose both copies in a suitable weather resistant packing envelope. Two additional copies shall be provided to the Government onsite ILS Representative.

f. All crating shall be IAW the International Standards for Phytosanitary Measures (ISPM): Guidelines for Regulating Wood Packaging Material in International Trade (ISPM Publication No. 15) to include certifying that the wood packaging material bears the mark indicating it has been subjected to an approved measure.

g. Markings on outside of box/crate/container shall consist of minimum two-inch stenciled letters with ship’s name, hull number, job number, WI number, and contract number. Any previous markings that contradict current material inventory shall be painted over/removed.

h. Provide certified weights and dimensions of materials prepared for shipment to the Government onsite ILS representative. The Government will arrange transportation and freight.

7.3.5 Reports

a. GFM/GFE/CFM summary list: The contractor shall prepare and update weekly a summary list of GFM/GFE and CFM received at commencement of the contract until contract completion. The list shall describe the material, shipment date and tracking number (where applicable), receiving date, storage location, installation date, condition, etc. The summary report shall also indicate any GFM/GFE and CFM material which was not used in the course of the contract. These items shall be identified as residual assets.

b. Damage report: Any damage to the GFM/GFE, while in the custody of the contractor, shall be reported immediately to the OMT REP so that arrangements for joint survey can be made. The contractor shall prepare a damage report outlining the damage, conditions that led to the damage, and proposed method of repair. Concurrence of the OMT REP is required prior to initiation of recommended repairs.

c. Scrap report: Material and equipment permanently removed from the vessel as a result of work accomplished in this WP which is not identified in this WP for turnover to the Government and is determined by the OMT REP to be unfit for reuse, shall be classified as scrap. The contractor shall prepare and submit a scrap report for all material and equipment permanently removed from the vessel and identified as scrap. The scrap report shall include the specification work item and paragraph under which the contractor was required to remove the material, scrap description, weight, and current scrap value. All scrap shall be separated by material composition and weighed separately. The contractor shall obtain current scrap market prices for the separately identified and weighed variations of scrap prior to hauling and disposing of it. The contractor shall prepare and submit two copies of the scrap report, including price quotes, to the OMT REP. Scrap value will be the subject of a negotiated credit change order.

d. Residual asset report: The contractor shall provide a list of GFM and CFM that are residual assets at completion of the availability. The report will list part number, nomenclature, quantity, associated work item, condition code, weight, and dimension. Data shall be submitted in electronic MS Excel spreadsheet format on a CD-ROM. This report shall be submitted to the OMT REP no later than the last day of the contract POP.

7.4 As required, technical documentation shall be mailed via FedEx or similar courier service to the MSC Technical Library at the following address:

MSC Technical Library – USNS STOCKHAM 9276 3rd Ave., Bldg. LP-26 Norfolk, VA 23511 Tel: (757) 443-2595 E-mail: MSC_N7_TechLibrary@us.navy.mil

8.0 GENERAL REQUIREMENTS: None additional

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