Limiting-Competition-under-SAT Power Cots Maintenance RAHC Final_Redacted.pdf

STRYKER Power Cots Maintenance Service

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Fort Hood Health Contracting Branch, (FHHCB), Fort Hood, Texas, 76544-4752.

2. Description of Action:

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Request Number PR 0012293485

Pricing/Contract Type: Fixed

Funds: Other Funds: __DHP_X____ FY: ____FY26___

Name of Proposed Contractor(s) and Address:

Brand Name Buy: Yes No

3. Description of Services or Supplies:

The Riley Army Health Clinic (RAHC), Fort Sill, Oklahoma, 73503-9042, has a need for non-personal service contract for scheduled and unscheduled maintenance to include parts and labor on the Government-owned, Stryker Power-PRO Ambulance Cots at Reynolds Army Community Hospital, Fort Sill, Oklahoma. The request is a base Period of Performance of 01 December 2025 to 30 November 2026 and four (4) - twelve (12) month option periods, option year 1- 01 December 2026 to 30 November 2027, option year 2- 01 December 2027 to 30 November 2028, option year 3- 01 December 2028 to 30 November 2029, and option year 4- 01 December 2029 to 30 November 2030. The approximate total value for this award is for the base and the total with all options will be Should the potential six-month (01 December 2030 to 31 May 2031) extension be exercised under FAR § 52.217-8, the total contract amount would be The contract will include FAR § 52.217-8 and 52.217-9.

Base Period: 01 December 2025 to 30 November 2026 Value:

Option Period 1 01 December 2026 to 30 November 2027 Value:

Option Period 2 01 December 2027 to 30 November 2028 Value:

Option Period 3 01 December 2028 to 30 November 2029 Value:

Option Period 4 01 December 2029 to 30 November 2030 Value:

FAR Clause 52.217-8 option: 01 December 2030 to 31 May 2031 Value:

Total:

There is no escalation in pricing between the base year and option year pricing. Additionally, there is no escalation in pricing between each of the option year pricing.

4. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

Per the Original Equipment Manufacturer (OEM) sole source letter provided by the vendor on 15 July 2025, “Stryker employs its own field service team (known as ProCare Services) to service its products. Stryker only uses OEM parts for repairs and has exclusive use of certain proprietary tools for diagnostics and repairs.” Stryker Corporation is the only vendor that has the proprietary license software and trained personnel to provide maintenance services for Government owned Stryker power cots equipment. Stryker Corporation has authorized distributors that sell their items, but they do not have any authorized distributors that provide maintenance services on Stryker equipment.

A sources sought was not posted as there are no third-party providers available.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at 5.202 ______________________.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $250K, no posting required.

Action is a brand name restriction, under $25K, no posting required.

Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

7. Market Research: Market research was conducted to determine the extent of competition available. The contract specialist conducted a dynamic small business search (DSBS) at https://search.certifications.sba.gov/ with the NAICS code “811210” and keywords “power cot maintenance”. No small businesses were found. This is in keeping with the Stryker Corporation statement they do not have third party maintenance providers. The manufacturer, Stryker Corporation, cage code 75AF1, was searched in the SBA website and not found.

The market research results revealed there are no small businesses that can fill this requirement.

Results from this search did not identify any small businesses that could provide power cot maintenance and repair on the Stryker power cots.

The contract specialist conducted the market research on 7-8 July 2025. After conducting the market research, the contracting officer determined the recommended source and the company used in accordance with FAR § 13.106-1(b)(1), for purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization, is the only large business. There are no other small or large businesses that can provide maintenance services on the Stryker power cots equipment.

As stated previously, per OEM sole source letter provided by the vendor on 15 July 2025, “Stryker employs its own field service team (known as ProCare Services) to service its products.

Stryker only uses OEM parts for repairs and has exclusive use of certain proprietary tools for diagnostics and repairs.”

8. Other Facts:

Procurement History: Previous contract information provided below and FPDS-NG was reviewed for “Stryker” and “J065”. 2832 results were returned for all government agencies. Four of the most recent were selected for price comparison and provided below.

Previous contract for pricing comparison:

W81K00-20-P-0305, 01 December 2020 – 30 November 2025, Stryker Corporation, ProCare Program Maintenance, - $36,588.00.

Other Contracts reviewed on Federal Procurement Data System-Next Generation:

36C26321P0006, 01 October 2020 – 28 February 2025, Stryker Corporation, Stryker ProCare Maintenance Services for Hospital Beds, - $514,302.50.

36C25518D0203, 27 September 2018 – 26 September 2023, Stryker Corporation, Preventative Maintenance for stretchers at the Kansas City, MO VAMC, - $184,442.48.

36C24421P0597, 01 July 2021 – 30 June 2022, Stryker Corporation, Stryker Bed Maintenance Service, - $87,100.80.

b. Other facts. No other necessary facts to include that have not been covered in previous sections.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name:

Title:

Signature:

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis and historical prices paid for same or similar services.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government.

Additionally, I approve this justification to limit competition subject to the availability of FY26 funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name:

Title: Contracting Officer Signature: