Attachment_1_-_PWS.docx

Performance Work Statement (PWS)

Annual Refresher Training Class for Qualified Credentialed Inspector Training Program For U.S. Army Aviation Center of Excellence (USAACE) and Fort Rucker Directorate of Public Works, Environmental Division and Natural Resources Branch Fort Rucker, Alabama

1. INTRODUCTION

The U.S. Army Aviation Center of Excellence and Fort Rucker is the home to the Army’s aviation training doctrine development. Entry and advanced level aviation training is conducted both in the classroom and through round-the-clock flights using over 650 aircraft and approximately 15 million gallons of fuel annually. Future aviation war fighting doctrine and combat systems are also being developed and tested at Fort Rucker. Fort Rucker and their associated mission activities are under increasing environmental oversight by Federal, State, and local authorities. At Fort Rucker, DPW Environmental Branch implements environmental policy and provides assistance and guidance on environmental programming and management. The architect-engineer (A/E) shall provide annual refresher training services to Fort Rucker under the Alabama Department of Environmental Management (ADEM) Qualified Credentialed Inspector (QCI) program to the Environmental and Natural Resources Division, as described herein.

The objective of this contract is to provide on-site training to installation personnel in the environmental program areas described herein. The objectives of the program are to provide refresher training and continuing education in storm water pollution prevention regulations and requirements, and to provide practical instruction in performance-oriented best management practice (BMP) inspection and maintenance. QCI Refresher Training is required for those individuals who received their QCI Refresher Training at Fort Rucker in 2018 or who took a QCI Initial Training class last year. To accommodate funding and accountability, reference the CLIN structure on the award document.

2. TASK REQUIREMENTS.

The A/E’s employees will at all times conduct themselves in a manner compatible with the non-personal services nature of this contractual instrument. The A/E’s workforce will under no circumstances allow themselves to be under the supervision and control of a Government officer or employee. The requirements described below require the use of highly trained technical personnel. The A/E’s employees will not be used interchangeably with Government personnel and will not perform the same function as the Government personnel. The A/E’s employees will not be exercising discretion on the behalf of the Government. The Contractor, as an independent contractor and not as an agent of the Government shall provide the support necessary to provide overall technical assistance for the following.

2.1. Annual Refresher Training Class. The proposed QCI Refresher Training will be conducted in one, four-hour sessions at a government facility on a mutually agreeable date prior to the end of the current period of performance (POP). There will be a maximum of 20 students per class. Sessions will begin at 8:00 a.m. and end at 12:00 noon.

The A/E will conduct the one four hour training session at a mutually agreed classroom location. The contractor shall not invoice for refreshments.

The government will supply a room suitable for training but will not supply any audiovisual equipment. A/E firm will provide an instructor, all training materials, and a laptop computer and Power Point projector. The meeting room will be configured for classroom-style instruction and provide A/E instructors with access to the facility for 1-2 hours on the afternoon prior to the class to set up training equipment and materials.

A/E Instructor(s) will provide participants with updated information on storm water regulations, BMP’s inspection and maintenance, new-and-improved BMPs, and helpful hints about construction site inspection. Special emphasis will be placed on problem-solving skills development through team exercises, class discussion, and interaction with the QCI Instructor.

Each attendee will be asked to complete an evaluation form to demonstrate whether or not the A/E firm is meeting training objectives. After training, the A/E will provide the government representative with a certificate of completion for each participant, along with a wallet-size card containing each person's assigned QCI number, updated expiration date and other information.

3. GENERAL REQUIREMENTS.

3.1. Project Management.

Fort Rucker will designate a POC to serve as the technical point of contact for this requirement. The Fort Rucker POC will also coordinate internal project reviews with pertinent Fort Rucker personnel.

The A/E shall coordinate with the Contracting Officer, Anita Mclain at anita.l.mclain.civ@mail.mil, 334-255-2831 and Contract Specialist Katelin Grothe at Katelin.b.grothe.civ@mail.mil, 334-255-2870, and Fort Rucker POC, as well as, civilian personnel, as required, to complete the described work. The A/E shall assign a Project Manager (PM) supported by a technical staff qualified to complete the tasks described in this scope of work. The PM shall serve as the single POC and liaison for all work required. A/E shall make contact with the POCs prior to conducting work on the installation. All work shall be accomplished with adequate internal controls and review procedures to eliminate conflicts, errors, and omissions and ensure the technical accuracy of all other items listed in this Statement of Work.

The A/E shall notify the Fort Rucker POC two weeks prior to commencing any operations at Fort Rucker, if possible.

3.2. Government Available Items and Information. Fort Rucker will make available general administrative support such as office space, furniture, telephone, fax, copier, digital photographic equipment and supplies, computer service, office supplies, and parking at Fort Rucker. Fort Rucker will provide voice and data connections/communications for the A/E since this will be required in order for them to complete the tasks assigned under this contract. The A/E’s staff must comply with all security requirements. All government furnished equipment will be used exclusively for official government business. The A/E shall comply with all provisions set forth by the Government for use of such equipment. The A/E is responsible for furnishing a means of 24 hour communications.

3.3 Applicable Laws and Regulations. It shall be the A/E’s responsibility to identify the applicable Federal, state, local, and DoD regulations and to apply issues, procedures and protocols as required. All work performed under this contract shall comply with the most current issue or version of Federal, state and local environmental statutes and regulations in effect.

3.4. Copies of Calculations, Reports, etc. All copies of calculations, reports, analysis, etc., generated for the execution of this contract shall become the property of Fort Rucker and shall not be released to any other agency or individual without prior approval.

3.5. Project Records. At the request of the Government, and following contract completion, the A/E may be requested to provide a complete set of project records including correspondence, memoranda, trip reports, confirmation notices, submittals, photographs, and any other records or documents generated as a result of this requirement.

3.6. Public Disclosures. The A/E and their subcontractors shall make no public announcements or disclosures relative to information developed from this contract (including future plans or programs resulting from this effort) nor to government-owned information made available to the A/E. All requests for information shall be directed to the Fort Rucker POC and Contracting Officer. Information or other related data shall not be released, by either the A/E or any sub-contractor(s), to other government agencies (DoD and Non-DoD), private groups, private individuals or private agencies without prior written approval from Fort Rucker.

3.7. Potential Hazard. In the event the A/E detects conditions that pose an immediate danger to the health and safety of personnel, or hazard to the environment, the A/E shall report the facts to the Fort Rucker POC immediately. A written report of such incidence forwarded to the Fort Rucker POC is also required within five (5) working days of the detection.

3.8. Photographs. Photographs may be taken when appropriate (to clarify conditions, provide backup information or provide typical examples of various Fort Rucker issues addressed under this contract) to facilitate briefings, reporting, and execution of the contract. Due to heightened security measures, permission must be obtained from the base security forces before taking any photos on the installation. These photos, their negatives or digitized files shall be turned over to Fort Rucker upon submittal of the Final Reports. Photos shall be identified so that correlation with the appropriate narrative or issue can be made.

3.9. Coordination. The A/E shall inform the POC’s of PWS progress and findings periodically as set forth in the Submittal Schedule. Any changes to this schedule shall be coordinated with the Fort Rucker POC.

3.10. Services and Materials. The A/E shall furnish sufficient technical, supervisory, and administrative personnel to insure the expeditious accomplishment of the work specified in this PWS. Additionally, the A/E shall furnish all services, materials, supplies, equipment, investigations, studies, and travel required in connection with this PWS.

3.11. Installation Visits. Any visits to Fort Rucker by the A/E or any of their subcontractors, must be coordinated through and approved by the Fort Rucker POC.

3.12. National Defense Emergencies. In the event of a National Defense Emergency affecting Fort Rucker, the Fort Rucker POC will immediately notify the A/E POC. At that time, the A\E shall take immediate steps to cease all activities on the installation(s) and will cause all personnel to leave the installation(s) property until notice is given by the installation and Fort Rucker POC that National Defense Emergency conditions are no longer in effect. The milestone schedule will be adjusted accordingly.

3.13. Security. It is the responsibility of the A/E to obtain entrance clearances for all contractor personnel working on DoD installations and facilities. The installation/facilities will honor all reasonable requests for entrance clearances of essential contractor staff members working at installations, conditioned only upon presentation of proper credentials and in conformance with the installation security regulations. All access shall be conducted in a manner so as to minimize interference with military operations at the installation/facility.

3.14. Coordination. The A/E is responsible for coordination of all activities conducted at Fort Rucker, or in concert with Fort Rucker, as part of this contract. Although Fort Rucker will designate POCs to assist the A/E in planning the execution of this contract, all coordination is the responsibility of the A/E. The A/E shall coordinate with the Fort Rucker POC, and all other applicable organizations prior to initiation of data gathering. The A/E shall develop the Technical Support Plan that shall contain a detailed schedule of proposed project activities and shall be developed in conjunction with appropriate individuals within these organizations.

3.15. Direction. The A/E shall accept directions only from the Contracting Officer, the duly authorized Contracting Officer’s Representative (COR) or the technical point of contact. Requests or desires of the Users or Using Agency made directly to the A/E will be immediately brought to the attention of the COR. Any changes to the project scope or other provisions of this PWS must be authorized in writing by the Contracting Officer. The USAACE Fort Rucker POC for this work is Philip T. Anderson, IMSE-RCK-PWE, (334) 255-1658, FAX (334) 255-2058.

3.16. Non Personal Service Statement. A/E employees performing services under this contract will be controlled, directed and supervised at all times by management personnel of the A/E. The A/E’s management shall ensure that employees properly comply with the performance standards outlined in the Quality Assurance Surveillance Plan (QASP). A/E employees will perform independent of and without the supervision of any Government official. Actions of A/E employees may not be interpreted or implemented in any manner that results in any A/E employee creating or modifying Federal policy, obligating the appropriated funds of the U.S. Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee or otherwise violating the prohibitions set forth in the Federal Acquisition Regulation (FAR) Parts 7.5 and 37.1.The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

3.17. Hazard Information. The A/E shall take such required precautions and provide protective equipment to ensure the safety and welfare of all persons under the control or direction of the A/E in areas of potential contamination or hazardous conditions during the performance of the work under this contract.

4. SUBMITTALS AND MEETINGS.

4.1. Submittal Schedule. The following schedule outline establishes milestones that shall be met for submittal of documents/deliverables and other work. The Government at its discretion may review submittals in a more or less expeditious manner than stated in the schedule. If this occurs, the date of the next submittal will be coordinated with the A/E and the schedule will be adjusted the corresponding number of days. The A/E will be given a minimum of one (1) week prior notice of any changes to target dates. The updates to the schedule shall be included as part of the monthly progress reports.

*Remaining Option Years will be determined prior to the end of the current POP

Certificates

NLT 45 days after classroom training

4.2. Submittals. All submittals under this contract shall be sent to the Fort Rucker POC by a letter of transmittal, in duplicate, identifying contents of the submission and review period. Work will not be considered officially submitted until it has been received by the Fort Rucker POC. The Contractor shall allow for sufficient mailing time for submittals to be received by the required date. Documents shall be either sent by first-class U.S. mail, overnight mail, or economy overnight mail. All submittals shall be provided suitably bound. Direct distribution shall be made to the following address:

USAACE and Fort Rucker ATTN: IMSE-RCK-PWE (Philip T. Anderson)

BLDG 1121

Fort Rucker, Alabama 36362-5000

4.3. Documentation.

4.3.1 Confirmation Notices. The Contractor shall provide a record of all discussions, verbal directions, telephone conversations, and other communications participated in by the Contractor and/or his representatives on matters relative to this contract, regardless of whom the other participants may have been. These records, entitled “Confirmation Notices”, shall be numbered sequentially, starting with the number 001, and shall fully identify participating personnel, subject discussed, action items, and any conclusions reached. The Contractor shall forward the Confirmation Notices weekly to the Fort Rucker POC, and consolidated, as part of the monthly report. The Contractor shall prepare minutes of all meetings, to include site assistance visits, connected with this contract and provide copies to the Fort Rucker POC within 10 days of the meeting in the form of a Confirmation Notice.

4.3.2. Submitted Paper Materials. All paper materials submitted shall be printed on both sides of post-consumer recycled paper.

5. QUALITY CONTROL.

The A/E is responsible for the completeness and accuracy of all work performed and for compliance with all parts of the contract, and with properly identifying the requirements of all laws and regulations furnished by the installation and as set forth in the protocols. The government is relying upon the professional quality of the work that the Contractor shall perform.

5.1. Access to Contractor. The Government shall be allowed access to all places where the work is performed by the A/E at all reasonable times as requested by the Fort Rucker POC. This access shall be allowed for all Government purposes, including but not limited to quality assurance, coordination and reviews. This access shall extend to all locations and personnel, including agents, subcontractors and Contractors, involved in performing the work, and to all project records obtained or developed in the course of the work. This is in addition to and not a limitation upon any Government rights or authorities granted elsewhere in the contract or otherwise by law or regulation.

5.2. Completeness of Work. The Contractor shall correct all deficiencies identified by the Government or in its own quality control review, relating to completeness or accuracy of the work, compliance with the contract, laws or regulations.

6.0. PERIOD OF PERFORMANCE.

Base: 09 July 2019 – 08 July 2020 Option Year1: 09 July 2020 – 08 July 2021 Option Year 2: 09 July 2021 – 08 July 2022 Option Year 3: 09 July 2022 – 08 July 2023 Option Year 4: 09 July 2023 – 08 July 2024

7.0. PAYMENT MONITORING PLAN.

8.0 CMRA Requirements.

Accounting for Contract Support. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including sub-contractor manpower) required in the performance of this contract. The contractor is required to fill in all the information in the format using the following web site address "https://cmra.army.mil. Required information:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative;

(2) Contract Number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

(5) Estimated direct labor dollars (including sub-contractors);

(6) Estimated direct labors paid this reporting period (including sub-contractor);

(7) Total payments (including sub-contractor);

(8) Predominate Federal Service Code (FSC) reflecting services provided by the contractor (and separate predominate FSC for each sub-contractor if different);

(9) Estimated data collection Cost;

(10) Organization title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purpose of reporting this information);

(11) Location where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country when in an overseas location, using standardized nomenclature provided on web site);

(12) Presence of deployment or contingency contract; language; and

(13) Number of contractors and sub-contractors employees deployed in theater this reporting period (by country).

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.