SOW_World_War_I_American_Trench_Repairs_ver2.docx

Project Work Statement (PWS)

World War I American Trench and German Pillbox Repairs

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide for repairs to the World War I American Trench and German Pillbox exhibits in the World War I area of the Army Heritage Trail (AHT) at the U.S. Army Heritage and Education Center (USAHEC). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the repairs to the Post of Command and Aide Station exhibits in the World War I American Trench and the access entry to the German Pillbox at the U.S. Army Heritage and Education Center (USAHEC) as defined in this Project Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. The Contractor shall provide standard one year warranties for defective workmanship and materials. All work shall meet required safety codes and environmental standards.

1.2 Background: The U.S. Army Heritage and Education Center (USAHEC) in support of the U.S. Army War College is a unique and diverse organization. The Army Heritage Trail, a mile long interpretive trail, tells the Army’s story through historical exhibit venues from the French and Indian War period up to Current Operations. A significant complex on the Trail is the World War I American Trench and German Pillbox exhibit that recreates the venues of that period of history. The Post of Command (PC) and Aide Station (AS) of WW I American Trench and the entrance and access to the German Pillbox must be repaired: Contractor shall verify all measurements given in this PWS. All work shall conform to the existing appearance and configuration to maintain the correct historic World War I appearance of these exhibits.

1.3 Objectives: Contractor shall provide for the replacement of the walls, roof and floor of the PC and AS and replace the access and entrance to the German Pillbox.

1.4 Scope:

1.4.1 The contractor shall excavate outside the areas outside the Post of Command and Aide Station, remove floors, floor joists, walls and roof members; fill bottom of the excavation with crushed stone install new wooden floors and joists, install sheet drain and waterproof membrane on walls and fill, grade and seed the excavation. All elements are to be replaced in kind. Replace the existing roof vent in kind in the PC and add a roof vent in the Aide Station to match the one in the PC.

1.5 Period of Performance: The period of performance shall be 60 days after issuance of the Notice to Proceed. Work shall be complete no later than 1 April 2019.

1.6 General Information

1.6.1 Quality Assurance: N/A

1.6.2 Recognized Holidays: The contractor may not perform work on the listed Federal Holidays.

1.6.3 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:30 am – 4:30 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4 Place of Performance: The work to be performed under this contract will be performed at the USAHEC property, specifically the World War I American Trench and German Pillbox exhibit on the Army Heritage Trail. Address: 950 Soldiers Dr. Carlisle, PA. 17013.

1.6.5 Type of Contract: The government will award a Firm Fixed Price Contract

1.6.6 Security Requirements:

1.6.6.1 AT Level I training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within XX calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

1.6.6.2 Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.6.3 For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.6.4 iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.6.7 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. The work area, tools and materials shall be secured from access by the public during work and non-work hours.

1.6.8 Special Qualifications: Contractors technicians shall have experience and expertise in excavation, rough carpentry and roof installation.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): No COR will be used for this requirement; however a Government Point of Contact will be identified via a Memorandum For Record (MFR) and a copy of the MFR provided to the CTR.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays.

1.6.12 Identification of Contractor Employees: N/A

1.6.13 Contractor Travel N/A

1.6.14 Other Direct Costs N/A

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include shop drawings, photographs and materials specifications, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.3.a GOVERNMENT TECHNICAL REPRESENTAIVE. An employee of the U.S. Government at the US Army Heritage and Education Center that will meet with the contractor on a regular basis and inspect and approve ongoing work and completion of the job.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. Contractor may work between 7:30 am – 4:30 pm unless by prior arrangement. Contractor will check in with Guard Desk by telephone (717-245-4468) at the start of each work day.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise or by prior arrangement with the Government’s Technical Representative..

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: No services will be provided by the Government.

3.2 Facilities: The Government will provide access to the work area: Army Heritage Trail

3.4 Equipment: No equipment will be provided by the Government.

3.5 Utilities: The Government will supply no utilities at the work site.

3.6 Government provided portable toilets are provided in the vicinity of the work site.

3.7 Locks: The Government will supply locks for access doors to the Post of Command, Aide Station and German Pillbox.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not Applicable.

4.3. Materials: The Contractor shall provide all materials required to perform work under this contract that are not listed under Section 3 of this PWS.

4.4. Equipment: L The Contractor shall provide all equipment required to perform work under this contract.

4.5 Contractor shall cordon off the work area with construction fencing or other visible barrier to prevent the general public from entering the work area during work hours, after hours and when the facility is closed. Contractor shall at all times maintain control of and/or secures all tools and equipment from handling by the general public.

4.6 Contractor shall ensure that the work area is secure with tools, equipment and materials secured from public access.

4.7 Contractor shall remove all debris at the end of each work day to a contractor provided location.

4.8 The Contractor shall provide standard one year warranties for defective workmanship and materials. All work shall meet required safety codes and environmental standards.

4.9 SAFETY: The Contractor shall comply with all applicable Government safety (OSHA) directives and regulations when performing work in support of this contract.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide repairs to the World War I American Trench and the access and entry to the German Pillbox on the Army Heritage Trail at USAHEC.

5.1.1 Excavation

A. Contractor shall excavate the areas outside of the trench wall of the WW I American Trench around the Post of Command and Aide Station to a sufficient depth and width to allow the work to be completed in a safe and accurate manner.

B. Contractor shall remove earth covering the access and entry to the German Pillbox to allow for removal of flooring and piping.

5.1.2 Demolition WW I American Trench

A. Contractor shall remove floors, floor joists, walls and roof of Post of Command and Aide Station.

B. Contractor shall remove flooring, door and door frame and conduit forming the access to the German Pillbox.

5.1.2 Dimensions: The dimension of the areas to repaired are as follows. THE CONTRACTOR SHALL CONFIRM ALL MEASUREMENTS.

A. Post of Command B. Aide Station C. German Pillbox

5.2 Post of Command and Aide Station Walls and Roof Systems: The Contractor shall install new floor joists, flooring, doors, wall beams, corrugated galvanized wall panels and decking for the roof system of the PC and AS.

5.2.1 Trench Dimensions and Materials: The trench wall is framed with 6” x 6” x 10’ rough cut White Oak chestnut oak, live oak, post oak or any of the white oak group lumber beams. Walls of the Post of Command are to be of galvanized corrugated panels as on existing. Other lumber is of the same species and include 1” x 8” rough cut boards and 1” x 3” rough cut boards. All lumber to be seasoned. Fasteners are to be exterior grade screws, bolts, nails and pins of sufficient size and strength to rigidly join beam to beam and board to beam and to affix sheet drain and waterproof membrane per manufactures specifications to the exterior walls of the PC and AS. Fasteners shall be affixed to the outside of the trench to maintain the correct historical appearance. Wherever exposed fasteners are required on the inside of the trench visible to the public, they shall be nails of the appropriate type, strength and size to secure the work.

5.2.2 Installation of Sheet Drain and Waterproof Membrane: Contractor shall install a sheet drain to the exterior of the new PC and AS walls following the manufacturer’s specifications including sealers and fasteners. Contractor shall install a waterproof membrane on the exterior of the sheet drain according to the manufacturer’s specifications.

5.2.3 Fill: Contractor shall fill the bottom of the trench with 8” 2B Modified Stone, and then with clean fill with the top 9” being top soil. Contractor shall compact each layer of fill and allow time for settling to occur before fine grade is reached. Contractor shall grade and seed the finished surface to match existing landscape levels.

5.2.4 Roof Systems: Contractor shall remove and replace the roofing system on the PC and AS using the lumber identified above. The roof system shall consist of a decking layer of lumber, a layer of roofing paper, corrugated roofing panels and a top layer of lumber, as found on the existing area above the entrance to the Post of Command. Roofing system includes the reinstallation of a roof vent on the PC and installation of a matching component in the AS.

5.2.5 Doors: Contractor shall install doors and door frames on the Post of Command and Aide Station and a removable interior wrought iron security door behind same that will allow visitor to see into the spaces when the areas are open to the public. Wrought iron to be of ½” stock formed to have openings 4” x 4”. Locks to be supplied by the government.

5.2.6 Photos:

PC entrance Entry walls Interior Deck above entry and earth over PC

Aide Station entry and interior

5.3 German Pillbox. THE CONTRACTOR SHALL CONFIRM ALL MEASUREMENTS.

5.3.1 Contractor shall install new corrugated drain pipe of the following dimensions to match existing and waterproof all joints and seams. Vents shall be cut and installed to match existing in size and locations. The vents shall be covered with heavy duty rebar grate formed with 2” x 2” openings. This shall be topped with affixed galvanized hardware cloth of ¼” x ¼” mesh.

A. Diameter of corrugated drain pipe_7 ½’_x 5 ½’__ B. Linear feet of corrugated drain pipe__85’_____

5.3.2 Contractor shall install new TREX flooring and composite joists on the base of the corrugated drain pipe access to the Pillbox to match existing length of 85’. Contractor shall install wood sides to interior access as on existing using White Oak species rough cut lumber. Existing flooring is to be retained by the government for future repair projects and will be removed from the worksite by the government.

5.3.3 Contractor shall install a new steel door, hardware and door frame at the entrance to the Pillbox access on the Army Heritage Trail. Contractor shall apply stucco to the exterior of the door frame to match surrounding entry way. Lock to be supplied by government.

5.3.4 Contractor shall cover the access with 12” inches of topsoil and seed same and provide initial watering as necessary.

5.3.5 Photos:

Entry Door Door Frame Light Vent Flooring

5.4. CONTRACTOR MANAGEMENT REPORTING (CMR) The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures to safety of the public, contractor’s workers and USAHEC personnel.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Method of Surveillance

PRS # 1.

The contractor shall provide all new materials, appropriate equipment and supplies to perform the work described in this PWS.

The contractor shall provide all materials listed in PWS section 5.

PRS # 2

The Contractor shall excavate all areas identified in this PWS.

Contactors excavation and demolition work shall be done meeting all safety standards and keeping worksite clear of debris.

PRS # 3

The Contractor shall install new beams and boards, roof systems, sheet drain, waterproofing membrane, corrugated piping, fill and grade and seed to meet existing landscape elevations

The Contractor’s installation shall match the existing in materials and form in all aspects. Fill, grading and seeding of excavated area will meet the requirements of this PWS.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

(specified deliverables could be on one drawing)

2 paper copies or 1 electronic copy

Paper copies of electronic copy in pdf format

John Leighow 950 Soldiers Drive Carlisle, Pa 17013 John.c.leighow.civ@mail.mil

950 Soldiers Drive

950 Soldiers Drive

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

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